REGIONAL
DISTRICT OF
MINUTES OF THE INAUGURAL
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
RDN BOARD CHAMBERS
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
S. Herle City
of
Director
T. Westbroek Town
of
Director
C. Haime District
of Lantzville
Director
G. Korpan City
of
Director
B. Holdom City
of
Alternate
Director
J. Cameron City
of
Director
D. Brennan City
of
Director
L. McNabb City
of
Alternate
Director
M. Unger City
of
Also in
Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Sr.
Mgr., Corporate Administration
T.
Osborne Gen.
Mgr., Recreation & Parks
P.
Thorkelsson Gen.
Mgr., Development Services
J.
Finnie Gen.
Mgr., Environmental Services
N.
Avery Gen.
Mgr., Finance & Information Services
D.
Trudeau Gen.
Mgr., Transportation Services
N.
Tonn Recording
Secretary
CALL TO ORDER
The
Administrator called the meeting to order and confirmed receipt of notification
from the City of
INAUGURATION OF BOARD MEMBERS
The Senior
Manager of Corporate Administration conducted the inauguration proceedings
including the Oaths of Office.
ELECTION OF BOARD CHAIRPERSON
The Administrator called for nominations for the
position of Chairperson for the year 2007.
Director Westbroek nominated Director Stanhope.
There being no further nominations, the
Administrator declared Director Stanhope Chairperson for 2007.
ELECTION OF DEPUTY CHAIRPERSON
The Administrator called for nominations for the
position of Deputy Chairperson for the year 2007.
Director Holdom nominated Director McNabb.
There being
no further nominations, the Administrator declared Director McNabb Deputy
Chairperson for the year 2007.
The Chairperson and the Deputy
Chairperson thanked the Board for their confidence.
SPECIAL
RECOGNITION
A moment of silence was observed in memory of past
Director Elaine Hamilton.
DELEGATIONS
Tom & Sandra Reilly, re
Development Permit No. 60449 – Reilly –
Mrs. Reilly
provided a short overview of Development Permit Application 60449 and the
history of the retaining wall.
LATE DELEGATIONS
Shelley Serebrin, re
Ms.
Serebrin was not in attendance.
Frank
Garnish, re Review of
Mr. Garnish congratulated the Board
on the progress of the Parks Policy and requested that the policy be further
amended to allow Directors to choose meeting times convenient to themselves and
their constituents.
BOARD MINUTES
MOVED
Director McNabb, SECONDED Director Holdom, that the minutes of the regular
Board meeting held on November 28, 2006, be adopted.
CARRIED
UNFINISHED BUSINESS
For Adoption.
Bylaw No. 821.06.
MOVED Director Biggemann,
SECONDED Director Young, that “Errington Fire Protection Local Service Area
Amendment Bylaw No. 821.06, 2006” be adopted.
CARRIED
Bylaw No. 1022.06.
MOVED
Director Biggemann, SECONDED Director Bartram, that “Coombs-Hilliers Fire Protection Local Service Area Amendment
Bylaw No. 1022.06, 2006" be adopted.
CARRIED
Bylaw No. 1049.05.
MOVED Director Holme, SECONDED Director McNabb, that “Nanoose Bay Bulk Water Local Service Area Amendment Bylaw No. 1049.05,
2006” be adopted.
CARRIED
Bylaw No. 1255.03.
MOVED Director Holme, SECONDED
Director Korpan, that “Driftwood Water Service Area Amendment Bylaw No.
1255.03, 2006” be adopted.
CARRIED
COMMISSIONS
District 69 Recreation
Commission.
MOVED Director Bartram, SECONDED Director Biggemann, that
the minutes of the District 69 Recreation Commission meeting held November 23,
2006 be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek,:
1. That
the Regional District apply for the Canada/BC Municipal Rural Infrastructure Fund
for the expansion of Ravensong Aquatic Centre to include the wellness centre,
additional pool space, leisure pool space and associated amenities, and to
amend the 2007-2012 Five Year Financial Plan accordingly if the Canada/BC
Municipal Rural Infrastructure Fund application is successful; and
2. That
if the Regional Board is successful in securing grant funding, a review of the
participants and the cost sharing formula based on usage be accomplished and
approved by the Board, prior to proceeding to referendum on the project.
CARRIED
MOVED Director Bartram, SECONDED Director Herle, that
the Board receive for information, the Commission’s recommendation that the
District 69 Recreation Commission supports the 2007 Provisional Budget and
Financial Plan for the Ravensong Aquatic Centre as presented with the amendment
to accommodate the Ravensong Aquatic Centre Wellness Centre and expansion
project.
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek,
that the Board receive for information, the Commission’s recommendation that
the District 69 Recreation Commission supports the 2007 Provisional Budget and
Financial Plan for
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek,
that the Board receive for information, the Commission’s recommendation that
the District 69 Recreation Commission supports the 2007 Provisional Budget and
Financial Plan for District 69 Recreation Coordinating as presented, with the
amendment to accommodate the $10,000 to provide conceptual drawings for a track
and field facility for the District.
CARRIED
SCHEDULED
STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS
MOVED Director McNabb, SECONDED Director Holdom,
that the minutes of the
CARRIED
MOVED Director McNabb, SECONDED Director Westbroek,
that Regional District investigate the development of a Regional Parks DCC
bylaw to be included in the 2007 work plan.
CARRIED
MOVED Director McNabb, SECONDED Director Unger,
that the Board receive for information, the Regional Parks and Trails Advisory
Committee’s support of the 2007 Provisional Budget and the Five Year Financial
Plan for Regional Parks as presented.
CARRIED
Electoral
Area ‘A’ Recreation and Culture Services Master Plan Project Advisory
Committee.
MOVED Director Burnett, SECONDED Director Korpan,
that the minutes of the Electoral Area ‘A’ Recreation and Culture Services
Master Plan Project Advisory Committee meeting held November 20, 2006 be
received for information.
CARRIED
District
69 Community Justice Select Committee.
MOVED Director Biggemann, SECONDED Director Holme,
that the minutes of the District 69 Community Justice Select Committee meeting
held December 11, 2006 be received for information.
CARRIED
MOVED Director Biggemann, SECONDED Director Holme,
that the Committee Terms of Reference be approved.
CARRIED
MOVED Director Biggemann, SECONDED Director Holme,
that a Community Safety grant in aid in the amount of $4,131 for the fiscal
year ending December 31, 2006 be approved for the Citizens on Patrol Society,
District 69.
CARRIED
ADMINISTRATOR’S
REPORTS
Proposed
Amendment to Development Permit No. 60449 – Reilly –
Mr. Dean, on behalf of the French Creek Residents
Association, raised his concerns regarding the requirement for further erosion
protection of the retaining wall, and requested that the natural boundaries be
flagged prior to commencement of any work and that the FCRA be informed of the
project starting date.
MOVED Director Holme, SECONDED Director Young, that
the amendment to Development Permit Application No. 60449 to allow the
construction of a lock block retaining wall and re-engineered rip rap erosion
protection works on the parcel located at 1651 Admiral Tryon Boulevard and
designated within the Watercourse Protection Development Permit Area pursuant
to the “French Creek Official Community Plan Bylaw No. 1115, 1998” be approved
in accordance with the Conditions of Approval set out in Schedule No. 1 of the
corresponding staff report.
CARRIED
Review of
MOVED Director Burnett, SECONDED
Director Holme, that the revised Policy C1.5, Review of Park Land Dedication in
Conjunction with the Subdivision Application Process, be adopted as presented
in Appendix 1 with the following addition to Item No. 5:
“When the Regional Director deems it
necessary, the meeting will be held at a mutually convenient time for the
Regional Director and the applicable
POSAC to attend.”
CARRIED
MOVED Director Sperling, SECONDED
Director Holdom, that this item be deferred to the In Camera Board meeting.
CARRIED
Landfill Refuse Compactor Tender
Award.
MOVED Director McNabb, SECONDED
Director Korpan, that Finning be awarded the supply of a CAT 826H landfill
refuse compactor for a purchase price of $550,464 and that the General Manager,
Finance and Information Services be authorized to execute a four year lease to
finance this purchase.
CARRIED
French Creek Pollution Control Centre Headworks Upgrade.
MOVED Director Westbroek, SECONDED
Director Herle, that the RDN award the equipment procurement contract to
Waste-Tech Inc. to provide two influent screens for the FCPCC Headworks Upgrade
for the price of $285,642.
CARRIED
Supervisory Control and Data Acquisition Infrastructure
Planning Study Grant Application.
MOVED Director McNabb, SECONDED
Director Holdom, that the Board support the applications to the Ministry of
Community Affairs for planning grants to support the Supervisory Control and
Data Acquisition (SCADA) project for the RDN water service area systems.
CARRIED
MOVED Director Holdom, SECONDED
Director Brennan, that “Nanaimo Airport Support Service Establishment Bylaw No.
1505, 2006” be adopted.
CARRIED
MOVED Director Holdom, SECONDED
Director Brennan, that “Nanaimo Airport Support Service Loan Authorization
Bylaw No. 1506, 2006” be adopted.
CARRIED
2006 Departmental Accomplishments.
MOVED Director McNabb, SECONDED
Director Bartram, that the highlights of departmental accomplishments of the
Regional District of Nanaimo for 2006 be received.
CARRIED
BUDGET PRESENTATION
2007 Regional District Provisional
Budget.
The General Manager, Finance &
Information Services, presented a power point overview of the 2007 budget which
highlighted forecast comparison and year to year changes for Municipal and
Electoral member jurisdictions.
MOVED Director Holme, SECONDED
Director Bartram, that the 2007 annual budget be received for information.
CARRIED
NEW BUSINESS
Affordable Housing.
MOVED Director Bartram, SECONDED
Director Brennan, that the Board direct staff to undertake a review of
attainable/affordable housing in the Regional District of Nanaimo and return a
report for the Board’s consideration, of options for a comprehensive strategy
to promote attainable/affordable housing in the region.
CARRIED
MOVED Director Bartram, SECONDED
Director Holme, that the Board direct staff to prepare a report for the
Electoral Area Planning Committee on the implementation of a secondary suite
and cottage policy in the Electoral Areas.
CARRIED
Snow Removal.
MOVED Director Bartram, SECONDED
Director Young, that staff arrange a meeting with the Ministry of
Transportation to discuss snow plowing of roads in Electoral Areas.
CARRIED
BOARD INFORMATION
Martin Mars Water Bombers.
MOVED Director Holme, SECONDED
Director McNabb, that a letter of support be sent to the Province regarding the
City of Port Alberni’s request that the Province take immediate action to
invest in the Martin Mars Water Bombers to ensure that they remain in British
Columbia.
CARRIED
IN CAMERA
MOVED Director Holme, SECONDED
Director Haime, that pursuant to Section 90(1)(g) of the Community Charter the Board proceed to an In Camera meeting following
the Hospital Board meeting, to consider items related to legal issues.
CARRIED
ADJOURNMENT
MOVED Director Holme, SECONDED
Director Haime, that this meeting adjourn to allow for an In Camera meeting
following the Hospital Board meeting.
CARRIED
TIME: 8:20 PM.
RISE AND REPORT
Gabriola Island Parks and Open Space Advisory Committee.
MOVED Director McNabb, SECONDED Director Burnett, that the
Gabriola Island Parks and Open Space Advisory Committee be dissolved.
CARRIED
ADJOURNMENT
MOVED Director Holme,
SECONDED Director McNabb, that the meeting terminate.
CARRIED
TIME: 8:45 PM.
CHAIRPERSON SR.
MGR., CORPORATE ADMINISTRATION