REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
S. Herle City
of
Director
T. Westbroek Town
of
Director
C. Haime District
of Lantzville
Director
D. Brennan City
of
Director
B. Bestwick City
of
Director
L. McNabb City
of
Director
B. Holdom City
of
Director
J. Manhas City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
M.
Pearse Sr.
Mgr. of Corporate Administration
T.
Osborne Gen.
Mgr. of Recreation & Parks
J.
Finnie Gen.
Mgr. of Environmental Services
P.
Thorkelsson Gen.
Mgr. of Development Services
N.
Avery Gen.
Mgr. of Finance & Information Services
D.
Trudeau Gen.
Mgr. of Transportation Services
N.
Tonn Recording
Secretary
DELEGATIONS
Ron
Tansichuk,
Mr. Tansichuk presented a
short film on
Chuck & Linda Addison, re Zoning Amendment Application
No. AA0604 –
Mr. and Mrs. Addison
withdrew their request to speak regarding Zoning Amendment Application No.
AA0604.
Tom Brown & Ingrid Sims, re Development Permit Application
No. 60652 – Luksay –
Mr. Brown reviewed his
concerns regarding Development Permit Application No. 60652, and noted that he
would be prepared to withdraw his objection if the applicant could provide
written confirmation that the surveyor’s stakes located on the property
portrayed the dwelling’s skeleton. Mr. Brown also noted that Mr. Pallot’s
objections would also be withdrawn.
LATE
DELEGATIONS
MOVED Director Bartram,
SECONDED Director Holme, that the following late delegations be permitted to
address the Board.
CARRIED
John Larson, re Development Permit Application No. 60652 –
Luksay –
Mr. Larson, CA Design,
noted that he will provide a letter from a land surveyor to the Regional
District and Mr. Brown, which confirms the stakes placed on the Luksay property
are an actual outline of the dwelling unit. Mr. Larson also provided additional
background regarding the application for the Board’s information.
Roger Marshall, re Development Variance Permit Application
No. 90624 – Dailly –
Mr. Marshall raised his
concerns regarding the height and overall size of the proposed garage and its
possible restrictions on the present view allowed to neighbours living across
from the property.
Douglas Brown, re Development Variance Permit Application
No. 90624 – Dailly –
Mr. Brown reiterated the
concerns of the previous delegation asked if the proposed garage could be
placed elsewhere on the property so as not to impact neighbours’ views or
property values.
BOARD
MINUTES
MOVED Director Westbroek,
SECONDED Director Manhas, that the minutes of the regular Board meeting held October
31, 2006 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Ernest Pallot, re Development Permit
Application No. 60652 – Luksay –
MOVED
Director Westbroek SECONDED Director Holdom, that the correspondence from Ernest
Pallot regarding Development Permit Application No. 60652 be received.
CARRIED
Clifford & Joan Paton, re Development Permit Application
No. 60652 – Luksay –
MOVED Director Westbroek,
SECONDED Director Holdom, that the correspondence from Clifford and Joan Paton
regarding Development Permit Application No. 60652 be received.
CARRIED
Douglas Brown & Barbara Costye, re Development Variance
Permit Application No. 90624 – Dailly –
MOVED Director Westbroek,
SECONDED Director Holdom, that the correspondence from Douglas Brown and
Barbara Costye regarding Development Variance Permit Application No. 90624 be
received.
CARRIED
Elaine Hamilton, re Resignation from the City of
MOVED Director Westbroek,
SECONDED Director Holdom, that the correspondence from Elaine Hamilton regarding
her resignation from the City of Nanaimo Parks, Recreation and Cultural
Commission be received.
CARRIED
R.D. & A.M. Robinson, re Development Permit Application
No. 60652 – Luksay –
MOVED Director Westbroek,
SECONDED Director Holdom, that the correspondence from R.D. and A.M. Robinson
regarding Development Permit Application No. 60652 be received.
CARRIED
Cliff & Joan Paton, re Development Permit Application
No. 60652 – Luksay –
MOVED Director Westbroek,
SECONDED Director Holdom, that the correspondence from Cliff and Joan Paton
regarding Development Permit Application No. 60652 be received.
CARRIED
M.E. Ann Patterson, re Development Variance Permit
Application No. 90624 – Dailly –
MOVED Director Westbroek,
SECONDED Director Holdom, that the correspondence from M.E. Ann Patterson
regarding Development Variance Permit Application No. 90624 be received.
CARRIED
Robert Henry, re Development Variance Permit Application No.
90624 – Dailly –
MOVED Director Westbroek,
SECONDED Director Holdom, that the correspondence from Robert Henry regarding
Development Variance Permit Application No. 90624 be received.
CARRIED
R.G. Urquhart, re Development Variance Permit Application
No. 90624 – Dailly –
MOVED Director Westbroek,
SECONDED Director Holdom, that the correspondence from R.G. Urquhart regarding
Development Variance Permit Application No. 90624 be received.
CARRIED
MOVED Director Westbroek,
SECONDED Director Holdom, that the correspondence from Lorraine Curran
regarding Development Variance Permit Application No. 90624 be received.
CARRIED
Jeanette & Randy Grais, re Development Variance Permit
Application No. 90625 – Malo –
MOVED Director Westbroek,
SECONDED Director Holdom, that the correspondence from Jeanette and Randy Grais
regarding Development Variance Permit Application No. 90625 be received.
CARRIED
UNFINISHED
BUSINESS
BYLAWS
For Adoption.
Bylaw No. 791.15.
MOVED Director Holme,
SECONDED Director Brennan, that “Rural Streetlighting Local Service Area
Amendment Bylaw No. 791.15, 2006” be adopted.
CARRIED
Bylaw No. 975.44.
MOVED
Director Haime, SECONDED Director Herle, that “Regional District of
CARRIED
Bylaw No. 975.45.
MOVED
Director Bartram, SECONDED Director Young, that “Regional District of
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Bartram, SECONDED Director Holme, that the minutes of the Electoral
Area Planning Committee meeting held November 14, 2006 be received for
information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Ross Peterson, re Development on the Nanoose Estuary at
MOVED Director Holme,
SECONDED Director Bestwick, that the correspondence received from Ross Peterson
regarding the development of a bed and breakfast structure on the Nanoose
Estuary at
CARRIED
PLANNING
AMENDMENT APPLICATIONS
Zoning Amendment Application No. AA0604 –
MOVED Director Young,
SECONDED Director Burnett, that Amendment Application No. AA0604 be held in
abeyance pending the development of an amendment application review process
establishing criteria for reviewing proposed OCP/Zoning amendment applications
involving RGS ‘fine tuning’ amendments.
CARRIED
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No.
60647 – Mardaga and Giroux –
MOVED
Director Holme, SECONDED Director Bartram, that Development Permit Application
No. 60647 to facilitate construction of a dwelling unit and accessory building,
for the parcel legally described as Lot 22, District Lot 78, Nanoose District,
Plan 28595, be approved according to the conditions outlined in Schedules No.
1, 2 and 3.
CARRIED
Development Permit Application No.
60652 – Luksay –
Mr. Richard Deane
congratulated Mr. Larson on the dwelling design but raised his concerns with
the property.
MOVED Director Bartram,
SECONDED Director Holme, that Development Permit Application No. 60652, to vary
the minimum front lot line setback requirements of the Residential 5 (RS5) zone
from 8.0 metres to 5.48 metres to permit the construction of a dwelling unit on
Lot 23, District Lot 28, Nanoose District, Plan VIP76143 located on Viking Way,
be approved subject to the terms outlined in Schedule No. 1 and to the
notification procedure pursuant to the Local
Government Act.
CARRIED
DEVELOPMENT VARIANCE PERMIT
Development Variance Permit Application No. 90622 – Peck –
MOVED Director Holme,
SECONDED Director Bartram, that Development Variance Permit Application No.
90622, submitted to vary the minimum setback and maximum height requirements,
as set out on Schedule No. 4, to allow the construction of an addition and
modification to an existing single dwelling unit and accessory building on Lot
A, District Lot 37, Nanoose District, Plan 46562, be approved subject to the
conditions contained in Schedules No. 1, 2 and 3 and to the notification
procedure pursuant to the Local
Government Act.
CARRIED
Development Variance Permit Application No. 90624 – Dailly –
Mr. Dailly provided the
Board with additional information with respect to his development variance
permit application.
MOVED Director Holme,
SECONDED Director Bartram, that Development Variance Permit Application No.
90624, to relax the minimum setback and maximum height requirements, as set out
on Schedule No. 1, to accommodate the construction of an accessory building for
the property legally described as Lot 32, Block A, District Lot 38, Nanoose
District, Plan 10777, be approved subject to the conditions contained in
Schedules No. 1, 2 and 3 and to the notification procedure pursuant to the Local Government Act.
CARRIED
Development Variance Permit Application No. 90625 – Malo –
MOVED Director Young,
SECONDED Director Bartram, that Development Variance Permit Application No.
90625 be approved according to the terms in Schedule No. 1 and subject to the
notification procedure pursuant to the Local
Government Act.
OTHER
Request for Acceptance of Parkland
and Relaxation of the Minimum 10% Perimeter Frontage Requirement – JE Anderson
& Associates, BCLS, on behalf of 504351 BC Ltd. (Camelot Homes) – Ballenas
and Wall Beach Roads – Area E.
MOVED
Director Holme, SECONDED Director Bartram, that the request for relaxation of
the minimum 10% perimeter frontage requirement, submitted by JE Anderson, BCLS,
on behalf of 504351 BC Ltd. (Camelot Homes), in conjunction with the
subdivision on the parcel legally described as Lot 1, District Lot 72, Nanoose
District, Plan 4058 Except Those Parts in Plans 15430, 17630 and 17681 and
located adjacent to Ballenas and Wall Beach Roads, be approved.
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that the applicant provide 5% cash
in lieu of park land.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Brennan,
SECONDED Director Holdom, that the minutes of the Committee of the Whole
meeting held November 14, 2006 be received for information.
CARRIED
CORPORATE ADMINISTRATION SERVICES
ADMINISTRATION
Procedure
Bylaw No. 1512.
MOVED Director Westbroek,
SECONDED Director Biggemann, that “Regional District of Nanaimo Board Procedure
Bylaw No. 1512, 2006” be introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED Director McNabb, “Regional District
of Nanaimo Board Procedure Bylaw No. 1512, 2006” be adopted.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Northern
Community Sewer LSA Capital Charge Amendment Bylaw No. 1331.02.
MOVED
Director Westbroek, SECONDED Director Herle, that “Northern Community Sewer
Local Service Area Capital Charge Amendment Bylaw No. 1331.02, 2006” be
introduced for first three readings.
CARRIED
MOVED
Director Westbroek, SECONDED Director Herle, that “Northern Community Sewer
Local Service Area Capital Charge Amendment Bylaw No. 1331.02, 2006” having
received three readings be adopted.
CARRIED
French
Creek Sewer LSA Amendment Bylaw No. 813.38 and Northern Community Sewer LSA
Amendment Bylaw No. 889.43.
MOVED Director Westbroek, SECONDED Director McNabb, that “French Creek
Sewer Local Service Area Amendment Bylaw No. 813.38, 2006” be introduced for
first three readings and be forwarded to the Inspector of Municipalities for
approval.
CARRIED
MOVED Director Westbroek, SECONDED Director McNabb, that “Northern
Community Sewer Local Service Area Amendment Bylaw No. 889.43, 2006” be
introduced for first three readings and be forwarded to the Inspector of
Municipalities for approval.
CARRIED
Operating
Results to September 30, 2006.
MOVED Director Westbroek, SECONDED Director Manhas, that the summary
report of financial results from operations to September 30, 2006 be received
for information.
CARRIED
Financial
Plan Review Schedule.
MOVED Director Westbroek, SECONDED Director Manhas, that the proposed
budget and financial plan review schedule be received for information.
CARRIED
FIRE
DEPARTMENTS
Renewal of
Fire Protection Service Agreement – Dashwood Volunteer Fire Department.
MOVED
Director Bartram, SECONDED Director Westbroek, that the fire services agreement
with the Dashwood Volunteer Fire Department be renewed for a five-year term
from January 1, 2007 to December 31, 2011 and that the agreement provide for up
to four additional five-year renewal periods.
CARRIED
Waterloo/Yellowpoint
Fire Protection Service Options.
MOVED
Director Burnett, SECONDED Director Young, that staff be directed to enter into
consultations on either of the options of a service agreement or a boundary
extension with the North Cedar Improvement District and advise the Cowichan
Valley Regional District that the Regional District of Nanaimo expects to seek
an amendment to its contract in 2007.
CARRIED
Meadowood
Fire Protection Service Establishing Bylaw No. 1509, Meadowood Fire Protection
Service Loan Authorization Bylaw No. 1510 and Dashwood Fire Protection Service
Capital Charge Bylaw No. 1511.
MOVED
Director Biggemann, SECONDED Director McNabb, that “Meadowood Fire Protection
Service Establishing Bylaw No. 1509, 2006” be introduced for first three
readings.
CARRIED
MOVED
Director Biggemann, SECONDED Director Holdom, that “Meadowood Fire Protection
Service Loan Authorization Bylaw No. 1510, 2006” be introduced for first three
readings.
CARRIED
MOVED
Director Biggemann, SECONDED Director McNabb, that “Dashwood Fire Protection
Service Capital Charge Bylaw No. 1511, 2006” be introduced for first three
readings.
CARRIED
Electoral
Area ‘F’ Community
MOVED
Director Biggemann, SECONDED Director Bartram, that “Electoral Area ‘F’ Community
Parkland Re-dedication Bylaw No. 1508, 2006” be introduced for first three
readings and be forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED
Director Biggemann, SECONDED Director Bartram, that the “Elector Response Form”
attached to this report be approved for the purposes of seeking elector
approval.
CARRIED
DEVELOPMENT SERVICES
REGIONAL
PLANNING
State of
The
General Manager of Development Services provided an overview of the State of
MOVED
Director Holdom, SECONDED Director Bartram, that the sustainability report,
“Prospering Today, Protecting Tomorrow: The State of Sustainability of the
Regional District of Nanaimo”, be received.
CARRIED
MOVED Director Holdom, SECONDED Director Bartram, that staff be
directed to prepare a summary of the State of
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Greater
MOVED Director McNabb, SECONDED Director Bestwick,
that the revised budget and funding sources, development cost charge reserves,
surplus bylaw funds and general reserves be approved.
CARRIED
MOVED Director McNabb, SECONDED Director Brennan, that
the Regional District award the supply contract to WesTech Engineering Inc. to
provide sludge collector mechanisms and aluminum covers for the tendered price
of $228,517.
CARRIED
UTILITIES
MOVED Director Holme, SECONDED Director Herle, that
“Barclay Crescent Sewer Rates and Regulation Amendment Bylaw No. 1472.01, 2006”
be introduced for first three readings.
CARRIED
MOVED Director Holme, SECONDED Director Herle, that
“Barclay Crescent Sewer Rates and Regulation Amendment Bylaw No. 1472.01, 2006”
having received three readings be adopted.
CARRIED
Request for
Reduction in Water Use Billing –
MOVED Director Holme, SECONDED Director McNabb, that
the Board deny the request by the owners of
CARRIED
French Creek
Sewer LSA Amendment Bylaw No. 813.39 and Northern Community Sewer LSA Amendment
Bylaw No. 889.44.
MOVED Director Holme, SECONDED Director Bestwick, that
“French Creek Sewerage Facilities Local Service Area Amendment Bylaw No.
813.39, 2006” be introduced, read three times and forwarded to the Inspector of
Municipalities for approval.
CARRIED
MOVED Director Holme, SECONDED Director Manhas, that
“Northern Community Local Sewer Service Area Amendment Bylaw No. 889.44, 2006”
be introduced, read three times and forwarded to the Inspector of
Municipalities for approval
CARRIED
Community
Parks Amendment Bylaws.
MOVED
Director Sperling, SECONDED Director Herle, that “Electoral Area ‘B’ Community
Parks Local Service Amendment Bylaw No. 799.07, 2006” be introduced for three
readings and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED
Director Sperling, SECONDED Director Herle, that “Electoral Area ‘C’ (defined
Area ‘C’) Community Parks Local Service Amendment Bylaw No. 801.06, 2006” be
introduced for three readings and forwarded to the Inspector of Municipalities
for approval.
CARRIED
MOVED
Director Sperling, SECONDED Director Herle, that “Electoral Area ‘C’ (defined
Area ‘D’) Community Parks Local Service Amendment Bylaw No. 802.04, 2006” be
introduced for three readings and forwarded to the Inspector of Municipalities
for approval.
CARRIED
MOVED
Director Sperling, SECONDED Director Herle, that “Electoral Area ‘E’ Community
Parks Local Service Amendment Bylaw No. 803.04, 2006” be introduced for three
readings and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED
Director Sperling, SECONDED Director Herle, that “Electoral Area ‘F’ Community
Parks Local Service Amendment Bylaw No. 804.04, 2006” be introduced for three
readings and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED
Director Sperling, SECONDED Director Herle, that “Electoral Area ‘G’ Community
Parks Local Service Amendment Bylaw No. 805.05, 2006” be introduced for three
readings and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED
Director Sperling, SECONDED Director Herle, that “Electoral Area ‘H’ Community
Parks Local Service Amendment Bylaw No. 806.05, 2006” be introduced for three
readings and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED
Director Sperling, SECONDED Director Herle, that the introduction of “Electoral
Area ‘A’ Community Parks Local Service Amendment Bylaw No. 798.06, 2006” be
deferred pending the outcome of the Area ‘A’ Master Plan review.
CARRIED
MOVED
Director Holme, SECONDED Director McNabb, that the Board approve the lease
agreement between the Nanoose Bay Activities and Recreation Society and the
Regional District of Nanaimo for the property legally described as
CARRIED
MOVED Director Biggemann, SECONDED Director Burnett, that the Terms of
Reference for the Electoral Area ‘F’ Parks and Open Space Advisory Committee be
approved.
CARRIED
UBCM
Community Tourism Program.
MOVED Director Holdom, SECONDED Director Biggemann, that the application
for the Community Tourism Grant be approved to develop, promote and increase
tourism related activities in the electoral areas and the Terms and Conditions
of the program be accepted.
CARRIED
Area ‘A’ Parks and Green Spaces
Advisory Committee.
MOVED Director Burnett, SECONDED Director McNabb, that
the minutes of the Electoral Area ‘A’ Parks and Green Spaces Advisory Committee
meeting held September 21, 2006 be received for information.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb, that
the Morden Colliery Trail Subcommittee be renamed to the Area ‘A’ Trail
Subcommittee which will be chaired by J. Materi and co-chaired by K. Wilson.
CARRIED
Electoral Area ‘A’ Recreation and Culture Service Master
Plan Project Committee.
MOVED Director Burnett,
SECONDED Director McNabb, that the minutes of the Electoral Area ‘A’ Recreation
and Culture Services Master Plan Project Committee meeting held October 30,
2006 be received for information.
CARRIED
East Wellington – Pleasant
MOVED Director Young, SECONDED
Director Brennan, that the minutes of the East Wellington –
CARRIED
Nanoose Bay Parks and Open Space Advisory Committee.
MOVED Director Holme,
SECONDED Director McNabb, that the minutes of the
CARRIED
District 69 Recreation Commission.
MOVED Director Bartram,
SECONDED Director Holme, that the minutes of the District 69 Recreation
Commission meeting held October 19, 2006 be received for information.
CARRIED
MOVED Director Bartram,
SECONDED Director Westbroek, that the following District 69 Recreation Grants
be approved:
Community Recreation
Grants:
Arbutus Jumpers Society $ 2,000
Eagle Park Health Care
Facility Auxiliary $ 2,000
District 69 Family
Resource Association $ 2,381
Youth Recreation Grants:
Oceanside Track and Field
Club (cage) $ 2,860
Oceanside Track and Field
Club (track) $ 1,500
District 69 Family
Resource Association $ 3,600
CARRIED
MOVED Director Bartram,
SECONDED Director Biggemann, that staff review the Fall/Winter 2006/2007 Active
Living Guide with a view to providing recreation services in Electoral Areas
‘F’ and ‘H’.
CARRIED
Drinking Water Watershed Protection
Stewardship Committee.
MOVED
Director Bartram, SECONDED Director McNabb, that the minutes of the Drinking
Water Watershed Protection Stewardship Committee meeting held October 4, 2006
be received for information.
CARRIED
ADMINISTRATOR’S REPORTS
New Year’s Eve Transit
Service.
MOVED
Director McNabb, SECONDED Director Herle, that staff be directed to implement
New Year’s Eve Service at the current fare structure.
MOVED
Director Holdom, SECONDED Director Brennan, that the motion be amended to
replace the words “the current fare structure” with the words “a reduced fare
of $1.00”.
DEFEATED
The
question was called on the main motion.
The
motion CARRIED.
District of Lantzville Development
Services Contract Agreements.
MOVED
Director Haime, SECONDED Director Holdom, that the 2007 Service Agreements
between the Regional District of Nanaimo and the District of Lantzville for
Mapping, Animal Control, Building Inspection, Bylaw Enforcement, House
Numbering, Noise Regulations, Nuisance Control and Unsightly Premises services
be approved.
CARRIED
MOVED
Director Herle, SECONDED Director Biggemann, that the Regional District of
Nanaimo award the Top Bridge Crossing construction project to Robinson
Contracting Ltd. for the tendered amount of $380,291.00.
CARRIED
MOVED
Director Herle, SECONDED Director Biggemann, that the Regional District of
Nanaimo accept the Ministry of Transportation’s Permit to Construct the Top
Bridge Crossing.
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that the Nanaimo Area Land Trust’s
request for operational funding be referred to the Regional Parks Committee.
CARRIED
Elaine Hamilton Resignation.
MOVED
Director Westbroek, SECONDED Director McNabb, that a letter and token of
appreciation be sent to Elaine Hamilton for her many years of contribution to
the Regional District of Nanaimo.
MOVED
Director Holme, SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 8:20 PM