REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, NOVEMBER 14, 2006, AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director B. Sperling Electoral Area B
Director M. Young Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral Area F
Alternate
Director D. Heenan Electoral Area
H
Director S. Herle City of
Director T. Westbroek Town of
Director B. Holdom City of
Director B. Bestwick City of
Director L. McNabb City of
Director D. Brennan City of
Director J. Manhas City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior Manager,
Corporate Administration
J. Finnie General Manager of
Environmental Services
D. Trudeau General
Manager of Transportation Services
N. Avery General Manager
of Finance & Information Services
P. Thorkelsson General
Manager of Development Services
T. Osborne General
Manager of Recreation & Parks
N. Tonn Recording
Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Director Heenan to the meeting.
SPECIAL PRESENTATION
Errington Fire Department, re 2006 UBCM Community Excellence
Award – Leadership & Innovation – Superior Tanker Shuttle.
The Chairperson and
Director Biggemann presented members of the Errington Volunteer Fire Department
with the 2006 UBCM Community Excellence Award for Leadership and Innovation.
The Fire Department has a Superior Tanker Shuttle in place which supplies water
to remote areas in emergency situations.
DELEGATIONS
Annette Tanner, re Little
Ms. Tanner provided
information on the proposed Cathedral Grove/Cameron Canyon protected area and
extended an invitation to the Committee to tour the area with the Western
Canada Wilderness Committee to see firsthand, the old growth vegetation in this
area.
Larry Mugford, re Request for Reduction in Water Bill –
Mr. Mugford provided
background information with respect to his request for a reduction in the water
bill for the property at
MINUTES
MOVED Director McNabb,
SECONDED Director Manhas, that the minutes of the Committee of the Whole
meeting held October 10, 2006 be adopted.
CARRIED
CORPORATE ADMINISTRATION SERVICES
ADMINISTRATION
Procedure
Bylaw No. 1512.
MOVED Director Westbroek, SECONDED Director Holdom,
that “Regional District of Nanaimo Board Procedure Bylaw No. 1512, 2006” be
introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom,
that “Regional District of Nanaimo Board Procedure Bylaw No. 1512, 2006” be
adopted.
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
Northern
Community Sewer LSA Capital Charge Amendment Bylaw No. 1331.02.
MOVED Director Holme, SECONDED Director Young, that
“Northern Community Sewer Local Service Area Capital Charge Amendment Bylaw No.
1331.02, 2006” be introduced for first three readings.
CARRIED
MOVED Director Holme, SECONDED Director Young, that
“Northern Community Sewer Local Service Area Capital Charge Amendment Bylaw No.
1331.02, 2006” having received three readings be adopted.
CARRIED
French
Creek Sewer LSA Amendment Bylaw No. 813.38 and Northern Community Sewer LSA
Amendment Bylaw No. 889.43.
MOVED Director Westbroek, SECONDED Director Holme,
that “French Creek Sewer Local Service Area Amendment Bylaw No. 813.38, 2006”
be introduced for first three readings and be forwarded to the Inspector of
Municipalities for approval.
CARRIED
MOVED Director Westbroek, SECONDED Director Holme,
that “Northern Community Sewer Local Service Area Amendment Bylaw No. 889.43,
2006” be introduced for first three readings and be forwarded to the Inspector
of Municipalities for approval.
CARRIED
Operating
Results to September 30, 2006.
MOVED Director Burnett, SECONDED Director Biggemann,
that the summary report of financial results from operations to September 30,
2006 be received for information.
CARRIED
Financial
Plan Review Schedule.
MOVED Director Holme, SECONDED Director Herle, that
the proposed budget and financial plan review schedule be received for
information.
CARRIED
FIRE
DEPARTMENTS
Renewal
of Fire Protection Service Agreement – Dashwood Volunteer Fire Department.
MOVED Director Holme, SECONDED Director Bestwick,
that the fire services agreement with the Dashwood Volunteer Fire Department be
renewed for a five-year term from January 1, 2007 to December 31, 2011 and that
the agreement provide for up to four additional five-year renewal periods.
CARRIED
Waterloo/Yellowpoint
Fire Protection Service Options.
MOVED Director Burnett, SECONDED Director Young,
that staff be directed to enter into consultations on either of the options of
a service agreement or a boundary extension with the North Cedar Improvement
District and advise the Cowichan Valley Regional District that the Regional
District of Nanaimo expects to seek an amendment to its contract in 2007.
CARRIED
Meadowood
Fire Protection Service Establishing Bylaw No. 1509, Meadowood Fire Protection
Service Loan Authorization Bylaw No. 1510 and Dashwood Fire Protection Service
Capital Charge Bylaw No. 1511.
MOVED Director Biggemann, SECONDED Director Young,
that “Meadowood Fire Protection Service Establishing Bylaw No. 1509, 2006” be
introduced for first three readings.
CARRIED
MOVED Director Biggemann, SECONDED Director Young,
that “Meadowood Fire Protection Service Loan Authorization Bylaw No. 1510,
2006” be introduced for first three readings.
CARRIED
MOVED Director Biggemann, SECONDED Director Young,
that “Dashwood Fire Protection Service Capital Charge Bylaw No. 1511, 2006” be
introduced for first three readings.
CARRIED
Electoral
Area ‘F’ Community
MOVED Director Biggemann, SECONDED Director Herle,
that “Electoral Area ‘F’ Community Parkland Re-dedication Bylaw No. 1508, 2006”
be introduced for first three readings and be forwarded to the Inspector of
Municipalities for approval.
CARRIED
MOVED Director Biggemann, SECONDED Director Herle,
that the “Elector Response Form” attached to this report be approved for the
purposes of seeking elector approval.
CARRIED
DEVELOPMENT SERVICES
REGIONAL
PLANNING
State
of
The Chief Administrative Officer noted that there
will be a formal presentation of the State of
MOVED Director Holdom, SECONDED Director McNabb,
that the sustainability report, “Prospering Today, Protecting Tomorrow: The
State of Sustainability of the Regional District of Nanaimo”, be received.
CARRIED
MOVED Director Holdom, SECONDED Director McNabb,
that staff be directed to prepare a summary of the State of
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Greater
MOVED Director McNabb,
SECONDED Director Brennan, that the revised budget and funding sources,
development cost charge reserves, surplus bylaw funds and general reserves be
approved.
CARRIED
MOVED Director McNabb,
SECONDED Director Brennan, that the Regional District award the supply contract
to WesTech Engineering Inc. to provide sludge collector mechanisms and aluminum
covers for the tendered price of $228,517.
CARRIED
UTILITIES
MOVED Director Westbroek,
SECONDED Director Holdom, that “Barclay Crescent Sewer Rates and Regulation
Amendment Bylaw No. 1472.01, 2006” be introduced for first three readings.
CARRIED
MOVED Director Westbroek,
SECONDED Director Holdom, that “Barclay Crescent Sewer Rates and Regulation
Amendment Bylaw No. 1472.01, 2006” having received three readings be adopted.
CARRIED
Request for Reduction in Water Use Billing –
MOVED Director McNabb,
SECONDED Director Brennan, that the Board deny the request by the owners of
CARRIED
French Creek Sewer LSA Amendment Bylaw No. 813.39 and
Northern Community Sewer LSA Amendment Bylaw No. 889.44.
MOVED Director Westbroek,
SECONDED Director Herle, that “French Creek Sewerage Facilities Local Service
Area Amendment Bylaw No. 813.39, 2006” be introduced, read three times and
forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Westbroek,
SECONDED Director Herle, that “Northern Community Sewer Service Area Amendment
Bylaw No. 889.44, 2006” be introduced, read three times and forwarded to the
Inspector of Municipalities for approval.
CARRIED
Community Parks Amendment Bylaws.
MOVED Director Holme, SECONDED
Director Herle, that “Electoral Area ‘B’ Community Parks Local Service
Amendment Bylaw No. 799.07, 2006” be introduced for three readings and
forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Holme, SECONDED
Director Herle, that “Electoral Area ‘C’ (defined Area ‘C’) Community Parks
Local Service Amendment Bylaw No. 801.06, 2006” be introduced for three
readings and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Holme, SECONDED
Director Herle, that “Electoral Area ‘C’ (defined Area ‘D’) Community Parks
Local Service Amendment Bylaw No. 802.04, 2006” be introduced for three
readings and forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Holme, SECONDED
Director Herle, that “Electoral Area ‘E’ Community Parks Local Service
Amendment Bylaw No. 803.04, 2006” be introduced for three readings and
forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Holme, SECONDED
Director Herle, that “Electoral Area ‘F’ Community Parks Local Service
Amendment Bylaw No. 804.04, 2006” be introduced for three readings and
forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Holme, SECONDED
Director Herle, that “Electoral Area ‘G’ Community Parks Local Service
Amendment Bylaw No. 805.05, 2006” be introduced for three readings and
forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Holme, SECONDED
Director Herle, that “Electoral Area ‘H’ Community Parks Local Service
Amendment Bylaw No. 806.05, 2006” be introduced for three readings and
forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Burnett, SECONDED
Director Sperling, that the introduction of “Electoral Area ‘A’ Community Parks
Local Service Amendment Bylaw No. 798.06, 2006” be deferred pending the outcome
of the Area ‘A’ Master Plan review.
CARRIED
MOVED Director Holme, SECONDED
Director Brennan, that the Board approve the lease agreement between the
Nanoose Bay Activities and Recreation Society and the Regional District of
Nanaimo for the property legally described as
CARRIED
Electoral
Area ‘F’ Parks and Open Space Advisory Committee Terms of Reference.
MOVED Director Biggemann, SECONDED
Director Young, that the Terms of Reference for the Electoral Area ‘F’ Parks
and Open Space Advisory Committee be approved.
CARRIED
UBCM
Community Tourism Program.
MOVED Director Manhas, SECONDED
Director Bestwick, that the application for the Community Tourism Grant be
approved to develop, promote and increase tourism related activities in the
electoral areas and the Terms and Conditions of the program be accepted.
Area ‘A’ Parks and Green
Spaces Advisory Committee.
MOVED Director Burnett, SECONDED
Director Holme, that the minutes of the Electoral Area ‘A’ Parks and Green
Spaces Advisory Committee meeting held September 21, 2006 be received for
information.
CARRIED
MOVED Director Burnett,
SECONDED Director Holme, that the Morden Colliery Trail Subcommittee be renamed
to the Area A Trail Subcommittee which will be chaired by J. Materi and
co-chaired by K. Wilson.
CARRIED
Electoral Area ‘A’ Recreation and Culture Service Master
Plan Project Committee.
MOVED Director Burnett,
SECONDED Director McNabb, that the minutes of the Electoral Area ‘A’ Recreation
and Culture Services Master Plan Project Committee meeting held October 30,
2006 be received for information.
CARRIED
East Wellington – Pleasant
MOVED Director Young,
SECONDED Director Biggemann, that the minutes of the East Wellington –
CARRIED
Nanoose Bay Parks and Open Space Advisory Committee.
MOVED Director Holme,
SECONDED Director Manhas, that the minutes of the
CARRIED
District 69 Recreation Commission.
MOVED Director Westbroek,
SECONDED Director McNabb, that the minutes of the District 69 Recreation
Commission meeting held October 19, 2006 be received for information.
CARRIED
MOVED Director McNabb,
SECONDED Director Herle, that the following District 69 Recreation Grants be
approved:
Community Recreation Grants:
Arbutus Jumpers Society $ 2,000
Eagle Park Health Care Facility Auxiliary $ 2,000
District 69 Family Resource Association $ 2,381
Youth Recreation Grants:
Oceanside Track and Field Club (cage) $ 2,860
Oceanside Track and Field Club (track) $ 1,500
District 69 Family Resource Association $ 3,600
CARRIED
MOVED Director McNabb,
SECONDED Director Herle, that staff review the Fall/Winter 2006/2007 Active
Living Guide with a view to providing recreation services in Electoral Areas
‘F’ and ‘H’.
CARRIED
Director Westbroek
requested that District 69 Recreation Commission staff review the rate structure
with respect to the senior discount presently set at the age of 55, with the
possibility of raising the age to 65. Staff were also asked to report on how
many people would be exempted with a higher age rate and how much revenue would
be generated.
Drinking Water Watershed Protection Stewardship Committee.
MOVED Director Holdom,
SECONDED Director Sperling, that the minutes of the Drinking Water Watershed
Protection Stewardship Committee meeting held October 4, 2006 be received for
information.
CARRIED
NEW BUSINESS
Regional Growth Strategy Workshop.
The Chief Administrative
Officer reminded the Directors of the Regional Growth Workshop to be held on
November 25, 2006.
ADJOURNMENT
MOVED Director McNabb,
SECONDED Director Holme, that this meeting terminate.
CARRIED
TIME: 8:20 PM
CHAIRPERSON