REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
S. Herle City
of
Director
T. Westbroek Town
of
Alternate
Director
B. Dempsey District
of Lantzville
Director
D. Brennan City
of
Director
B. Bestwick City
of
Director
L. McNabb City
of
Director
B. Holdom City
of
Alternate
Director M.
Unger City
of
Also in Attendance:
J.
Finnie A/Chief
Administrative Officer
M.
Pearse Sr.
Mgr. of Corporate Administration
T.
Osborne Gen.
Mgr. of Recreation & Parks
P.
Thorkelsson Gen.
Mgr. of Development Services
N.
Avery Gen.
Mgr. of Finance & Information Services
D.
Trudeau Gen.
Mgr. of Transportation Services
N.
Tonn Recording
Secretary
CALL TO
ORDER
The Chairperson welcomed Alternate
Directors Dempsey and Unger to the meeting.
DELEGATIONS
Brian
Steane, re Development Variance Permit No. 90616 – Meyer –
Mr. Steane noted his
approval of the revised Development Variance Permit Application No. 90616 and
asked the Board to consider a policy which would address development of beach
accesses including stairs.
Wendy Burns, re Budget Steel.
Ms. Burns raised her
concerns with respect to the issuance of a Development Permit to Budget Steel,
and provided written background material for the Board’s information.
BOARD
MINUTES
MOVED Director McNabb,
SECONDED Director Bestwick, that the minutes of the regular Board meeting held September
26, 2006 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Brian & Chriss Steane, re
Development Variance Permit Application No. 90616 – Meyer –
MOVED
Director Holme, SECONDED Director Dempsey, that the correspondence from Brian
and Chriss Steane regarding Development Variance Permit Application No. 90616
be received.
CARRIED
Dietmar Berger, re Development Variance Permit Application
No. 90616 – Meyer –
MOVED Director Holme,
SECONDED Director Dempsey, that the correspondence from Dietmar Berger
regarding Development Variance Permit Application No. 90616 be received.
CARRIED
Sandra Stephens, re Development Permit Application No. 60624
– Fern Road Consulting Ltd. on behalf of A G Project Management Inc. – McColl
Road – Area H.
MOVED Director Holme,
SECONDED Director Dempsey, that the correspondence from Sandra Stephens
regarding Development Permit Application No. 60624 be received.
CARRIED
Gene & Linda Wray, re Development Variance Permit
Application No. 90608 – Zajes/Sims –
MOVED Director Holme,
SECONDED Director Dempsey, that the correspondence from Gene and Linda Wray
regarding Development Variance Permit Application No. 90608 be received.
CARRIED
John & Mary Ann Beveridge, re Development Variance Permit
Application No. 90608 – Zajes/Sims –
MOVED Director Holme,
SECONDED Director Dempsey, that the correspondence from John and Mary Ann Beveridge
regarding Development Variance Permit Application No. 90608 be received.
CARRIED
UNFINISHED
BUSINESS
BYLAWS
For Adoption.
Bylaw No. 500.335.
MOVED Director Young,
SECONDED Director Burnett, that “Regional District of
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE
AND COMMISSION MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING
COMMITTEE
MOVED
Director Bartram, SECONDED Director Holme, that the minutes of the Electoral
Area Planning Committee meeting held October 10, 2006 be received for
information.
CARRIED
PLANNING
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No.
60624 – Fern Road Consulting Ltd. on behalf of A G Project Management Inc. –
McColl Road – Area H.
MOVED
Director Bartram, SECONDED Director Biggemann, that Development Permit
Application No. 60624, with variances to allow the construction of a dwelling
on
CARRIED
Development Permit Application No.
60651 – Anderson/Sims –
MOVED Director Bartram,
SECONDED Director Holme, that Development Permit Application No. 60651 for a
parcel located at 5151 Island Highway, including variances to legalize two
existing accessory buildings and one existing deck, and allow the construction of
an over height dwelling unit, be approved according to the terms outlined in
Schedule No. 1 as amended, subject to the Board’s consideration of the comments
received as a result of public notification.
CARRIED
DEVELOPMENT VARIANCE PERMIT
Development Variance Permit Application No. 90608 –
Zajes/Sims –
MOVED Director Bartram,
SECONDED Director Biggemann, that Development Variance Permit Application No.
90608, to vary “Regional District of Nanaimo Zoning and Subdivision Bylaw No.
1285, 2002”, for property located at 2260 Alberni Highway, as outlined on
Schedule No. 1, be approved subject to the Board’s consideration of the
comments received as a result of public notification.
CARRIED
MOVED Director Bartram,
SECONDED Director Biggemann, that if terms number 1 to 5 contained in Schedule
No. 1 are not complete to the satisfaction of the Regional District of Nanaimo
by January 5, 2007, that the Board approval of this permit be withdrawn, and
the Board direct staff to withhold the issuance of this permit and proceed with
the removal of the illegal addition in accordance with the Court Order issued
in November 2005.
CARRIED
Development Variance Permit Application No. 90620 – Dave
Scott for 3536696 Canada Inc –
MOVED Director Bartram,
SECONDED Director Holme, that Development Variance Permit Application No.
90620, to vary the permitted height of an existing dwelling at
CARRIED
OTHER
Request for Relaxation of the Minimum 10% Perimeter
Requirement – Fern Road Consulting Ltd., on behalf of Arthur Coben & Peter
Swann – 510 & 530 Grovehill Road – Area H.
MOVED Director Bartram,
SECONDED Director Holme, that the request from Fern Road Consulting Ltd., on
behalf of Arthur Coben & Peter Swann, to relax the minimum 10% frontage
requirement for the proposed Remainder of Lot 42, as shown on the submitted
plan of the subdivision of Lot 42, District Lot 81, Newcastle District, Plan
1967, Except Part in Red on Plan 513RW, be approved.
CARRIED
Request for Relaxation of the Minimum
10% Perimeter Frontage Requirement – Timberlake-Jones Engineering Ltd., on
behalf of 699399 BC Ltd. – off Northwest Bay Road – Area E.
MOVED
Director Bartram, SECONDED Director Holme, that the request for relaxation of
the minimum 10% frontage requirement for proposed Strata Lot 9 in conjunction
with the subdivision of the property legally described as District Lot 68,
Nanoose District, Except Amended Parcel A Thereof and Except Those Parts in
Plans 3940, 26680, 27026, 27376, 30341 and VIP80336 be approved subject to
Schedule Nos. 1 and 2 of the staff report.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Brennan,
SECONDED Director Westbroek, that the minutes of the Committee of the Whole
meeting held October 10, 2006 be received for information.
CARRIED
CORPORATE ADMINISTRATION SERVICES
RDN
Officers Appointment and Delegation Bylaw No. 1507 and RDN Officers and
Management Employees Terms and Conditions of Employment Amendment Bylaw No.
1417.02.
MOVED Director Westbroek,
SECONDED Director Holdom, that the “Regional District of
CARRIED
MOVED Director Westbroek, SECONDED Director Brennan, that the “Regional
District of
CARRIED
MOVED Director Westbroek, SECONDED Director Brennan, that “RDN Officers
and Management Employees Terms and Conditions of Employment Amendment Bylaw No.
1417.02, 2006” be introduced and read three times.
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom, that “RDN Officers
and Management Employees Terms and Conditions of Employment Amendment Bylaw No.
1417.02, 2006” be adopted.
CARRIED
FINANCE AND INFORMATION SERVICES
FINANCE
Service
Area Amendment Bylaws – 2399 Higginson Road – Area E – Driftwood Water Supply
Service Area Amendment Bylaw No. 1255.03, Nanoose Bay Peninsula Water Service
Area Amendment Bylaw No. 867.03 and Nanoose Bay Bulk Water Local Service Area
Amendment Bylaw No. 1049.05.
MOVED
Director Brennan, SECONDED Director Holme, that “Driftwood Water Supply Service
Area Amendment Bylaw No. 1255.03, 2006” be introduced for first three readings
and be forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED
Director Holme, SECONDED Director Young, that “Nanoose Bay Peninsula Water
Service Area Amendment Bylaw No. 867.03, 2006” be introduced for first three
readings and be forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED
Director Holme, SECONDED Director Herle, that “Nanoose Bay Bulk Water Local
Service Area Amendment Bylaw No. 1049.05, 2006” be introduced for first three
readings and be forwarded to the Inspector of Municipalities for approval.
CARRIED
FIRE
DEPARTMENTS
Fire
Department Amendment Bylaws –
MOVED
Director Biggemann, SECONDED Director Bartram, that “Coombs-Hilliers Fire
Protection Local Service Area Amendment Bylaw No. 1022.06, 2006” be introduced
for three readings and be forwarded to the Inspector of Municipalities for
approval.
CARRIED
MOVED
Director Biggemann, SECONDED Director Bartram, that “Errington Fire Protection
Local Service Area Amendment Bylaw No. 821.06, 2006” be introduced for three
readings and be forwarded to the Inspector of Municipalities for approval.
CARRIED
DEVELOPMENT SERVICES
Sustainable
Community Builder Checklist.
MOVED
Director Bartram, SECONDED Director Holdom, that the Board approve the
Sustainable Community Builder Checklist Policy as amended, attached to the
corresponding staff report as Attachment No. 1.
CARRIED
ENVIRONMENTAL SERVICES
SOLID WASTE
Terms of
Reference for Regional Solid Waste Advisory Committee.
MOVED Director Holdom, SECONDED Director Brennan, that
the terms of reference dated October 2006 for the Regional Solid Waste Advisory
Committee be approved.
CARRIED
MOVED
Director Sperling, SECONDED Director McNabb, that the service agreement with
the Gabriola Recreation Society be approved as amended in Appendix 1 to provide
for an increased role by the Society in the maintenance and operation of Rollo
McClay Community Park.
Regional Growth Monitoring Advisory
Committee/State of Sustainability Project.
MOVED Director Holdom, SECONDED Director Bartram, that
the minutes of the Regional Growth Monitoring Advisory Committee/State of
Sustainability Project meeting held September 6, 2006 be received for
information.
CARRIED
Transit Select Committee.
MOVED Director McNabb,
SECONDED Director Burnett, that the minutes of the Transit Select Committee meeting
held September 21, 2006 be received for information.
CARRIED
MOVED Director Herle,
SECONDED Director Westbroek, that in the beginning of 2007, a 3 month trial of
the District 69 Friday Night Movie Service as otherwise outlined in the
September 12th report, be approved.
CARRIED
MOVED Director Westbroek,
SECONDED Director McNabb, that the ProPass Initiative be received for
information.
CARRIED
MOVED Director Westbroek,
SECONDED Director McNabb, that staff prepare a report outlining costs involved
in providing a New Year’s Eve service with a revised fee for passengers.
CARRIED
MOVED Director Westbroek,
SECONDED Director McNabb, that staff prepare an analysis on changing Sunday’s
service to a Saturday level of service and introducing a service on statutory
holidays.
CARRIED
Drinking Water Watershed Protection
Stewardship Committee.
MOVED Director Bartram,
SECONDED Director McNabb, that the minutes of the Drinking Water Watershed
Protection Stewardship Committee meeting held September 6, 2006 be received for
information.
CARRIED
Grants-in-Aid Committee.
MOVED Director Young,
SECONDED Director Burnett, that the minutes of the Grants-in-Aid Committee
meeting held October 2, 2006 be received for information.
CARRIED
MOVED Director Young,
SECONDED Director Holdom, that the following grants-in-aid be approved:
District 68:
CARRIED
MOVED Director Westbroek,
SECONDED Director Bartram, that the following grants-in-aid be approved:
District 69:
District 69 Family
Resource Association $ 950
Errington Preschool
Parents Society $ 500
Mount Arrowsmith Pipe Band
Association $ 1,950
CARRIED
ADMINISTRATOR’S REPORTS
Development Variance
Permit Application No. 90616 – Meyer – Area E – 3512 Bluebill Place.
Mr.
Meyer spoke in favour of Development Variance Permit Application No. 90616 and
noted that all Board members had received information packages on the
application.
MOVED
Director Holme, SECONDED Director Bartram, that Development Variance Permit No.
90616, to legalize the existing beach access stairs as shown on Schedule No. 2
in conjunction with the parcel legally described as Lot 57, District Lot 78,
Nanoose District, Plan 15983, be approved subject to the terms and conditions
outlined on Schedules No. 1, 2 and 3 of the corresponding staff report and to
the notification procedure subject to the Local
Government Act with respect to the proposed variances to Bylaw No. 500,
1987, outlined in Schedule No. 4.
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that staff be instructed to proceed
with seeking a Court Order to have the stairs removed to comply with applicable
bylaws if the applicants have not met the requirements of Conditions No. 1 and
3 of Schedule No. 1 within 90 days from the date of the Board resolution.
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that staff be instructed to draft a
policy for the Board’s consideration with respect to the development of beach
accesses, including stairs and the associated technical review of such
applications.
CARRIED
Southern Community Restorative
Justice Program Service Bylaw No. 1490.
MOVED
Director Brennan, SECONDED Director Sperling, that “Regional District of
Nanaimo Southern Community Restorative Justice Program Service Bylaw No. 1490,
2006” be adopted.
CARRIED
Fuel Treatment Pilot Projects –
Communities at Risk to Wildfire Program Grant.
MOVED
Director McNabb, SECONDED Director Herle, that the Board support applications
from its volunteer fire departments for funding assistance under the Fuel
Treatment Pilot Projects program.
CARRIED
MOVED
Director McNabb, SECONDED Director Herle, that the local government costs not
exceed $2,000.
CARRIED
MOVED
Director McNabb, SECONDED Director Biggemann, that staff work with the
volunteer fire department and the Electoral Area Director to ensure that the
local public be kept informed of the extent and benefits of any actions to be
taken.
CARRIED
MOVED
Director Bartram, SECONDED Director Westbroek, that the Spider Lake Community
Association’s application for provincial funding under the Community Wildfire Protection Plan be approved and that an
agreement with the Spider Lake Community Association be developed to provide
assurance of payment for their project share.
CARRIED
UBCM Conference.
The
Chairperson noted that the Regional District of Nanaimo has earned two awards
and these will be presented at the next Committee of the Whole meeting.
MOVED
Director Holme, SECONDED Director McNabb, that pursuant to Section 90(1)(e) and
(g) of the Community Charter the
Board proceed to an In Camera meeting to consider items related to land
acquisition and legal issues.
MOVED
Director Holme, SECONDED Director McNabb, that this meeting adjourn to allow
for an In Camera meeting.
CARRIED
TIME: 7:37 PM