REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, OCTOBER 10 2006, AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director B. Sperling Electoral Area B
Director M. Young Electoral
Area C
Alternate
Director F. Van Eynde Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area
H
Alternate
Director M. Lefebvre City of
Alternate
Director J. Wilson Town of
Director C. Haime District of
Lantzville
Alternate
Director M. Unger City of
Director B. Holdom City of
Alternate
Director J. Cameron City of
Director L. McNabb City of
Director D. Brennan City of
Director J. Manhas City of
Also in Attendance:
C. Mason Chief
Administrative Officer
M. Pearse Senior Manager,
Corporate Administration
J. Finnie General Manager of
Environmental Services
D. Trudeau General
Manager of Transportation Services
N. Avery General Manager
of Finance & Information Services
P. Thorkelsson General
Manager of Development Services
W. Moorman Manager
of Engineering
D. Porteous Manager
of Recreation
N. Tonn Recording Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Directors Van Eynde, Lafebvre, Wilson, Cameron and Unger to the
meeting.
MINUTES
MOVED Director McNabb,
SECONDED Director Van Eynde, that the minutes of the Committee of the Whole
meeting held September 12, 2006 be adopted.
CARRIED
CORPORATE ADMINISTRATION SERVICES
RDN
Officers Appointment and Delegation Bylaw No. 1507 and RDN Officers and
Management Employees Terms and Conditions of Employment Amendment Bylaw No.
1417.02
MOVED Director Bartram, SECONDED Director McNabb,
that the “Regional District of
CARRIED
MOVED Director Bartram, SECONDED Director McNabb,
that the “Regional District of
CARRIED
MOVED Director Bartram, SECONDED Director McNabb,
that “RDN Officers and Management Employees Terms and Conditions of Employment
Amendment Bylaw No. 1417.02, 2006” be introduced and read three times.
CARRIED
MOVED Director Bartram, SECONDED Director McNabb,
that “RDN Officers and Management Employees Terms and Conditions of Employment
Amendment Bylaw No. 1417.02, 2006” be adopted.
CARRIED
FINANCE AND INFORMATION
SERVICES
FINANCE
Service
Area Amendment Bylaws – 2399 Higginson Road – Area E – Driftwood Water Supply
Service Area Amendment Bylaw No. 1255.03, Nanoose Bay Peninsula Water Service
Area Amendment Bylaw No. 867.03 and Nanoose Bay Bulk Water Local Service Area
Amendment Bylaw No. 1049.05.
MOVED Director Van Eynde, SECONDED Director Bartram,
that “Driftwood Water Supply Service Area Amendment Bylaw No. 1255.03, 2006” be
introduced for first three readings and be forwarded to the Inspector of
Municipalities for approval.
CARRIED
MOVED Director Van Eynde, SECONDED Director Bartram,
that “Nanoose Bay Peninsula Water Service Area Amendment Bylaw No. 867.03,
2006” be introduced for first three readings and be forwarded to the Inspector
of Municipalities for approval.
CARRIED
MOVED Director Van Eynde, SECONDED Director Bartram,
that “Nanoose Bay Bulk Water Local Service Area Amendment Bylaw No. 1049.05,
2006” be introduced for first three readings and be forwarded to the Inspector
of Municipalities for approval.
CARRIED
FIRE
DEPARTMENTS
Fire
Department Amendment Bylaws –
MOVED Director Biggemann, SECONDED Director Young,
that “Coombs-Hilliers Fire Protection Local Service Area Amendment Bylaw No.
1022.06, 2006” be introduced for three readings and be forwarded to the
Inspector of Municipalities for approval.
CARRIED
MOVED Director Biggemann, SECONDED Director Young,
that “Errington Fire Protection Local Service Area Amendment Bylaw No. 821.06,
2006” be introduced for three readings and be forwarded to the Inspector of
Municipalities for approval.
CARRIED
DEVELOPMENT SERVICES
Sustainable
Community Builder Checklist.
Staff were requested to review the financial
implications involved in the preparation of a builder’s checklist and the
inclusion of building waste disposal requirements as well as multi-dwelling
construction onsite recycling opportunities within the Builder Checklist Policy
and present a revised checklist to the next Board meeting.
MOVED Director Bartram, SECONDED Director Holdom,
that the Board approve the Sustainable Community Builder Checklist Policy as
amended, attached to the corresponding staff report as Attachment No. 1.
CARRIED
ENVIRONMENTAL SERVICES
SOLID WASTE
Terms of Reference for Regional Solid Waste Advisory
Committee.
MOVED Director McNabb,
SECONDED Director Manhas, that the terms of reference dated October 2006 for
the Regional Solid Waste Advisory Committee be approved.
CARRIED
MOVED Director Sperling, SECONDED
Director Young, that the service agreement with the Gabriola Recreation Society
be approved as amended in Appendix 1 to provide for an increased role by the
Society in the maintenance and operation of Rollo McClay Community Park.
Regional Growth Monitoring
Advisory Committee/State of Sustainability Project.
MOVED Director Holdom, SECONDED
Director Bartram, that the minutes of the Regional Growth Monitoring Advisory
Committee/State of Sustainability Project meeting held September 6, 2006 be
received for information.
CARRIED
Transit Select Committee.
MOVED Director McNabb,
SECONDED Director Brennan, that the minutes of the Transit Select Committee
meeting held September 21, 2006 be received for information.
CARRIED
MOVED Director McNabb,
SECONDED Director Holdom, that in the beginning of 2007, a 3 month trial of the
District 69 Friday Night Movie Service as otherwise outlined in the September
12th report, be approved.
CARRIED
MOVED Director McNabb,
SECONDED Director Holdom, that the ProPass Initiative be received for
information.
CARRIED
MOVED Director McNabb,
SECONDED Director Holdom, that staff prepare a report outlining costs involved
in providing a New Year’s Eve service with a revised fee for passengers.
CARRIED
MOVED Director McNabb,
SECONDED Director Holdom, that staff prepare an analysis on changing Sunday’s
service to a Saturday level of service and introducing a service on statutory
holidays.
CARRIED
Drinking Water Watershed Protection Stewardship Committee.
MOVED Director Bartram,
SECONDED Director Brennan, that the minutes of the Drinking Water Watershed
Protection Stewardship Committee meeting held September 6, 2006 be received for
information.
CARRIED
Grants-in-Aid Committee.
Director Van Eynde left
the meeting citing a possible conflict of interest, as he is involved with the
Nanoose Bay Catspan program.
MOVED Director Young,
SECONDED Director Cameron, that the minutes of the Grants-in-Aid Committee
meeting held October 2, 2006 be received for information.
CARRIED
Director Bartram requested
that the Lighthouse Country Business Association’s application be reconsidered
in the spring of 2007.
MOVED Director Young,
SECONDED Director Brennan, that the following grants-in-aid be approved:
District 68:
District 69:
District 69 Family Resource Association $ 950
Errington Preschool Parents Society $ 500
Mount Arrowsmith Pipe Band Association $ 1,950
CARRIED
NEW BUSINESS
The Chairperson
congratulated the City of
IN CAMERA
MOVED Director Holdom,
SECONDED Director Brennan, that pursuant to Section 90(1)(g) of the Community Charter the Board proceed to
an In Camera meeting to consider items relating to legal matters.
CARRIED
ADJOURNMENT
MOVED Director Holdom,
SECONDED Director Brennan, that this meeting adjourn to allow for an In Camera
meeting.
CARRIED
TIME: 7:13 PM
CHAIRPERSON