REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, SEPTEMBER 12, 2006, AT 7:24 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director B. Sperling Electoral
Area B
Director M. Young Electoral
Area C
Alternate
Director F. Van Eynde Electoral Area E
Director L. Biggemann Electoral Area F
Alternate
Director D. Heenan Electoral
Area H
Director S. Herle City of
Director T. Westbroek Town of
Director C. Haime District
of Lantzville
Director B. Bestwick City of
Director B. Holdom City of
Alternate
Director L. Sherry City of
Director L. McNabb City of
Alternate
Director J. Cameron City of
Director J. Manhas City of
Also in Attendance:
C. Mason Chief
Administrative Officer
T. Osborne General
Manager of Recreation & Parks
J. Finnie General
Manager of Environmental Services
W. Moorman Manager
of Engineering Standards & Subdivision
M. Pearse Manager
of Administrative Services
N. Avery Manager
of Financial Services
N. Tonn Recording
Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Directors Van Eynde, Heenan, Sherry, Cameron and the new General
Manager of Development Services, Paul Thorkelsson, to the meeting.
MINUTES
MOVED Director McNabb,
SECONDED Director Bestwick, that the minutes of the Committee of the Whole
meeting held July 11, 2006 be adopted.
CARRIED
CORPORATE SERVICES
ADMINISTRATION
Islands
Trust Protocol Agreement.
MOVED Director Bestwick, SECONDED Director McNabb,
that the Board approve the Protocol Agreement (dated July 27, 2006) between the
Regional District of Nanaimo and the Gabriola Island Local Trust Committee.
CARRIED
Airport
Service Bylaws.
MOVED Director Holdom, SECONDED Director McNabb, that
elector assent for the participating areas be obtained by using the alternative
approval process for the entire service area.
CARRIED
MOVED Director Holdom, SECONDED Director McNabb,
that the “Nanaimo Airport Service Establishment Bylaw No. 1505, 2006” be given
three readings, be forwarded to the Ministry of Community Services for approval
and proceed to the Alternative Approval Process to receive elector assent.
CARRIED
MOVED Director Holdom, SECONDED Director McNabb, that
the “Nanaimo Airport Service Borrowing Bylaw No. 1506, 2006” be given three
readings, be forwarded to the Ministry of Community Services for approval and
proceed to the Alternative Approval Process to receive elector assent.
CARRIED
MOVED Director Holdom, SECONDED Director McNabb,
that the attached Nanaimo Airport Service Elector Response Form be approved for
use with Bylaws 1505 and 1506.
CARRIED
FINANCE
UBCM
Resolution Regarding Home Owner Grant Program.
MOVED Director Van Eynde, SECONDED Director Manhas,
that the following resolution be submitted for consideration to the next
meeting of the AVICC and/or the UBCM:
WHEREAS property values continue to increase at a
rapid rate in the
AND WHEREAS many long term property owners continue
to suffer a loss of the Home Owner Grant due to market forces beyond their
control;
AND WHEREAS there is a general societal benefit to
assisting all property owners to be able to afford to live on the properties
they have chosen;
THEREFORE BE IT RESOLVED THAT the Province be
requested to reinstate a Home Owner Grant for properties in excess of the
current limit of $894,000.
CARRIED
Reserve
Fund Bylaw Approvals.
Bylaw No. 1501.
MOVED Director Westbroek, SECONDED Director Manhas,
that “Electoral Area Local Government Elections Reserve Fund Establishment
Bylaw No. 1501, 2006” be introduced for first three readings.
CARRIED
MOVED Director Westbroek, SECONDED Director Manhas,
that “Electoral Area Local Government Elections Reserve Fund Establishment
Bylaw No. 1501, 2006” having received three readings be adopted.
CARRIED
Bylaw No. 1502.
MOVED Director Westbroek, SECONDED Director Manhas,
that “Decourcey Water Reserve Fund Establishment Bylaw No. 1502, 2006” be
introduced for first three readings.
CARRIED
MOVED Director Westbroek, SECONDED Director Manhas,
that “Decourcey Water Reserve Fund Establishment Bylaw No. 1502, 2006” having
received three readings be adopted.
CARRIED
Bylaw No. 1503.
MOVED Director Westbroek, SECONDED Director Manhas,
that “Nanoose Bay Peninsula Water Reserve Fund Establishment Bylaw No. 1503,
2006” be introduced for first three readings.
CARRIED
MOVED Director Westbroek, SECONDED Director Manhas,
that “Nanoose Bay Peninsula Water Reserve Fund Establishment Bylaw No. 1503,
2006” having received three readings be adopted.
CARRIED
Bylaw No. 1504.
MOVED Director Westbroek, SECONDED Director Manhas,
that “District 69 Arena Reserve Fund Establishment Bylaw No. 1504, 2006” be
introduced for first three readings.
CARRIED
MOVED Director Westbroek, SECONDED Director Manhas,
that “District 69 Arena Reserve Fund Establishment Bylaw No. 1504, 2006” having
received three readings be adopted.
CARRIED
2006
Expenditure of Reserve Funds.
The Chief Administrative Officer noted that the
request for expenditures from the “Northern Community Sewer Service Area
Development Cost Charges Bylaw No. 1442, 2005” has been withdrawn at this time.
MOVED Director Westbroek, SECONDED Director McNabb,
that $5,346 to upgrade the Gabriola Island base radio be approved as an
expenditure from the “School District 68 E911 Reserve Fund Establishment Bylaw
No. 1069, 1996”.
CARRIED
MOVED Director Westbroek, SECONDED Director McNabb,
that $49,310 for the acquisition of SCBA breathing apparatus equipment be
approved as an expenditure from the “Coombs-Hilliers Fire Protection Reserve
Fund Establishment Bylaw No. 833, 1991”.
CARRIED
MOVED Director Westbroek, SECONDED Director McNabb,
that $83,125 to upgrade the Sandpiper reservoir be approved as an expenditure
from the “French Creek Water Local Service Area Reserve Fund Establishment
Bylaw No. 1167, 1999”.
CARRIED
MOVED Director Westbroek, SECONDED Director McNabb,
that $218,400 for the Regional District’s portion of the cost for the Craig Bay
reservoir be approved as an expenditure from the “Nanoose Bay Bulk Water Local
Service Area Development Cost Charge Bylaw No. 1088, 1997”.
CARRIED
Director Westbroek requested that these items be
dealt with in seriatim.
MOVED Director McNabb, SECONDED Director Young,
that the capital charge rate in the “Northern Community Sewer Local Service
Area Capital Charge Bylaw No. 1331” be amended to an amount of $1,743 per lot
and that staff proceed to amend the bylaw accordingly.
CARRIED
MOVED Director McNabb, SECONDED Director Young,
that an assist factor of 5% be applied to the capital charge rate for the
DEFEATED
MOVED Director Westbroek, SECONDED Director Holdom,
that property owners be offered the option of paying the additional capital
cost by way of a parcel tax as generally outlined in the table shown in the
corresponding staff report.
CARRIED
DEVELOPMENT SERVICES
ENGINEERING
STANDARDS AND SUBDIVISION
Rural
Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.15 – Area E.
MOVED Director Van Eynde, SECONDED Director Young,
that the parcel legally described as Lot A, Plan VIP58653, District Lot 6,
Nanoose Land District, PID 018700136 be included in the Rural Streetlighting
Local Service Area.
CARRIED
MOVED Director Van Eynde, SECONDED Director Young,
that “Rural Streetlighting Local Service Area Boundary Amendment Bylaw No.
791.15, 2006” be introduced, read three times and forwarded to the Inspector of
Municipalities for approval.
CARRIED
Proposed
Board Policy for Registration of Covenants.
MOVED Director McNabb, SECONDED Director Herle,
that the Board policy entitled Registration of Land Title Office Documents
in Conjunction with the Amendment Application Process, be adopted as
outlined in Schedule No. 1.
CARRIED
REGIONAL
PLANNING
RDN
Strategic Plan 2006 – 2009.
MOVED Director Westbroek, SECONDED Director McNabb,
that the RDN Strategic Plan for the years 2006 – 2009 be approved.
CARRIED
MOVED Director Westbroek, SECONDED Director McNabb,
that staff be directed to refer the 2006 – 2009 RDN Strategic Plan to the
member municipalities for information.
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom,
that staff be requested to include in the 2007 workplan, the investigation of
an affordable housing strategy for the region in conjunction with the review of
the Regional Growth Strategy; and that consulting services be included to facilitate
the review.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Pump and Haul Local Service Area Amendment Bylaw
MOVED Director Westbroek,
SECONDED Director Bestwick,:
1. That the
boundaries of the RDN Pump and Haul Local Service Area Bylaw 975 be amended to
include Lot 108, Section 13, Plan 21531, Nanaimo Land District,
2. That the
boundaries of the RDN Pump and Haul Local Service Area Bylaw 975 be amended to
remove Lot 2, District Lot 9, Plan 21610, Newcastle Land District, Kinkade
Road.
3. That
“Regional District of
CARRIED
Flamingo
MOVED Director Westbroek,
SECONDED Director Herle, that staff include in the 2007 work plan, the
preliminary design, cost estimates and public consultation activities to
include the 61 properties as shown on the attached drawing in the Surfside
Sanitary Sewer Service Area and that individual applications for sanitary sewer
service connections in the Surfside Sanitary Sewer Service Area be held in abeyance
in the interim.
CARRIED
SOLID WASTE
Cedar Road LFG – Amending Agreement, Waiver and Licence of
Occupation.
MOVED Director Holdom,
SECONDED Director Sherry, that the Board approve the Amending Agreement with
Cedar Road LFG Inc. to change the project completion date from July 21, 2006 to
November 30, 2007.
CARRIED
MOVED Director Holdom,
SECONDED Director Sherry, that the Board grant a Licence of Occupation to Cedar
Road LFG Inc. for use of the area at the Regional Landfill occupied by their
electricity generating facility.
CARRIED
MOVED Director Holdom,
SECONDED Director Sherry, that the Board approve the Waiver of Emission Rights
with Cedar Road LFG Inc. associated with any reduction in greenhouse gases that
result from the operation of their electricity generating facility.
CARRIED
Area ‘A’ Parks and Green
Spaces Advisory Committee.
MOVED Director Burnett, SECONDED
Director McNabb, that the minutes of the Electoral Area ‘A’ Parks and Green
Spaces Advisory Committee meeting held July 20, 2006 be received for
information.
CARRIED
East Wellington – Pleasant
Valley Parks and Open Space Advisory Committee.
MOVED Director Young, SECONDED
Director McNabb, that the minutes of the East Wellington – Pleasant Valley Parks
and Open Space Advisory Committee meeting held June 15, 2006 be received for
information.
CARRIED
Regional Growth Monitoring
Advisory Committee/State of Sustainability Project.
MOVED Director Holdom, SECONDED
Director Cameron, that the minutes of the Regional Growth Monitoring Advisory
Committee/State of Sustainability Project meeting held July 5, 2006 be received
for information.
CARRIED
Regional Parks and Trails Advisory Committee.
MOVED Director McNabb,
SECONDED Director Van Eynde, that the minutes of the Regional Parks and Trails
Advisory Committee meeting held September 5, 2006 be received for information.
CARRIED
IN CAMERA
MOVED Director McNabb,
SECONDED Director Burnett, that pursuant to Section 90(1)(g) of the Community Charter the Board proceed to
an In Camera meeting to consider items relating to legal matters.
CARRIED
ADJOURNMENT
MOVED Director McNabb,
SECONDED Director Burnett, that this meeting terminate.
CARRIED
TIME: 8:17 PM
CHAIRPERSON