REGIONAL DISTRICT OF NANAIMO

 

BOARD MEETING

TUESDAY, OCTOBER 31, 2006

7:00 PM

 

(RDN Board Chambers)

 

 

A G E N D A

 

 

PAGES

 

1.                  CALL TO ORDER

 

            2.         DELEGATIONS

 

8                                  Brian Steane, re Development Variance Permit No. 90616 – Meyer – 3512 Bluebill Place – Area E.

 

9                                  Wendy Burns, re Budget Steel.

 

            3.         BOARD MINUTES

 

10-23                           Minutes of the Board meeting held September 26, 2006.

 

            4.         BUSINESS ARISING FROM THE MINUTES

 

5.                  COMMUNICATIONS/CORRESPONDENCE

 

24-25                           Brian & Chriss Steane, re Development Variance Permit No. 90616 – Meyer –3512 Bluebill Place – Area E.

 

            6.         UNFINISHED BUSINESS

 

                                    BYLAWS

 

                                    For Adoption.

 

                                    Bylaw No. 500.335.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

26-29                           That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.335, 2006,” be adopted.

 

                                    This is a bylaw to rezone the subject property located at the corner of Jinglepot Road and Meadow Drive from Rural 1 to Public 4, to allow the use of the site for a firehall – Area C.

 

7.         STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

           


7.1       ELECTORAL AREA PLANNING STANDING COMMITTEE

 

30-32                           Minutes of the Electoral Area Planning Committee meeting held October 10, 2006.  (for information)

 

                        PLANNING

 

                        DEVELOPMENT PERMIT APPLICATIONS

 

                             Development Permit Application No. 60624 – Fern Road Consulting Ltd. on behalf of A G Project Management Inc. – McColl Road – Area H.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                             Delegations wishing to speak to Development Permit Application No. 60624.

 

That Development Permit Application No. 60624, with variances to allow the construction of a dwelling on McColl Road, be approved according to the terms outlined in Schedule No. 1 and subject to consideration of the comments received as a result of public notification.

 

                             Development Permit Application No. 60651 – Anderson/Sims – 5151 Island Highway West – Area H.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                             Delegations wishing to speak to Development Permit Application No. 60651.

 

That Development Permit Application No. 60651 for a parcel located at 5151 Island Highway, including variances to legalize two existing accessory buildings and one existing deck, and allow the construction of an over height dwelling unit, be approved according to the terms outlined in Schedule No. 1 as amended, subject to the Board’s consideration of the comments received as a result of public notification.

 

                        DEVELOPMENT VARIANCE PERMIT

 

                             Development Variance Permit Application No. 90608 – Zajes/Sims – 2260 Alberni Highway – Area F.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                             Delegations wishing to speak to Development Variance Permit Application No. 90608.

 

1.   That Development Variance Permit Application No. 90608, to vary “Regional District of Nanaimo Zoning and Subdivision Bylaw No. 1285, 2002”, for property located at 2260 Alberni Highway, as outlined on Schedule No. 1, be approved subject to the Board’s consideration of the comments received as a result of public notification.

 

2.   That if terms number 1 to 5 contained in Schedule No. 1 are not complete to the satisfaction of the Regional District of Nanaimo by January 5, 2007, that the Board approval of this permit be withdrawn, and the Board direct staff to withhold the issuance of this permit and proceed with the removal of the illegal addition in accordance with the Court Order issued in November 2005.

 

                             Development Variance Permit Application No. 90620 – Dave Scott for 3536696 Canada Inc – 2360 Bonnington Drive – Area E.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                             Delegations wishing to speak to Development Variance Permit Application No. 90620.

 

That Development Variance Permit Application No. 90620, to vary the permitted height of an existing dwelling at 2360 Bonnington Drive from 9.83 metres to 10.04 metres, be approved according to the terms outlined in Schedule No. 1 and subject to the Board’s consideration of comments received as a result of public notification.

 

                        OTHER

 

                             Request for Relaxation of the Minimum 10% Perimeter Requirement – Fern Road Consulting Ltd., on behalf of Arthur Coben & Peter Swann – 510 & 530 Grovehill Road – Area H.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                   That the request from Fern Road Consulting Ltd., on behalf of Arthur Coben & Peter Swann, to relax the minimum 10% frontage requirement for the proposed Remainder of Lot 42, as shown on the submitted plan of the subdivision of Lot 42, District Lot 81, Newcastle District, Plan 1967, Except Part in Red on Plan 513RW, be approved.

 

                             Request for Relaxation of the Minimum 10% Perimeter Frontage Requirement – Timberlake-Jones Engineering Ltd., on behalf of 699399 BC Ltd. – off Northwest Bay Road – Area E.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                   That the request for relaxation of the minimum 10% frontage requirement for proposed Strata Lot 9 in conjunction with the subdivision of the property legally described as District Lot 68, Nanoose District, Except Amended Parcel A Thereof and Except Those Parts in Plans 3940, 26680, 27026, 27376, 30341 and VIP80336 be approved subject to Schedule Nos. 1 and 2 of the staff report.

 

             7.2      COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

33-37                                     Minutes of the Committee of the Whole meeting held October 10, 2006.  (for information)  


CORPORATE ADMINISTRATION SERVICES

 

                             RDN Officers Appointment and Delegation Bylaw No. 1507 and RDN Officers and Management Employees Terms and Conditions of Employment Amendment Bylaw No. 1417.02.  (All Directors – One Vote)

 

1.  That the “Regional District of Nanaimo Officers Appointment and Delegation Bylaw No. 1507, 2006” be introduced and read three times.

 

2.  That the “Regional District of Nanaimo Officers Appointment and Delegation Bylaw No. 1507, 2006” be adopted.

 

3.  That “RDN Officers and Management Employees Terms and Conditions of Employment Amendment Bylaw No. 1417.02, 2006” be introduced and read three times.

 

4.  That “RDN Officers and Management Employees Terms and Conditions of Employment Amendment Bylaw No. 1417, 2006” be adopted.

 

                        FINANCE AND INFORMATION SERVICES

 

                        FINANCE

 

                             Service Area Amendment Bylaws – 2399 Higginson Road – Area E – Driftwood Water Supply Service Area Amendment Bylaw No. 1255.03, Nanoose Bay Peninsula Water Service Area Amendment Bylaw No. 867.03 and Nanoose Bay Bulk Water Local Service Area Amendment Bylaw No. 1049.05.  (All Directors – One Vote)

 

1.  That “Driftwood Water Supply Service Area Amendment Bylaw No. 1255.03, 2006” be introduced for first three readings and be forwarded to the Inspector of Municipalities for approval.

 

2.  That “Nanoose Bay Peninsula Water Service Area Amendment Bylaw No. 867.03, 2006” be introduced for first three readings and be forwarded to the Inspector of Municipalities for approval.

 

3.  That “Nanoose Bay Bulk Water Local Service Area Amendment Bylaw No. 1049.05, 2006” be introduced for first three readings and be forwarded to the Inspector of Municipalities for approval.

 

                        FIRE DEPARTMENTS

 

                               Fire Department Amendment Bylaws – 1925 Matterson Road – Area F – Coombs-Hilliers Fire Protection Local Service Area Amendment Bylaw No. 1022.06 and Errington Fire Protection Local Service Area Amendment Bylaw No. 821.06.  (All Directors – One Vote)

 

1.  That “Coombs-Hilliers Fire Protection Local Service Area Amendment Bylaw No. 1022.06, 2006” be introduced for three readings and be forwarded to the Inspector of Municipalities for approval.

 

2.  That “Errington Fire Protection Local Service Area Amendment Bylaw No. 821.06, 2006” be introduced for three readings and be forwarded to the Inspector of Municipalities for approval.

 

                        DEVELOPMENT SERVICES

 

                             Sustainable Community Builder Checklist.  (All Directors – One Vote)

 

                                    That the Board approve the Sustainable Community Builder Checklist Policy as amended, attached to the corresponding staff report as Attachment No. 1.

 

                        ENVIRONMENTAL SERVICES

 

                        SOLID WASTE

 

                             Terms of Reference for Regional Solid Waste Advisory Committee.  (All Directors – One Vote)

 

                                     That the terms of reference dated October 2006 for the Regional Solid Waste Advisory Committee be approved.

 

                        RECREATION AND PARKS SERVICES

 

                             Gabriola Island Recreation Services Agreement.  (All Directors – Weighted Vote)

 

                                   That the service agreement with the Gabriola Recreation Society be approved as amended in Appendix 1 to provide for an increased role by the Society in the maintenance and operation of Rollo McClay Community Park.

 

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                             Regional Growth Monitoring Advisory Committee/State of Sustainability Project.  (All Directors – One Vote)

 

                                   That the minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project meeting held September 6, 2006 be received for information.

 

                              Transit Business Plan Select Committee.

 

                                    (All Directors – One Vote)

 

That the minutes of the Transit Business Plan Select Committee meeting held September 21, 2006 be received for information.

 

(Parksville, Qualicum Beach, EA’s E, G, H)

 

That in the beginning of 2007, a 3 month trial of the District 69 Friday Night Movie Service as otherwise outlined in the September 12th report, be approved.

(All Directors – One Vote)

 

That the ProPass Initiative be received for information.

 

(All Directors – One Vote)

 

That staff prepare a report outlining costs involved in providing a New Year’s Eve service with a revised fee for passengers.

 

(All Directors – One Vote)

 

That staff prepare an analysis on changing Sunday’s service to a Saturday level of service and introducing a service on statutory holidays.

 

                              Drinking Water Watershed Protection Stewardship Committee.  (All Directors – One Vote)

 

                                   That the minutes of the Drinking Water Watershed Protection Stewardship Committee meeting held September 6, 2006 be received for information.

 

                              Grants-in-Aid Committee.

 

                                    (All Directors – One Vote)

 

                                   That the minutes of the Grants-in-Aid Committee meeting held October 2, 2006 be received for information.

 

                                   That the following grants-in-aid be approved:

 

                                   (EA's A, B, C, Nanaimo - Weighted Vote)

 

District 68:

 

Cedar School & Community Enhancement Society                   $          800

Nanaimo Search & Rescue                                                       $       1,486

 

                                   (Parksville, Qualicum Beach, EA's E, F, G, H - Weighted Vote)

 

District 69:

 

District 69 Family Resource Association                                   $          950

Errington Preschool Parents Society                                        $          500

Mount Arrowsmith Pipe Band Association                                $       1,950

Nanoose Bay Catspan                                                               $       1.000

Oceanside Community Arts Council                                          $          654

Oceanside Volunteer Association                                              $       1,385

Qualicum Beach Historical & Museum Society                        $       2,500

 

7.5       SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

8.                  ADMINISTRATOR’S REPORTS

 

38-50                           Development Variance Permit Application No. 90616 – Meyer – Area E – 3512 Bluebill Place.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                    Delegations wishing to speak to Development Variance Permit Application No. 90616.

 

51-52                           Southern Community Restorative Justice Program Service Bylaw No. 1490.  (All Directors – One Vote)

 

53-56                           Fuel Treatment Pilot Projects – Communities at Risk to Wildfire Program Grant.  (All Directors – One Vote)

 

57-58                           Spider Lake Community Association Application for Community Wildfire Protection Plan Provincial Funding.  (All Directors – One Vote)

 

9.                  ADDENDUM

10.              BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

            11.       NEW BUSINESS

 

            12.       BOARD INFORMATION  (Separate enclosure on blue paper)

13.              ADJOURNMENT

14.       IN CAMERA

 

                               That pursuant to Section 90(1) (e) and (g) of the Community Charter the Board proceed to an In Camera meeting to consider items related to land acquisition and legal issues.