REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Alternate
Director
D. Niwa Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
S. Herle City
of
Director
T. Westbroek Town
of
Director
C. Haime District
of Lantzville
Director
D. Brennan City
of
Director
G. Korpan City
of
Director
L. McNabb City
of
Director
B. Holdom City
of
Director
J. Manhas City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
T.
Osborne Gen.
Mgr. of Recreation & Parks
J.
Finnie Gen.
Mgr. of Environmental Services
M.
Pearse Manager
of Administrative Services
W.
Thexton A/Manager
of Financial Services
N.
Tonn Recording
Secretary
CALL TO
ORDER
The Chairperson welcomed Alternate
Director Niwa to the Board meeting.
LATE
DELEGATIONS
MOVED Director Holme,
SECONDED Director Young, that the following late delegations be permitted to
address the Board.
CARRIED
Debbie Hawkins, re Referral from the District of Lantzville
Regarding the Zoning Amendment Application for the Foothills.
Ms. Hawkins raised her
concerns with increased traffic on rural roads due to construction vehicle use
during the Foothills subdivision development within the District of Lantzville.
James Klockars, re Referral from the District of Lantzville
Regarding the Zoning Amendment Application for the Foothills.
Mr. Klockars, owner of a
small equestrian site on
Ken Krall, re Referral from the District of Lantzville
Regarding the Zoning Amendment Application for the Foothills.
Mr. Krall spoke on the
existing congestion at the
Ted Miller, re Referral from the District of Lantzville
Regarding the Zoning Amendment Application for the Foothills.
Mr. Miller reiterated
residents’ concerns with increased traffic on existing rural roads, the
increase in noise in a farming area and the added expense to taxpayers for road
repair. Mr. Miller requested that the Board take steps to prevent destruction
of this rural area.
Frank Garnish, re Review of
Mr. Garnish presented an
overview of revisions proposed by the Electoral Area Parks and Open Space
Advisory Committee to the review of park land dedication policy and requested
the Board reconsider Policy No. C1.5 and refer it back to staff for revision
with input from the Electoral Area Directors and POSAC representatives.
BOARD
MINUTES
MOVED Director McNabb,
SECONDED Director Brennan, that the minutes of the regular Board meeting held July
25, 2006 be adopted.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING
AND SELECT COMMITTEE REPORTS
Extension of Board of Variance
Appointment.
MOVED
Director Korpan, SECONDED Director Bartram, that John Little’s appointment to
the Board of Variance be extended to December 31, 2006.
CARRIED
ADMINISTRATOR’S REPORTS
Electoral Area Planning Items:
Land Use and Subdivision
Bylaw Amendment No. 500.313 – Fern Road Consulting on behalf of L. Pal –
Marshland Road – Area H.
MOVED Director Bartram,
SECONDED Director Holme, that “Regional District of Nanaimo Land Use and
Subdivision Bylaw Amendment Bylaw No. 500.313, 2005” be adopted, with a legal
letter of undertaking and permit the covenant documents to be registered at the
time of subdivision; and that the Board prepare a policy which will require the
registration of covenant documents prior to the Board’s consideration of bylaw
adoption.
CARRIED
Referral from the District of
Lantzville Regarding the Zoning Amendment Application for The Foothills.
MOVED
Director Manhas, SECONDED Director Herle, that the comments identified in
Attachment 1 be included in a letter to the District of Lantzville in response
to the referral regarding a zoning amendment application for The Foothills.
MOVED
Director Young, SECONDED Director Brennan, that Attachment 1 be amended to
state that during the construction, development and completion of the
Lantzville Foothill Estates development, traffic be diverted from Vipond Road,
Doumont Road and Biggs Road to an alternate route within the District of
Lantzville as agreed between the developer and the District.
CARRIED
The
motion CARRIED.
Development Permit Application No.
60632 – Hughes/Sims –
Mr.
Richard Dean, speaking on behalf of the French Creek Residents’ Association,
spoke in opposition to Development Permit Application No. 60632 with particular
emphasis on the placement of the retaining wall.
Ms.
Helen Simms provided a history of the property and surrounding area and
requested that the Board approve Development Permit Application No. 60632.
Mr.
Michael Jessen, speaking on behalf of the French Creek Residents’ Association,
emphasized the importance of sea wall placement and requested that the
application be referred back to staff.
MOVED
Director Bartram, SECONDED Director Young, that Development Permit Application
No. 60632 to allow the construction of a dwelling and a retaining wall with a
setback variance, at 1287 Point Mercer Drive, be approved according to the
terms outlined in Schedule No. 1 and that staff be directed not to issue the
permit until an engineer’s report is received confirming the terms of Schedule
No. 1 may still be met, given the works that have occurred and a review be made
of the seawall placement.
CARRIED
Director
Holme excused himself from the meeting citing a possible conflict of interest
with the next two items.
Development Permit Application No.
60639 – Acland –
MOVED Director Bartram, SECONDED Director Burnett,
that Development Permit Application No. 60639 to allow the construction of a
dwelling unit at
CARRIED
Development Permit Application No.
60641 – Norris-Michaels –
MOVED
Director Bartram, SECONDED Director Burnett, that Development Permit
Application No. 60641, to allow the construction of a dwelling unit and
accessory building at 1948 Forest Hill Place, be approved according to the
terms outlined in Schedule No. 1.
CARRIED
Director
Holme rejoined the meeting.
Development Permit Application No.
60643 –
MOVED
Director Bartram, SECONDED Director Burnett, that Development Permit
Application No. 60643 to approve the vegetation management plan submitted by
the Nanaimo Airport Commission be approved as amended according to the terms
outlined in Schedule No. 1 and that the Board direct staff to do the following:
a) Issue Part ‘A’ of this Development
Permit; and
b) Withhold
the issuance of Part ‘B’ through ‘I’ of this Development Permit until the
necessary authorization is received for the issuance of the Development Permit
and the proposed works for each property.
CARRIED
Development Variance Permit
Application No. 90518 – Bessembinder –
MOVED
Director Bartram, SECONDED Director Holme, that Development Variance Permit
Application No. 90518, to reduce the north interior side lot line setback from
2 metres to 0 metres for an elevated concrete parking structure at
CARRIED
Development Variance Permit
Application No. 90616 – Meyer –
The Chairperson noted that this item has been
withdrawn.
Development
Variance Permit Application No. 90617 – Phillips –
MOVED Director Bartram, SECONDED
Director Holme, that Development Variance Permit Application No. 90617, to vary
the location of a home-based business from the dwelling unit or attached garage
to an accessory building for a pottery studio at
CARRIED
Committee of the Whole Items:
Regional
District of
MOVED Director Burnett, SECONDED
Director Young, that “Regional District of Nanaimo Southern Community
Restorative Justice Program Service Bylaw No. 1490, 2006” be introduced and
read three times, be forwarded to the Inspector of Municipalities for approval
and proceed to the alternative approval process to obtain elector consent.
CARRIED
MOVED Director Burnett, SECONDED
Director Young, that the Notice of Elector Response Form be approved for the
purpose of the alternative approval process for Bylaw No. 1490 within Electoral
Areas ‘A’, ‘B’ and ‘C’.
CARRIED
Operating
Results to June 30, 2006.
MOVED Director McNabb, SECONDED
Director Brennan, that the summary report of financial results from operations
to June 30, 2006 be received for information.
CARRIED
Alberni Clayoquot Regional District –
2007 Permissive Tax Exemption.
MOVED
Director Sperling, SECONDED Director Westbroek, that “Property Tax Exemption (
CARRIED
MOVED
Director Westbroek, SECONDED Director Herle, that “Property Tax Exemption (Mt.
Arrowsmith Regional Park) Bylaw No. 1491, 2006” having received three readings
be adopted.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR
COMMUNICATIONS
Review of
MOVED
Director Holme, SECONDED Director Burnett, that the concerns raised by the
CARRIED
NEW BUSINESS
Board Policy Regarding Package
Treatment Plants
MOVED
Director Bartram, SECONDED Director Holme, that staff prepare a report for the
Board’s consideration to revisit the current policy on RDN owned and operated
package treatment plants as an alternative to big pipe sewer systems in the
Electoral Areas.
CARRIED
MOVED
Director Holme, SECONDED Director Young, that pursuant to Section 90(1)(i) of
the Community Charter the Board
proceed to an In Camera meeting to consider items related to legal issues.
MOVED
Director Holme, SECONDED Director Young, that this meeting adjourn to allow for
an In Camera meeting.
CARRIED
TIME: 8:10 PM