REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Alternate
Director
S. Herle City
of
Director
T. Westbroek Town
of
Director
C. Haime District
of Lantzville
Director
B. Bestwick City
of
Director
D. Brennan City
of
Alternate
Director
J. Cameron City
of
Director
L. McNabb City
of
Director
B. Holdom City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
T.
Osborne Gen.
Mgr. of Recreation & Parks
M.
Pearse Manager
of Administrative Services
N.
Avery Manager
of Financial Services
C.
McIver Manager
of Solid Waste
W.
Moorman Mgr.
of Engineering Standards & Subdivision
D.
Trudeau Manager
of Transportation Services
N.
Tonn Recording
Secretary
DELEGATIONS
Ceri Peacey,
re
Ms. Peacey provided a
visual presentation of Hamilton Marsh and stressed the importance of adding
this environmentally diverse parcel of land to the District’s regional park
acquisition list.
LATE
DELEGATIONS
MOVED
Director Bartram, SECONDED Director Westbroek, that a late delegation be
permitted to address the Board.
CARRIED
Hermine
Hicks, re Transit Issues.
Ms. Hicks, speaking on
behalf of a number of Nanaimo bus riders, raised her concerns regarding transit
service and presented a petition of 300
concerned citizens for the Board’s viewing,
BOARD
MINUTES
MOVED Director Westbroek,
SECONDED Director McNabb, that the minutes of the regular Board meeting held May
23, 2006 and the special Board meeting held June 13, 2006 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Bob & Beryl Cassidy, re Development Variance Permit
Application No. 90613 – Barber –
MOVED Director Holme,
SECONDED Director Herle, that the correspondence from Bob and Beryl Cassidy
regarding Development Variance Permit Application No. 90613 be received.
CARRIED
Mr. & Mrs. Vojtech, re Development Variance Permit
Application No. 90613 – Barber –
MOVED Director Holme,
SECONDED Director Herle, that the correspondence from Mr. and Mrs. Vojtech
regarding Development Variance Permit Application No. 90613 be received.
CARRIED
UNFINISHED BUSINESS
BYLAWS
For Adoption.
Bylaw No. 1021.07.
MOVED Director Holme,
SECONDED Director Bartram, that “Pacific Shores Sewer Local Service Area
Amendment Bylaw No. 1021.07, 2006” be adopted.
CARRIED
Bylaw No. 889.40.
MOVED Director Holme,
SECONDED Director Bartram, that “Regional District of Nanaimo Northern
Community Sewer Service Area Boundary Amendment Bylaw No. 889.40, 2006 be
adopted.
CARRIED
Bylaw No. 1370.01.
MOVED Director Biggemann,
SECONDED Director Westbroek, that “Regional District of Nanaimo
(Coombs-Hilliers Fire Protection) Loan Authorization Amendment Bylaw No.
1370.01, 2006” be adopted.
CARRIED
Bylaw No. 791.13.
MOVED Director Burnett,
SECONDED Director McNabb, that “Rural Streetlighting Local Service Area
Boundary Amendment Bylaw No. 791.13, 2006” be adopted.
CARRIED
Bylaw No. 500.306.
MOVED Director Bartram,
SECONDED Director Holme, that “Regional District of
CARRIED
Public Hearing and Third
Bylaw No. 500.333.
MOVED Director Burnett,
SECONDED Director Young, that the Report of Public Hearing containing the
Summary of Minutes and Submissions of the Public Hearing held on June 7, 2006,
on “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw
No. 500.333, 2006” be received.
CARRIED
MOVED Director Burnett,
SECONDED Director Young, that “Regional District of Nanaimo Land Use and
Subdivision Bylaw Amendment Bylaw No. 500.333, 2006” be given 3rd
reading and be referred to the Ministry of Transportation for approval pursuant
to the Transportation Act.
CARRIED
MOVED Director Burnett,
SECONDED Director Young, that the conditions, as outlined in Schedule No. 1, be
secured and/or completed by the applicant to the satisfaction of the Regional
District prior to consideration of adoption of Bylaw No. 500.333, 2006.
CARRIED
Bylaw No. 500.336.
MOVED Director Holme,
SECONDED Director Bartram, that the Report of Public Hearing containing the
Summary of Minutes and Submissions of the Public Hearing held on June 15, 2006
as a result of public notification of “Regional District of Nanaimo Land Use
and Subdivision Bylaw Amendment Bylaw No. 500.336, 2006” be received.
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that “Regional District of
CARRIED
MOVED Director Holme,
SECONDED Director Bartram, that the conditions as outlined in Schedule No. 1 be
secured and/or completed by the applicant to the satisfaction of the Regional
District prior to consideration of adoption of Bylaw No. 500.336, 2006.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES
AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE
MOVED Director Bartram,
SECONDED Director Sperling, that the minutes of the Electoral Area Planning
Committee meeting held June 13, 2006 be received for information.
CARRIED
PLANNING
Director Holme left the
meeting citing a possible conflict of interest with the next two items.
DEVELOPMENT PERMIT APPLICATION
Development Permit Application No.
60622 and Request for Relaxation of the Minimum 10% Perimeter Frontage –Ken
Kyler, BCLS, Je Anderson & Associates on behalf of J & M Law – Davenham
Road - Area E.
MOVED
Director Bartram, SECONDED Director Biggemann, that Development Permit
Application No. 60622 submitted by Ken Kyler, BCLS, JE Anderson &
Associates, on behalf of J & M Law, in conjunction with the subdivision on
the parcel legally described as Lot 3, DL 137, Nanoose District, Plan VIP64016
and designated within the Sensitive Ecosystem Protection Development Permit
Area be approved subject to the conditions outlined in Schedules No. 1 and 2 of
the corresponding staff report.
CARRIED
MOVED
Director Bartram, SECONDED Director Biggemann, that the request for relaxation
of the minimum 10% frontage requirement for proposed
CARRIED
DEVELOPMENT VARIANCE PERMIT
Development Variance Permit Application No. 90612 – Park
Land Consideration – Request for 10% Frontage Relaxation – Timberlake-Jones
Engineering Ltd., on behalf of Timberstone Development Ltd. – Davenham Road and
Oak Leaf Drive – Area E.
MOVED Director Bartram,
SECONDED Director Biggemann, that Development Variance Permit Application No.
90612, submitted by Timberlake-Jones Engineering Ltd., on behalf of Timberstone
Developments Ltd., in conjunction with the subdivision on the parcels legally
described as Lot 1, DL 78, Plan 14212 Except Those Parts in Plans 28203 and
29052 and Lot 5, DL 131, Plan VIP69734, All of Nanoose District, be approved
subject to the conditions outlined in Schedules No. 1 and 3 of the
corresponding staff report and the notification requirements pursuant to the
Local Government Act with respect to the proposed variances outlined in
Schedule No. 2.
CARRIED
MOVED Director Bartram,
SECONDED Director Biggemann, that the park land proposal, in the amount and
location as shown on Schedule No. 3 of the staff report, be accepted subject to
the conditions set out in Schedule No. 4 of the staff report.
CARRIED
MOVED Director Bartram,
SECONDED Director Biggemann, that the request for relaxation of the minimum 10%
frontage requirement for proposed
CARRIED
Director Holme returned to
the meeting.
OTHER
Request
for Relaxation of the Minimum 10% Frontage Requirement – JE Anderson on behalf
of J. Kantor – Fowler Road – Area H.
MOVED Director Bartram,
SECONDED Director Biggemann, that the request submitted to relax the minimum
10% frontage requirement for proposed Lots 1 and 2 as shown on the proposed
plan of subdivision of Lot 19, District Lot 81, Nanoose District, Plan 1967, be
approved subject to the conditions outlined in Schedules No. 1 and 2.
CARRIED
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No. 60627 – Watson &
Forster –
MOVED Director Bartram,
SECONDED Director Burnett, that Development Permit Application No. 60627, to
facilitate the replacement of an existing double-wide manufactured home with a
stick frame dwelling at
CARRIED
Development Permit Application No. 60628 – Newcastle
Engineering Ltd., on behalf of L. Michaels – 1400 Dorcas Point Road – Area E.
MOVED Director Bartram,
SECONDED Director Holme, that Development Permit Application No. 60628
submitted by Newcastle Engineering Ltd., on behalf of L. Michaels, in
conjunction with the subdivision on the parcel legally described as Lot A, DL
110, Nanoose District, Plan VIP76564 and designated within the Sensitive
Ecosystem Protection Development Permit Area, be approved subject to the
conditions outlined in Schedules No. 1 and 2 of the corresponding staff report.
CARRIED
Development Permit Application No. 60629 – Trout –
MOVED Director Bartram,
SECONDED Director Holme, that Development Permit Application No. 60629, to
allow for the construction of an addition to an existing dwelling unit and a
second dwelling unit at
CARRIED
DEVELOPMENT VARIANCE PERMITS
Development Variance Permit Application No. 90610 –
McGillivary and Hopwood –
MOVED Director Bartram,
SECONDED Director Holme, that Development Variance Permit Application No.
90610, to relax the front lot line setback from 8.0 metres to 0.0 metres and
the east side lot line from 2.0 metres to 0.0 metres to legalize an existing
retaining wall at 3039 Hillview Road, be approved according to the terms
outlined in Schedule No. 1 and subject to the Board’s consideration of comments
received as a result of public notification.
CARRIED
Development Variance Permit Application No. 90611 –
Colclough on behalf of Island Timberlands – 1420 & 1430 Island Highway East
– Area E.
MOVED Director Bartram,
SECONDED Director Holme, that Development Variance Permit Application No.
90611, to relax the maximum height restriction from 8.0 metres to 9.98 metres
to construct a shop at 1420 & 1430 Island Highway East, be approved
according to the terms outlined in Schedule No. 1 and subject to the Board’s
consideration of comments received as a result of public notification.
CARRIED
OTHER
Request
for Relaxation of the Minimum 10% Perimeter Requirement – Fern Road Consulting
Ltd., on behalf of A. Lotoski – 2882 & 2890 Olympic Road – Area H.
MOVED
Director Bartram, SECONDED Director Holme, that the request from Fern Road
Consulting Ltd., on behalf of A. Lotoski to relax the minimum 10% frontage
requirement for the proposed Remainder of Lot 8, as shown on the submitted plan
of the subdivision of Lot 8, District Lot 90, Newcastle District, Plan
VIP57995, be approved.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director McNabb,
SECONDED Director Holdom, that the minutes of the Committee of the Whole
meeting held June 13, 2006 be received for information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Harold and Marianne Robinson, re Building Permit for
MOVED Director Holme,
SECONDED Director Bartram, that the correspondence from Harold and Marianne
Robinson regarding a building permit for
CARRIED
Ross Peterson, re Building Permit for
MOVED Director Holme,
SECONDED Director Bartram, that the correspondence from Ross Peterson regarding
the building permit for
CARRIED
CORPORATE SERVICES
FINANCE
MOVED Director Young,
SECONDED Director McNabb, that “Regional District of Nanaimo (Nanaimo River
Fire Protection) Security Issuing Bylaw No. 1488, 2006” be introduced for three
readings.
CARRIED
MOVED Director Brennan,
SECONDED Director Holdom, that “Regional District of Nanaimo (Nanaimo River
Fire Protection) Security Issuing Bylaw No. 1488, 2006” having received three
readings be adopted.
CARRIED
Security Issuing (City of
MOVED Director Westbroek,
SECONDED Director Cameron, that “Regional District of Nanaimo Security Issuing
(City of Nanaimo New Nanaimo Center) Bylaw No. 1489, 2006” be introduced for
three readings.
CARRIED
MOVED Director Westbroek,
SECONDED Director Bestwick, that “Regional District of Nanaimo Security Issuing
(City of Nanaimo New Nanaimo Center) Bylaw No. 1489, 2006” having received
three readings be adopted.
CARRIED
MOVED Director Westbroek,
SECONDED Director McNabb, that “Regional District of Nanaimo (Barclay Crescent
Sewer) Security Issuing Bylaw No. 1486, 2006” be introduced for three readings.
CARRIED
MOVED Director Westbroek,
SECONDED Director Burnett, that “Regional District of Nanaimo (Barclay Crescent
Sewer) Security Issuing Bylaw No. 1486, 2006” having received three readings be
adopted.
CARRIED
MOVED Director Westbroek,
SECONDED Director Burnett, that “Regional District of Nanaimo Interim Financing
(Barclay Crescent Sewer) Bylaw No. 1487, 2006” be introduced for three
readings.
CARRIED
MOVED Director Westbroek,
SECONDED Director Burnett, that “Regional District of Nanaimo Interim Financing
(Barclay Crescent Sewer) Bylaw No. 1487, 2006” having received three readings
be adopted.
CARRIED
DEVELOPMENT SERVICES
BUILDING
INSPECTION
Section 57 of the Community Charter – Contravention
of Bylaws.
MOVED Director Holme,
SECONDED Director Bartram, that a notice be filed against the titles of the
properties listed, pursuant to Section 57 of the Community Charter.
a) Lot 18, District Lot 8, Plan 20762,
Nanoose Land District,
CARRIED
Marijuana Grow Op Remediation –
MOVED Director Bartram,
SECONDED Director Herle, that a notice be placed on the title of the property
at
CARRIED
SUBDIVISIONS
AND ENGINEERING STANDARDS
Rural Streetlighting Local Service Area Boundary
Amendment Bylaw
MOVED Director Holme, SECONDED Director Holdom, that the parcels
legally described as Lot 1, DL 68, Plan 3940 except for part in Plan VIP80339;
DL 68 Except Amended Parcel A Thereof and Except Those Parts in Plans 3940,
26680, 27026, 27376, 30341 and VIP80336, all within the Nanoose Land District,
be included in the Rural Streetlighting Local Service Area.
CARRIED
MOVED Director Holme,
SECONDED Director Brennan, that “Rural Streetlighting Local Service Area
Boundary Amendment Bylaw No. 791.14, 2006” be introduced, read three times and
forwarded to the Inspector of Municipalities for approval.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID
WASTE
Pump and Haul Local Service Area
Amendment Bylaw
MOVED Director Haime, SECONDED
Director McNabb, that the boundaries of the RDN Pump and Haul Local Service
Area Bylaw 975 be amended to include Lot 15, District Lot 44, Wellington
District, Plan 15245 (Industrial Road in the District of Lantzville).
CARRIED
MOVED
Director Haime, SECONDED Director McNabb, that “Regional District of
CARRIED
Wastewater Engineering Servicing
Contract Extension.
MOVED
Director Holme, SECONDED Director Cameron, that staff be directed to extend the
wastewater engineering services contract with Associated Engineering (BC) Ltd.
for an additional two year term expiring June 2008.
CARRIED
SOLID WASTE
2006 Garbage and Recyclable Materials
Collection Rates Amendment Bylaw No. 1009.09.
MOVED
Director Holdom, SECONDED Director Cameron, that “Regional District of
CARRIED
MOVED
Director Holdom, SECONDED Director Sperling, that “Regional District of
CARRIED
MOVED
Director Westbroek, SECONDED Director Biggemann, that a 5-year contract for the
provision of solid waste hauling services from the Church Road Transfer Station
for 2006 to 2011 be awarded to Bobell Trucking at a cost of $1,593,154.
CARRIED
UTILITIES
Planning Services Fees and Charges
Amendment Bylaw No. 1259.04.
MOVED
Director Brennan, SECONDED Director Bartram, that “Regional District of
CARRIED
MOVED
Director Westbroek, SECONDED Director Bartram, that “Regional District of
CARRIED
MOVED
Director Holme, SECONDED Director Haime, that staff confirm with the Ministry
of Environment that we intend to access funds offered to undertake a review of the
Lantzville West Water System in the fall of 2006.
CARRIED
MOVED
Director Holme, SECONDED Director Haime, that staff be directed to proceed with
an engineering review of the Lantzville West Water System.
CARRIED
RECREATION AND PARKS SERVICES
Lighthouse Community Centre Society
Funding Agreement.
MOVED
Director Bartram, SECONDED Director Holme, that the Regional District of
Nanaimo approve the revised Agreement with the Lighthouse Community Centre
Society which includes the addition of Section 4.6 to provide $1,000 in 2006
and $1,000 in 2007 for operational and maintenance costs for the Lighthouse
Community Centre to be funded by the Electoral Area ‘H’ Community Park
Function.
Nanoose Bay Parks and Open
Space Advisory Committee.
MOVED Director Holme, SECONDED Director McNabb, that
the minutes of the
CARRIED
Regional Growth Monitoring
Advisory Committee/State of Sustainability Project.
MOVED Director Holdom, SECONDED Director Bartram, that
the minutes of the Regional Growth Monitoring Advisory Committee/State of
Sustainability Project meeting held May 17 and May 31, 2006 be received for
information.
CARRIED
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED Director Biggemann, that
the minutes of the District 69 Recreation Commission meeting held May 18, 2006
be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Biggemann, that
the Regional Board approve the recommendations from the District 69 Recreation
Commission Grants Committee for the following Community Recreation Grants:
District
69 Community Recreation Grants
Arrowsmith
Community Enhancement Society $ 533
– beautifying legacy $ 1,000
Bard
to Broadway Theatre Society – adult program $ 2,000
Errington
Therapeutic Riding Association $ 1,265
Mid-Island
Wildlife Watch Society – Brant Festival $ 1,000
Parksville
& Dist. Assoc. for Community Living
Operation Track Shoes $ 1,500
Parksville
Grand Pappies – Slo-Pitch $ 2,400
Ravensong
Aquatic Club $ 2,500
Ravensong
Masters Swim Club $ 1,900
Vancouver
Island Opera (formerly Oceanside Lyric Ensemble) $ 2,500
CARRIED
MOVED
Director Bartram, SECONDED Director Herle, that the Regional Board approve the
recommendations from the District 69 Recreation Commissions Grants Committee
for the following Youth Recreation Grants:
District 69 Youth
Recreation Grants
– dry grad event $ 1,000
Bard
to Broadway Theatre Society – youth program $ 2,500
District
69 Family Resource Association $ 3,600
District
69 Minor Softball $ 410
Kidfest $ 1,500
Nanoose
Bay Parent’s Advisory Council $ 1,000
Parksville
Royals Baseball $ 4,500
CARRIED
MOVED Director Bartram, SECONDED
Director Westbroek, that the District 69 Recreation Commission and Regional
Board accept and approve the Oceanside Community Arts Councils’ late
application for a Youth Recreation Grant in the amount of $750.00.
CARRIED
NEW BUSINESS
Environmental Officer Position.
MOVED Director Westbroek,
SECONDED Director Holme, that staff investigate the possibility of hiring an
Environmental Officer position within the Regional District budget or in
conjunction with member municipalities.
CARRIED
ADMINISTRATOR’S REPORT
Development Variance
Permit Application No. 90613 – Barber – 1794 Oak Leaf Drive – Area E.
Ms. Barber distributed
pictures and information to the Board for their viewing, and provided
additional information regarding Development Variance Permit Application No.
90613.
MOVED Director Holme,
SECONDED Director Bartram, that Development Variance Permit Application No.
90613, to vary “Regional District of Nanaimo Land Use and Subdivision Bylaw No.
500, 1987” as outlined on Schedule No. 1, be approved and that the applicant
have the stairs engineered and deemed safe and that they will absolve the
Regional District from any further legal action should anything happen to the
stairs after the engineer’s report is done.
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that Development Permit Application
No. 60619, to establish building envelopes to allow the future construction of
single-dwelling units and accessory buildings on each proposed parcel on
Bonnington Drive within Phase 9B in Fairwinds be approved according to the
terms outlined in Schedule No. 1.
CARRIED
HMCS Winnipeg Presentation.
The
Chairperson presented to the Board, on behalf of the HMCS Winnipeg, a framed
print of the naval vessel which he received on his tour of the ship. The
Chairperson requested that staff send a letter of thanks to the Captain and
crew to show our appreciation.
Vancouver Island Corridor Foundation
News Release.
The
Chairperson noted that a press release has been issued by the Vancouver Island
Corridor Foundation announcing the appointment of Southern Railway as the new
operator of the Island’s railway.
MOVED
Director Holme, SECONDED Director Holdom, that pursuant to Section 90(1)(i) of
the Community Charter the Board
proceed to an In Camera meeting to consider items related to legal issues.
MOVED
Director Holme, SECONDED Director Holdom, that this meeting adjourn to allow
for an In Camera meeting.
CARRIED
TIME: 8:01 PM