REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
B. Johnston City
of
Director
T. Westbroek Town
of
Director
G. Korpan City
of
Director
B. Bestwick City
of
Director
D. Brennan City
of
Director
J. Manhas City
of
Director
L. McNabb City
of
Director
B. Holdom City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
J.
Finnie Gen.
Mgr. of Environmental Services
T.
Osborne Gen.
Mgr. of Recreation & Parks
N.
Avery Manager
of Financial Services
J.
Llewellyn Manager
of Community Planning
W.
Moorman Mgr.
of Engineering Standards & Subdivision
D.
Trudeau Manager
of Transportation Services
N.
Tonn Recording
Secretary
SPECIAL
PRESENTATION
Norma
Stumborg, re Intermediate Certificate in Local Government Administration.
The Chairperson presented
Norma Stumborg with her Intermediate Certificate in Local Government
Administration which was awarded by the Provincial Board of Examiners for her
academic qualifications and work experience in Local Government.
DELEGATIONS
Violet Smith
and S/Sgt. Randy Munro, re John Howard Society Funding.
Ms. Smith and S/Sgt. Munro
provided an overview of the restorative justice program provided by the John
Howard Society in partnership with the Nanaimo RCMP Detachment and requested
annual funding from the Regional District for their program in the amount of
$5,000.
BOARD
MINUTES
MOVED Director Westbroek,
SECONDED Director Brennan, that the minutes of the regular Board meeting held April
25, 2006 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Blain Sepos,
MOVED Director Holme,
SECONDED Director Bartram, that the correspondence from the Oceanside Tourism
Association regarding an update on the progress of the Oceanside Community
Tourism Foundation be received for information.
CARRIED
N. Kilpatrick & J. Rouse, re Development Permit
Application No. 60620 – Helen Sims for Craig Finney and Lisa Marie
Welker-Finney –
MOVED Director Holme, SECONDED
Director Bartram, that the correspondence from N. Kilpatrick and J. Rouse
regarding Development Permit Application No. 60620 be received for information.
CARRIED
UNFINISHED BUSINESS
BYLAWS
For Adoption.
Bylaw No. 500.330.
MOVED Director Young, SECONDED
Director Holme, that “Regional District of
CARRIED
Bylaw No. 791.12.
MOVED Director Holme,
SECONDED Director Bartram, that “Rural Streetlighting Local Service Area
Boundary Amendment Bylaw No. 791.12, 2006” be adopted.
CARRIED
Bylaw No. 804.03.
MOVED Director Biggemann,
SECONDED Director Brennan, that “Electoral Area ‘F’ Community Parks Local
Service Amendment Bylaw No. 804.03, 2006” be adopted.
CARRIED
Bylaw No. 975.42.
MOVED Director Young,
SECONDED Director Brennan, that “Regional District of
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES
AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE
MOVED Director Holme,
SECONDED Director Bartram, that the minutes of the Electoral Area Planning
Committee meeting held May 9, 2006 be received for information.
CARRIED
PLANNING
AMENDMENT APPLICATIONS
Zoning Amendment Application No. ZA0602 – Jane England
Abbott –
MOVED Director Holme,
SECONDED Director Burnett, that “Regional District of Nanaimo Land Use and
Subdivision Bylaw Amendment Bylaw No. 500.334, 2006”, to rezone the properties,
on the Island Highway West in Electoral Area ‘G’, from Public 1 Subdivision
District ‘M’ (PU1M) to Residential 2 Subdivision District ‘M’ (RS2M) be given 1st
and 2nd reading.
CARRIED
MOVED Director Holme,
SECONDED Director Biggemann, that “Regional District of Nanaimo Land Use and
Subdivision Bylaw Amendment Bylaw No. 500.334, 2006, be approved to proceed to
Public Hearing.
CARRIED
MOVED Director Holme,
SECONDED Director Biggemann, that the Public Hearing on “Regional District of
Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.334, 2006”, be
delegated to Director Stanhope or his alternate.
CARRIED
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No.
60611 – Surfwood Supply Ltd./Keith Brown Associates Ltd. –
MOVED
Director Holme, SECONDED Director Burnett, that Development Permit No. 60611
with variances to allow for the construction of two industrial buildings be
approved according to the terms outlined in Schedule No. 1 and subject to the
Board’s consideration of the comments received as a result of public
notification.
CARRIED
Development Permit Application No. 60614 – Don and Sharon
Milburn –
MOVED Director Holme, SECONDED Director Bartram, that Development
Permit Application No. 60614, to allow the removal of an existing dwelling and
the construction of a new dwelling at
CARRIED
Development Permit Application No. 60617 – Byran Witcomb on
behalf of Western Cruiser Sales Ltd. – 1451 East Island Highway – Area E.
MOVED Director Holme,
SECONDED Director Biggemann, that Development Permit Application No. 60617, to
allow a sales and service building, four storage buildings, landscaping and
parking improvements and a facia sign at 1451 Island Highway East, be approved
subject to the terms of Schedule No. 1.
CARRIED
Development Permit Application No. 60620 – Helen Sims for
Craig Finney and Lisa Marie Welker-Finney –
MOVED Director Holme,
SECONDED Director Bartram, that Development Permit Application No. 60620, with
a variance to allow the construction of a dwelling, be approved according to
the terms outlined in Schedule No. 1 and subject to consideration of the
comments received as a result of public notification.
CARRIED
Development Permit Application No. 60621 – Fern Road
Consulting Ltd., on behalf of Michael Eddy, Lorie Eddy, Patricia Greenham and
Corinne Barker – Moors, Blackbeard and Maple Guard Drives – Area H.
MOVED Director Holme,
SECONDED Director Bartram, that Development Permit Application No. 60621
submitted by Fern Road Consulting Ltd., on behalf of Fern Road Consulting Ltd.,
on behalf of Michael Eddy, Lorie Eddy, Patricia Greenham & Corinne Barker,
in conjunction with the subdivision on the parcels legally described as Lots 8,
9 & 10, All of District Lot 40, Newcastle District, Plan 20505 and
designated within the Environmentally Sensitive Areas Development Permit Area,
be approved subject to the conditions outlined in Schedules No. 1 and 2 of the
corresponding staff report.
CARRIED
Director Holme noted that
the second recommendation from the Electoral Area Planning Committee meeting
held May 9, 2006 has been withdrawn.
Development Permit Application No. 60623 – Request for 10%
Frontage Relaxation – Timberlake-Jones Engineering Ltd., on behalf of
Timberstone Development Ltd. – Northwest Bay Road – Area E.
MOVED Director Holme,
SECONDED Director Bartram, that Development Permit Application No. 60623
submitted by Timberlake-Jones Engineering Ltd., on behalf of Timberstone
Developments Ltd., in conjunction with the subdivision on the parcel legally
described as Lot 1, DL 68, Nanoose District, Plan 3940 Except For Part in Plan
VIP80339 and designated within the Sensitive Ecosystem Protection and the Farm
Land Protection Development Permit Areas be approved subject to the conditions
outlined in Schedules No. 1, 2 and 3 of the corresponding staff report.
CARRIED
MOVED Director Holme, SECONDED
Director Bartram, that the request for relaxation of the minimum 10% frontage
requirement for proposed Lots 11 and 12 be approved.
CARRIED
DEVELOPMENT VARIANCE PERMIT
Development Variance Permit Application No. 90609 – Kawerau
and
MOVED Director Holme,
SECONDED Director Bartram, that Development Variance Permit Application No.
90609, to relax the front lot line setback from 8.0 metres to 5.7 metres to
facilitate the replacement and extension of an existing attached garage at 1405
Reef Road, be approved according to the terms outlined in Schedule No. 1 and
subject to the Board’s consideration of comments received as a result of public
notification.
CARRIED
OTHER
Request
for RDN to Consider the Development of a Manufactured
MOVED
Director Holme, SECONDED Director Bartram, that this report be received for
information and that the general issue of the need to revise the Urban
Containment Boundary in the vicinity of the City of
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Building Permit for
MOVED Director Holme,
SECONDED Director Bartram, that the issues raised by the delegation with
respect to approval of a building permit for 2991 Northwest Bay Road, be
referred to staff and a report prepared for consideration at the next Electoral
Area Planning Committee meeting.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Brennan,
SECONDED Director Holdom, that the minutes of the Committee of the Whole
meeting held May 9, 2006 be received for information.
CARRIED
CORPORATE SERVICES
ADMINISTRATION
Special
Occasion License/Special Event Permit – Status Report.
MOVED
Director Brennan, SECONDED Director Biggemann, that the Special Occasion
License/Special Event Permit status report be received for information.
CARRIED
RDN
Partnership with
MOVED Director Westbroek, SECONDED
Director Johnston, that the Board receive the update regarding the partnership
project between the RDN and the Sunyani Municipal Assembly.
CARRIED
MOVED Director Westbroek, SECONDED
Director Johnston, that the remaining two exchange missions for 2006 be
approved.
CARRIED
MOVED Director Westbroek, SECONDED Director Holdom, that
the partnership with the Sunyani Municipal Assembly be put on hold for one year
during 2007.
CARRIED
Certified Population Figures – Town of
MOVED
Director Westbroek, SECONDED Director Bestwick, that the report regarding the
certified population figures for the Town of Qualicum Beach be received for
information.
CARRIED
Port
Theatre Society Agreement.
MOVED
Director Holdom, SECONDED Director McNabb, that the Board authorize entering
into a three year agreement with the Port Theatre Society for a term ending
December 31, 2008.
CARRIED
FINANCE
2005
Annual Financial Report.
MOVED Director Westbroek,
SECONDED Director Brennan, that the 2005 Annual Financial Report be received.
CARRIED
Annual
Report of Directors’ and Committee Members’ Remuneration and Expenses.
MOVED Director Westbroek,
SECONDED Director Brennan, that the 2005 report on remuneration and expenses
for Board and Committee members be received.
CARRIED
2005
Financial Information Report.
MOVED Director Brennan,
SECONDED Director Manhas, that the 2005 Financial Information Act report be
received, approved and forwarded to the Ministry of Community Services.
CARRIED
2006 Revenue Anticipation Borrowing Bylaw No. 1485.
MOVED Director Holdom, SECONDED Director Brennan, that “Regional
District of Nanaimo 2006 Revenue Anticipation Borrowing Bylaw No. 1485, 2006”
be introduced for first three readings.
CARRIED
MOVED Director Westbroek, SECONDED Director Korpan, that “Regional
District of Nanaimo 2006 Revenue Anticipation Borrowing Bylaw No. 1485, 2006”
having received three readings be adopted.
CARRIED
FIRE
DEPARTMENTS
Renewal of
the Fire Protection Service Agreement with the Coombs-Hilliers Volunteer Fire Department.
MOVED Director Biggemann,
SECONDED Director Korpan, that the fire services agreement with the
Coombs-Hilliers Volunteer Fire Department be renewed for an initial five year
term from January 1, 2005 to December 31, 2009 and provide for three further
five year renewal terms.
CARRIED
Coombs-Hilliers Fire Protection Loan Authorization
Amendment Bylaw No. 1370.01 – to Amend Amounts to be Expended on Capital
Improvements.
MOVED Director Biggemann,
SECONDED Director Korpan, that “Regional District of Nanaimo (Coombs-Hilliers
Fire Protection) Loan Authorization Amendment Bylaw No. 1370.01, 2006” be
introduced for first three readings and be forwarded to the Ministry of
Community Services for approval.
CARRIED
DEVELOPMENT SERVICES
PLANNING
2006 Local Government Infrastructure Planning
Grant Program.
MOVED Director Holme,
SECONDED Director McNabb, that the Board support the following applications
(with priorities noted) to the Local Government Infrastructure Planning Grant
Program for financial assistance for the Red Gap Village (priority #1), Arbutus
Park (priority #2) and Cottam/Dorcas Point (priority #3) communities.
CARRIED
MOVED Director Holme,
SECONDED Director Brennan, that the RDN share of study costs be recovered from
Electoral Area ‘E’ in 2007.
CARRIED
SUBDIVISIONS
AND ENGINEERING STANDARDS
Rural Streetlighting Local Service Area Boundary
Amendment Bylaw
MOVED Director Burnett,
SECONDED Director Young, that the parcels legally described as Lot 1, Plan VIP76441;
Lot B, Plan DD EX27351; Lot, Plan VIP67939; and Lot 13, Plan 27070; all within
the Cranberry District, be included in the Rural Streetlighting Local Service
Area.
CARRIED
MOVED Director Burnett, SECONDED Director McNabb, that “Rural
Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.13, 2006” be
introduced, read three times and forwarded to the Inspector of Municipalities
for approval.
CARRIED
ENVIRONMENTAL SERVICES
SOLID
WASTE
Bobell Trucking Services Purchase
Order Extension.
MOVED
Director Brennan, SECONDED Director Young, that the Board authorize an
extension of hauling services with Bobell Trucking Ltd. to June 30, 2006 for an
additional cost of $90,000, which represents a cumulative value of $169,000.
CARRIED
MOVED
Director Holdom, SECONDED Director Brennan, that the Board approve a $75,000
contribution to the Nanaimo Recycling Exchange towards start-up costs of a
dedicated recycling facility to deliver region-wide stewardship services.
MOVED
Director Bartram, SECONDED Director Westbroek, that the motion be amended to
add “and that staff be directed to review and report on current product
stewardship programs and facilities available in the RDN and present options
for expanding or enhancing product stewardship programs and opportunities for
District 69”.
CARRIED
The question was called on the main motion as amended.
The motion CARRIED.
UTILITIES
Arrowsmith Water Service Joint
Venture Agreement Amendment.
MOVED
Director Holme, SECONDED Director Stanhope, that the Board approve the
Agreement to Amend the Joint Venture Agreement (Appendix A to the staff report)
which extends the agreement to March 31, 2010 and direct staff to formally
execute the Agreement on behalf of the RDN.
MOVED
Director Westbroek, SECONDED Director Young, that the Board approve the
release, in accordance with the financial plan, of up to $100,000 from the
French Creek Water Service Area reserve fund for the reconditioning of the
French Creek Water Service Area Bolted Steel Reservoir.
CARRIED
RECREATION
AND PARKS SERVICES
MOVED
Director Sperling, SECONDED Director Bartram, that the revised Terms of
Reference for the
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
Electoral Area ‘H’ Parks and Open
Space Advisory Committee.
MOVED Director Bartram, SECONDED Director McNabb, that
the minutes of the Electoral Area ‘H’ Parks and Open Space Advisory Committee
meeting held February 22, 2006 be received for information.
CARRIED
MOVED Director McNabb, SECONDED Director Young, that
the minutes of the
CARRIED
Regional Growth Monitoring Advisory
Committee/State of Sustainability Project.
MOVED Director Holdom, SECONDED Director Bartram, that
the minutes of the Regional Growth Monitoring Advisory Committee/State of
Sustainability Project meeting held April 12, 2006 be received for information.
CARRIED
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED Director Johnston, that
the minutes of the District 69 Recreation Commission meeting held April 20,
2006 be received for information.
CARRIED
Emergency
Preparedness Standing Committee.
MOVED
Director Biggemann, SECONDED Director Young, that the minutes of the Emergency
Preparedness Standing Committee meeting held April 20, 2006 be received for
information.
CARRIED
Transit Business Plan Update Select Committee.
MOVED Director McNabb, SECONDED
Director Westbroek, that the minutes of the Transit Business Plan Update Select
Committee meeting held April 27, 2006 be received for information.
CARRIED
MOVED Director McNabb,
SECONDED Director Brennan, that a further analysis be completed on the
provision of washroom facilities at the Fitzwilliam/Prideaux Exchange and
temporary washroom facilities be provided while the review is taking place.
CARRIED
MOVED Director McNabb,
SECONDED Director Westbroek, that the 2006/2007 Annual Operating Agreement
(AOA) with BC Transit be approved and that staff be directed to prepare an
amendment to the AOA that will allow an increase to the number of buses in the
Transportation Services fleet for consideration by the Board.
CARRIED
MOVED Director McNabb,
SECONDED Director Westbroek, that staff prepare a report on accommodating a
Friday Night Movies service to
CARRIED
Grants-in-Aid Committee.
MOVED Director Young,
SECONDED Director Sperling, that the minutes of the Grants-in-Aid Committee
meeting held May 1, 2006 be received for information.
CARRIED
MOVED Director Young,
SECONDED Director Korpan, that the following grants be approved:
Cedar Community Policing Office $ 750
Hope Centre $ 900
Jonanco Hobby Workshop $ 878
CARRIED
MOVED Director Young,
SECONDED Director Westbroek, that the following grants be approved:
Arrowsmith Search & Rescue Society $ 920
District 69 Family Resource Association $ 958
Friends of Nanoose Library Centre Society $ 900
Friends of the Library/Parksville, Qualicum Beach $ 600
Lighthouse Country Marine Rescue Society $ 2,000
Parksville & District Historical Society (Craig) $ 1,000
Royal Canadian Legion Branch #211 (Bowser) $ 3,106
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
REPORTS
East Wellington – Pleasant
MOVED Director Young, SECONDED Director Bartram, that
the minutes of the East Wellington –
CARRIED
Drinking Water – Watershed Protection Stewardship Committee.
MOVED Director Bartram,
SECONDED Director Holdom, that Jennifer Ann MacLeod be appointed as the
Electoral Area ‘B’ representative, Jack Little as the Electoral Area ‘C’
representative, Gordon Buckingham as the Electoral Area ‘E’ representative and
Mary Thomson as the Electoral Area ‘G’ representative to the Drinking Water –
Watershed Protection Stewardship Committee.
CARRIED
French Creek Sewer Bylaw No. 813.37
and Northern Community Sewer Bylaw No. 889.42 – Bylaw to Remove Property from
the Service Area – McDonald Property –
MOVED
Director Holme, SECONDED Director Bartram, that the first three readings of “Regional
District of Nanaimo French Creek Sewer Local Service Area Amendment Bylaw No.
813.34, 2005” be rescinded.
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that the first three readings of
“Regional District of Nanaimo Northern Community Sewer Local Service Area
Amendment Bylaw No. 889.34, 2005” be rescinded.
CARRIED
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that “Regional District of Nanaimo
Northern Community Sewer Local Service Area Amendment Bylaw No. 889.42, 2006”
be introduced, read three times and forwarded to the Inspector of
Municipalities for approval.
CARRIED
MOVED
Director Bartram, SECONDED Director Holdom, that correspondence be sent to the
City of
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that the minutes of the Public
Information meetings held on January 26, 2006 and May 11, 2006 be received.
CARRIED
MOVED
Director Holme, SECONDED Director Young, that Zoning Amendment Application No.
ZA0526, as submitted by Dave Scott, on behalf of BCIMC Realty Corporation, Inc.
No. A41891 & 3536696
CARRIED
MOVED
Director Holme, SECONDED Director Young, that “Regional District of
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that “Regional District of
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that the Public Hearing on “Regional
District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.336,
2006” be delegated to Director Holme or his alternate.
CARRIED
John Howard Society Funding.
MOVED
Director Holdom, SECONDED Director Young, that staff prepare a report for the
Board’s consideration on options for establishing a function in Electoral Areas
‘A’, ‘B’ and ‘C’ to provide annual funding to the John Howard Society in the
amount of $5,000 towards the D68 Restorative Justice Program.
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that staff prepare a report on the
Oceanside Tourism Association’s request to earmark RDN / UBCM tourism-related
funding to help support the Oceanside Tourism Foundation’s program.
CARRIED
NEW BUSINESS
MOVED
Director Westbroek, SECONDED Director Biggemann, that staff be authorized to advance
the previously approved grant-in-aid in the amount of $8,350 for the
preparation of a business plan for the Vancouver Island Biosphere Centre prior
to approval of the Federal Government’s contribution.
CARRIED
MOVED
Director Holme, SECONDED Director Manhas, that pursuant to Section 90(1)(i) of
the Community Charter the Board
proceed to an In Camera meeting to consider items related to legal issues.
MOVED
Director Holme, SECONDED Director McNabb, that this meeting adjourn to allow
for an In Camera meeting.
CARRIED
TIME: 7:57 PM