REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, MAY 9, 2006, AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director B. Sperling Electoral
Area B
Director M. Young Electoral
Area C
Director G. Holme Electoral
Area E
Director L. Biggemann Electoral Area F
Alternate
Director D. Heenan Electoral
Area H
Director B. Johnston City of
Director T. Westbroek Town of
Director C. Haime District
of Lantzville
Director B. Bestwick City of
Director B. Holdom City of
Director D. Brennan City of
Alternate
Director L. Sherry City of
Alternate
Director J. Cameron City of
Director J. Manhas City of
Also in Attendance:
C. Mason Chief
Administrative Officer
T. Osborne General
Manager of Recreation & Parks
J. Finnie General
Manager of Environmental Services
W.
Moorman Manager
of Engineering Standards & Subdivision
D. Trudeau Manager
of Transportation Services
W. Thexton Senior
Accountant
N. Tonn Recording
Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Directors Heenan, Cameron and Sherry to the meeting.
MINUTES
MOVED Director Westbroek,
SECONDED Director Holme, that the minutes of the Committee of the Whole meeting
held April 11, 2006 be adopted.
CARRIED
CORPORATE SERVICES
ADMINISTRATION
Special
Occasion License/Special Event Permit – Status Report.
MOVED Director Burnett, SECONDED Director Biggemann,
that the Special Occasion License/Special Event Permit status report be
received for information.
CARRIED
RDN Partnership with
MOVED Director Westbroek,
SECONDED Director Young,:
1. That
the Board receive the update regarding the partnership project between the RDN
and the Sunyani Municipal Assembly.
2. That
the remaining two exchange missions for 2006 be approved.
3. That
the partnership with the Sunyani Municipal Assembly be put on hold for one year
during 2007.
CARRIED
Certified
Population Figures – Town of
MOVED Director Westbroek, SECONDED Director Brennan,
that the report regarding the certified population figures for the Town of
Qualicum Beach be received for information.
CARRIED
Port
Theatre Society Agreement.
MOVED Director Manhas, SECONDED Director Brennan,
that the Board authorize entering into a three year agreement with the Port
Theatre Society for a term ending December 31, 2008.
CARRIED
FINANCE
2005
Annual Financial Report.
MOVED Director Westbroek, SECONDED Director Manhas,
that the 2005 Annual Financial Report be received.
CARRIED
Annual
Report of Directors’ and Committee Members’ Remuneration and Expenses.
MOVED Director Westbroek, SECONDED Director Holdom,
that the 2005 report on remuneration and expenses for Board and Committee
members be received.
CARRIED
2005
Financial Information Report.
MOVED Director Westbroek, SECONDED Director Bestwick,
that the 2005 Financial Information Act report be received, approved and forwarded
to the Ministry of Community Services.
CARRIED
2006
Revenue Anticipation Borrowing Bylaw No. 1485.
MOVED Director Westbroek, SECONDED Director Brennan,:
1. That “Regional District of Nanaimo
2006 Revenue Anticipation Borrowing Bylaw No. 1485, 2006” be introduced for
first three readings.
2. That “Regional District of Nanaimo
2006 Revenue Anticipation Borrowing Bylaw No. 1485, 2006” having received three
readings be adopted.
CARRIED
FIRE
DEPARTMENTS
Renewal
of the Fire Protection Service Agreement with the Coombs-Hilliers Volunteer
Fire Department.
MOVED Director Biggemann, SECONDED Director Brennan,
that the fire services agreement with the Coombs-Hilliers Volunteer Fire
Department be renewed for an initial five year term from January 1, 2005 to December
31, 2009 and provide for three further five year renewal terms.
CARRIED
Coombs-Hilliers
Fire Protection Loan Authorization Amendment Bylaw No. 1370.01 – to Amend
Amounts to be Expended on Capital Improvements.
MOVED Director Biggemann, SECONDED Director Holme,
that “Regional District of Nanaimo (Coombs-Hilliers Fire Protection) Loan
Authorization Amendment Bylaw No. 1370.01, 2006” be introduced for first three
readings and be forwarded to the Ministry of Community Services for approval.
CARRIED
HOSPITAL
Temporary
Borrowing to Meet Expenditures for 2006.
MOVED Director Johnston, SECONDED Director Brennan,
that a short term borrowing authority to a maximum of $2,000,000 in the form of
the resolution attached to the corresponding staff report, be adopted.
CARRIED
2005
Audited Financial Statements.
MOVED Director Brennan, SECONDED Director Manhas,
that the report on the 2005 audited financial statements of the Nanaimo
Regional Hospital District be received.
CARRIED
DEVELOPMENT SERVICES
PLANNING
2006
Local Government Infrastructure Planning Grant Program.
MOVED Director Burnett, SECONDED Director Holme,:
1. That the Board support the following
applications (with priorities noted) to the Local Government Infrastructure
Planning Grant Program for financial assistance for the Red Gap Village
(priority #1), Arbutus Park (priority #2) and Cottam/Dorcas Point (priority #3)
communities.
2. That
the RDN share of study costs be recovered from Electoral Area ‘E’ in 2007.
CARRIED
SUBDIVISIONS
AND ENGINEERING STANDARDS
Rural
Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.13 (four
properties on
MOVED Director Burnett, SECONDED Director Young,
1. That the parcels legally described
as Lot 1, Plan VIP76441; Lot B, Plan DD EX27351; Lot, Plan VIP67939; and
2. That “Rural Streetlighting Local
Service Area Boundary Amendment Bylaw No. 791.13, 2006” be introduced, read
three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
ENVIRONMENTAL SERVICES
SOLID WASTE
Bobell Trucking Services Purchase Order Extension.
MOVED Director Young,
SECONDED Director Biggemann, that the Board authorize an extension of hauling
services with Bobell Trucking Ltd. to June 30, 2006 for an additional cost of
$90,000, which represents a cumulative value of $169,000.
CARRIED
MOVED Director Heenan,
that this item be referred back to staff for further information.
The motion failed for lack
of a seconder.
MOVED Director Holdom,
SECONDED Director Manhas, that the Board approve a $75,000 contribution to the
Nanaimo Recycling Exchange towards start-up costs of a dedicated recycling
facility to deliver region-wide stewardship services.
CARRIED
UTILITIES
Arrowsmith Water Service Joint Venture Agreement Amendment.
MOVED Director Holme,
SECONDED Director Haime, that the Board approve the Agreement to Amend the Joint Venture Agreement (Appendix A to the
staff report) which extends the agreement to March 31, 2010 and direct staff to
formally execute the Agreement on behalf of the RDN.
CARRIED
MOVED Director Westbroek, SECONDED
Director Young, that the Board approve the release, in accordance with the
financial plan, of up to $100,000 from the French Creek Water Service Area
reserve fund for the reconditioning of the French Creek Water Service Area
Bolted Steel Reservoir.
CARRIED
RECREATION
AND PARKS SERVICES
MOVED Director Sperling, SECONDED
Director Young, that the revised Terms of Reference for the
CARRIED
Electoral Area ‘H’ Parks
and Open Space Advisory Committee.
MOVED Director Heenan, SECONDED
Director Holdom, that the minutes of the Electoral Area ‘H’ Parks and Open
Space Advisory Committee meeting held February 22, 2006 be received for
information.
CARRIED
MOVED Director Burnett, SECONDED
Director Biggemann, that the minutes of the
CARRIED
Regional Growth Monitoring
Advisory Committee/State of Sustainability Project.
MOVED Director Holdom, SECONDED
Director Brennan, that the minutes of the Regional Growth Monitoring Advisory
Committee/State of Sustainability Project meeting held April 12, 2006 be
received for information.
CARRIED
District 69 Recreation
Commission.
MOVED Director Holme, SECONDED
Director Johnston, that the minutes of the District 69 Recreation Commission meeting
held April 20, 2006 be received for information.
CARRIED
Emergency
Preparedness Standing Committee.
MOVED Director Biggemann, SECONDED
Director Young, that the minutes of the Emergency Preparedness Standing
Committee meeting held April 20, 2006 be received for information.
CARRIED
Transit Business Plan Update Select Committee.
MOVED Director Westbroek,
SECONDED Director Holdom, that the minutes of the Transit Business Plan Update
Select Committee meeting held April 27, 2006 be received for information.
CARRIED
The Chairperson referred
the next motions from the Transit Business Plan Update Select Committee to the
Manager of Transportation Services to provide background information.
MOVED Director Westbroek,
SECONDED Director Burnett, that the next item be referred back to staff.
DEFEATED
MOVED Director Holdom,
SECONDED Director Manhas, that a further analysis be completed on the provision
of washroom facilities at the Fitzwilliam/Prideaux Exchange and temporary
washroom facilities be provided while the review is taking place.
CARRIED
MOVED Director Westbroek,
SECONDED Director Biggemann, that the 2006/2007 Annual Operating Agreement
(AOA) with BC Transit be approved and that staff be directed to prepare an
amendment to the AOA that will allow an increase to the number of buses in the
Transportation Services fleet for consideration by the Board.
CARRIED
MOVED Director Westbroek,
SECONDED Director Biggemann, that staff prepare a report on accommodating a
Friday Night Movies service to
CARRIED
Grants-in-Aid Committee.
MOVED Director Young,
SECONDED Director Sperling, that the minutes of the Grants-in-Aid Committee
meeting held May 1, 2006 be received for information.
CARRIED
MOVED Director Young,
SECONDED Director Burnett, that the following grants be approved:
Cedar Community Policing Office $ 750
Hope Centre $ 900
Jonanco Hobby Workshop $ 878
CARRIED
MOVED Director Young,
SECONDED Director Westbroek, that the following grants be approved:
Arrowsmith Search & Rescue Society $ 920
District 69 Family Resource Association $ 400
Friends of Nanoose Library Centre Society $ 900
Friends of the Library/Parksville, Qualicum Beach $ 600
Lighthouse Country Marine Rescue Society $ 2,000
Parksville & District Historical Society (Craig) $ 1,000
Royal Canadian Legion Branch #211 (Bowser) $ 3,106
MOVED Director Westbroek,
SECONDED Director Young, that the grant for the District 69 Family Resource
Association be amended to $958.00.
CARRIED
The question was called on
the motion as amended.
The motion CARRIED.
IN CAMERA
MOVED Director Holme,
SECONDED Director Bestwick, that pursuant to Section 90(1)(a) and (g) of the Community Charter the Board proceed to
an In Camera meeting to consider items relating to personnel and legal matters.
CARRIED
ADJOURNMENT
MOVED Director Holme,
SECONDED Director Bestwick, that this meeting terminate.
CARRIED
TIME: 7:45 PM
CHAIRPERSON