REGIONAL DISTRICT OF NANAIMO

 

COMMITTEE OF THE WHOLE

TUESDAY, MAY 9, 2006

7:00 PM

 

(RDN Board Chambers)

 

 

A G E N D A

 

PAGES

 

                        CALL TO ORDER

 

                        DELEGATIONS

 

                        MINUTES

 

5-7                               Minutes of the regular Committee of the Whole meeting held April 11, 2006.

 

                        COMMUNICATIONS/CORRESPONDENCE

 

                        BUSINESS ARISING FROM THE MINUTES

 

                        CORPORATE SERVICES

 

                        ADMINISTRATION

 

8-9                               Special Occasion License/Special Event Permit - Status Report.

 

10-11                           RDN Partnership with Sunyani, Ghana.

 

12-13                           Certified Population Figures – Town of Qualicum Beach.

 

14-17                           Port Theatre Society Agreement.

 

                        FINANCE

 

18-28                           2005 Annual Financial Report.

 

29-31                           Annual Report of Directors’ and Committee Members’ Remuneration and Expenses.

 

32-66                           2005 Financial Information Report.

 

67-69                           2006 Revenue Anticipation Borrowing Bylaw No. 1485.

 

                        FIRE DEPARTMENTS

 

70-79                           Renewal of the Fire Protection Service Agreement with the Coombs-Hilliers Volunteer Fire Department.

 

80-86                           Coombs-Hilliers Fire Protection Loan Authorization Amendment Bylaw No. 1370.01 – to amend amounts to be expended on capital improvements.

 

                        HOSPITAL

 

87-89                           Temporary Borrowing to Meet Expenditures for 2006.

 

90-96                           2005 Audited Financial Statements.

 

                        DEVELOPMENT SERVICES

 

                        PLANNING

 

97-98                        2006 Local Government Infrastructure Planning Grant Program.

 

                        SUBDIVISIONS AND ENGINEERING STANDARDS

 

99-103                      Rural Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.13 (four properties on Balsam Road – Area A).

 

                        ENVIRONMENTAL SERVICES

 

                        SOLID WASTE

 

104-105                       Bobell Trucking Services Purchase Order Extension.

 

106-108                       Nanaimo Recycling Exchange Relocation Assistance.

 

                        UTILITIES

 

109-114                       Arrowsmith Water Service Joint Venture Agreement Amendment.

 

115-116                       French Creek Water Service Area – Bolted Steel Tank Reservoir Reconditioning - Release of Reserve Funds.

 

                        RECREATION AND PARKS SERVICES

 

117-120                       Gabriola Island Parks and Open Space Advisory Committee – Terms of Reference.

 

                        REGIONAL TRANSPORTATION AND PLANNING SERVICES

 

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                                    Electoral Area ‘H’ Parks and Open Space Advisory Committee.

 

121-124                       Minutes of the Electoral Area ‘H’ Parks and Open Space Advisory Committee meeting held February 22, 2006.  (for information)

 

                                    Regional Parks and Trails Advisory Committee.

 

125-127                       Minutes of the Regional Parks and Trails Advisory Committee meeting held April 4, 2006.  (for information)

 

                                    Regional Growth Monitoring Advisory Committee/State of Sustainability Project.

 

128-131                       Minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project meeting held April 12, 2006.  (for information)

 

                                    District 69 Recreation Commission.

 

132-135                       Minutes of the District 69 Recreation Commission meeting held April 20, 2006.  (for information)

 

                                    Emergency Preparedness Standing Committee.

 

136-137                       Minutes of the Emergency Preparedness Standing Committee meeting held April 20, 2006.  (for information)

 

                                    Transit Business Plan Update Select Committee.

 

138-140                       Minutes of the Transit Business Plan Update Select Committee meeting held April 27, 2006.  (for information)

 

That a further analysis be completed on the provision of washroom facilities at the Fitzwilliam/Prideaux Exchange and temporary washroom facilities be provided while the review is taking place.

 

That the 2006/2007 Annual Operating Agreement (AOA) with BC Transit be approved and that staff be directed to prepare an amendment to the AOA that will allow an increase to the number of buses in the Transportation Services fleet for consideration by the Board.

 

That staff prepare a report on accommodating a Friday Night Movies service to Nanaimo for Parksville and Qualicum Beach.

 

                                    Grants-in-Aid Committee.

 

141-143                       Minutes of the Grants-in-Aid Committee meeting held May 1, 2006.  (for information)

 

School District 68:

Cedar Community Policing Office                                           $       750

Cedar School & Community Enhancement Society                 $       900

Hope Centre                                                                            $       900

Jonanco Hobby Workshop                                                      $       878

 

School District 69:

Arrowsmith Search & Rescue Society                                      $       920

District 69 Family Resource Association                                 $       400

Friends of Nanoose Library Centre Society                             $       900

Friends of the Library/Parksville, Qualicum Beach                 $       600

Lighthouse Country Marine Rescue Society                            $    2,000

Parksville & District Historical Society (Craig)                       $    1,000

Parksville Garden & Parkland Society                                    $       500

Qualicum Beach Historical and Museum Society                    $    1,000

Royal Canadian Legion Branch #211 (Bowser)                      $    3,106

 

                        Verbal Reports As Available:

                                    Arrowsmith Water Service Management Committee

                                    Deep Bay Harbour Authority

                                    Island Corridor Foundation

                                    Mt. Arrowsmith Biosphere Foundation

                                    Municipal Finance Authority

                                    Municipal Insurance Association

                                    North Island 911 Corporation

                                    Oceanside Tourism Association

                                    Regional Library Board

                                    Regional Transportation Advisory Committee

                                    Treaty Advisory Committee

                                    Vancouver Island Health Authority – Joint Capital Planning Committee

 

                        ADDENDUM

                        BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

                        NEW BUSINESS

                        BOARD INFORMATION  (Separate enclosure on blue paper)

                        ADJOURNMENT

                        IN CAMERA

                                    That pursuant to Section 90(1) (a) and (g) of the Community Charter the Board proceed to an In Camera meeting to consider items relating to personnel and legal matters.