REGIONAL DISTRICT OF NANAIMO

 

 

BOARD MEETING

TUESDAY, MAY 23, 2006

(immediately following the Hospital Board meeting)

 

(RDN Board Chambers)

 

 

A G E N D A

 

 

PAGES

 

1.                  CALL TO ORDER

 

                        SPECIAL PRESENTATION

 

11                               Norma Stumborg, re Intermediate Certificate in Local Government Administration.

 

            2.         DELEGATIONS

 

12-13                          Violet Smith and S/Sgt. Randy Munro, re John Howard Society funding.

 

            3.         BOARD MINUTES

 

14-19                           Minutes of the Board meeting held April 25, 2006.

 

            4.         BUSINESS ARISING FROM THE MINUTES

 

5.                  COMMUNICATIONS/CORRESPONDENCE

 

20-36                          Blain Sepos, Oceanside Tourism Association, re Update on the Progress of the Oceanside Community Tourism Foundation.

 

            6.         UNFINISHED BUSINESS

 

                                    BYLAWS

 

                                    For Adoption.

 

37-40                           That “Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.330, 2006” be adopted.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                          This is a bylaw to amend the existing CD13 zoning to allow for additional RV/camping spaces.  The Board granted 3rd reading for the bylaw on February 28, 2006. 

 

41                                That “Rural Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.12, 2006” be adopted.  (All Directors – One Vote)

 

                                          This is a bylaw to amend the boundaries of the Rural Streetlighting LSA to provide for the addition of a streetlight to a cul-de-sac off Davenham Road – Area E. 

 

42                                That “Electoral Area ‘F’ Community Parks Local Service Amendment Bylaw No. 804.03, 2006” be adopted.  (All Directors – One Vote)

 

                                          This is a bylaw to amend the community parks requisition limit in Electoral Area “F”.

 

43                                That “Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.42, 2006” be adopted.  (All Directors – One Vote)

 

                                          This is a bylaw to incorporate the property located at 7463 Industrial Way, in the District of Lantzville, into the Pump and Haul Service Area.

 

7.         STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

7.1              ELECTORAL AREA PLANNING STANDING COMMITTEE

 

44-47                           Minutes of the Electoral Area Planning Committee meeting held May 9, 2006.  (for information)

 

                        PLANNING

 

                        AMENDMENT APPLICATIONS

 

                             Zoning Amendment Application No. ZA0602 – Jane England Abbott – Island Highway West – Area G.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

1.   That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.334, 2006”, to rezone the properties, on the Island Highway West in Electoral Area ‘G’, from Public 1 Subdivision District ‘M’ (PU1M) to Residential 2 Subdivision District ‘M’ (RS2M) be given 1st and 2nd reading.

 

2.   That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.334, 2006, be approved to proceed to Public Hearing.

 

3.   That the Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.334, 2006”, be delegated to Director Stanhope or his alternate.

 

                        DEVELOPMENT PERMIT APPLICATIONS

 

                             Development Permit Application No. 60611 – Surfwood Supply Ltd./Keith Brown Associates Ltd. – 2130 Schoolhouse Road - Area A.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                             Delegations wishing to speak to Development Permit Application No. 60611.

 

                                   That Development Permit No. 60611 with variances to allow for the construction of two industrial buildings be approved according to the terms outlined in Schedule No. 1 and subject to the Board’s consideration of the comments received as a result of public notification.

 

                             Development Permit Application No. 60614 – Don and Sharon Milburn – 5461 Deep Bay Road – Area H.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                             Delegations wishing to speak to Development Permit Application No. 60614.

 

                                   That Development Permit Application No. 60614, to allow the removal of an existing dwelling and the construction of a new dwelling at 5461 Deep Bay Road, be approved according to the terms outlined in Schedule No. 1.

 

                             Development Permit Application No. 60617 – Byran Witcomb on behalf of Western Cruiser Sales Ltd. – 1451 East Island Highway – Area E.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                             Delegations wishing to speak to Development Permit Application No. 60617.

 

                                   That Development Permit Application No. 60617, to allow a sales and service building, four storage buildings, landscaping and parking improvements and a facia sign at 1451 Island Highway East, be approved subject to the terms of Schedule No. 1.

 

                             Development Permit Application No. 60620 – Helen Sims for Craig Finney and Lisa Marie Welker-Finney – Maple Guard Drive – Area H.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                             Delegations wishing to speak to Development Permit Application No. 60620.

 

                                   That Development Permit Application No. 60620, with a variance to allow the construction of a dwelling, be approved according to the terms outlined in Schedule No. 1 and subject to consideration of the comments received as a result of public notification.

 

                             Development Permit Application No. 60621 – Fern Road Consulting Ltd., on behalf of Michael Eddy, Lorie Eddy, Patricia Greenham and Corinne Barker – Moors, Blackbeard and Maple Guard Drives – Area H.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                             Delegations wishing to speak to Development Permit Application No. 60621.

 

                                   1.     That Development Permit Application No. 60621 submitted by Fern Road Consulting Ltd., on behalf of Fern Road Consulting Ltd., on behalf of Michael Eddy, Lorie Eddy, Patricia Greenham & Corinne Barker, in conjunction with the subdivision on the parcels legally described as Lots 8, 9 & 10, All of District Lot 40, Newcastle District, Plan 20505 and designated within the Environmentally Sensitive Areas Development Permit Area, be approved subject to the conditions outlined in Schedules No. 1 and 2 of the corresponding staff report.

 

                                   2.     That Schedule 1 be amended to require the placement of a covenant limiting placement of a second dwelling unit on the new lots created.

 

                             Development Permit Application No. 60623 – Request for 10% Frontage Relaxation – Timberlake-Jones Engineering Ltd., on behalf of Timberstone Development Ltd. – Northwest Bay Road – Area E.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                             Delegations wishing to speak to Development Permit Application No. 60623.

 

1.     That Development Permit Application No. 60623 submitted by Timberlake-Jones Engineering Ltd., on behalf of Timberstone Developments Ltd., in conjunction with the subdivision on the parcel legally described as Lot 1, DL 68, Nanoose District, Plan 3940 Except For Part in Plan VIP80339 and designated within the Sensitive Ecosystem Protection and the Farm Land Protection Development Permit Areas be approved subject to the conditions outlined in Schedules No. 1, 2 and 3 of the corresponding staff report.

 

2.     That the request for relaxation of the minimum 10% frontage requirement for proposed Lots 11 and 12 be approved.

 

                        DEVELOPMENT VARIANCE PERMIT

 

                             Development Variance Permit Application No. 90609 – Kawerau and Butler – 1405 Reef Road – Area E.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                             Delegations wishing to speak to Development Variance Permit Application No. 90609.

 

                                     That Development Variance Permit Application No. 90609, to relax the front lot line setback from 8.0 metres to 5.7 metres to facilitate the replacement and extension of an existing attached garage at 1405 Reef Road, be approved according to the terms outlined in Schedule No. 1 and subject to the Board’s consideration of comments received as a result of public notification.

 

                        OTHER

 

                             Request for RDN to Consider the Development of a Manufactured Home Park at 410 Martindale Road – Area G.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                   That this report be received for information and that the general issue of the need to revise the Urban Containment Boundary in the vicinity of the City of Parksville be considered as part of the Electoral Area ‘G’ Official Community Plan Review.

 

                        BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

                             Building Permit for 2991 Northwest Bay Road – Area E.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                   That the issues raised by the delegation with respect to approval of a building permit for 2991 Northwest Bay Road, be referred to staff and a report prepared for consideration at the next Electoral Area Planning Committee meeting.

 

7.2              COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

48-54                           Minutes of the Committee of the Whole meeting held May 9, 2006. (for information)

 

                        CORPORATE SERVICES

 

                        ADMINISTRATION

 

                             Special Occasion License/Special Event Permit – Status Report.  (All Directors – One Vote)

 

                                    That the Special Occasion License/Special Event Permit status report be received for information.

 

                             RDN Partnership with Sunyani, Ghana.  (All Directors – One Vote)

 

1.  That the Board receive the update regarding the partnership project between the RDN and the Sunyani Municipal Assembly.

 

2.  That the remaining two exchange missions for 2006 be approved.

 

3.  That the partnership with the Sunyani Municipal Assembly be put on hold for one year during 2007.

 

                             Certified Population Figures – Town of Qualicum Beach.  (All Directors – One Vote)

 

                                    That the report regarding the certified population figures for the Town of Qualicum Beach be received for information.

 

                             Port Theatre Society Agreement.  (All Directors – Weighted Vote)

 

                                    That the Board authorize entering into a three year agreement with the Port Theatre Society for a term ending December 31, 2008.

 

                        FINANCE

 

                             2005 Annual Financial Report.  (All Directors – One Vote)

 

                                    That the 2005 Annual Financial Report be received.

 

                             Annual Report of Directors’ and Committee Members’ Remuneration and Expenses.  (All Directors – One Vote)

 

                                    That the 2005 report on remuneration and expenses for Board and Committee members be received.

 

                             2005 Financial Information Report.  (All Directors – Weighted Vote)

 

                                    That the 2005 Financial Information Act report be received, approved and forwarded to the Ministry of Community Services.

 

                             2006 Revenue Anticipation Borrowing Bylaw No. 1485.

 

                             (All Directors – Weighted Vote)

 

                             1.    That “Regional District of Nanaimo 2006 Revenue Anticipation Borrowing Bylaw No. 1485, 2006” be introduced for first three readings.

 

                             (All Directors – 2/3)

 

                             2.    That “Regional District of Nanaimo 2006 Revenue Anticipation Borrowing Bylaw No. 1485, 2006” having received three readings be adopted.

 

                        FIRE DEPARTMENTS

 

                             Renewal of the Fire Protection Service Agreement with the Coombs-Hilliers Volunteer Fire Department.  (All Directors – Weighted Vote)

 

                                    That the fire services agreement with the Coombs-Hilliers Volunteer Fire Department be renewed for an initial five year term from January 1, 2005 to December 31, 2009 and provide for three further five year renewal terms.

 

                             Coombs-Hilliers Fire Protection Loan Authorization Amendment Bylaw No. 1370.01 – to Amend Amounts to be Expended on Capital Improvements.  (All Directors – Weighted Vote)

 

                                    That “Regional District of Nanaimo (Coombs-Hilliers Fire Protection) Loan Authorization Amendment Bylaw No. 1370.01, 2006” be introduced for first three readings and be forwarded to the Ministry of Community Services for approval.

 

                        DEVELOPMENT SERVICES

 

                        PLANNING

 

                             2006 Local Government Infrastructure Planning Grant Program.  (All Directors – One Vote)

 

1.   That the Board support the following applications (with priorities noted) to the Local Government Infrastructure Planning Grant Program for financial assistance for the Red Gap Village (priority #1), Arbutus Park (priority #2) and Cottam/Dorcas Point (priority #3) communities.

 

2.   That the RDN share of study costs be recovered from Electoral Area ‘E’ in 2007.

 

                        SUBDIVISIONS AND ENGINEERING STANDARDS

 

                             Rural Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.13 (four properties on Balsam Road – Area A).  (All Directors – One Vote)

 

1.    That the parcels legally described as Lot 1, Plan VIP76441; Lot B, Plan DD EX27351; Lot, Plan VIP67939; and Lot 13, Plan 27070; all within the Cranberry District, be included in the Rural Streetlighting Local Service Area.

 

2.    That “Rural Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.13, 2006” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

                        ENVIRONMENTAL SERVICES

 

                        SOLID WASTE

 

                             Bobell Trucking Services Purchase Order Extension.  (All Directors – Weighted Vote)

 

                                   That the Board authorize an extension of hauling services with Bobell Trucking Ltd. to June 30, 2006 for an additional cost of $90,000, which represents a cumulative value of $169,000.

 

                             Nanaimo Recycling Exchange Relocation Assistance.  (All Directors – Weighted Vote)

 

                                   That the Board approve a $75,000 contribution to the Nanaimo Recycling Exchange towards start-up costs of a dedicated recycling facility to deliver region-wide stewardship services.

 

                        UTILITIES

 

                             Arrowsmith Water Service Joint Venture Agreement Amendment.  (All Directors – Weighted Vote)

 

                                   That the Board approve the Agreement to Amend the Joint Venture Agreement (Appendix A to the staff report) which extends the agreement to March 31, 2010 and direct staff to formally execute the Agreement on behalf of the RDN.

 

                             French Creek Water Service Area – Bolted Steel Tank Reservoir Reconditioning – Release of Reserve Funds.  (All Directors – One Vote)

 

                                   That the Board approve the release, in accordance with the financial plan, of up to $100,000 from the French Creek Water Service Area reserve fund for the reconditioning of the French Creek Water Service Area Bolted Steel Reservoir.

 

                        RECREATION AND PARKS SERVICES

 

                             Gabriola Island Parks and Open Space Advisory Committee – Terms of Reference.  (All Directors – One Vote)

 

                                   That the revised Terms of Reference for the Gabriola Island (Electoral Area ‘B’) Parks and Open Space Advisory Committee be approved.

 

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                             Electoral Area ‘H’ Parks and Open Space Advisory Committee.  (All Directors – One Vote)

 

                                   That the minutes of the Electoral Area ‘H’ Parks and Open Space Advisory Committee meeting held February 22, 2006 be received for information.

 

                             Regional Parks and Trails Advisory Committee.  (All Directors – One Vote)

 

                                    That the minutes of the Regional Parks and Trails Advisory Committee meeting held April 4, 2006 be received for information.

 

                             Regional Growth Monitoring Advisory Committee/State of Sustainability Project.  (All Directors – One Vote)

 

                                    That the minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project meeting held April 12, 2006 be received for information.

 

                             District 69 Recreation Commission.  (All Directors – One Vote)

 

                                   That the minutes of the District 69 Recreation Commission meeting held April 20, 2006 be received for information.

 

                             Emergency Preparedness Standing Committee.  (All Directors – One Vote)

 

                                   That the minutes of the Emergency Preparedness Standing Committee meeting held April 20, 2006 be received for information.

 

                              Transit Business Plan Update Select Committee.

 

                                   (All Directors – One Vote)

 

                                   1.     That the minutes of the Transit Business Plan Update Select Committee meeting held April 27, 2006 be received for information.

 

                                   2.     That a further analysis be completed on the provision of washroom facilities at the Fitzwilliam/Prideaux Exchange and temporary washroom facilities be provided while the review is taking place.

 

                                   (All Directors – Weighted Vote)

 

                                   3.     That the 2006/2007 Annual Operating Agreement (AOA) with BC Transit be approved and that staff be directed to prepare an amendment to the AOA that will allow an increase to the number of buses in the Transportation Services fleet for consideration by the Board.

 

                                   (All Directors – One Vote)

 

                                   4.     That staff prepare a report on accommodating a Friday Night Movies service to Nanaimo for Parksville and Qualicum Beach.

 

                              Grants-in-Aid Committee.

 

                                   (All Directors – One Vote)

 

                                   That the minutes of the Grants-in-Aid Committee meeting held May 1, 2006 be received for information.

 

                                   (EA's A, B, C, Nanaimo - Weighted Vote)

 

                                   School District 68

                                          Cedar Community Policing Office                                $         750

                                          Cedar School & Community Enhancement Society      $         900

                                          Hope Centre                                                                $         900

                                          Jonanco Hobby Workshop                                           $         878

 

                                   (Parksville, Qualicum Beach, EA's E, F, G, H - Weighted Vote)

 

                                   School District 69

                                          Arrowsmith Search & Rescue Society                          $         920

                                          District 69 Family Resource Association                      $         958

                                          Friends of Nanoose Library Centre Society                 $         900

                                          Friends of the Library/Parksville, Qualicum Beach     $         600

                                          Lighthouse Country Marine Rescue Society                 $      2,000

                                          Parksville & District Historical Society (Craig)           $      1,000

                                          Parksville Garden & Parkland Society                        $         500

                                          Qualicum Beach Historical and Museum Society        $      1,000

                                          Royal Canadian Legion Branch #211 (Bowser)           $      3,106

 

7.3              EXECUTIVE STANDING COMMITTEE

 

            7.4       COMMISSIONS

 

7.5       SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

                             East Wellington – Pleasant Valley Parks and Open Space Advisory Committee.  (All Directors – One Vote)

 

55-56                           Minutes of the East Wellington – Pleasant Valley Parks and Open Space Advisory Committee meeting held April 24, 2006.  (for information)

 

8.                  ADMINISTRATOR’S REPORTS

 

57-59                           Greater Nanaimo Pollution Control Centre – Gravity Thickeners Award of Design Services.  (All Directors – Weighted Vote)

 

60-65                           French Creek Sewer Bylaw No. 813.37 and Northern Community Sewer Bylaw No. 889.42 – bylaw to remove property from the service area - McDonald Property – 808 Wembley Road – Area G.

 

                                    Nanaimo Fish and Game Club Fire Services Agreement.  (Report to be circulated)  (All Directors – Weighted Vote)

 

9.                  ADDENDUM

10.              BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

            11.       NEW BUSINESS

 

            12.       BOARD INFORMATION  (Separate enclosure on blue paper)

13.              ADJOURNMENT

14.       IN CAMERA

 

                               That pursuant to Section 90(1) (i) of the Community Charter the Board proceed to an In Camera meeting to consider items related to legal issues.