REGIONAL
DISTRICT OF
MINUTES OF THE REGULAR
MEETING OF THE BOARD
OF THE REGIONAL DISTRICT
OF
Present:
Director
J. Stanhope Chairperson
Director
J. Burnett Electoral
Area A
Director
B. Sperling Electoral
Area B
Director
M. Young Electoral
Area C
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
B. Johnston City
of
Alternate
Director
B. Avis Town
of
Director
C. Haime District
of Lantzville
Director
G. Korpan City
of
Director
B. Bestwick City
of
Director
D. Brennan City
of
Alternate
Director
J. Cameron City
of
Director
L. McNabb City
of
Director
B. Holdom City
of
Also in Attendance:
C.
Mason Chief
Administrative Officer
B.
Lapham Deputy
Administrator
N.
Connelly Gen.
Mgr. of Community Services
J.
Finnie Gen.
Mgr. of Environmental Services
N.
Avery Manager
of Financial Services
M.
Pearse Manager
of Administrative Services
N.
Tonn Recording
Secretary
BOARD
MINUTES
MOVED Director McNabb,
SECONDED Director Holdom, that the minutes of the regular Board meeting held January
24, 2006 and the special Board meeting held February 14, 2006 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Gord DeRosa, Regional District of Kootenay Boundary, re
Voting Rules.
MOVED Director Holdom,
SECONDED Director Bartram, that the correspondence from the Regional District
of Kootenay Boundary regarding the non-resident election voting rights be
received for information.
CARRIED
Andrew & Susan Dysart, re Development Permit Application
No. 60604 – Dave Scott for 3536696
MOVED Director Holme,
SECONDED Director Bartram, that the correspondence from Andrew and Susan Dysart
regarding Development Permit Application No. 60604 be received for information.
CARRIED
UNFINISHED BUSINESS
BYLAWS
For Adoption.
Bylaw No. 500.308.
MOVED Director Young,
SECONDED Director Bartram, that “Regional District of
CARRIED
Bylaw No. 500.324.
MOVED Director Holme,
SECONDED Director Bartram, that “Regional District of
CARRIED
Public Hearing.
Report of the Public Information Meeting held February 6,
2006 with respect to Land Use and Subdivision Amendment Bylaw No. 500.323 –
Amendment Application ZA0510 – Cedar Estates – Cedar and Hemer Roads – Area A.
MOVED Director Burnett,
SECONDED Director Bartram, that the report of the third Public Information
meeting containing the Summary of Minutes and Submissions of the Public
Information Meeting held on February 6, 2006, for “Regional District of Nanaimo
Land Use and Subdivision Bylaw Amendment Bylaw No. 500.323, 2005” be received.
CARRIED
The Chairperson noted that
a Public Hearing will be held on March 8, 2006 and encouraged Board members to
attend.
Report of the Public Hearing held February 13, 2006 with
respect to Land Use and Subdivision Amendment Bylaw No. 500.327 – Keith Brown
& Associates on behalf of Nanaimo Mini Storage – 2180 South Wellington Road
– Area A.
MOVED Director Burnett, SECONDED
Director Biggemann, that the Report of Public Hearing containing the Summary of
Minutes and Submissions of the Public Hearing held on February 13, 2006, on
“Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw
No. 500.327, 2006” be received.
CARRIED
MOVED Director Burnett,
SECONDED Director Biggemann, that “Regional District of Nanaimo Land Use and
Subdivision Bylaw Amendment Bylaw No. 500.327, 2006” be given 3rd
reading and be referred to the Ministry of Transportation for approval pursuant
to the Highway Act.
CARRIED
MOVED Director Burnett,
SECONDED Director Biggemann, that the conditions, as outlined in Schedule No.
1, be secured and/or completed by the applicant to the satisfaction of the
Regional District prior to consideration of adoption of Bylaw No. 500.327,
2006.
CARRIED
Report of the Public Hearing held February 16, 2006 with
respect to Land Use and Subdivision Amendment Bylaw No. 500.329 – Zoning
Amendment Application No. ZA0520 – Scouts
MOVED Director Bartram,
SECONDED Director Holme, that the Report of the Public Hearing containing the
Summary of Minutes of the Public Hearing held on February 16, 2006, as a result
of public notification of “Regional District of Nanaimo Land Use and
Subdivision Bylaw Amendment Bylaw No. 500.329, 2006” be received.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that “Regional District of Nanaimo Land Use and
Subdivision Bylaw Amendment Bylaw No. 500.329, 2006” be given 3rd
reading.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that the conditions, as outlined in Schedule No. 1, be
secured and/or completed by the applicant to the satisfaction of the Regional
District of Nanaimo prior to consideration of adoption of Bylaw No. 500.329,
2006.
CARRIED
Report of the Public Hearing held February 15, 2006 with
respect to Land Use and Subdivision Amendment Bylaw No. 500.330 – Rondalyn
Resort – 1350 Timberlands Road – Area C.
MOVED Director Young,
SECONDED Director Bartram, that the Report of the Public Hearing containing the
Summary of the Minutes and Submissions of the Public Hearing held February 15,
2006, on “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment
Bylaw No. 500.330, 2006” be received.
CARRIED
MOVED Director Young,
SECONDED Director Bartram, that “Regional District of Nanaimo Land Use and
Subdivision Bylaw Amendment Bylaw No. 500.330, 2006” be given 3rd
reading.
CARRIED
MOVED Director Young,
SECONDED Director Bartram, that the conditions, as outlined in Schedule No. 1
be completed by the applicant to the satisfaction of the Regional District
prior to consideration of adoption of Bylaw No. 500.330, 2006.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES
AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE
MOVED Director Bartram,
SECONDED Director Sperling, that the minutes of the Electoral Area Planning
Committee meeting held February 14, 2006 be received for information.
CARRIED
PLANNING
AMENDMENT APPLICATIONS
Amendment Application ZA0417 – Island Cash Buyers, on behalf
of Integrated Land Management Bureau – Deep Bay Harbour – Area H.
MOVED
Director Bartram, SECONDED Director Young, that “Regional District of Nanaimo
Land Use and Subdivision Bylaw Amendment Bylaw No. 500.332, 2006” to rezone the
property from Water 1 Subdivision District ‘Z’ (WA1Z) to Water 2 Subdivision
District ‘Z’ (WA2Z) in order to recognize a number of existing marina uses on
the property be given 1st and 2nd reading.
CARRIED
MOVED
Director Bartram, SECONDED Director Biggemann, that “Regional District of
Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.332, 2006” be
approved to proceed to Public Hearing.
CARRIED
MOVED
Director Bartram, SECONDED Director Biggemann, that the Public Hearing on
“Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw
No. 500.332, 2006” be delegated to Director Bartram or his alternate.
CARRIED
Amendment Application ZA0525 – Coulson – 161 Horne Lake Road
– Area H.
MOVED
Director Bartram, SECONDED Director Biggemann, that “Regional District of
Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.328, 2006” to
rezone the land from Residential 6 Subdivision District ‘D’ (RS6D) to Horne
Lake Road Comprehensive Development Zone Subdivision District ‘Z’ (CD32Z) be
given 1st and 2nd reading.
CARRIED
MOVED
Director Bartram, SECONDED Director Biggemann, that “Regional District of
Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.328, 2006” be
approved to proceed to Public Hearing, subject to the conditions identified in
Schedule 1.
CARRIED
MOVED
Director Bartram, SECONDED Director Biggemann, that the Public Hearing on
“Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw
No. 500.328, 2006” be delegated to Director Bartram or his alternate.
CARRIED
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No.
60559 – John Gantner – 825 Flamingo Drive –Area G.
MOVED
Director Bartram, SECONDED Director Holme, that Schedule 1 of Development
Permit Application No. 60559 be amended to add the following:
“Section
219 Covenant
f) At
the applicant’s expense and to the satisfaction of the RDN, the applicant shall
register on title a Section 219 covenant that saves the RDN harmless from any
legal action or loss that may result from flooding, and includes the
geotechnical report prepared for the property.”
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that Development Permit Application
No. 60559, to allow the replacement of an existing dwelling with a new dwelling
and vary the maximum dwelling unit height in the Residential 2 (RS2) zone from
8 metres to 9.5 metres, be approved according to the terms outlined in Schedule
No. 1 as amended, and subject to the Board’s consideration of comments received
as a result of public notification.
CARRIED
Development Permit Application No. 60602 – Gorenko – 721
Barclay Crescent North – Area G.
MOVED
Director Bartram, SECONDED Director Holme, that Development Permit Application
No. 60602, to facilitate the replacement of an existing single-wide
manufactured home with a double-wide manufactured home at 721 Barclay Crescent
North, be approved according to the terms outlined in Schedule No. 1.
CARRIED
Development Permit Application No. 60604 – Dave Scott for
3536696 Canada Inc. – Area E.
MOVED Director Bartram,
SECONDED Director Holme, that Development Permit Application No. 60604, to site
a new dwelling and vary the maximum dwelling unit height from 8 metres to 9.83
metres, be approved according to the terms outlined in Schedule No. 1 and
subject to the Board’s consideration of comments received as a result of public
notification.
CARRIED
Development Permit Application No. 60605 – Konitzki/Homes by
Kimberley – 2590 La Selva Place – Area E.
MOVED Director Bartram,
SECONDED Director Holme, that Development Permit Application No. 60605 to allow
for the construction of one single-dwelling unit and one accessory building be
approved according to the terms outlined in Schedule No. 1.
CARRIED
OTHER
Request
for Relaxation of the Minimum 10% Perimeter Requirement – Glencar Consultants
Ltd., on behalf of T & M Gilchrist – Raines Road – Area A.
MOVED
Director Bartram, SECONDED Director Burnett, that the request from Glencar
Consultants, on behalf of the Gilchrists, to relax the minimum 10% frontage
requirement for the proposed Remainder of Lot 1, as shown on the plan of
subdivision of Lot 1, Section 18, Range 7, Cranberry District, Plan 20029
Except Parts in Plans 28748 and 28749 be approved subject to the conditions set
out in Schedule No. 1.
CARRIED
Riparian Areas Regulation.
MOVED Director Bartram,
SECONDED Director Burnett, that the Electoral Area Planning Committee receive
this report for information.
CARRIED
Floodplain Management Bylaw No. 1469.
The Chairperson noted that
this item has been referred back to staff.
Proposed Development Variance Permit, Development Permit
with Variance and Floodplain Exemption Evaluation Guidelines.
MOVED Director Bartram,
SECONDED Director Holme, that the Board rescind Policy B1.5 – Development
Variance Permit Application Evaluation Guidelines.
CARRIED
MOVED Director Bartram,
SECONDED Director Holme, that the Board endorse as a policy, the Development
Variance Permit, Development Permit with Variance and Floodplain Exemption
Application Evaluation Guidelines attached as Schedule No. 1 to the staff
report.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Holdom,
SECONDED Director Biggemann, that the minutes of the regular Committee of the
Whole meeting held February 14, 2006 be received for information.
CARRIED
COMMUNITY SERVICES
EMERGENCY PLANNING
Expansion of Coombs Hilliers Department
Rescue Boundary.
MOVED
Director Biggemann, SECONDED Director Avis, that the Regional District support
the request from the CHFD to have PEP expand their current rescue boundary to
the parking lot at Cathedral Grove.
CARRIED
Horne Lake
Strata Corporation Application for Community Wildfire Protection Plan
Provincial Funding.
MOVED
Director Bartram, SECONDED Director Holme, that the Horne Lake Strata
Corporation application for provincial funding under the Community Wildfire
Protection Plan be approved, and that an agreement with the Strata Corporation
be developed to provide assurance of payment of their project share.
CARRIED
RECREATION
AND PARKS
Oceanside
Tourism Association Agreement.
MOVED Director Holme,
SECONDED Director Johnston, that the Service Agreement with the Oceanside
Tourism Association for a term of three years beginning January 1, 2006 and
ending on December 31, 2008, be approved.
CARRIED
MOVED Director Holme,
SECONDED Director Sperling, that Director Holme be appointed to the Oceanside
Tourism Association as the Board’s representative.
CARRIED
CORPORATE SERVICES
ADMINISTRATION
Grants-in-Aid
Policy.
MOVED Director Korpan, SECONDED Director Biggemann,:
1. That
a maximum limit of $5,000 be established for a grant in aid under this program.
2. That the process for grant requests exceeding $5,000 as
outlined in this report be added to the policy.
3. That
Grant-in-Aid Policy A1.28 be approved as presented.
CARRIED
Vancouver Island Biosphere Request for Study
Funding.
MOVED Director Biggemann, SECONDED Director Avis,
that the Board approve raising from District 69 members, a one time
grant-in-aid in the amount of $8,350 for the preparation of a business plan for
the Vancouver Island Biosphere Centre with terms and conditions as outlined in
Alternative 1 of the staff report.
CARRIED
DEVELOPMENT SERVICES
ENGINEERING
Rural
Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.12 –
Davenham Road – Area E.
MOVED
Director Holme, SECONDED Director Bartram, that Lot 3, Plan VIP31921, DL 137,
Nanoose District be included in the Rural Streetlighting Local Service Area.
CARRIED
MOVED
Director Holme, SECONDED Director Bartram, that “Rural Streetlighting Local
Service Area Boundary Amendment Bylaw No. 791.12, 2006” be introduced, read
three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
ENVIRONMENTAL SERVICES
UTILITIES
Water Leak Policy.
MOVED Director Holdom, SECONDED Director Brennan, that
“Adjustment for Water Leak Policy D1.1 February 14, 2006” be approved.
CARRIED
Pump and
Haul Local Service Area Amendment Bylaw No. 975.42 – 7463 Industrial Way –
District of Lantzville.
MOVED
Director Haime, SECONDED Director Brennan, that the boundaries of the RDN Pump
and Haul Local Service Area Bylaw 975 be amended to include Lot 1, District Lot
85, Wellington District, Plan 15245. (Industrial Road in the District of
Lantzville).
CARRIED
MOVED
Director Haime, SECONDED Director Brennan, that “Regional District of Nanaimo
Pump and Haul Local Service Area Amendment Bylaw No. 975.42, 2006” be read
three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
Electoral Area ‘A’ Parks and Green
Spaces Advisory Committee.
MOVED Director Bartram, SECONDED Director McNabb, that
the minutes of the Electoral Area ‘A’ Parks and Green Spaces Advisory Committee
meetings held November 17, 2005 and January 19, 2006 be received for
information.
CARRIED
Nanoose Bay Parks and Open Space
Advisory Committee.
MOVED Director Holme, SECONDED Director Bartram, that
the minutes of the Nanoose Bay Parks and Open Space Advisory Committee meeting
held November 7, 2005 be received for information.
CARRIED
MOVED
Director Bartram, SECONDED Director Johnston, that the minutes of the Electoral
Area ‘G’ Parks and Open Space Advisory Committee meeting held October 20, 2005
be received for information.
CARRIED
Electoral Area ‘H’ Parks and Open
Space Advisory Committee.
MOVED
Director Bartram, SECONDED Director Sperling, that the minutes of the Electoral
Area ‘H’ Parks and Open Space Advisory Committee meeting held November 30, 2005
be received for information.
MOVED
Director Bartram, SECONDED Director Biggemann, that the minutes of the District
69 Recreation Commission meeting held November 17, 2005 be received for
information.
CARRIED
MOVED
Director Bartram, SECONDED Director Johnston, that the RDN apply for funding
from the Province of BC Olympic/Paralympic Live Sites Program for the Ravensong
Aquatic Centre Wellness Centre addition.
CARRIED
MOVED
Director Bartram, SECONDED Director Avis, that $10,000 in funding be allocated
in the Regional District of Nanaimo’s Five Year Financial Plan for 2006 to
provide conceptual designs and drawings and for cost estimates for the Wellness
Centre addition at the Ravensong Aquatic Centre.
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that the RDN, City of Parksville,
Town of Qualicum Beach and School District 69 prepare a joint proposal in 2006
to apply for funding from the Province of BC Olympic/Paralympic Live Sites
Program for the development of a track and field facility in the Oceanside
area.
CARRIED
MOVED
Director Bartram, SECONDED Director Holme, that the minutes of the District 69
Recreation Commission meeting held January 26, 2006 be received for
information.
CARRIED
MOVED
Director Bartram, SECONDED Director Avis,:
1. That the Regional District participate in the City of
Parksville and RDN Recreation and Parks reader board sign replacement project and
grant application, and that $10,000 from the District 69 Arena Function budget
surplus be allocated in the 2006 Annual Budget for the Regional District’s
financial contribution to the reader board sign replacement project.
2. That the Regional District endorse the Active
Communities Initiative by registering Oceanside as an Active Community in the
20% Physical Activity Challenge, and that staff coordinate and implement the
initiative with community partners on behalf of Oceanside residents.
CARRIED
Transit
Business Plan Update Select Committee.
MOVED
Director Holdom, SECONDED Director McNabb, that the minutes of the Transit
Business Plan Update Select Committee meeting held January 26, 2006 be received
for information.
CARRIED
MOVED
Director Holdom, SECONDED Director McNabb, that the report on the District 69
Transit proposal be received for information.
CARRIED
MOVED
Director Holdom, SECONDED Director McNabb, that the District 69 Transit
Services proposal be submitted to public consultation and considered subject to
BC Transit’s cost sharing commitment and final Board review as part of the 2006
annual budget approval process.
CARRIED
MOVED
Director Holdom, SECONDED Director McNabb, that staff be directed to review the
formula for the allocation of costs among the transit participants.
CARRIED
Grants-in-Aid Advisory Committee.
MOVED Director Young,
SECONDED Director Brennan, that the minutes of the Grants-in-Aid Advisory
Committee meeting held February 6, 2006 be received for information.
MOVED Director Avis,
SECONDED Director Holme, that the Board provide a letter of support in
principle for the Qualicum Bay Arts and Cultural Centre project.
MOVED Director Bartram,
SECONDED Director Johnston, that the minutes of the District 69 Recreation
Commission meeting held February 16, 2006 be received for information.
CARRIED
MOVED Director Bartram,
SECONDED Director Johnston,:
1. That the District 69 Recreation Grants Program criteria
be amended to exclude requests for repairs, maintenance or capital improvements
to community operated buildings or halls.
2. That staff develop a framework for providing facility
based grants commencing in 2007, within the Electoral Area Community Parks
function.
MOVED
Director Holme, SECONDED Director Young, that pursuant to Section 90(1)(g) of
the Community Charter the Board
proceed to an In Camera meeting to consider items relating to a legal matter.
MOVED
Director Holme, SECONDED Director Young, that this meeting adjourn to allow for
an In Camera meeting.
CARRIED
TIME: 7:27 PM
The meeting reconvened at 7:56
PM.
Purchase Contract for Lands on Mt. Benson.
MOVED Director Bartram,
SECONDED Director McNabb, that the Purchase Contract with Pennclan Company
(Ontario) Limited and P.E. Reeve and Associates Limited for the acquisition of
lands on Mount Benson for regional park purposes, be approved.
CARRIED
MOVED Director Bartram,
SECONDED Director McNabb, that “Regional District of Nanaimo Regional Parks and
Trails Service Loan Authorization Bylaw No. 1476, 2006” be given three readings
and forwarded to the Ministry of Community Services for approval.
CARRIED
MOVED
Director Holme, SECONDED Director Brennan, that this meeting terminate.
CARRIED
TIME: 7:59 PM