REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, FEBRUARY 14, 2006, AT 7:00 PM
IN
THE RDN BOARD CHAMBERS
Present:
Director J. Stanhope Chairperson
Director J. Burnett Electoral
Area A
Director B. Sperling Electoral
Area B
Director M. Young Electoral
Area C
Director G. Holme Electoral
Area E
Director L.
Biggemann Electoral
Area F
Director D. Bartram Electoral
Area H
Director B. Johnston City of
Director T.
Westbroek Town
of
Director C. Haime District
of Lantzville
Director G. Korpan City of
Director B. Bestwick City of
Director B. Holdom City of
Director D. Brennan City of
Alternate
Director L. Sherry City of
Director J. Manhas City of
Also in Attendance:
C. Mason Chief
Administrative Officer
N. Connelly General
Manager of Community Services
J. Finnie General
Manager of Environmental Services
J. Llewellyn Manager
of Community Planning
M. Pearse Manager
of Administrative Services
N. Avery Manager
of Financial Services
N. Tonn Recording
Secretary
CALL TO ORDER
The Chairperson welcomed
Alternate Director Sherry to the meeting and also introduced Paul Thompson,
Senior Planner, who recently joined the Planning Department staff.
DELEGATION
Elin Ife, Lighthouse
Country Business Association, re Proposed
Ms. Ife provided a short
history of the Lighthouse Country Business Association including the vision
statement and mandate for the development of the Qualicum Bay Arts and Cultural
Centre and requested a letter of support for this project which will assist in
their provincial funding application.
MINUTES
MOVED Director Holme,
SECONDED Director Bartram, that the minutes of the Committee of the Whole
meeting held January 10, 2006 be adopted.
CARRIED
COMMUNITY SERVICES
EMERGENCY
PLANNING
Expansion
of Coombs Hilliers Department Rescue Boundary.
MOVED Director Biggemann, SECONDED Director Westbroek,
that the Regional District support the request from the CHFD to have PEP expand
their current rescue boundary to the parking lot at Cathedral Grove.
CARRIED
Horne
Lake Strata Corporation Application for Community Wildfire Protection Plan
Provincial Funding.
MOVED Director Bartram, SECONDED Director Korpan,
that the Horne Lake Strata Corporation application for provincial funding under
the Community Wildfire Protection Plan be approved, and that an agreement with
the Strata Corporation be developed to provide assurance of payment of their
project share.
CARRIED
RECREATION
AND PARKS
MOVED Director Holme, SECONDED Director Westbroek,
that the Service Agreement with the Oceanside Tourism Association for a term of
three years beginning January 1, 2006 and ending on December 31, 2008, be
approved.
CARRIED
MOVED Director Westbroek, SECONDED Director
Biggemann, that Director Holme be appointed to the Oceanside Tourism
Association as the Board’s representative.
CARRIED
CORPORATE SERVICES
ADMINISTRATION
Grants-in-Aid Policy.
MOVED Director Bartram,
SECONDED Director Young,:
1. That a maximum limit of $5,000 be established for a
grant in aid under this program.
2. That the
process for grant requests exceeding $5,000 as outlined in this report be added
to the policy.
3. That
Grant-in-Aid Policy A1.28 be approved as presented.
CARRIED
Vancouver Island Biosphere Request for Study
Funding.
MOVED Director Biggemann, SECONDED Director Westbroek,
that the Board approve raising from District 69 members, a one time
grant-in-aid in the amount of $8,350 for the preparation of a business plan for
the Vancouver Island Biosphere Centre with terms and conditions as outlined in
Alternative 1 of the staff report.
CARRIED
DEVELOPMENT SERVICES
ENGINEERING
Rural
Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.12 –
Davenham Road – Area E.
MOVED Director Holme, SECONDED
Director Bartram,:
1. That Lot 3, Plan VIP31921, DL 137, Nanoose District be
included in the Rural Streetlighting Local Service Area.
2. That “Rural Streetlighting Local Service Area Boundary
Amendment Bylaw No. 791.12, 2006” be introduced, read three times and forwarded
to the Inspector of Municipalities for approval.
CARRIED
ENVIRONMENTAL SERVICES
UTILITIES
Water Leak Policy.
MOVED Director Holme
SECONDED Director Manhas, that “Adjustment for Water Leak Policy D1.1 February
14, 2006” be approved.
CARRIED
Pump and
Haul Local Service Area Amendment Bylaw No. 975.42 – 7463 Industrial Way –
District of Lantzville.
MOVED Director Haime, SECONDED
Director Burnett,:
1. That the boundaries of the RDN Pump and Haul Local
Service Area Bylaw 975 be amended to include Lot 1, District Lot 85, Wellington
District, Plan 15245. (Industrial Road in the District of Lantzville).
2. That “Regional District of Nanaimo Pump and Haul Local
Service Area Amendment Bylaw No. 975.42, 2006” be read three times and
forwarded to the Inspector of Municipalities for approval.
CARRIED
Electoral Area ‘A’ Parks
and Green Spaces Advisory Committee.
MOVED Director Burnett, SECONDED
Director Korpan, that the minutes of the Electoral Area ‘A’ Parks and Green
Spaces Advisory Committee meetings held November 17, 2005 and January 19, 2006 be
received for information.
CARRIED
Nanoose Bay Parks and Open
Space Advisory Committee.
MOVED Director Holme, SECONDED
Director Manhas, that the minutes of the Nanoose Bay Parks and Open Space
Advisory Committee meeting held November 7, 2005 be received for information.
CARRIED
MOVED Director Westbroek, SECONDED
Director Holdom, that the minutes of the Electoral Area ‘G’ Parks and Open
Space Advisory Committee meeting held October 20, 2005 be received for
information.
CARRIED
Electoral
Area ‘H’ Parks and Open Space Advisory Committee.
MOVED Director Bartram, SECONDED
Director Holdom, that the minutes of the Electoral Area ‘H’ Parks and Open
Space Advisory Committee meeting held November 30, 2005 be received for information.
CARRIED
MOVED Director Bartram, SECONDED
Director Biggemann, that the minutes of the District 69 Recreation Commission
meeting held November 17, 2005 be received for information.
CARRIED
MOVED Director Bartram, SECONDED
Director Holme, that the RDN apply for funding from the Province of BC
Olympic/Paralympic Live Sites Program for the Ravensong Aquatic Centre Wellness
Centre addition.
CARRIED
MOVED Director Bartram, SECONDED
Director Holme, that $10,000 in funding be allocated in the Regional District
of Nanaimo’s Five Year Financial Plan for 2006 to provide conceptual designs
and drawings and for cost estimates for the Wellness Centre addition at the
Ravensong Aquatic Centre.
CARRIED
MOVED Director Bartram, SECONDED
Director Holme, that the RDN, City of Parksville, Town of Qualicum Beach and
School District 69 prepare a joint proposal in 2006 to apply for funding from
the Province of BC Olympic/Paralympic Live Sites Program for the development of
a track and field facility in the Oceanside area.
CARRIED
MOVED Director Bartram, SECONDED
Director Holme, that the minutes of the District 69 Recreation Commission
meeting held January 26, 2006 be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director
Johnston, that the Regional District participate in the City of Parksville and
RDN Recreation and Parks reader board sign replacement project and grant
application, and that $10,000 from the District 69 Arena Function budget
surplus be allocated in the 2006 Annual Budget for the Regional District’s
financial contribution to the reader board sign replacement project.
CARRIED
MOVED Director Bartram, SECONDED
Director Johnston, that the Regional District endorse the Active Communities
Initiative by registering Oceanside as an Active Community in the 20% Physical
Activity Challenge, and that staff coordinate and implement the initiative with
community partners on behalf of Oceanside residents.
CARRIED
Transit
Business Plan Update Select Committee.
MOVED Director Holdom, SECONDED
Director Brennan, that the minutes of the Transit Business Plan Update Select
Committee meeting held January 26, 2006 be received for information.
CARRIED
MOVED Director Holdom, SECONDED
Director Brennan, that the report on the District 69 Transit proposal be
received for information.
CARRIED
MOVED Director Holdom, SECONDED
Director Brennan, that the District 69 Transit Services proposal be submitted
to public consultation and considered subject to BC Transit’s cost sharing
commitment and final Board review as part of the 2006 annual budget approval
process.
CARRIED
MOVED Director Holdom, SECONDED
Director Brennan, that staff be directed to review the formula for the
allocation of costs among the transit participants.
CARRIED
Regional
Hospital District Select Committee.
MOVED Director Westbroek, SECONDED
Director Bestwick, that the minutes of the Regional Hospital District Select
Committee meeting held January 30, 2006 be received for information.
CARRIED
MOVED Director Westbroek, SECONDED
Director Holdom, that “Nanaimo Regional Hospital District (Phase II Completion)
Capital Amendment Bylaw No. 127.02, 2006” be introduced for first three
readings.
CARRIED
MOVED Director Westbroek, SECONDED
Director Holdom, that “Nanaimo Regional Hospital District (Phase II Completion)
Capital Amendment Bylaw No. 127.02, 2006” having received three readings be
adopted.
CARRIED
MOVED Director Westbroek, SECONDED
Director Holdom, that the Regional Board correspond with the Minister of Health
seeking a review of the approach to cost sharing for health care capital within
the Vancouver Island Health Authority.
CARRIED
Grants-in-Aid Advisory Committee.
MOVED Director Young,
SECONDED Director Korpan, that the minutes of the Grants-in-Aid Advisory Committee
meeting held February 6, 2006 be received for information.
CARRIED
Municipal Finance Authority.
The Chairperson announced
that he will be putting forward his name for one of the two Municipal Finance
Authority trustee appointments currently vacant.
Municipal Insurance Association.
Director Westbroek advised
that he has been appointed Vice Chairperson to the Municipal Insurance
Association.
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Qualicum Bay Arts & Cultural Centre.
MOVED Director Bartram,
SECONDED Director Brennan, that the Board provide a letter of support in
principle for the Qualicum Bay Arts and Cultural Centre project.
CARRIED
NEW BUSINESS
BC Hydro Tree Removal.
The Chairperson noted that
BC Hydro will be doing an inventory of hazardous trees along their major power
lines in the Regional District and trees which are hazardous due to root rot or
other causes will be removed.
ADJOURNMENT
MOVED Director Brennan,
SECONDED Director Burnett, that this meeting terminate.
CARRIED
TIME: 7:50 PM
CHAIRPERSON