REGIONAL DISTRICT OF NANAIMO
BOARD MEETING
TUESDAY, FEBRUARY 28, 2006
(immediately following the Hospital District meeting)
(RDN Board Chambers)
A G E N D A
PAGES
1. CALL TO ORDER
2. DELEGATIONS
3. BOARD MINUTES
11-28 Minutes of the Board meeting held January 24, 2006 and the Special Board meeting held February 14, 2006.
4. BUSINESS ARISING FROM THE MINUTES
5. COMMUNICATIONS/CORRESPONDENCE
29--30 Gord DeRosa, Regional District of Kootenay Boundary, re Voting Rules.
31 Andrew & Susan Dysart, re Development Permit Application No. 60604 – Dave Scott for 3536696 Canada Inc. - Area E.
6. UNFINISHED BUSINESS
BYLAWS
For Adoption.
32-38 Bylaw No. 500.308 – Land Use and Subdivision Amendment Bylaw – Wessex Enterprises Ltd./Addison – Midora & Extension Roads – Area C. (Electoral Area Directors except EA ‘B’ – One Vote)
39-40 Bylaw No. 500.324 – Land Use and Subdivision Amendment Bylaw – Nanoose Bay Official Community Plan Implementation – Area E. (Electoral Area Directors except EA ‘B’ – One Vote)
Public Hearing.
41-71 Report of the Public Information Meeting held February 6, 2006 with respect to Land Use and Subdivision Amendment Bylaw No. 500.323 – Amendment Application ZA0510 – Cedar Estates – Cedar and Hemer Roads – Area A. (Electoral Area Directors except EA ‘B’ – One Vote)
72-77 Report of the Public Hearing held February 13, 2006 with respect to Land Use and Subdivision Amendment Bylaw No. 500.327 – Keith Brown & Associates on behalf of Nanaimo Mini Storage – 2180 South Wellington Road – Area A. (Electoral Area Directors except EA ‘B’ – One Vote)
78-84 Report of the Public Hearing held February 16, 2006 with respect to Land Use and Subdivision Amendment Bylaw No. 500.329 – Zoning Amendment Application No. ZA0520 – Scouts Canada – Windsor Rowe on behalf of Scouts Canada – Camp Douglas – Despart Avenue – Area G. (Electoral Area Directors except EA ‘B’ – One Vote)
85-90 Report of the Public Hearing held February 15, 2006 with respect to Land Use and Subdivision Amendment Bylaw No. 500.330 – Rondalyn Resort – 1350 Timberlands Road – Area C. (Electoral Area Directors except EA ‘B’ – One Vote)
7. STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
7.1 ELECTORAL AREA PLANNING STANDING COMMITTEE
91-94 Minutes of the Electoral Area Planning Committee meeting held February 14, 2006. (for information)
PLANNING
AMENDMENT APPLICATIONS
Amendment Application ZA0417 – Island Cash Buyers, on behalf of Integrated Land Management Bureau – Deep Bay Harbour – Area H. (Electoral Area Directors except EA ‘B’ – One Vote)
1. That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.332, 2006” to rezone the property from Water 1 Subdivision District ‘Z’ (WA1Z) to Water 2 Subdivision District ‘Z’ (WA2Z) in order to recognize a number of existing marina uses on the property be given 1st and 2nd reading.
2. That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.332, 2006” be approved to proceed to Public Hearing.
3. That the Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.332, 2006” be delegated to Director Bartram or his alternate.
Amendment Application ZA0525 – Coulson – 161 Horne Lake Road – Area H. (Electoral Area Directors except EA ‘B’ – One Vote)
1. That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.328, 2006” to rezone the land from Residential 6 Subdivision District ‘D’ (RS6D) to Horne Lake Road Comprehensive Development Zone Subdivision District ‘Z’ (CD32Z) be given 1st and 2nd reading.
2. That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.328, 2006” be approved to proceed to Public Hearing, subject to the conditions identified in Schedule 1.
3. That the Public Hearing on “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.328, 2006” be delegated to Director Bartram or his alternate.
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No. 60559 – John Gantner –825 Flamingo Drive - Area G. (Electoral Area Directors except EA ‘B’ – One Vote)
Delegations wishing to speak to DP 60559.
That Schedule 1 of Development Permit Application No. 60559 be amended to add the following:
“Section 219 Covenant
f) At the applicant’s expense and to the satisfaction of the RDN, the applicant shall register on title a Section 219 covenant that saves the RDN harmless from any legal action or loss that may result from flooding, and includes the geotechnical report prepared for the property.”
That Development Permit Application No. 60559, to allow the replacement of an existing dwelling with a new dwelling and vary the maximum dwelling unit height in the Residential 2 (RS2) zone from 8 metres to 9.5 metres, be approved according to the terms outlined in Schedule No. 1 as amended, and subject to the Board’s consideration of comments received as a result of public notification.
Development Permit Application No. 60602 – Gorenko – 721 Barclay Crescent North – Area G. (Electoral Area Directors except EA ‘B’ – One Vote)
Delegations wishing to speak to DP 60602.
That Development Permit Application No. 60602, to facilitate the replacement of an existing single-wide manufactured home with a double-wide manufactured home at 721 Barclay Crescent North, be approved according to the terms outlined in Schedule No. 1.
Development Permit Application No. 60604 – Dave Scott for 3536696 Canada Inc. - Area E. (Electoral Area Directors except EA ‘B’ – One Vote)
Delegations wishing to speak to DP 60604.
That Development Permit Application No. 60604, to site a new dwelling and vary the maximum dwelling unit height from 8 metres to 9.83 metres, be approved according to the terms outlined in Schedule No. 1 and subject to the Board’s consideration of comments received as a result of public notification.
Development Permit Application No. 60605 – Konitzki/Homes by Kimberly – 2590 La Selva Place – Area E. (Electoral Area Directors except EA ‘B’ – One Vote)
Delegations wishing to speak to DP 60605.
That Development Permit Application No. 60605 to allow for the construction of one single-dwelling unit and one accessory building be approved according to the terms outlined in Schedule No. 1.
OTHER
Request for Relaxation of the Minimum 10% Perimeter Requirement – Glencar Consultants Ltd., on behalf of T & M Gilchrist – Raines Road – Area A. (Electoral Area Directors except EA ‘B’ – One Vote)
That the request from Glencar Consultants, on behalf of the Gilchrists, to relax the minimum 10% frontage requirement for the proposed Remainder of Lot 1, as shown on the plan of subdivision of Lot 1, Section 18, Range 7, Cranberry District, Plan 20029 Except Parts in Plans 28748 and 28749 be approved subject to the conditions set out in Schedule No. 1.
Riparian Areas Regulation. (Electoral Area Directors except EA ‘B’ – One Vote)
That the Electoral Area Planning Committee receive this report for information.
Floodplain Management Bylaw No. 1469. (Electoral Area Directors except EA ‘B’ – One Vote)
1. That “Regional District of Nanaimo Floodplain Management Bylaw No. 1469, 2006” be introduced and read three times.
2. That “Regional District of Nanaimo Floodplain Management Bylaw No. 1469, 2006” be adopted.
Proposed Development Variance Permit, Development Permit with Variance and Floodplain Exemption Evaluation Guidelines. (Electoral Area Directors except EA ‘B’ – One Vote)
That the Board rescind Policy B1.5 – Development Variance Permit Application Evaluation Guidelines.
That the Board endorse as a policy, the Development Variance Permit, Development Permit with Variance and Floodplain Exemption Application Evaluation Guidelines attached as Schedule No. 1 to the staff report.
7.2 COMMITTEE OF THE WHOLE STANDING COMMITTEE
95-100 Minutes of the Committee of the Whole meeting held February 14, 2006. (for information)
COMMUNITY SERVICES
EMERGENCY PLANNING
Expansion of Coombs Hilliers Department Rescue Boundary. (All Directors – One Vote)
That the Regional District support the request from the CHFD to have PEP expand their current rescue boundary to the parking lot at Cathedral Grove.
Horne Lake Strata Corporation Application for Community Wildfire Protection Plan Provincial Funding. (All Directors – One Vote)
That the Horne Lake Strata Corporation application for provincial funding under the Community Wildfire Protection Plan be approved, and that an agreement with the Strata Corporation be developed to provide assurance of payment of their project share.
RECREATION AND PARKS
Oceanside Tourism Association Agreement.
(All Directors – Weighted Vote)
That the Service Agreement with the Oceanside Tourism Association for a term of three years beginning January 1, 2006 and ending on December 31, 2008, be approved.
(All Directors – One Vote)
That Director Holme be appointed to the Oceanside Tourism Association as the Board’s representative.
CORPORATE SERVICES
ADMINISTRATION
Grants-in-Aid Policy. (All Directors – One Vote)
That a maximum limit of $5,000 be established for a grant in aid under this program.
That the process for grant requests exceeding $5,000 as outlined in this report be added to the policy.
That Grant-in-Aid Policy A1.28 be approved as presented.
Vancouver Island Biosphere Request for Study Funding. (Electoral Areas ‘E’, ‘F’, ‘G’, ‘H’, Parksville & Qualicum Beach Directors – Weighted Vote)
That the Board approve raising from District 69 members, a one time grant-in-aid in the amount of $8,350 for the preparation of a business plan for the Vancouver Island Biosphere Centre with terms and conditions as outlined in Alternative 1 of the staff report.
DEVELOPMENT SERVICES
ENGINEERING
Rural Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.12 – Davenham Road – Area E. (All Directors – One Vote)
1. That Lot 3, Plan VIP31921, DL 137, Nanoose District be included in the Rural Streetlighting Local Service Area.
2. That “Rural Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.12, 2006” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
ENVIRONMENTAL SERVICES
UTILITIES
Water Leak Policy. (All Directors – One Vote)
That “Adjustment for Water Leak Policy D1.1 February 14, 2006” be approved.
Pump and Haul Local Service Area Amendment Bylaw No. 975.42 – 7463 Industrial Way – District of Lantzville. (All Directors – One Vote)
1. That the boundaries of the RDN Pump and Haul Local Service Area Bylaw 975 be amended to include Lot 1, District Lot 85, Wellington District, Plan 15245. (Industrial Road in the District of Lantzville).
2. That “Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.42, 2006” be read three times and forwarded to the Inspector of Municipalities for approval.
Electoral Area ‘A’ Parks and Green Spaces Advisory Committee. (All Directors – One Vote)
That the minutes of the Electoral Area ‘A’ Parks and Green Spaces Advisory Committee meetings held November 17, 2005 and January 19, 2006 be received for information.
Nanoose Bay Parks and Open Space Advisory Committee. (All Directors – One Vote)
That the minutes of the Nanoose Bay Parks and Open Space Advisory Committee meeting held November 7, 2005 be received for information.
That the minutes of the Electoral Area ‘G’ Parks and Open Space Advisory Committee meeting held October 20, 2005 be received for information.
Electoral Area ‘H’ Parks and Open Space Advisory Committee. (All Directors – One Vote)
That the minutes of the Electoral Area ‘H’ Parks and Open Space Advisory Committee meeting held November 30, 2005 be received for information.
That the minutes of the District 69 Recreation Commission meeting held November 17, 2005 be received for information.
That the RDN apply for funding from the Province of BC Olympic/Paralympic Live Sites Program for the Ravensong Aquatic Centre Wellness Centre addition.
(Electoral Areas ‘E’, ‘F’, ‘G’, ‘H’, Parksville & Qualicum Beach – Weighted Vote)
That $10,000 in funding be allocated in the Regional District of Nanaimo’s Five Year Financial Plan for 2006 to provide conceptual designs and drawings and for cost estimates for the Wellness Centre addition at the Ravensong Aquatic Centre.
(All Directors – One Vote)
That the RDN, City of Parksville, Town of Qualicum Beach and School District 69 prepare a joint proposal in 2006 to apply for funding from the Province of BC Olympic/Paralympic Live Sites Program for the development of a track and field facility in the Oceanside area.
That the minutes of the District 69 Recreation Commission meeting held January 26, 2006 be received for information.
(Electoral Areas ‘E’, ‘F’, ‘G’, ‘H’, Parksville & Qualicum Beach – Weighted Vote)
That the Regional District participate in the City of Parksville and RDN Recreation and Parks reader board sign replacement project and grant application, and that $10,000 from the District 69 Arena Function budget surplus be allocated in the 2006 Annual Budget for the Regional District’s financial contribution to the reader board sign replacement project.
That the Regional District endorse the Active Communities Initiative by registering Oceanside as an Active Community in the 20% Physical Activity Challenge, and that staff coordinate and implement the initiative with community partners on behalf of Oceanside residents.
Transit Business Plan Update Select Committee. (All Directors – One Vote)
That the minutes of the Transit Business Plan Update Select Committee meeting held January 26, 2006 be received for information.
That the report on the District 69 Transit proposal be received for information.
That the District 69 Transit Services proposal be submitted to public consultation and considered subject to BC Transit’s cost sharing commitment and final Board review as part of the 2006 annual budget approval process.
That staff be directed to review the formula for the allocation of costs among the transit participants.
Grants-in-Aid Advisory Committee. (All Directors – One Vote)
That the minutes of the Grants-in-Aid Advisory Committee meeting held February 6, 2006 be received for information.
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Qualicum Bay Arts & Cultural Centre. (All Directors – One Vote)
That the Board provide a letter of support in principle for the Qualicum Bay Arts and Cultural Centre project.
7.3 EXECUTIVE STANDING COMMITTEE
7.4 COMMISSIONS
7.5 SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS
District 69 Recreation Commission. (All Directors – One Vote)
101-113 Minutes from the District 69 Recreation Commission meeting held February 16, 2006. (for information)
That the District 69 Recreation Grants Program criteria be amended to exclude requests for repairs, maintenance or capital improvements to community operated buildings or halls.
That staff develop a framework for providing facility based grants commencing in 2007, within the Electoral Area Community Parks function.
8. ADMINISTRATOR’S REPORTS
114-116 Contravention of Unsightly Premises Regulatory Bylaw No. 1073 – 1701 Morden Road – Area A. (Electoral Area Directors except EA ‘B’ – One Vote)
9. ADDENDUM
10. BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
11. NEW BUSINESS
12. BOARD INFORMATION (Separate enclosure on blue paper)
13. ADJOURNMENT
14. IN CAMERA
That pursuant to Section 90(1) (g) of the Community Charter the Board proceed to an In Camera meeting to consider items relating to a legal matter.