REGIONAL DISTRICT OF NANAIMO

 

 

MINUTES OF THE COMMITTEE OF THE WHOLE

MEETING HELD ON TUESDAY, JANUARY 10, 2006, AT 7:00 PM

IN THE RDN BOARD CHAMBERS

 

 

Present:

                                                 Director J. Stanhope                                   Chairperson

                                                 Director J. Burnett                                        Electoral Area A

                                                 Director B. Sperling                                     Electoral Area B

                                                 Director M. Young                                        Electoral Area C

                                                 Director G. Holme                                        Electoral Area E

                                                 Director L. Biggemann                                Electoral Area F

                                                 Director D. Bartram                                      Electoral Area H

                                                 Director B. Johnston                                   City of Parksville

                                                 Director T. Westbroek                                 Town of Qualicum Beach

                                                 Director C. Haime                                         District of Lantzville

                                                 Director L. McNabb                                      City of Nanaimo

                                                 Director B. Bestwick                                     City of Nanaimo

                                                 Director B. Holdom                                      City of Nanaimo

                                                 Director D. Brennan                                     City of Nanaimo

                                                 Alternate

                                                 Director J. Cameron                                    City of Nanaimo

                                                 Director J. Manhas                                      City of Nanaimo

 

Also in Attendance:

 

                                                 C. Mason                                                      Chief Administrative Officer

                                                 B. Lapham                                                     Deputy Administrator

                                                 N. Connelly                                                  General Manager of Community Services

                                                 J. Finnie                                                        General Manager of Environmental Services

                                                 N. Avery                                                        Manager of Financial Services

                                                 N. Tonn                                                         Recording Secretary

 

CALL TO ORDER

 

The Chairperson welcomed Alternate Director Cameron to the meeting.

 

DELEGATION

 

Carole Wright, re Nanaimo Search and Rescue.

 

Kevin McNeil addressed the Nanaimo Search and Rescue’s need for building space and requested that the Board consider NSAR’s use of the property between the RDN Administration Building and the VI Regional Library property.  Mr. McNeil provided a visual overview of NSAR and noted that there is presently $17,582.79 in their building fund.

 

MINUTES

 

MOVED Director Bartram, SECONDED Director McNabb, that the minutes of the Committee of the Whole meeting held November 8, 2005 be adopted.

CARRIED

CORPORATE SERVICES

 

ADMINISTRATION

 

Technical Exchange Mission – RDN Partnership with Sunyani, Ghana.

 

MOVED Director Westbroek, SECONDED Director Manhas, that the Board receive the update regarding the partnership project between the RDN and the Sunyani Municipal Assembly.

CARRIED

FINANCE

 

Amendment to Banking/Investing Signing Authorities.

 

MOVED Director Holdom, SECONDED Director Bartram, that Carol Mason, Chief Administrative Officer, be added as a signing authority for all financial instruments as outlined in agreements with the Royal Bank of Canada, the Municipal Finance Authority and Canaccord Capital and that this authorization apply equally to the Regional District of Nanaimo and the Nanaimo Regional Hospital District.

CARRIED

 

Bylaw Amendments – Redefinition of Electoral Area Boundaries for Electoral Areas C and D – Bylaws No. 787.04, 1250.02, 992.03, 975.41, 1102.01, 1230.04, 888.04, 801.05, 802.03, 1320.01, 1448.01.

 

MOVED Director Young, SECONDED Director McNabb,:

 

1.             That “Regional District of Nanaimo Building Inspection Service Amendment Bylaw No. 787.04, 2006” be introduced for first three readings and be forwarded to the Ministry of Community Services.

 

2.             That “Wellington Fire and Streetlighting Local Service Area Participating Area Amendment Bylaw No. 992.03, 2006” be introduced for first three readings and be forwarded to the Ministry of Community Services.

 

3.             That “Regional District of Nanaimo Pump and Haul Local Service Area (Participating Areas) Amendment Bylaw No. 975.41, 2006” be introduced for first three readings and be forwarded to the Ministry of Community Services.

 

4.             That “Regional District of Nanaimo Electoral Area ‘C’ Noise Control Service Amendment Bylaw No. 1102.01, 2006” be introduced for first three readings and be forwarded to the Ministry of Community Services.

 

5.             That “Southern Community Transit Service Area Participating Area Amendment Bylaw No. 1230.04, 2006” be introduced for first three readings and be forwarded to the Ministry of Community Services.

 

6.             That “Southern Community Sewer Service Participating Area Amendment Bylaw No. 888.04, 2006” be introduced for first three readings and be forwarded to the Ministry of Community Services.

 

7.             That “Electoral Area ‘C’ (defined Area ‘C’) Community Parks Local Service Amendment Bylaw No. 801.05, 2006” be introduced for first three readings and be forwarded to the Ministry of Community Services.

 

8.             That “Electoral Area ‘C’ (defined Area ‘D’) Community Parks Local Service Amendment Bylaw No. 802.03, 2006” be introduced for first three readings and be forwarded to the Ministry of Community Services.

 

9.             That “Electoral Area ‘C’ (defined Area ‘C’) Port Theatre Contribution Service Boundary Amendment Bylaw No. 1320.01, 2006” be introduced for first three readings and be forwarded to the Ministry of Community Services.

 

10.           That “Electoral Area ‘C’ (defined Area ‘D’) Port Theatre Contribution Service Area Amendment Bylaw No. 1448.01, 2006” be introduced for first three readings and be forwarded to the Ministry of Community Services.

 

11.           That “Regional District of Nanaimo Building Regulations and Fees Amendment Bylaw No. 1250.02, 2006” be introduced for first three readings.

 

12.           That “Regional District of Nanaimo Building Regulations and Fees Amendment Bylaw No. 1250.02, 2006” having received three readings be adopted.

CARRIED

 

Municipal Benefiting Area (Parksville) Amendment Bylaw No. 890.03 – Amendment to the Municipal Participating Area in the City of Parksville – Northern Community Sewer Service.

 

MOVED Director Johnston, SECONDED Director Bartram,:

 

1.             That “Municipal Benefiting Area (Parksville) Amendment Bylaw No. 890.03, 2006” be introduced for first three readings.

 

2.             That “Municipal Benefiting Area (Parksville) Amendment Bylaw No. 890.03, 2006” having received three readings be adopted.

CARRIED

 

2006 Assessment Roll Preparation Bylaw No. 1478.

 

MOVED Director Holdom, SECONDED Director Haime,:

 

1.             That “Regional District of Nanaimo Year 2006 Assessment Roll Preparation Bylaw No. 1478, 2006” be introduced for first three readings.

 

2.             That “Regional District of Nanaimo Year 2006 Assessment Roll Preparation Bylaw No. 1478, 2006” having received three readings be adopted.

 

3.             That the Board appoint the Chairperson, the Manager of Financial Services and the Manager of Administrative Services to preside as the parcel tax review panel.

CARRIED

FIRE DEPARTMENTS

 

Support for Request of Free Crown Grant for Bow Horn Bay Fire Department – Area H.

 

MOVED Director Bartram, SECONDED Director Haime, that the Regional District of Nanaimo support the application for a grant of land on a part of Lot A, Block 360, Plan VIP 54327, Alberni District, for firefighting purposes for the Bow Horn Bay Fire Department.

CARRIED

 

Renewal of Fire Protection Service Agreement with the Nanoose Bay Fire Protection Society – Area E.

 

MOVED Director Holme, SECONDED Director Bartram, that the fire services agreement with the Nanoose Bay Fire Protection Society be renewed for a five year term from March 1, 2006 to February 28, 2011 and that the agreement provide for automatic five year term renewals.

CARRIED

 

Nanoose Bay Fire Protection Service Area Purpose Amendment Bylaw No. 991.02 – Area E.

 

MOVED Director Holme, SECONDED Director Brennan, that “Nanoose Bay Fire Protection Service Area Purpose Amendment Bylaw No. 991.02, 2006” be introduced for first three readings and be forwarded to the Ministry of Community Services for approval.

CARRIED

ENVIRONMENTAL SERVICES

 

SOLID WASTE

 

Commercial Food Waste Ban Progress Report.

 

MOVED Director Holdom, SECONDED Director Brennan, that the Board receive the progress report on the commercial food waste ban from RDN disposal facilities for information.

CARRIED

Doumont Road Burn Site.

 

MOVED Director Burnett, SECONDED Director Biggemann, that the Board direct staff to request the Ministry of Environment cancel the permit to burn at the Doumont Road site.

CARRIED

Waste Stream Management Licensing Bylaw Progress Report.

 

MOVED Director Brennan, SECONDED Director Manhas, that the Board receive the progress report on Waste Stream Management Licensing Bylaw No. 1386 for information.

CARRIED

Landfill Rubber Tire Wheel Loader/Tool Carrier.

 

MOVED Director Westbroek, SECONDED Director McNabb, that Heavy Equip Sales be awarded the supply of a Terex SKL873 SP rubber tire wheel loader for a net cost of $76,765 and that the Manager of Financial Services be authorized to execute a four year lease to finance this purchase.

CARRIED

UTILITIES

 

Expenditure of San Pareil Borrowing Bylaw Funds.

 

MOVED Director Bartram, SECONDED Director McNabb,:

 

1.            That the authorization of a drawdown of up to $40,000 from the “San Pareil Water Service Securities Issuing Bylaw No. 1395, 2004” for the replacement of water main piping on Maple Lane be approved; and

 

2.            That the San Pareil Water Service Area five year financial plan be amended to reflect the following property tax rate changes:

              

                                2006                from 0% to 2.5%

                                2007                from 2% to 3%

                                2008                from 2.5% to 3%

                                2009                from 2.5% to 3%

                                2010                no change

                                2011                from 4% to 3%

CARRIED

 

Surfside Sewer Local Service Area Bylaw No. 1124.05 and Northern Community Sewer Local Service Area Bylaw No. 889.41 – Ally – 968 Surfside Drive – Area G.

 

MOVED Director Holme, SECONDED Director Westbroek,:

1.            That “Regional District of Nanaimo Surfside Sewer Local Service Area Bylaw No. 1124.05, 2006” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

2.            That “Northern Community Sewer Local Service Area Bylaw No. 889.41, 2006” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

 

Pacific Shores Sewer Local Service Area Amendment Bylaw No. 1021.07 and Northern Community Sewer Service Area Boundary Amendment Bylaw No. 889.40.

 

MOVED Director Holme, SECONDED Director Manhas,:

 

1.             That “Pacific Shores Sewer Local Service Area Amendment Bylaw No. 1021.07, 2006” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

2.             That “Northern Community Sewer Service Area Boundary Amendment Bylaw No. 889.40, 2006” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

 

Fire Hydrant Use – Proposed Regulations & Rates Bylaw Amendment – Bylaws No. 619.12, 700.13, 1097.08, 1172.06, 1383.02, 1434.01, 1468.01.

 

MOVED Director Holme, SECONDED Director Bartram,:

 

1.             That “Regional District of Nanaimo French Creek Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 619.12, 2006” be introduced for three readings.

 

2.             That “Regional District of Nanaimo French Creek Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 619.12, 2006” having received three readings be adopted.

 

3.             That “Regional District of Nanaimo Surfside Properties Specified Area Water Regulations and Rates Amendment Bylaw No. 700.13, 2006” be introduced for three readings.

 

4.             That “Regional District of Nanaimo Surfside Properties Specified Area Water Regulations and Rates Amendment Bylaw No. 700.13, 2006” having received three readings be adopted.

 

5.             That “Regional District of Nanaimo Decourcey Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1097.08, 2006” be introduced for three readings.

 

6.             That “Regional District of Nanaimo Decourcey Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1097.08, 2006” having received three readings be adopted.

 

7.             That “Regional District of Nanaimo San Pareil Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1172.06, 2006” be introduced for three readings.

 

8.             That “Regional District of Nanaimo San Pareil Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1172.06, 2006” having received three readings be adopted.

 

9.             That Regional District of Nanaimo “Englishman River Community Water Supply Service Area Rates and Regulations Amendment Bylaw No. 1383.02, 2006” be introduced for three readings.

 

10.           That Regional District of Nanaimo “Englishman River Community Water Supply Service Area Rates and Regulations Amendment Bylaw No. 1383.02, 2006” having received three readings be adopted.

 

11.           That Regional District of Nanaimo “Melrose Terrace Water Local Service Area Rates and Regulations Amendment Bylaw No. 1434.01, 2006” be introduced for three readings.

 

12.           That Regional District of Nanaimo “Melrose Terrace Water Local Service Area Rates and Regulations Amendment Bylaw No. 1434.01, 2006” having received three readings be adopted.

 

13.           That Regional District of Nanaimo “Nanoose Bay Peninsula Water Local Service Area Rates and Regulations Amendment Bylaw No. 1468.01, 2006” be introduced for three readings.

 

14.           That Regional District of Nanaimo “Nanoose Bay Peninsula Water Local Service Area Rates and Regulations Amendment Bylaw No. 1468.01, 2006” having received three readings be adopted.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

 

Regional Growth Monitoring Advisory Committee/State of Sustainability Project.

 

MOVED Director Holdom, SECONDED Director Bartram, that the minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project meeting held November 29, 2005 be received for information.

CARRIED

Intergovernmental Advisory Committee.

 

MOVED Director McNabb, SECONDED Director Brennan, that the minutes of the Intergovernmental Advisory Committee meeting held November 17, 2005 be received for information.

CARRIED

BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

Nanaimo Search and Rescue.

 

MOVED Director Holdom, SECONDED Director Manhas, that staff be directed to prepare a report for the Board’s consideration regarding the request for land by Nanaimo Search and Rescue.

CARRIED

NEW BUSINESS

 

Canada – BC Environmental Farm Program.

 

MOVED Director Holdom, SECONDED Director Bartram,:

 

1.            That staff be directed to investigate and report to the RDN Board about a possible role for the RDN in supporting the Canada – BC Environmental Farm Program, and if the investigation is promising;

 

2.            That staff be directed to invite the BC Agriculture Council to deliver a brief presentation about the Canada – BC Environmental Farm Program to the RDN Board.

CARRIED

NOTICE OF MOTION

 

E & N Railway Use of Pesticides.

 

Director Bartram advised that he would be bringing forward a motion at the next Committee of the Whole meeting regarding the use of other means to control vegetation on E & N Railway lines.

 

Board Strategic Planning Seminar.

 

The Chief Administrative Officer noted that a Board Strategic Planning session has been scheduled for Friday, March 31st and Saturday, April 1st.  Further details will be confirmed with Board members as soon as arrangements have been made

 

ADJOURNMENT

 

MOVED Director Holme, SECONDED Director McNabb, that this meeting terminate.

CARRIED

 

TIME:   7:32 PM

 

 

 

 

 

 

                                                                                              

CHAIRPERSON