REGIONAL DISTRICT OF NANAIMO

 

 

MINUTES OF THE COMMITTEE OF THE WHOLE

MEETING HELD ON TUESDAY, SEPTEMBER 13, 2005, AT 7:00 PM

IN THE RDN BOARD CHAMBERS

 

 

Present:

                                                 Director J. Stanhope                                   Chairperson

                                                 Director H. Kreiberg                                     Electoral Area A

                                                 Director G. Lund                                          Electoral Area B

                                                 Director E. Hamilton                                    Electoral Area C

                                                 Director D. Haime                                         Electoral Area D

                                                 Director G. Holme                                        Electoral Area E

                                                 Director L. Biggemann                                Electoral Area F

                                                 Director R. Longmuir                                   City of Parksville

                                                 Director T. Westbroek                                 Town of Qualicum Beach

                                                 Director C. Haime                                         District of Lantzville

                                                 Director J. Manhas                                      City of Nanaimo

                                                 Director L. McNabb                                      City of Nanaimo

                                                 Director L. Sherry                                         City of Nanaimo

                                                 Director B. Holdom                                      City of Nanaimo

                                                 Director T. Krall                                            City of Nanaimo

 

Also in Attendance:

 

                                                 B. Lapham                                                     Deputy Administrator

                                                 J. Finnie                                                        General Manager of Environmental Services

                                                 N. Connelly                                                  General Manager of Community Services

                                                 N. Avery                                                        Manager of Financial Services

                                                 M. Pearse                                                      Manager of Administrative Services

                                                 N. Tonn                                                         Recording Secretary

 

CALL TO ORDER

 

The Chairperson introduced Norma Stromberg, Development Services’ Planner, to the Board.

 

DELEGATIONS

 

Lynn Yip, re Home Based Business.

 

Ms. Yip provided information regarding her home based dog grooming business and requested that it be allowed to continue to operate.

 

MINUTES

 

MOVED Director Krall, SECONDED Director Longmuir, that the minutes of the Committee of the Whole meeting held September 13, 2005 be adopted.

CARRIED

COMMUNITY SERVICES

 

EMERGENCY PLANNING

 

Landslide Compensation – Disaster Financial Assistance.

 

MOVED Director Sherry, SECONDED Director Westbroek, that the report on landslide compensation be received for information.

CARRIED

RECREATION AND PARKS

 

Recreation Facilities and Sports Fields Services Agreements.

 

MOVED Director Westbroek, SECONDED Director Holdom,:

 

1.                    That the District 68 Sports Field and Recreation Services Agreement for 2006-2010 be approved with the usage data for District 68 ice arenas to be based on team registration statistics and with the usage survey to be conducted in the final year of the Agreement’s term to establish cost sharing for the following agreement term.

 

2.                    That the District 69 Sports Field Services Agreement for 2006-2010 be approved, with the usage survey to be conducted in the final year of the Agreement’s term to establish cost sharing for the following agreement term.

CARRIED

Electoral Area ‘A’ Recreation & Culture Service Establishing Bylaw No. 1467.

 

MOVED Director Kreiberg, SECONDED Director D. Haime,:

 

1.                    That “Electoral Area ‘A’ Recreation and Culture Service Establishing Bylaw No. 1467, 2005” be introduced for first three readings and be forwarded to the Inspector of Municipalities for approval.

 

2.                    That the Regional District proceed to referendum on November 19, 2005 to obtain the assent of the electors of Electoral Area ‘A’ to establish a local recreation and culture service and that the referendum question be as follows:

 

Are you in favour of adoption of “Electoral Area ‘A’ Recreation and Culture Service Establishment Bylaw No. 1467, 2005” which would establish a service for the purpose of providing recreation and culture services and acquiring, constructing and operating recreation and culture facilities in Electoral Area ‘A’ with a property tax requisition calculated as the greater of $96,750 or an amount equal to $0.15 per $1,000 times the net taxable values for land and improvements in Electoral Area ‘A’.

CARRIED

Cedar Heritage Centre Lease Renewal.

 

MOVED Director Kreiberg, SECONDED Director D. Haime, that the lease agreement between the Cedar School and Community Enhancement Society and the Regional District of Nanaimo for the use of the Cedar Heritage Centre for a five year term expiring on October 3, 2010 be approved.

CARRIED

CORPORATE AND COMMUNITY DEVELOPMENT

 

FINANCE

 

2006 to 2011 Financial Plan Review Schedule.

 

MOVED Director Westbroek, SECONDED Director Hamilton, that the Board approve the 2006 to 2011 financial plan review schedule as amended to change the review of the 2006 to 2011 Financial Plan to Tuesday, October 18th.

CARRIED

FIRE DEPARTMENTS

 

Firefighting Vehicle Financing for Extension Fire Department.

 

MOVED Director Hamilton, SECONDED Director D. Haime,:

 

1.                  That “Extension Fire Protection Reserve Fund Expenditure Bylaw No. 1470, 2005” be introduced for first three readings.

 

2.                  That “Extension Fire Protection Reserve Fund Expenditure Bylaw No. 1470, 2005” having received three readings be adopted.

 

3.                  That the Manager, Financial Services be authorized to enter into a lease agreement with the Municipal Finance Authority on behalf of the Extension Fire Department for a two year period, to complete the financing for a firefighting vehicle.

CARRIED

 

Renewal of Fire Protection Service Agreement with the Extension and District Volunteer Fire Department.

 

MOVED Director Hamilton, SECONDED Director Holdom, that the fire services agreement with the Extension and District Volunteer Fire Department be renewed for a five year term from December 1, 2005 to December 31, 2010 and that the agreement provide for automatic five year term renewals.

CARRIED

 

Coombs-Hilliers Fire Protection Local Service Area Boundary Amendment Bylaw No. 1022.05 and Errington Fire Protection Local Service Area Boundary Amendment Bylaw No. 821.05.

 

MOVED Director Biggemann, SECONDED Director Krall,:

 

1.            That “Coombs-Hilliers Fire Protection Local Service Area Boundary Amendment Bylaw No. 1022.05, 2005” be introduced for three readings and be forwarded to the Ministry of Community Services for approval.

 

2.            That “Errington Fire Protection Local Service Area Boundary Amendment Bylaw No. 821.05, 2005” be introduced for three readings and be forwarded to the Ministry of Community Services for approval.

CARRIED

ENVIRONMENTAL SERVICES

 

LIQUID WASTE

 

ISO 14001 Environmental Management System Registration.

 

MOVED Director Sherry, SECONDED Director Kreiberg, that the report on the Liquid Waste Department’s ISO 14001 Environmental Management System be received.

CARRIED

 

MOVED Director Holdom, SECONDED Director Krall, that the Manager and staff of the Liquid Waste Department be commended on the ISO 14001 Registration accomplishment.

CARRIED

 

Pump and Haul Local Service Area Amendment Bylaw No. 975.40 – Blackbeard and Maple Guard Drives – Area H.

 

MOVED Director Westbroek, SECONDED Director Longmuir,:

 

1.                    That the boundaries of the RDN Pump and Haul Local Service Area Bylaw 975 be amended to include Lot 1, District Lot 40, Newcastle District, Plan 16121. (Blackbeard and Maple Guard Drives in Electoral Area H).

 

2.                    That “Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.40, 2005” be read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

UTILITIES

 

Drinking Water/Watershed Protection Strategy.

 

MOVED Director Holdom, SECONDED Director Longmuir,:

 

1.                    That the Drinking Water/Watershed Protection Strategy report be received for information.

 

2.                    That the Board approve first year funding (2006) of up to $110,000 from the New Deal for Cities and Communities program.

 

3.                    That the Board approve the establishment of a Drinking Water/Watershed Protection Stewardship Committee and direct staff to develop a Terms of Reference and proposed membership for that committee for Board consideration.

CARRIED

 

Rural Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.11 – Admiral Tryon Boulevard – Area G.

 

MOVED Director Westbroek, SECONDED Director Sherry,:

 

1.                    That part of Admiral Tryon Boulevard (VIP62528), be included into the Rural Streetlighting Local Service Area.

 

2.                    That “Rural Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.11, 2005” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

 

Water User Rate Amendments – Bylaws No. 1468, 619.11, 700.12, 1097.07, 1172.05 and 1383.02.

 

MOVED Director Hamilton, SECONDED Director Holme, that this item be referred back to staff for further review.

CARRIED

 

Property Inclusion into the French Creek Water, Sewer and Streetlighting Local Service Areas – Bylaws No. 813.35, 889.36, 874.06, 1050.03 and 909.01 – Drew Road – Area G.

 

MOVED Director Sherry, SECONDED Director Krall,:

 

1.                    That community water and community sewer services be provided to Rem. Lot 1, DL 27, Nanoose Land District, Plan 30012 pursuant to Regional Growth Strategy Policy 7B.

 

2.                    That the full costs of the service provisions be paid by the property owners.

 

3.                    That “French Creek Sewer Local Service Area Amendment Bylaw No. 813.35, 2005” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

4.                    That “Northern Community Sewer Local Service Area Amendment Bylaw No. 889.36, 2005” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

5.                    That “French Creek Water Local Service Area Amendment Bylaw No. 874.06, 2005” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

6.                    That “French Creek Bulk Water Supply Local Service Area Amendment Bylaw No. 1050.03, 2005” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

7.                    That “Sandpiper Streetlighting Local Service Area Amendment Bylaw No. 909.01, 2005” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

 

Northern Community Sewer Service Area Boundary Amendment Bylaw No. 889.37 – Barclay Crescent Sewer Service Area.

 

MOVED Director Sherry, SECONDED Director Longmuir, that “Northern Community Sewer Service Area Boundary Amendment Bylaw No. 889.37, 2005” be introduced for first three readings and be forwarded to the Ministry of Community Services for approval.

CARRIED

 

French Creek Bulk Water Supply Local Service Area Boundary Amendment Bylaw No. 1050.04 and Sandpiper Streetlighting Local Service Area Boundary Amendment Bylaw No. 909.02 – to Exclude Properties Incorporated into the Town of Qualicum Beach.

 

MOVED Director Westbroek, SECONDED Director Biggemann,:

 

1.                    That “French Creek Bulk Water Supply Local Service Area Boundary Amendment Bylaw No. 1050.04, 2005” be introduced for first three readings and be forwarded to the Ministry of Community Services for approval.

 

2.                    That “Sandpiper Streetlighting Local Service Area Boundary Amendment Bylaw No. 909.02, 2005” be introduced for first three readings and be forwarded to the Ministry of Community Services for approval.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

 

Electoral Area ‘A’ Recreation Services Study Project Advisory Committee.

 

MOVED Director Kreiberg, SECONDED Director D. Haime, that the minutes of the Electoral Area ‘A’ Recreation Services Study Project Advisory Committee meeting held August 16, 2005 be received for information.

CARRIED

Nanoose Bay Parks and Open Space Advisory Committee.

 

MOVED Director Holme, SECONDED Director Sherry, that the minutes of the Nanoose Bay Parks and Open Space Advisory Committee meeting held August 22, 2005 be received for information.

CARRIED

Area ‘H’ Parks and Open Space Advisory Committee.

 

MOVED Director D. Haime, SECONDED Director Kreiberg, that the minutes of the Area ‘H’ Parks and Open Space Advisory Committee meeting held June 6, 2005 be received for information.

CARRIED

BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

 

Home Based Business – 2480 Andover Road – Area E.

 

MOVED Director Holme, SECONDED Director Westbroek, that staff prepare a report on the request by the delegation for a home based business on the property legally described as Lot 21, District Lot 78, Plan VIP68559, Nanoose District.

CARRIED

IN CAMERA

 

MOVED Director Sherry, SECONDED Director McNabb, that pursuant to Section 90(1)(g) of the Community Charter the Board proceed to an In Camera meeting to consider items relating to a legal matter.

CARRIED

ADJOURNMENT

 

MOVED Director Sherry, SECONDED Director McNabb, that this meeting terminate.

CARRIED

 

 

TIME:   7:37 PM

 

 

 

 

 

 

                                                                                              

CHAIRPERSON