REGIONAL DISTRICT OF NANAIMO
MINUTES OF
THE REGULAR MEETING OF THE BOARD
OF THE
REGIONAL DISTRICT OF NANAIMO HELD ON
Present:
Director
J. Stanhope Chairperson
Director
H. Kreiberg Electoral Area
A
Director
G. Lund Electoral Area B
Director
E. Hamilton Electoral Area
C
Director
D. Haime Electoral Area D
Director
G. Holme Electoral Area E
Director
L. Biggemann Electoral Area
F
Alternate
Director
D. Heenan Electoral Area H
Director
Randy Longmuir City of
Parksville
Director
T. Westbroek Town of
Qualicum Beach
Director
C. Haime District of
Lantzville
Director
D. Brennan City of Nanaimo
Director
G. Korpan City of Nanaimo
Director
T. Krall City of Nanaimo
Director
L. McNabb City of Nanaimo
Also in Attendance:
K.
Daniels Chief
Administrative Officer
T.
Osborne Manager of
Recreation & Parks
J.
Finnie Gen. Mgr. of
Environmental Services
J.
Llewellyn Manager of
Community Planning
M.
Pearse Manager of
Administrative Services
N.
Tonn Recording Secretary
DELEGATIONS
Maeve O’Bryne, Nanaimo & District Hospital
Foundation, re Update on the Activities of the Foundation.
Ms. O’Bryne
provided a verbal and visual update on the activities of the Nanaimo and
District Hospital Foundation.
Frank Garnish, re Referendum for a Recreation Function in Electoral Area
A.
Mr. Garnish
spoke in favour of proceeding to referendum on the proposed recreation function
in Electoral Area A.
BOARD MINUTES
MOVED
Director Krall, SECONDED Director Westbroek, that the minutes of the regular
Board meeting held June 28, 2005 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Margaret & Tony Giblett, re Development Permit
Application No. 60532 – Davis/Carniato – Andover Road – Area E.
MOVED Director
Holme, SECONDED Director Krall, that the correspondence from Margaret and Tony
Giblett regarding Development Permit Application No. 60532 be received.
CARRIED
Helga Longmore, Vancouver Island Health Authority, re
Phase II – Redevelopment – Nanaimo Regional General Hospital.
MOVED Director Holme, SECONDED Director Krall, that the correspondence
from the Vancouver Island Health Authority regarding the Nanaimo Regional
General Hospital’s Phase II redevelopment be received.
CARRIED
Margaret and Tony Giblett, re Development Permit
Application No. 60532 – Davis/Carniato – Andover Road – Area E.
MOVED Director Holme, SECONDED Director Krall, that the correspondence
from Margaret and Tony Giblett regarding withdrawal of their opposition to
Development Permit Application No. 60532 be received.
CARRIED
Heikki and Marjatta Heinonkari, re Development
Variance Permit Application No. 90515 – Schlegel – Blueback Drive – Area E.
MOVED Director Holme, SECONDED Director Krall, that the correspondence
from Heikki and Marjatta Heinonkari regarding Development Variance Permit
Application No. 90515 be received.
CARRIED
Simon Huddy and Jane Fordham, re Development Variance
Permit Application No. 90515 – Schlegel – Blueback Drive – Area E.
MOVED Director Holme, SECONDED Director Krall, that the correspondence
from Simon Huddy and Jane Fordham regarding Development Variance Permit
Application No. 90515 be received.
CARRIED
G.B. Kaine, re Development Variance Permit
Application No. 90515 – Schlegel – Blueback Drive – Area E.
MOVED Director Holme, SECONDED Director Krall, that the correspondence
from G.B. Kaine regarding Development Variance Permit Application No. 90515 be
received.
CARRIED
UNFINISHED BUSINESS
BYLAWS
For Adoption.
Bylaw No. 500.319 – Land Use and Subdivision Bylaw
Amendment – Qualicum River Corridor - Area H.
MOVED
Director Hamilton, SECONDED Director Holme, that “Regional District of Nanaimo
Land Use and Subdivision Bylaw Amendment Bylaw No. 500.319, 2005” be adopted.
CARRIED
Bylaw No. 500.320 – Land Use and Subdivision Bylaw
Amendment – Amendment Application ZA0511 – 946 Text Amendment.
MOVED
Director Holme, SECONDED Director Hamilton, that this item be referred back to
staff.
CARRIED
Bylaw No. 813.32.
MOVED Director Holme, SECONDED Director D. Haime, that “French Creek
Sewerage Facilities Local Service Area Amendment Bylaw No. 813.32, 2005” be
adopted.
CARRIED
Bylaw No. 889.31.
MOVED Director Holme, SECONDED Director D. Haime, that “Northern
Community Sewer Local Service Area Amendment Bylaw No. 889.31, 2005” be
adopted.
CARRIED
Bylaw No. 788.04.
MOVED Director Holme, SECONDED Director Biggemann, that “Madrona Point
Water Service Area Purpose Amendment Bylaw No. 788.04, 2005” be adopted.
CARRIED
Bylaw No. 867.01.
MOVED Director Holme, SECONDED Director Krall, that “Nanoose Bay
Peninsula Water Services Amalgamation Bylaw No. 867.01, 2005” be adopted.
CARRIED
Bylaw No. 929.04.
MOVED Director Holme, SECONDED Director Longmuir, that “West Bay Estates
Water Service Area Purpose Amendment Bylaw No. 929.04, 2005” be adopted.
CARRIED
Bylaw No. 930.03.
MOVED Director Holme, SECONDED Director McNabb, that “Arbutus Park
Estates Water Service Area Purpose Amendment Bylaw No. 930.03, 2005” be
adopted.
CARRIED
Bylaw No. 1255.02.
MOVED Director Holme, SECONDED Director Krall, that “Driftwood Water
Service Area Purpose Amendment Bylaw No. 1255.02, 2005” be adopted.
CARRIED
Bylaw No. 1288.01.
MOVED Director Holme, SECONDED Director Krall, that “Fairwinds Water
Service Area Purpose Amendment Bylaw No. 1288.01, 2005” be adopted.
CARRIED
Bylaw No. 1372.02.
MOVED Director Holme, SECONDED Director Kreiberg, that “Nanoose Bay Water
Supply Service Area Purpose Amendment Bylaw No. 1372.02, 2005” be adopted.
CARRIED
Bylaw No. 1224.02.
MOVED Director Krall, SECONDED Director Lund, that “Regional
District of Nanaimo Sewage Disposal Regulation Amendment Bylaw No. 1224.02,
2005” be adopted.
CARRIED
Bylaw No. 1285.06 – Zoning Amendment Application No.
ZA0413 – Wendy Huntbatch – 2116 Alberni Highway - Area F.
MOVED Director Biggemann, SECONDED Director Holme, that “Regional
District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Bylaw Amendment
Bylaw No. 1285.06, 2004” be adopted.
CARRIED
Public Hearing & Third Reading.
Report of the Public Hearing held June 30, 2005 with
respect to Bylaw No. 500.308 – Land Use and Subdivision Bylaw Amendment –
Wessex Enterprises Ltd./Addison – Midora and Extension Roads – Area C.
MOVED Director Hamilton, SECONDED Director D. Haime, that the report of
the Public Hearing containing the summary of minutes and submissions of the
Public Hearing held on June 30, 2005 as a result of public notification of
“Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw
No. 500.308, 2005” be received.
CARRIED
MOVED Director Hamilton, SECONDED Director D. Haime, that “Regional
District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.308,
2005” be given 3rd reading.
CARRIED
MOVED Director Hamilton, SECONDED Director D. Haime, that the conditions
as outlined in Schedule No. 1 be secured and/or completed by the applicant to
the satisfaction of the Regional District of Nanaimo prior to consideration of
adoption of Bylaw No. 500.308, 2005.
CARRIED
Report of the Public Hearing held June 27, 2005 with
respect to Bylaw No. 1400 – Nanoose Bay Official Community Plan Bylaw.
MOVED Director Holme, SECONDED Director Hamilton, that the report of the
Public Hearing containing the summary of minutes and submissions of the Public
Hearing held Monday, June 27, 2005, together with all written submissions to
the Public Hearing on the “Regional District of Nanaimo Nanoose Bay Official
Community Plan Bylaw No. 1400, 2005” be received.
CARRIED
MOVED Director Holme, SECONDED Director Hamilton, that “Regional District
of Nanaimo Nanoose Bay Official Community Plan Bylaw No. 1400, 2005” be granted
3rd reading with minor amendments as recommended in Schedule No. 1
of the staff report.
CARRIED
MOVED Director Holme, SECONDED Director Hamilton, that “Regional District
of Nanaimo Nanoose Bay Official Community Plan Bylaw No. 1400, 2005” be
forwarded to the Ministry of Community Services for consideration of approval.
CARRIED
Third Reading.
Bylaw No. 1442.
MOVED Director Krall, SECONDED Director Westbroek, that amended “Northern
Community Sewer Service Area Development Cost Charges Bylaw No. 1442, 2005”
receive third reading and be forwarded to the Inspector of Municipalities for
approval.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION
MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE
MOVED
Director Hamilton, SECONDED Director D. Haime, that the minutes of the
Electoral Area Planning Committee meeting held July 12, 2005 be received for
information.
CARRIED
PLANNING
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No.
60524 – Chiste & Larsen – Northwest Bay Road – Area E.
MOVED Director Hamilton, SECONDED Director Kreiberg, that Farm Land
Protection Development Permit Application No. 60524 to facilitate remediation
of the 15.0 metre buffer area through replanting and leveling of the site and
to allow the installation of a septic system within the buffer area, be
approved, according to the terms outlined in Schedule No. 1.
CARRIED
Development Permit Application No.
60525 – Purves – 629 Viking Way – Area G.
MOVED Director Hamilton, SECONDED Director
Kreiberg, that Development Permit Application No. 60525 with a front yard
setback variance from 8.0 metres to 5.1 metres to permit the construction of a
dwelling unit at 629 Viking Way be approved according to the terms outlined in
Schedule No. 1, and subject to the Board’s consideration of comments received
as a result of public notification.
CARRIED
Development Permit Application No. 60526 –
Friede/Fern Road – 6060 Island Highway West – Area H.
MOVED Director Hamilton, SECONDED Director D.
Haime, that Development Permit Application No. 60526 with variance be approved
according to the terms of Schedule No. 1, subject to consideration of comments
received as a result of public notification and that the issuance of
Development Permit No. 60526 be withheld until completion of the following:
The applicant shall, at the applicant’s
expense and to the satisfaction of the Regional District of Nanaimo, prepare
and register a Section 219 covenant saving the Regional District of Nanaimo
harmless of any damages and/or losses as a result of flooding and/or erosion.
CARRIED
Development Permit Application No. 60528 – Fern Road
Consulting Ltd. on behalf of D & B Van Damme – 1921/1931 Northwest Bay Road
– Area E.
MOVED Director Hamilton, SECONDED Director
Holme, that Development Permit No. 60528, submitted by Fern Road Consulting
Ltd., on behalf of D and B Van Damme for the property legally described as Lot
3, District Lot 10, Nanoose District, Plan 28601, be approved subject to the
conditions outlined in Schedules No. 1 and 2 of the corresponding staff report.
CARRIED
Development Permit Application No. 60529 – Fern Road
Consulting Ltd., on behalf of Forevergreen Properties Ltd. – Inland Island
Highway/Butler Avenue – Area G.
MOVED Director Hamilton, SECONDED Director
Kreiberg, that the request, submitted by Fern Road Consulting Ltd., on behalf
of Forevergreen Properties Ltd., to allow the creation of a subdivision within
the Inland Island Highway Development Permit Area as shown on the proposed plan
of subdivision of Block 1438, Nanoose District, Except Parts in Plans 33564,
VIP52788, VIP55714, 3501RW and VIP64704 and Proposed Closed Road, be approved
subject to the conditions of Schedules No. 1 and 2.
CARRIED
MOVED Director Hamilton, SECONDED Director
Holme, that the Approving Officer be specifically advised to take all necessary
steps for the protection of all water wells, and in particular, those wells
within the City of Parksville.
CARRIED
Development Permit Application No.
60532 – Davis/Carniato – Andover Road – Area E.
MOVED Director Hamilton, SECONDED Director
Holme, that Development Permit Application No. 60532 with a variance to reduce
the front lot line setback from 8.0 metres to 5.0 metres on Andover Road be
approved according to the terms outlined in Schedule No. 1, subject to
consideration of comments received as a result of public notification.
CARRIED
DEVELOPMENT VARIANCE PERMIT APPLICATIONS
Development Variance Permit Application No. 90515 –
Schlegel – Blueback Drive – Area E.
Mr. Schlegel spoke to neighbours’ concerns with respect to the height of
his proposed residence and the loss of their view.
MOVED Director Hamilton, SECONDED Director
Holme, that Development Variance Permit Application No. 90515, to vary Section
3.4.61 of “Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500,
1987” to relax the maximum permitted dwelling unit height from 8.0 metres to
9.1 metres according to the terms of Schedule ‘1’, be approved subject to consideration
of the comments received as a result of notification pursuant to the Local Government Act.
CARRIED
OTHER
Building Strata Conversion Application – S & W
Jessen – 3051 West Road – Area D.
MOVED Director D. Haime, SECONDED Director Hamilton, that the request
from Steven and Wendy Jessen, for the building strata conversion as shown on
the Proposed Strata Plan of Lot 2, Section 16, Range 3, Mountain District, Plan
VIP72060, be approved subject to the conditions being met as set out in
Schedules No. 1, 2 and 3 of the staff report.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED
Director Krall, SECONDED Director Brennan, that the minutes of the regular
Committee of the Whole meeting held July 12, 2005 be received for information.
CARRIED
COMMUNICATION/CORRESPONDENCE
Jac Kreut, Board Chair,
Vancouver Island Health Authority, re Attendance at Joint Capital Planning
Meetings.
MOVED Director Krall, SECONDED Director Westbroek, that the
correspondence from the Vancouver Island Health Authority regarding attendance
at Joint Capital Planning meetings be received.
CARRIED
COMMUNITY
SERVICES
EMERGENCY PLANNING
CVRD Pesticide Reduction Strategy.
MOVED Director Westbroek, SECONDED Director Holme, that the report on a
pesticide reduction strategy be received for information and that staff be
provided with direction for further action on this issue.
CARRIED
RECREATION AND PARKS
Boardwalk Construction at Cox Community Park – Area
B.
MOVED Director Lund, SECONDED Director Hamilton, that the revised Area B
community parks budget and the construction of a boardwalk within Cox Community
Park on Gabriola Island, be approved.
CARRIED
REGIONAL GROWTH MANAGEMENT
Green Buildings Project –
Green Buildings Tour.
MOVED Director Krall, SECONDED Director Holme, that the report on the
educational green building tour conducted as a part of the Green Buildings
Project be received.
CARRIED
CORPORATE
AND COMMUNITY DEVELOPMENT
ADMINISTRATION
Port Theatre Funding Request for Electoral Areas D
and E.
MOVED Director D. Haime, SECONDED Director Holme, that the Regional
District of Nanaimo proceed to referendum on November 19, 2005, to obtain the
assent of electors in Electoral Area D and Electoral Area E to establish
individual Port Theatre Contribution Service Areas and that the referendum
questions be as follows:
i. Are you in favour of
the “Electoral Area D Port Theatre Contribution Service Area Bylaw No. 1448”
which, if enacted, would establish an annual area contribution of $3,575 to
contribute towards the operation of the Port Theatre?
ii. Are you in favour
of the “Electoral Area E Port Theatre Contribution Service Area Bylaw No. 1449”
which, if enacted, would establish an annual area contribution of $19,950 to
contribute towards the operation of the Port Theatre?
MOVED Director D. Haime, SECONDED Director Holme, that Bylaws No. 1448
and 1449 be amended to add the following:
(7) The Regional District
may, for the purpose of ensuring the proper application of the contribution
referred to in section 1, enter into a contribution agreement having a term of
three years, and may renew any such agreement for further terms of three years
based upon a satisfactory review of the recipient’s financial statements and
accounting records.
CARRIED
MOVED Director Holme, SECONDED Director D. Haime, that the “Electoral
Area D Port Theatre Contribution Service Area Bylaw No. 1448, 2005” be
introduced, read three times and forwarded to the Inspector of Municipalities
for approval.
CARRIED
MOVED Director Holme, SECONDED Director D. Haime, that the “Electoral
Area E Port Theatre Contribution Local Service Area Bylaw No. 1449, 2005” be
introduced, read three times and forwarded to the Inspector of Municipalities
for approval.
CARRIED
MOVED Director Haime, SECONDED Director Holme, that the Port Theatre be
required to report annually to a meeting of the Board.
CARRIED
Police Support Services Funding.
MOVED Director Westbroek, SECONDED Director Longmuir, that assistance be
provided to community based organizations providing police support services in
the District 69 area through the 2005 general grants in aid function in the
amount of $3,064 for 2005 only.
CARRIED
MOVED Director Westbroek, SECONDED Director Longmuir, that staff bring
back the Police Support Services Establishing Bylaw No. 1421 report which
considers establishing a new function to provide ongoing financial support to
community based volunteer organizations delivering police support services to
commence in 2006.
CARRIED
BUILDING INSPECTION
Section 57 of the Community
Charter – Contravention of Bylaws.
The
Chairperson noted that the following contravention has been resolved:
(a) Lot 14, Section 14,
Range 2, Plan VIP67829, Cedar District, 1866 Kirkstone Way, Electoral Area ‘A’,
owned by T. Ryan and K. Schroder.
MOVED Director
Hamilton, SECONDED Director Holme, that a notice be filed against the titles of
the properties listed, pursuant to Section 57 of the Community Charter
and that if the infractions are not rectified within ninety (90) days, legal
action will be pursued:
(a) Lot 1, Section 12,
Range 2, Plan VIP76511, Cedar District, 2070 Grieve Road, Electoral Area ‘A’,
owned by T. Davies and D. Bouchard;
(b) Lot 2, Section 4,
Gabriola Island, Plan 16716, Nanaimo District except that part in Plan
VIP52510, 1780 Stalker Road, Electoral Area ‘B’, owned by T. Upton and B.
Plummer;
(c) Lot 2, District Lot
29, Plan VIP63647, Nanoose District and part of the Bed of the Strait of
Georgia, 992 Lee Road, Electoral Area ‘G’, owned by A. Short.
CARRIED
ELECTIONS
Mail in Ballots.
MOVED Director Krall, SECONDED Director Brennan, that the District
continue to provide curb side voting at every voting place for electors with
physical disabilities.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Pump & Haul Local Service Area Amendment Bylaw
No. 975.39 – Remora Place – Area E.
MOVED Director Holme, SECONDED Director
McNabb, that the boundaries of the RDN Pump and Haul Local Service Area Bylaw
975 be amended to include Lot 12, DL 8, Plan 20762, Nanoose Land District.
(Remora Place in Electoral Area E.)
CARRIED
MOVED Director Holme, SECONDED Director
McNabb, that “Regional District of Nanaimo Pump and Haul Local Service Area
Amendment Bylaw No. 975.39, 2005” be read three times and forwarded to the
Inspector of Municipalities for approval.
CARRIED
UTILITIES
French Creek Sewer Local Service Area Bylaw No.
813.34 and Northern Community Sewer Local Service Area Bylaw No. 889.34 – 808
Wembley Road – Area G.
MOVED Director Holme, SECONDED Director
Westbroek, that “Regional District of Nanaimo French Creek Sewer Local Service
Area Amendment Bylaw No. 813.34, 2005” be introduced, read three times and
forwarded to the Inspector of Municipalities for approval.
CARRIED
MOVED Director Holme, SECONDED Director
Westbroek, that “Northern Community Sewer Local Service Area Amendment Bylaw
No. 889.34, 2005” be introduced, read three times and forwarded to the
Inspector of Municipalities for approval.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
District 69 Recreation Commission.
MOVED
Director Longmuir, SECONDED Director Westbroek, that the minutes of the
District 69 Recreation Commission meeting held June 16, 2005 be received for
information.
CARRIED
MOVED Director Holme, SECONDED Director
Biggemann, that the program, admission and rental fees for Oceanside Place in
2005/06 be approved as outlined in Appendix A.
CARRIED
MOVED Director Holme, SECONDED Director
Biggemann, that the program, admission and rental fees for Ravensong Aquatic
Centre in 2006 be approved as outlined in Appendix B.
CARRIED
MOVED Director Holme, SECONDED Director
Biggemann, that Recreation Coordination program fees and recovery rates,
administration fee and revenue-sharing percentage ratio for Term Instructor
(Companies) agreements for 2006 be approved as outlined in Appendix C.
CARRIED
Regional Growth Monitoring
Advisory Committee/State of Sustainability Project.
MOVED
Director Krall, SECONDED Director Holme, that the minutes of the Regional
Growth Monitoring Advisory Committee/State of Sustainability Project meeting
held June 15, 2005 be received for information.
CARRIED
Transit Business Plan Update
Select Committee.
MOVED Director Krall, SECONDED Director McNabb, that the minutes of the
Transit Business Plan Update Select Committee meeting held June 30, 2005 be
received for information.
CARRIED
MOVED Director McNabb, SECONDED Director
Krall, that the minutes of the Electoral Area ‘A’ Recreation Services Study
Project Advisory Committee meeting held July 14, 2005.
MOVED Director Lund, SECONDED Director D. Haime, that the
Gabriola Islands Local Trust Committee’s request that the Regional District
receive 286 hectares of land as Community Park be accepted, subject to the
terms and conditions outlined in the staff report.
CARRIED
BYLAWS
For Adoption.
Bylaw No. 889.32.
MOVED Director Holme, SECONDED Director McNabb, that “Northern Community
Sewer Local Service Area Amendment Bylaw No. 889.32, 2005” be adopted.
CARRIED
Bylaw No. 1124.04.
MOVED Director Holme, SECONDED Director McNabb, that “Surfside Sewer
Local Service Area Boundary Amendment Bylaw No. 1124.04, 2005” be adopted.
CARRIED
September Meetings.
The Chairperson noted that the regular September Board
meeting will be held on September 20, 2005 due to the scheduling of the 2005
UBCM Convention.
MOVED Director Krall, SECONDED Director Brennan, that
pursuant to section 90(1)(h) of the Community Charter the Board proceed
to an In Camera meeting to consider legal matters.
CARRIED
MOVED Director Krall, SECONDED Director Brennan, that this meeting
adjourn to allow for an In Camera meeting.
CARRIED
TIME: 7:52 PM
The meeting
reconvened at 8:21 PM.
Bylaw
1078.05.
MOVED
Director Korpan, SECONDED Director C. Haime, that “Regional District of Nanaimo
Board and Committee Member Remuneration, Expenses and Benefits (All Directors) Amendment
Bylaw No. 1078.05, 2005” be introduced for first three readings.
CARRIED
MOVED
Director Westbroek, SECONDED Director Krall, that “Regional District of Nanaimo
Board and Committee Member Remuneration, Expenses and Benefits (All Directors)
Amendment Bylaw No. 1078.05, 2005” having received three readings be adopted.
CARRIED
Bylaw No.
1317.01.
MOVED
Director Hamilton, SECONDED Director Biggemann, that “Regional District of
Nanaimo Board Remuneration and Expenses (Electoral Areas Only) Amendment Bylaw
No. 1317.01, 2005” be introduced for first three readings.
CARRIED
MOVED
Director Hamilton, SECONDED Director Biggemann, that “Regional District of
Nanaimo Board Remuneration and Expenses (Electoral Areas Only) Amendment Bylaw
No. 1317.01, 2005” having received three readings be adopted.
CARRIED
Nominations
for Appointment to the BC Ferry Authority Board of Directors.
MOVED
Director McNabb, SECONDED Director Westbroek, that the Regional District of
Nanaimo nominate Thomas W. Harris to be considered by the BC Ferry Authority
Board for appointment as Director from the Central Vancouver Island and Georgia
Strait Appointment area.
CARRIED
MOVED
Director Holme, SECONDED Director McNabb, that this meeting terminate.
CARRIED