REGIONAL DISTRICT OF NANAIMO

 

 

MINUTES OF THE COMMITTEE OF THE WHOLE

MEETING HELD ON TUESDAY, JULY 12, 2005, AT 7:00 PM

IN THE RDN BOARD CHAMBERS

 

 

Present:

                                Director J. Stanhope                Chairperson

                                Director H. Kreiberg                Electoral Area A

                                Director G. Lund                Electoral Area B

                                Director E. Hamilton                Electoral Area C

                                Alternate

                                Director B. Jepson                Electoral Area D

                                Director G. Holme                Electoral Area E

                                Director L. Biggemann                Electoral Area F

                                Director D. Bartram                Electoral Area H

                                Director R. Longmuir                City of Parksville

                                Director T. Westbroek                Town of Qualicum Beach

                                Alternate

                                Director B. Dempsey                District of Lantzville

                                Director L. Sherry                City of Nanaimo

                                Director D. Brennan                City of Nanaimo

                                Director T. Krall                City of Nanaimo

                                Director B. Holdom                City of Nanaimo

                                Director L. McNabb                City of Nanaimo

 

Also in Attendance:

 

                                K. Daniels                Chief Administrative Officer

                                B. Lapham                Deputy Administrator

                                N. Connelly                General Manager of Community Services

                                J. Finnie                General Manager of Environmental Services

                                D. Trudeau                A/Manager of Transportation Services

                                W. Thexton                Senior Accountant

                                N. Tonn                Recording Secretary

 

CALL TO ORDER

 

The Chairperson welcomed Alternate Directors Jepson and Dempsey to the meeting.

 

DELEGATIONS

 

Denise Monjo, re Transit Exchange – Prideaux Street.

 

Ms. Monjo raised her concerns with respect to the present location of the downtown Transit exchange on Prideaux Street.

 

MINUTES

 

MOVED Director Sherry, SECONDED Director Bartram, that the minutes of the Committee of the Whole meeting held June 14, 2005 be adopted.

CARRIED

COMMUNICATION/CORRESPONDENCE

 

Jac Kreut, Board Chair, Vancouver Island Health Authority, re Attendance at Joint Capital Planning Meetings.

 

MOVED Director Sherry, SECONDED Director Holme, that the correspondence from the Vancouver Island Health Authority regarding attendance at Joint Capital Planning meetings be received.

CARRIED

COMMUNITY SERVICES

 

EMERGENCY PLANNING

 

CVRD Pesticide Reduction Strategy.

 

MOVED Director Kreiberg, SECONDED Director Westbroek, that the report on a pesticide reduction strategy be received for information and that staff be provided with direction for further action on this issue.

CARRIED

 

Staff were directed to report back with recommendations for possible further actions on this issue.

 

Directors Krall, Brennan and Holdom joined the meeting.

 

RECREATION AND PARKS

 

Boardwalk Construction at Cox Community Park – Area B.

 

MOVED Director Lund, SECONDED Director Hamilton, that the revised Area B community parks budget and the construction of a boardwalk within Cox Community Park on Gabriola Island, be approved.

CARRIED

REGIONAL GROWTH MANAGEMENT

 

Green Buildings Project – Green Buildings Tour.

 

MOVED Director Krall, SECONDED Director Holme, that the report on the educational green building tour conducted as a part of the Green Buildings Project be received.

CARRIED

CORPORATE AND COMMUNITY DEVELOPMENT

 

ADMINISTRATION

 

Port Theatre Funding Request for Electoral Areas D and E.

 

MOVED Director Holme, SECONDED Director Jepson,:

 

1.            That the Regional District of Nanaimo proceed to referendum on November 19, 2005, to obtain the assent of electors in the remainder of Electoral Area D and Electoral Area E to establish individual Port Theatre Contribution Service Areas and that the referendum questions be as follows:

 

               i. Are you in favour of the “Remainder of Electoral Area D Port Theatre Contribution Service Area Bylaw No. 1448” which, if enacted, would establish an annual contribution of $3,575 to contribute towards the operation of the Port Theatre?

 

               ii. Are you in favour of the “Electoral Area E Port Theatre Contribution Service Area Bylaw No. 1449” which, if enacted, would establish an annual contribution of $19,950 to contribute towards the operation of the Port Theatre?

 

2.            That the “Remainder of Electoral Area D Port Theatre Contribution Service Area Bylaw No. 1448, 2005” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

3.            That the “Electoral Area E Port Theatre Contribution Local Service Area Bylaw No. 1449, 2005” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

4.            That the Port Theatre be required to report annually to a meeting of the Board.

CARRIED

 

Staff were asked to bring forward alternative wording that would clarify the referendum questions.

 

Police Support Services Funding.

 

Director Bartram requested that the following recommendations be addressed in seriatim.

 

MOVED Director Holme, SECONDED Director Bartram, that assistance be provided to community based organizations providing police support services in the District 69 area through the 2005 general grants in aid function in the amount of $3,064 for 2005 only.

CARRIED

 

MOVED Director Holme, SECONDED Director Longmuir, that staff bring back the Police Support Services Establishing Bylaw No. 1421 report which considers establishing a new function to provide ongoing financial support to community based volunteer organizations delivering police support services to commence in 2006.

CARRIED

BUILDING INSPECTION

 

Section 57 of the Community Charter – Contravention of Bylaws.

 

MOVED Director Holme, SECONDED Director Brennan,: that a notice be filed against the titles of the properties listed, pursuant to Section 57 of the Community Charter and that if the infractions are not rectified within ninety (90) days, legal action will be pursued.

 

                (a) Lot 14, Section 14, Range 2, Plan VIP67829, Cedar District, 1866 Kirkstone Way, Electoral Area ‘A’, owned by T. Ryan and K. Schroder;

 

                (b) Lot 1, Section 12, Range 2, Plan VIP76511, Cedar District, 2070 Grieve Road, Electoral Area ‘A’, owned by T. Davies and D. Bouchard;

 

                (c) Lot 2, Section 4, Gabriola Island, Plan 16716, Nanaimo District except that part in Plan VIP52510, 1780 Stalker Road, Electoral Area ‘B’, owned by T. Upton and B. Plummer;

 

                (d) Lot 2, District Lot 29, Plan VIP63647, Nanoose District and part of the Bed of the Strait of Georgia, 992 Lee Road, Electoral Area ‘G’, owned by A. Short.

CARRIED

ELECTIONS

 

Mail in Ballots.

 

MOVED Director Bartram, SECONDED Director McNabb, that the District continue to provide curb side voting at every voting place for electors with physical disabilities.

CARRIED

ENVIRONMENTAL SERVICES

 

LIQUID WASTE

 

Pump & Haul Local Service Area Amendment Bylaw No. 975.39 – Remora Place – Area E.

 

MOVED Director Holme, SECONDED Director Sherry,:

 

1.            That the boundaries of the RDN Pump and Haul Local Service Area Bylaw 975 be amended to include Lot 12, DL 8, Plan 20762, Nanoose Land District. (Remora Place in Electoral Area E.)

 

2.            That “Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.39, 2005” be read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

UTILITIES

 

French Creek Sewer Local Service Area Bylaw No. 813.34 and Northern Community Sewer Local Service Area Bylaw No. 889.34 – 808 Wembley Road – Area G.

 

MOVED Director Sherry, SECONDED Director McNabb,:

 

1.            That “Regional District of Nanaimo French Creek Sewer Local Service Area Amendment Bylaw No. 813.34, 2005” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

2.            That “Northern Community Sewer Local Service Area Amendment Bylaw No. 889.34, 2005” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

 

District 69 Recreation Commission.

 

MOVED Director Bartram, SECONDED Director Biggemann, that the minutes of the District 69 Recreation Commission meeting held June 16, 2005 be received for information.

CARRIED

 

MOVED Director Bartram, SECONDED Director Brennan, that the recommendations in the 2005 Fees and Charges report be approved as follows:

 

1.            That the program, admission and rental fees for Oceanside Place in 2005/06 be approved as outlined in Appendix A.

 

2.            That the program, admission and rental fees for Ravensong Aquatic Centre in 2006 be approved as outlined in Appendix B.

 

3.            That Recreation Coordination program fees and recovery rates, administration fee and revenue-sharing percentage ratio for Term Instructor (Companies) agreements for 2006 be approved as outlined in Appendix C.

CARRIED

Regional Growth Monitoring Advisory Committee/State of Sustainability Project.

 

MOVED Director Holdom, SECONDED Director Bartram, that the minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project meeting held June 15, 2005 be received for information.

CARRIED

Transit Business Plan Update Select Committee.

 

MOVED Director Krall, SECONDED Director Kreiberg, that the minutes of the Transit Business Plan Update Select Committee meeting held June 30, 2005 be received for information.

CARRIED

IN CAMERA

 

MOVED Director Sherry, SECONDED Director Brennan, that pursuant to Section 90(1)(g) of the Community Charter the Board proceed to an In Camera meeting to consider items relating to legal matters.

CARRIED

ADJOURNMENT

 

MOVED Director Sherry, SECONDED Director Brennan, that this meeting terminate.

CARRIED

 

 

TIME:   7:53 PM

 

 

 

 

 

 

                               

CHAIRPERSON