REGIONAL DISTRICT OF NANAIMO

 

 

MINUTES OF THE COMMITTEE OF THE WHOLE

MEETING HELD ON TUESDAY, JUNE 14, 2005, AT 7:00 PM

IN THE RDN BOARD CHAMBERS

 

 

Present:

                                                 Director J. Stanhope                                      Chairperson

                                                 Director H. Kreiberg                                       Electoral Area A

                                                 Director G. Lund                                            Electoral Area B

                                                 Director E. Hamilton                                        Electoral Area C

                                                 Alternate

                                                 Director B. Jepson                                         Electoral Area D

                                                 Director G. Holme                                           Electoral Area E

                                                 Director L. Biggemann                                   Electoral Area F

                                                 Director D. Bartram                                        Electoral Area H

                                                 Alternate

                                                 Director B. Johnston                                      City of Parksville

                                                 Director T. Westbroek                                    Town of Qualicum Beach

                                                 Alternate

                                                 Director B. Dempsey                                      District of Lantzville

                                                 Director L. Sherry                                          City of Nanaimo

                                                 Alternate

                                                 Director D. Brennan                                       City of Nanaimo

                                                 Alternate

                                                 Director D. Tyndall                                         City of Nanaimo

                                                 Director T. Krall                                              City of Nanaimo

                                                 Director B. Holdom                                         City of Nanaimo

                                                 Director L. McNabb                                        City of Nanaimo

 

Also in Attendance:

 

                                                 K. Daniels                                                       Chief Administrative Officer

                                                 B. Lapham                                                      Deputy Administrator

                                                 N. Connelly                                                     General Manager of Community Services

                                                 J. Finnie                                                          General Manager of Environmental Services

                                                 N. Avery                                                        Manager of Financial Services

                                                 N. Tonn                                                          Recording Secretary

 

CALL TO ORDER

 

The Chairperson welcomed Alternate Directors Jepson, Johnston, Dempsey, Tyndall and Brennan to the meeting.

 

INTRODUCTION OF DELEGATES

 

Introduction of Mr. Gabriel Daluos and Mr. Isaac Amankwah from the Sunyani Municipal Assembly, Ms. Gladys Tetteh, Program Officer for the National Association of Local Authorities of Ghana, and Ms. Edith Gingras, Program Officer for the Federation of Canadian Municipalities.

 

The Chairperson introduced and welcomed the visiting delegation to the Committee of the Whole meeting.

 

DELEGATIONS

 

Elfin Ife, re Proposed Qualicum Bay Centre for Arts and Culture.

 

Ms. Ife was not in attendance.

 

Darlene Clark, re Proposed Hunting Closure of Nanoose Harbour.

 

Mr. Rod Weive and Ms. Clark noted that they were not made aware of the Board’s decision to support a request to Land, Water and Air Protection to restrict the discharge of firearms in the Nanoose Harbour area until after the Board meeting of May 24th, and requested that the local Fish and Game Clubs and BC Wildlife Federation be notified if a request of this nature is brought to the Board in the future.

 

MINUTES

 

MOVED Director Sherry, SECONDED Director McNabb, that the minutes of the Committee of the Whole meeting held May 10, 2005 be adopted.

CARRIED

UNFINISHED BUSINESS

 

From the Board Meeting held April 26, 2005

 

UTILITIES

 

French Creek Sewer Local Service Area Bylaw No. 813.31 and Northern Community Sewer Local Service Area Bylaw No. 889.30 – H & F Ventures Ltd. – Lee Road – Area G.

 

MOVED Director Westbroek, SECONDED Director McNabb, that “French Creek Sewerage Facilities Local Service Area Amendment Bylaw No. 813.31, 2005” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

 

MOVED Director Westbroek, SECONDED Director Sherry, that “Northern Community Sewer Local Service Area Amendment Bylaw No. 889.30, 2005” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

COMMUNITY SERVICES

 

REGIONAL GROWTH MANAGEMENT

 

Urban Containment and Fringe Area Management Implementation Agreement Review.

 

MOVED Director Westbroek, SECONDED Director Holdom,:

 

1.            That the Urban Containment Implementation Agreement be received.

 

2.            That RDN staff be directed to consult with the public about the Urban Containment Implementation Agreement as recommended in the staff report.

 

3.            That the Urban Containment Implementation Agreement be referred to the City of Nanaimo, the City of Parksville, the Town of Qualicum Beach and the District of Lantzville for information, at the commencement of the public consultation.

CARRIED

CORPORATE AND COMMUNITY DEVELOPMENT

 

BUILDING INSPECTION

 

Section 57 of the Community Charter – Contravention of Bylaws

 

MOVED Director Holme, SECONDED Director Krall,:

 

1.            That a notice be filed against the title of the property listed, pursuant to Section 57 of the Community Charter.

 

                (a)           Lot 15, Block 564, Plan VIP76465, Nanoose District, 1978 Kaye Road, Electoral Area ‘G’, owned by R. and T. Marston.

 

2.            That staff be directed to proceed with legal action necessary to ensure the property listed is brought into compliance with Building Bylaw No. 1250:

 

                (a)           Lot 15, Block 564, Plan VIP76465, Nanoose District, 1978 Kaye Road, Electoral Area ‘G’, owned by R. and T. Marston.

CARRIED

FIRE DEPARTMENTS

 

Bylaws to Amend the Boundaries of the Extension Fire Protection Service and to Establish a New Fire Service in the Nanaimo River/South Forks Road Area:

 

       -      Extension Fire Protection Service Conversion and Boundary Amendment Bylaw No. 1439.

       -      Nanaimo River Fire Protection Service Area Establishment Bylaw No. 1440.

       -      Nanaimo River Fire Protection Service Area Loan Authorization Bylaw No. 1441.

       -      Extension Fire Protection Service Capital Charge Bylaw No. 1444.

 

MOVED Director Hamilton, SECONDED Director Sherry,:

 

1.            That “Extension Fire Protection Service Conversion and Boundary Amendment Bylaw No. 1439, 2005” be introduced for first three readings and be forwarded to the Ministry of Community, Aboriginal and Women’s Services for approval.

 

2.            That “Nanaimo River Fire Protection Service Area Establishment Bylaw No. 1440, 2005” be introduced for first three readings and be forwarded to the Ministry of Community, Aboriginal and Women’s Services for approval.

 

3.            That “Regional District of Nanaimo (Nanaimo River Fire Protection Service) Loan Authorization Bylaw No. 1441, 2005” be introduced for first three readings and be forwarded to the Ministry of Community, Aboriginal and Women’s Services for approval.

 

4.            That “Extension Fire Protection Service Capital Charge Bylaw No. 1444, 2005” be introduced for first three readings.

CARRIED

PLANNING

 

Riparian Areas Regulation.

 

MOVED Director Bartram, SECONDED Director Holdom,:

 

1.            That the Board receive this report for information.

 

2.            That the Board request that the Minister of Water, Land and Air Protection provide a time period extension order delaying implementation of the RAR until December 31st.

 

3.            That the Board direct staff to begin the process to amend the development permit areas as required to implement the Riparian Areas Regulation.

CARRIED

ENVIRONMENTAL SERVICES

 

LIQUID WASTE

 

French Creek Pollution Control Centre Expansion and Upgrading Strategy.

 

MOVED Director Sherry, SECONDED Director Westbroek, that “Northern Community Sewer Service Area Development Cost Charges Bylaw No. 1442, 2005” be introduced for first and second readings and be forwarded for consultation as outlined in this report.

CARRIED

 

Fairwinds Wastewater Treatment Development Cost Charge Bylaw No. 1443.

 

MOVED Director Holme, SECONDED Director Sherry, that “Fairwinds Wastewater Treatment Development Cost Charges Bylaw No. 1443, 2005” be introduced for first three readings and be forwarded to the Ministry of Community, Aboriginal and Women’s Services for approval.

CARRIED

SOLID WASTE

 

Landfill Gas Utilization Development Agreement.

 

MOVED Director Sherry, SECONDED Director Holdom, that the Board approve the Development Agreement with Suncurrent Industries Inc. to demonstrate the commercial viability of operating external combustion engines to generate electricity using landfill gas as an alternative fuel source.

CARRIED

Residential Food Waste Collection Pilot Project.

 

MOVED Director Sherry, SECONDED Director Bartram, that the Board approve a residential food waste diversion pilot project to be carried out in 2006.

CARRIED

UTILITIES

 

Acquisition of the Breakwater Utility.

 

MOVED Director Krall, SECONDED Director McNabb, that the Board support the expenditure of $45,000 to assist in completing the transfer and operational agreements with EPCOR for ownership and operation of the Breakwater utility.

CARRIED

 

French Creek Sewer Local Service Area Bylaw No. 813.33 and Northern Community Sewer Local Service Area Bylaw No. 889.33 – 889 Cavin Road – Area G.

 

MOVED Director Sherry, SECONDED Director Tyndall,:

 

1.         That “Regional District of Nanaimo French Creek Sewer Local Service Area Bylaw No. 813.33, 2005” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

2.            That “Northern Community Sewer Local Service Area Bylaw No. 889.33, 2005” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

 

Capital Asset Management Review – Infrastructure Planning (Study) Grant Applications.

 

MOVED Director Holme, SECONDED Director Krall, that the Board support the applications to the Ministry of Community, Aboriginal and Women’s Services for planning grants to support the Capital Asset Management Reviews for Fairwinds Water, Nanoose Water, Arbutus Park Water, San Pareil Water and Fairwinds Sewer.

CARRIED

Water System Audit – Infrastructure Planning (Study) Grant Applications.

 

MOVED Director Sherry, SECONDED Director Holme, that the Board support the applications to the Ministry of Community, Aboriginal and Women’s Services for planning grants to support the Water System Audit for the Nanoose Peninsula Water Local Service Areas.

CARRIED

 

Nanoose Bay Peninsula Water Services Amalgamation. (Bylaws No. 867.01, 929.04, 930.03, 788.04, 1255.02, 1288.01 and 1372.02)

 

MOVED Director Holme, SECONDED Director Bartram,:

 

Bylaw No. 867.01.

 

That “Nanoose Bay Peninsula Water Services Amalgamation Bylaw No. 867.01, 2005” be introduced for first three readings and forwarded to the Ministry of Community, Aboriginal and Women’s Services for approval.

 

Bylaw No. 929.04.

 

That “West Bay Estates Water Service Area Purpose Amendment Bylaw No. 929.04, 2005” be introduced for first three readings and forwarded to the Ministry of Community, Aboriginal and Women’s Services for approval.

 

Bylaw No. 930.03.

 

That “Arbutus Park Estates Water Service Area Purpose Amendment Bylaw No. 930.03, 2005” be introduced for first three readings and forwarded to the Ministry of Community, Aboriginal and Women’s Services for approval.

 

Bylaw No. 788.04.

 

That “Madrona Point Water Service Area Purpose Amendment Bylaw No. 788.04, 2005” be introduced for first three readings and forwarded to the Ministry of Community, Aboriginal and Women’s Services for approval.

 

Bylaw No. 1255.02.

 

That “Driftwood Water Service Area Purpose Amendment Bylaw No. 1255.02, 2005” be introduced for first three readings and forwarded to the Ministry of Community, Aboriginal and Women’s Services for approval.

 

Bylaw No. 1288.02.

 

That “Fairwinds Water Service Area Purpose Amendment Bylaw No. 1288.01, 2005” be introduced for first three readings and forwarded to the Ministry of Community, Aboriginal and Women’s Services for approval.

 

Bylaw No. 1372.02.

 

That “Nanoose Bay Water Supply Service Area Purpose Amendment Bylaw No. 1372.02, 2005” be introduced for first three readings and forwarded to the Ministry of Community, Aboriginal and Women’s Services for approval.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

 

Electoral Area ‘G’ Parks & Open Space Advisory Committee Appointment.

 

MOVED Director Westbroek, SECONDED Director Holdom, that Alan Birchard be appointed to the Electoral Area ‘G’ Parks & Open Space Advisory Committee for a term ending December 31, 2007.

CARRIED

District 69 Recreation Commission.

 

MOVED Director Bartram, SECONDED Director Westbroek, that the minutes of the District 69 Recreation Commission meeting held May 19, 2005 be received for information.

CARRIED

 

MOVED Director Bartram, SECONDED Director Holme, that the Board release the freeze placed on the District 69 Recreation Youth and Community Grant funds, that they continue their discussions with regard to the Community Policing Services and plan for Community Policing as a budget item in 2006 and that they approve the recommendations from the District 69 Recreation Commission Grants Committee for the following Recreation Youth and Community Grants:

 

Youth Recreation Grants

 

               Ballenas Cheer Team                                                                                                              $             1,500

               District 69 Family Resource Association – Youth Link                                                            $             2,000

               Kidfest                                                                                                                                     $             1,500

               Kwalikum Senior Secondary School Prom and Dry Grad Committee                                      $             1,250

               Oceanside Arts Council – summer youth theatre                                                                   $                725

               Oceanside Minor Baseball – improve Springwood old Pee Wee field                                     $             2,500

               Women and Girls in Sport – hockey clinics and equipment                                                     $             1,350

 

Community Recreation Grants

 

               Errington Therapeutic Riding Association – insurance and tack                                             $             1,300

               Errington War Memorial Hall Association – chairs                                                                   $             2,250

               Nanoose Place Landscaping Project                                                                                       $             1,500

               Nicholls Park Revitalization Project                                                                                          $             1,000

               Oceanside Lyric Ensemble                                                                                                      $             1,100

               Parksville Seniors Athletic Group                                                                                            $                230

               Qualicum Beach Family Day                                                                                                    $                750

               Village Voices of Qualicum Beach – choral risers                                                                  $             2,100

CARRIED

Regional Growth Monitoring Advisory Committee/State of Sustainability Project.

 

MOVED Director Holme, SECONDED Director Holdom, that the minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project meeting held May 18, 2005 be received for information.

CARRIED

Regional Parks Plan Review Select Committee.

 

MOVED Director McNabb, SECONDED Director Bartram, that the minutes of the Regional Parks Plan Review Select Committee meeting held May 10, 2005 be received for information.

CARRIED

 

MOVED Director McNabb, SECONDED Director Bartram, that the Terms of Reference for the establishment of the Regional Parks and Trails Advisory Committee be approved with the inclusion of the Board Chair as a voting member.

CARRIED

Area ‘H’ Parks & Open Space Advisory Committee.

 

MOVED Director Bartram, SECONDED Director Holdom, that the minutes of the Area ‘H’ Parks & Open Space Advisory Committee meeting held March 16, 2005 be received for information.

CARRIED

Nanoose Bay Parks and Open Space Advisory Committee.

 

MOVED Director Holme, SECONDED Director Krall, that the minutes of the Nanoose Bay Parks and Open Space Advisory Committee meeting held May 2, 2005 be received for information.

CARRIED

Deep Bay Harbour Authority.

 

Director Bartram noted that the permit to work on the harbour parking lot has been obtained.

 

MOVED Director Sherry, SECONDED Director Holdom, that the verbal report be received.

CARRIED

NEW BUSINESS

 

Horne Lake Caves Road.

 

MOVED Director Bartram, SECONDED Director Biggemann, that the RDN request the Ministry of Transportation to assign high priority to the upgrading of Horne Lake and Horne Lake Caves Roads because of the dangerous mix of high-volume industrial and recreational vehicle traffic now sharing the roads and the significant public safety concerns that have resulted.

CARRIED

IN CAMERA

 

MOVED Director Sherry, SECONDED Director Johnston, that pursuant to Section 90(1)(g) of the Community Charter the Board proceed to an In Camera meeting to consider items relating to legal matters.

CARRIED

ADJOURNMENT

 

MOVED Director Sherry, SECONDED Director Johnston, that this meeting terminate.

CARRIED

 

 

TIME:   7:49 PM

 

 

 

 

 

 

                                                                                              

CHAIRPERSON