REGIONAL DISTRICT OF
MINUTES
OF THE COMMITTEE OF THE WHOLE
MEETING
HELD ON TUESDAY, MAY 10, 2005, AT 7:00 PM
IN THE
RDN BOARD CHAMBERS
Present:
Director
J. Stanhope Chairperson
Director
H. Kreiberg Electoral
Area A
Director
G. Lund Electoral
Area B
Director
E. Hamilton Electoral
Area C
Director
D. Haime Electoral
Area D
Director
G. Holme Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
R. Longmuir City
of
Director
T. Westbroek Town
of
Director
C. Haime District
of Lantzville
Director
L. Sherry City
of
Alternate
Director
D. Brennan City
of
Director
T. Krall City
of
Director
B. Holdom City
of
Director
L. McNabb City
of
Also in Attendance:
K.
Daniels Chief
Administrative Officer
B.
Lapham Deputy
Administrator
N.
Connelly General
Manager of Community Services
D.
Trudeau Manager
of Liquid Waste
N.
Avery Manager
of Financial Services
S.
Schopp Manager
of Inspection & Enforcement
N.
Tonn Recording
Secretary
CALL TO ORDER
The
Chairperson welcomed Alternate Director Brennan to the meeting.
DELEGATIONS
Ken Zakreski, Gabriola Radio, re Funding.
Mr. Zakreski expressed the importance
of providing
LATE DELEGATION
Paul Sanderson, re Section 57,
Contravention of Bylaws –
Mr. Sanderson raised his concerns
regarding the use of the property located at 3023 Park Place and noted that he
was in possession of a petition signed by neighbouring residents which would be
available to Board members and staff.
MINUTES
MOVED Director Sherry, SECONDED
Director Krall, that the minutes of the Committee of the Whole meeting held
April 12, 2005 be adopted.
CARRIED
COMMUNICATION/CORRESPONDENCE
Errin Armstrong, UBCM, re Policing Costs
Resolution.
MOVED Director Westbroek, SECONDED Director Sherry, that the
correspondence received from UBCM with respect to policing costs resolution
sent to UBCM and the Province’s response, be received.
CARRIED
Murray Coell, Minister of Community,
Aboriginal and Women’s Services, re Water Conservation Regulation.
MOVED Director Westbroek, SECONDED Director Sherry, that the
correspondence received from the Minister of Community, Aboriginal and Women’s
Services with respect to the Province’s new Water Conservation Plumbing Regulation,
be received.
CARRIED
Raymond Brookes, re Section 57, Contravention
of Bylaws –
MOVED Director Westbroek, SECONDED Director Sherry, that the
correspondence received from Raymond Brookes with respect to the possible
Section 57 filing on the property located at
CARRIED
COMMUNITY SERVICES
EMERGENCY PLANNING
MOVED Director Bartram, SECONDED
Director C. Haime, that the WNV Risk Reduction project for 2005 be approved.
CARRIED
REGIONAL GROWTH MANAGEMENT
Regional Growth Strategy – Annual Report for
2003-2004.
MOVED Director Holdom, SECONDED Director Bartram, that the Regional
Growth Strategy annual report for 2003 and 2004 be received.
CARRIED
CORPORATE SERVICES
ADMINISTRATION
Renewal of Legal Services Contracts.
MOVED Director McNabb, SECONDED Director Longmuir, that the Board renew
its legal services agreements with Staples, McDannold, Stewart in the area of
municipal law and Harris & Co. in the area of labour law for a three year
term expiring February 2008.
CARRIED
FINANCE
2004 Financial Information Report.
MOVED Director Sherry, SECONDED Director Westbroek, that the 2004 Financial Information Act report be received, approved and be forwarded to the Ministry of
Community, Aboriginal and Women’s Services.
CARRIED
2004 Audited Financial Statements.
MOVED Director Hamilton, SECONDED Director Holdom, that the report on
the audited financial statements for the year ended December 31, 2004 be
received.
CARRIED
Operating Results to March 31, 2005.
MOVED Director Krall, SECONDED Director McNabb, that the summary report
of financial results from operations to March 31, 2005 be received for
information.
CARRIED
Annual Report of Directors’ and Committee
Members’ Remuneration and Expenses.
MOVED Director Sherry, SECONDED Director Hamilton, that the 2004 report
on remuneration and expenses for Board and Committee members be received.
CARRIED
Amendments to Authorization to Purchase and
Pay – Policy A2.9.
MOVED Director Krall, SECONDED Director McNabb, that the Purchasing
Policy amendments to describe sole source awards, to reduce the number of
quotations for goods and services costing less than $10,000 from three to two
and to acknowledge purchasing awards on other than strictly low price be
approved.
CARRIED
Selection of Consultants – Policy A2.17.
MOVED Director Westbroek, SECONDED Director Brennan, that the Selection
of Consultants Policy A2.17 be approved as presented.
CARRIED
Alberni Clayoquot Regional District –
Permissive Tax Exemption.
MOVED Director Hamilton, SECONDED Director Holme,:
1. That the Board
consider annually the merits of a permissive tax exemption for the
2. That “Property Tax
Exemption (
3. That “Property Tax
Exemption (
CARRIED
HOSPITAL
2004 Audited Financial Statements.
MOVED Director Sherry, SECONDED Director Krall, that the report on the
2004 audited financial statements of the Nanaimo Regional Hospital District be
received.
CARRIED
DEVELOPMENT SERVICES
ENGINEERING
Request
for Authority to Establish a Sidewalk Function in Electoral Area ‘E’.
MOVED Director Holme, SECONDED
Director Bartram, that the Board endorse the resolution attached to the
corresponding staff report, requesting the authority for the operation and
maintenance of a sidewalk function within Electoral Area ‘E’.
CARRIED
BUILDING INSPECTION
Section 57 of the Community Charter –
Contravention of Bylaws.
The Chairperson listed each filing
and asked that any property owner in the audience wishing to address the
Committee come forward when their name was called.
Raymond Brookes provided information
with respect to his rental vacation property at
MOVED Director Holme, SECONDED Director Westbroek, that a notice be
filed against the titles of the properties listed, pursuant to Section 57 of
the Community Charter and that if the infractions are not rectified within ninety (90) days,
legal action will be pursued:
(a) Lot 3, Section 3,
(b) Parcel D (DD368811)
of Section 13, Range 6, Mountain District,
(c) Lot 5, Sections 12
and 13, Range 2, Plan 30985, Mountain District, 3116 Northwood Road, Electoral
Area ‘D’, owned by L. Tiedjens;
(d) Lot 20, District Lot
78, Plan 14212, Nanoose District,
CARRIED
BYLAW ENFORCEMENT
Bylaw Enforcement Ticket Information Bylaw
No. 1418.
MOVED Director McNabb, SECONDED Director Kreiberg, that “Regional
District of Nanaimo Bylaw Enforcement Ticket Information Bylaw No. 1418, 2005”
be introduced and receive three readings.
CARRIED
MOVED Director McNabb, SECONDED Director Kreiberg, that “Regional
District of Nanaimo Bylaw Enforcement Ticket Information Bylaw No. 1418, 2005”
having received 3 readings be adopted.
CARRIED
MOVED Director McNabb, SECONDED Director Kreiberg, that “Regional
District of Nanaimo Ticket Information Utilization Bylaw No. 1015, 1998” be
repealed.
CARRIED
Discharge of Firearms in
MOVED Director Holme, SECONDED Director Krall, that the request to the
Ministry of Water, Land and Air Protection by Nance Roach to restrict the
discharge of firearms in the Nanoose Harbour Area be supported.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Sewage Disposal Regulation Amendment Bylaw No. 1224.02 – Pump and Haul.
MOVED
Director Sherry, SECONDED Director Biggemann,:
1. That “Regional District of Nanaimo
Sewage Disposal Regulation Amendment Bylaw No. 1224.02, 2005” be read three
times.
2. That “Regional District of Nanaimo
Sewage Disposal Regulation Amendment Bylaw No. 1224.02, 2005”, having been read
three times, be forwarded to the Inspector of Municipalities for approval.
CARRIED
SOLID WASTE
Solid Waste Management Regulation Bylaw No. 1428 – Commercial Food Waste
Ban.
MOVED
Director Sherry, SECONDED Director Longmuir, that “Regional District of Nanaimo
Solid Waste Management Regulation Bylaw No. 1428, 2005” be introduced for three
readings.
CARRIED
MOVED
Director Sherry, SECONDED Director Longmuir, that “Regional District of Nanaimo
Solid Waste Management Regulation Bylaw No. 1428, 2005” having received three
readings be adopted.
CARRIED
Ground and Surface Water Monitoring Services Contract – Regional
Landfill.
MOVED
Director Sherry, SECONDED Director McNabb, that a contract for the provision of
ground and surface water monitoring services at the Regional Landfill for 2005
to 2007 be awarded to Morrow consultants at a cost of $201,455.
CARRIED
UTILITIES
Melrose Terrace Water Local Service Area Rates and Regulations Bylaw No.
1434 – Area F.
MOVED
Director Biggemann, SECONDED Director McNabb, that the Regional District of
Nanaimo “Melrose Terrace Water Local Service Area Rates and Regulations Bylaw
No. 1434, 2005” be introduced for three readings.
CARRIED
MOVED
Director Biggemann, SECONDED Director McNabb, that the Regional District of
Nanaimo “Melrose Terrace Water Local Service Area Rates and Regulations Bylaw
No. 1434, 2005” having received three readings be adopted.
CARRIED
Melrose Terrace Water Local Service Area Uses Restrictions Bylaw No.
1435 – Area F.
MOVED
Director Biggemann, SECONDED Director Krall, that Regional District of Nanaimo
“Melrose Terrace Water Local Service Area Uses Restrictions Bylaw No. 1435,
2005” be introduced for three readings.
CARRIED
MOVED
Director Biggemann, SECONDED Director Krall, that Regional District of Nanaimo
“Melrose Terrace Water Local Service Area Uses Restrictions Bylaw No. 1435,
2005” having received three readings be adopted.
CARRIED
French Creek Sewer Local Service Area Bylaw No. 813.32 and Northern
Community Sewer Local Service Area Bylaw No. 889.31 – 1355 Lundine Lane – Area
G.
MOVED
Director Westbroek, SECONDED Director Hamilton,:
1. That “French Creek Sewer Local
Service Area Bylaw No. 813.32, 2005” (re 1355 Lundine Lane, Area G) be
introduced, read three times and forwarded to the Inspector of Municipalities
for approval.
2. That “Northern Community Sewer
Local Service Area Bylaw No. 889.31, 2005” (re 1355 Lundine Lane, Area G) be
introduced, read three times and forwarded to the Inspector of Municipalities
for approval.
CARRIED
Surfside Sewer Local Service Area Bylaw No. 1124.04 and Northern
Community Sewer Local Service Area Bylaw No. 889.32 – 121 Kinkade Road – Area
G.
MOVED
Director McNabb, SECONDED Director Holdom,:
1. That “Regional District of Nanaimo
Surfside Sewer Local Service Area Bylaw No. 1124.04, 2005” be introduced, read
three times and forwarded to the Inspector of Municipalities for approval.
2. That “Northern Community Sewer
Local Service Area Bylaw No. 889.32, 2005” be introduced, read three times and
forwarded to the Inspector of Municipalities for approval.
CARRIED
COMMISSION, ADVISORY & SELECT
COMMITTEE
District 69 Recreation Commission.
MOVED
Director Bartram, SECONDED Director Biggemann, that the minutes of the District
69 Recreation Commission meeting held April 21, 2005 be received for
information.
CARRIED
MOVED
Director Bartram, SECONDED Director Biggemann, that the Commission support the
City of Parksville, the Town of Qualicum Beach and the Regional District in
preparing a bid to host the 2007 or 2008 BC Seniors Games with the condition
that a volunteer Community Champion may be found to promote the bid.
CARRIED
MOVED
Director Bartram, SECONDED Director Biggemann, that the Regional District, on
behalf of the Parksville Curling Club, request that the City of Parksville seek
electorate consent to lease the subject property to the RDN for a term of
twenty years for the purpose of the operation of a public recreation facility.
CARRIED
MOVED
Director Bartram, SECONDED Director Biggemann, that the implementation of a
three month pass program for Oceanside Place beginning September 1, 2005, be
approved.
CARRIED
Regional Growth Monitoring Advisory Committee/State of Sustainability
Project.
MOVED
Director Holdom, SECONDED Director Bartram, that the minutes of the Regional
Growth Monitoring Advisory Committee/State of Sustainability Project meeting
held April 28, 2005 be received for information.
CARRIED
Area ‘A’ Recreation Services Study Project Advisory Committee.
MOVED
Director Kreiberg, SECONDED Director Hamilton, that the minutes of the
Electoral Area ‘A’ Recreation Services Study Project Advisory Committee meetings
held April 12, 2005 and April 21, 2005 be received for information.
CARRIED
Emergency Preparedness Standing Committee.
MOVED
Director Biggemann, SECONDED Director Bartram, that the minutes of the
Emergency Preparedness Standing Committee meeting held April 28, 2005, be
received for information.
CARRIED
Grants-in-Aid Committee.
MOVED
Director Hamilton, SECONDED Director Westbroek, that the minutes of the
Grants-in-Aid Committee meeting held April 29, 2005, be received for
information.
CARRIED
MOVED
Director Hamilton, SECONDED Director Westbroek, that the following grants be
approved:
School
District 68:
Cedar School & Community
Enhancement Society $ 800
Festival Gabriola $ 400
Nanaimo Pumpkin Festival $ 400
Nanaimo Search & Rescue $ 800
School
District 69:
Bard to Broadway Theatre Society $ 400
District 69 Family Resource
Association $ 900
Ladies Auxiliary to Royal
Canadian Legion – Bowser $ 2,000
Lighthouse Country Business
Association $ 500
Oceanside Community Response
Network $ 300
Old School House Arts Centre $ 900
Parksville Garden & Parkland
Society $ 500
Qualicum Cat Rescue $ 500
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Gabriola Radio Funding.
MOVED
Director Lund, SECONDED Director D. Haime, that staff investigate and report
back to the Committee on the District’s ability to address the Gabriola Radio’s
request for funding and support in their application for a FM license through
the CRTC.
CARRIED
NEW BUSINESS
Pesticide Strategy.
MOVED
Director Westbroek, SECONDED Director Holdom, that staff contact the Cowichan
Valley Regional District regarding their newly adopted Pesticide Reduction
Strategy and investigate the viability of the RDN pursuing a similar approach.
CARRIED
ADJOURNMENT
MOVED Director Sherry, SECONDED
Director Longmuir, that this meeting terminate.
CARRIED
TIME: 7:52 PM
CHAIRPERSON