REGIONAL DISTRICT OF NANAIMO
MINUTES OF
THE REGULAR MEETING OF THE BOARD
OF THE
REGIONAL DISTRICT OF NANAIMO HELD ON
Present:
Director
J. Stanhope Chairperson
Alternate
Director
J. Burnett Electoral Area A
Director
G. Lund Electoral Area B
Director
E. Hamilton Electoral Area
C
Alternate
Director
B. Jepson Electoral Area D
Director
G. Holme Electoral Area E
Director
L. Biggemann Electoral Area
F
Alternate
Director
D. Heenan Electoral Area H
Alternate
Director
B. Johnston City of
Parksville
Alternate
Director
S. Tanner Town of Qualicum
Beach
Director
C. Haime District of
Lantzville
Director
G. Korpan City of Nanaimo
Director
T. Krall City of Nanaimo
Alternate
Director
D. Tyndall City of Nanaimo
Director
L. McNabb City of Nanaimo
Director
L. Sherry City of Nanaimo
Director
B. Holdom City of Nanaimo
Also in Attendance:
K.
Daniels Chief
Administrative Officer
B.
Lapham Gen. Mgr. of
Development Services
N.
Connelly Gen. Mgr. of
Community Services
J.
Finnie Gen. Mgr. of
Environmental Services
M.
Pearse Manager of
Administrative Services
N.
Avery Manager of Financial
Services
N.
Tonn Recording Secretary
CALL TO ORDER
The Chairperson introduced Alternate Directors Burnett, Jepson, Heenan,
Johnston, Tanner and Tyndall and welcomed back Director George Holme as the
Electoral Area ‘E’ Director.
DELEGATIONS
Beth Walrond, Nanaimo Film Society, re Financial Support.
Ms. Walrond spoke on the benefits to the Regional District which are
gained through the film industry’s use of the Regional District for film
locations and introduced Gwen Harmen, Commissioner for the Nanaimo Film
Commission. Ms. Harmon provided a short history of the Nanaimo Film Commission
and reviewed the Commission’s proposal for financial support from the District
in the amount of $50,000 to market the area to film makers.
Carrie Powell Davidson, Oceanside Film Society, re Financial Support.
Ms. Powell Davidson provided an overview of the Oceanside Film Society
and requested that the Board approve a contribution of $10,000 which will be
matched by the City of Parksville to aid in the promotion of film making in the
area and the re-location of the Society’s office.
LATE DELEGATION
MOVED Director Hamilton, SECONDED Director Sherry, that Mr. Geoff Corbett
be permitted to address the Board as a late delegation.
CARRIED
Geoff Corbett, Oceanside Tourism Association, re Additional Hotel Tax in
District 69.
Mr. Corbett noted the importance of promoting the District 69 area as a
tourist destination and requested that the RDN establish a regulation
permitting a 2% tax on sales of accommodation within the City of Parksville,
Town of Qualicum Beach and Electoral Areas ‘E’, ‘F’, ‘G’ and ‘H’ that would be
paid to Oceanside Tourism to promote the District 69 area.
BOARD MINUTES
MOVED
Director Sherry, SECONDED Director Krall, that the minutes of the Board meeting
held January 25, 2005 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Janis Elkerton, Chair, MIA, re MIA Executive
Director.
MOVED
Director Sherry, SECONDED Director Krall, that the correspondence from the
Municipal Insurance Association re the appointment of Thomas Barns as the new
Executive Director be received.
CARRIED
William Beckingham, re Flooding – Flamingo Drive,
Qualicum Beach.
MOVED Director Sherry, SECONDED Director Krall, that the correspondence
from William Beckingham regarding flooding on Flamingo Drive be received.
CARRIED
D. French & A. Schmitt-French, re Development
Permit Application No. 60460 – Miroslav Danielka and Margaret Chi – Van Isle
Road – Area H.
MOVED Director Sherry, SECONDED Director Krall, that the correspondence
from D. French and A. Schmitt-French regarding Development Permit Application
No. 60460 be received.
CARRIED
D. Heppner, re Development Permit Application No.
60504 – Smith/Vectis Ventures – 3645 Dolphin Drive – Area E.
MOVED Director Sherry, SECONDED Director Krall, that the correspondence
from D. Heppner regarding Development Permit Application No. 60504 be received.
CARRIED
UNFINISHED BUSINESS
BYLAWS
For Adoption.
Bylaw No. 1416.
MOVED Director Krall, SECONDED Director Hamilton, that “Regional District
of Nanaimo Emergency Measures Bylaw No. 1416, 2005” be adopted.
CARRIED
MOVED Director Krall, SECONDED Director Jepson, that the Departmental
General Managers be appointed to the Emergency Executive Committee.
CARRIED
MOVED Director Krall, SECONDED Director McNabb, that the Protective
Services Coordinator be appointed as the Emergency Coordinator.
CARRIED
MOVED Director Krall, SECONDED Director Tyndall, that the Manager of
Administrative Services be appointed as Emergency Coordinator alternate.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION
MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE
MOVED
Director Hamilton, SECONDED Director Biggemann, that the minutes of the
Electoral Area Planning Committee meeting held February 8, 2005 be received for
information.
CARRIED
PLANNING
Nanoose Bay
Official Community Plan Update.
MOVED Director Holme, SECONDED Director
Hamilton, that the Board receive the Summary of Proceedings and Written
Submissions from the Public Information Meeting held January 18, 2005, receive
the staff report containing the recommendations included in Schedule No. 1, and
then hold the process in abeyance pending the election of a new Director for
Electoral Area ‘E’.
CARRIED
AMENDMENT APPLICATIONS
Zoning Amendment ZA0418 & ZA0419 – Fern Road
Consulting/Brookwater Homes and Pal – MacPherson & Marshland Road – Area H.
MOVED Director Hamilton, SECONDED Director
Heenan, that the minutes of the Public Information meeting held on January 27,
2005 be received.
CARRIED
MOVED Director Hamilton, SECONDED Director
Heenan, that Zoning Amendment Application Nos. ZA0418 and ZA0419 as submitted
by Fern Road Consulting to rezone Lots 2 & 5, Both of Block 390, Newcastle
District, Plan 39504 from Resource Management 1 Subdivision District A (RM1A)
to Rural 1 Subdivision District D (RU1D) be approved to proceed to public
hearing subject to the conditions included in Schedule No. 1.
CARRIED
MOVED Director Hamilton, SECONDED Director
Heenan, that “Regional District of Nanaimo Land Use and Subdivision Bylaw
Amendment Bylaw Nos. 500.312, 2005 and 500.313, 2005” be given 1st
and 2nd reading.
CARRIED
MOVED Director Hamilton, SECONDED Director
Heenan, that “Regional District of Nanaimo Land Use and Subdivision Bylaw
Amendment Bylaw Nos. 500.312, 2005 and 500.313, 2005” proceed to public
hearing.
CARRIED
MOVED Director Hamilton, SECONDED Director
Heenan, that the public hearing on “Regional District of Nanaimo Land Use and
Subdivision Bylaw Amendment Bylaw Nos. 500.312, 2005 and 500.313, 2005” be
delegated to Director Bartram or his alternate.
CARRIED
DEVELOPMENT PERMIT APPLICATIONS
Development Permit Application No. 60460 – Miroslav
Danielka and Margaret Chi – Van Isle Road – Area H.
MOVED Director Hamilton, SECONDED Director Heenan, that Development
Permit Application No. 60460 submitted by Miroslav Danielka and Margaret Chi to
facilitate the construction of a single dwelling unit, accessory building and
driveway, with variances attached as Schedule No. 4, within the Electoral Area
‘H’ Official Community Plan Hazard Lands and Environmentally Sensitive Features
Development Permit Areas for the property legally described as Lot A, District
Lot 16, Newcastle District, Plan 25618, be approved, subject to the
requirements outlined in Schedules No. 1, 2 and 3 and notification requirements
pursuant to the Local Government Act.
CARRIED
Development Permit Application No. 60504 –
Smith/Vectis Ventures – 3645 Dolphin Drive – Area E.
MOVED Director Hamilton, SECONDED Director
Holme, that Development Permit Application No. 60504, submitted by Tim Rann of
Vectis Ventures on behalf of Dan and Christina Smith for the demolition of the
existing dwelling unit, non-conforming cabin and deck and construction of a new
dwelling unit with variances to RDN Bylaw No. 500, 1987 as outlined in Schedule
No. 4 for the property legally described as Lot B, District Lot 78, Nanoose
Land District, Plan 44229, be approved as submitted subject to Schedules No. 1,
2, 3, 4 and 5 and subject to the comments received as a result of public
notification pursuant to the Local Government Act.
CARRIED
Development Permit Application No. 60505 – Scott –
961 Clark Road – Area F.
MOVED Director Hamilton, SECONDED Director
Biggemann, that Development Permit Application No. 60505, submitted by Karen
and Brad Scott to permit the subdivision of the property legally described as
Lot 1, Parcel A (DD3792N), District Lot 74, Newcastle District and partially
designated within the Watercourse Protection Development Permit Area, be
approved as submitted subject to the conditions of Schedules No. 1 and 2.
CARRIED
OTHER
Request for Acceptance of Parkland Dedication –
Newcastle Engineering Ltd. on behalf of Woodridge Holdings Ltd. & H. Bhatti
– MacMillan Road – Area A.
MOVED Director Hamilton, SECONDED Director Burnett, that the park land
proposal submitted by Newcastle Engineering Ltd., on behalf of Woodridge
Holdings Ltd. & H. Bhatti in conjunction with the subdivision of Lot 1,
Section 17, Range 8: Part of the South ˝ of Section 17, Range 8, With
Exceptions; and Road Closure; All of Cranberry District be accepted subject to
the conditions and as outlined in Schedule No. 1 of the staff report.
CARRIED
Request for Acceptance of Parkland Dedication or Cash in Lieu &
Relaxation of Minimum 10% Frontage – WR Hutchinson on behalf of Sweeney/Cochran
– Storey & Yellow Point Roads – Area A.
MOVED Director Hamilton, SECONDED Director
Burnett, that the offer to provide 5% cash in-lieu-of park land and the request
for relaxation of the minimum frontage requirement for proposed Lots 2, 3, 4
and 5, submitted by WR Hutchinson, BCLS, on behalf of Ms. L. Sweeney & Ms.
A. Cochran, c/o Rad Star Investments Inc. in conjunction with the subdivision
of Lot 1, Section 12, Range 2, Cedar District, Plan VIP53334, Except Part in
Plans VIP64754, VIP71957 & VIP73838, be approved.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED
Director Sherry, SECONDED Director Holdom, that the minutes of the special
Committee of the Whole meeting held February 1, 2005 and the regular Committee
of the Whole meeting held February 8, 2005 be received for information.
CARRIED
Review of
Five Year Financial Plan.
MOVED
Director Krall, SECONDED Director Burnett, that $18,000 for improvements to the
downtown exchange and $30,000 for a downtown transit study be added to the
Southern Community Transit budget.
CARRIED
MOVED
Director Holdom, SECONDED Director Tyndall, that the Board approve the Nanaimo
and Area Land Trust’s request for funding in the amount of $30,000 to be
included in the 2005 Annual budget as a regional parks operating budget item.
CARRIED
MOVED Director
Hamilton, SECONDED Director C. Haime, that the 2005 – 2010 Financial Plan be
forwarded for public consultation as presented.
CARRIED
COMMUNITY
SERVICES
RECREATION & PARKS
Renewal of Licence of Occupation for Parkland
(Oakdowne Road) in Area H.
MOVED Director Heenan, SECONDED Director McNabb, that the renewal of a
10-year Licence of Occupation from Land and Water BC Inc. for the community
park located at Oakdowne Road in Electoral Area ‘H’, be approved.
CARRIED
Englishman River Regional Park – Application to
Develop Road Allowance – Area F.
MOVED Director Hamilton, SECONDED Director Biggemann, that the Regional
District apply to the Ministry of Transportation for permission to use and
develop Middlegate and Rawlins Road allowances for the purpose of creating
trail access to Englishman River Regional Park for walkers, cyclists and
equestrians.
CARRIED
Horne Lake Regional Park Operations Update.
MOVED Director Heenan, SECONDED Director Tanner, that the revised
timeline for completing actions leading to a long-term plan and public-private
operating and development agreement for Horne Lake Regional Park be received.
CARRIED
Renewal of Trail Use Licence for Arrowsmith Trail.
MOVED Director Hamilton, SECONDED Director Biggemann, that the Regional
District renew the Trail Use Licence for the section of the Arrowsmith Trail
located on Weyerhaeuser private land.
CARRIED
Recreation Facilities and Sportsfields Usage Survey
Results.
MOVED Director Hamilton, SECONDED Director Tanner,:
1. That the 2004
survey results be received for information and applied to the respective 2005
Annual Budgets.
2. That alternative
funding formulas be reviewed as part of the renewal process of the Recreation
Facilities and Sportsfield Services Agreements in District 68 and 69.
MOVED Director Jepson, SECONDED Director McNabb, that the motion be
amended to allow the Electoral Area ‘D’ budget increase to be amortized over 2
years.
MOVED Director Krall, SECONDED Director
Holdom, that this item be tabled for a short period to allow the Manager of
Financial Services to provide financial information pertaining to the motion on
the floor.
CARRIED
CORPORATE
SERVICES
ADMINISTRATION
Regional Services Review – Phase II Final Report.
MOVED Director Sherry, SECONDED Director Holdom, that the Consultant
Report on the Phase II Service Review be received for information.
CARRIED
Review of Tax Requisition Allocation Methods for
Recreation Services.
MOVED Director Heenan, SECONDED Director Tanner, that the Board consider
revising the District 69 recreation services cost sharing model to a blended
50% assessment / 50% population approach commencing in the 2006 taxation year.
CARRIED
Police Support Services Establishing Bylaw No. 1421.
MOVED
Director Krall, SECONDED Director Biggemann, that this item be deferred for one
month.
CARRIED
Electoral Area Election
and By-Election Funding Policy.
MOVED Director Hamilton, SECONDED Director Tanner, that the report on the
funding of Electoral Area elections and by-elections be received for
information.
CARRIED
Bow Horn Bay Fire
Protection Service Agreement – Big Qualicum Hatchery.
MOVED Director McNabb, SECONDED Director Heenan, that the Chairperson and
General Manager, Corporate Services, be authorized to execute a fire protection
service agreement with the Department of Fisheries – Big Qualicum Hatchery on
behalf of the Bow Horn Bay Fire Department as presented.
CARRIED
FINANCE
Security Issuing Bylaw No. 1420 – City of Parksville
Roadworks.
MOVED Director Johnston, SECONDED Director Tanner, that “Regional
District of Nanaimo (City of Parksville) Security Issuing Bylaw No. 1420, 2005”
receive first three readings.
CARRIED
MOVED Director Johnston, SECONDED Director Tanner, that “Regional
District of Nanaimo (City of Parksville) Security Issuing Bylaw No. 1420, 2005”
having received first three readings be adopted and forwarded as required to
the Ministry of Community, Aboriginal and Women’s Services for a certificate of
approval.
CARRIED
HOSPITAL
Short Term Temporary Borrowing Resolution.
MOVED Director Sherry, SECONDED Director McNabb, that a short term
borrowing authority to a maximum of $2,000,000 in the form of the resolution
attached, be adopted.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Piper’s Inn Pub Lease Agreement Extension.
MOVED Director Sherry, SECONDED Director
Holdom, that the lease agreement for the Piper’s Inn Pub (Lot 2, Plan 7504,
District Lot 51, Wellington Land District) be approved.
CARRIED
French Creek Pollution Control Centre Dewatering
Upgrade.
MOVED Director Sherry, SECONDED Director
Biggemann, that the Regional District of Nanaimo award supply of a centrifuge
for the FCPCC dewatering upgrade for the amount of $322,070 to Alfa Laval.
CARRIED
SOLID WASTE
Organics Diversion Strategy.
MOVED Director Sherry, SECONDED Director
McNabb, that the Board approve the Organics Diversion Strategy for general
distribution and posting to the RDN web site.
CARRIED
Landfill Gas Collection System Expansion – FCM Grant
Agreements.
MOVED Director Sherry, SECONDED Director
Tyndall, that the Board approve the execution and delivery of the Grant
Agreement with the Federation of Canadian Municipalities including the Project
and Transfer Agreement with the Green Municipal Corporation.
CARRIED
UTILITIES
Mid Vancouver Island Habitat Enhancement Society –
Request for Letter of Support.
MOVED Director Holdom, SECONDED Director
Jepson, that the Board direct staff to provide a letter of support for the Mid
Vancouver Island Habitat Enhancement Society’s Community Watershed Stewardship
Pledge program.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
MOVED Director Holdom, SECONDED
Director Jepson, that the minutes of the Regional Growth Monitoring Advisory
Committee/State of Sustainability Project meeting held January 12, 2005 be
received for information.
MOVED Director Krall, SECONDED Director C. Haime, that the
minutes of the Transit Business Plan Update Select Committee meeting held
January 27, 2005 be received for information.
CARRIED
The Manager of Financial Services provided financial
information requested earlier in the meeting.
The question was called on the amendment to allow the
Electoral Area ‘D’ budget increase to be amortized over two years.
The motion was DEFEATED.
The question was called on the main motion which reads:
MOVED Director Hamilton, SECONDED Director Tanner,:
1. That the 2004
survey results be received for information and applied to the respective 2005
Annual Budgets.
2. That alternative
funding formulas be reviewed as part of the renewal process of the Recreation
Facilities and Sportsfield Services Agreements in District 68 and 69.
The motion was CARRIED.
Friends of French Creek Conservation Society.
MOVED Director Holme, SECONDED Director Hamilton,
that $2,700 be granted to the Friends of French Creek Conservation Society from
the Electoral Area ‘G’ Park Land Acquisition Reserve Fund for the purpose of
conducting an independent appraisal on private lands on the northwest side of
French Creek legally described as Lots 2, 3, 4 & 5, Plan 62528, DL 28,
Nanoose Land District.
CARRIED
MOVED
Director Holme, SECONDED Director Hamilton, that “Electoral Area ‘G’ Park Land
Acquisition Reserve Fund Expenditure Bylaw No. 1424, 2005” be introduced, and
be given three readings.
CARRIED
MOVED
Director Holme, SECONDED Director Hamilton, that “Electoral Area ‘G’ Park Land
Acquisition Reserve Fund Expenditure Bylaw No. 1424, 2005” having received
three readings, be adopted.
CARRIED
City of
Nanaimo’s Request re Meeting Facilities.
MOVED Director Hamilton, SECONDED Director Biggemann, that
the Board approve the request from the City of Nanaimo to use the RDN meeting
facilities for Council meetings and Public Hearings commencing April 4, 2005 at
no charge.
CARRIED
MOVED Director Hamilton, SECONDED Director Holdom, that the
results of the Electoral Area ‘E’ By-Election be received for information.
CARRIED
Tsunami Grant Application Status Report.
MOVED Director Krall, SECONDED Director Sherry, that staff
be directed to proceed with the Tsunami grant application and report back to
the Board with a detailed proposal.
CARRIED
Nanaimo Film Society/Oceanside Film Society Request for
Financial Support.
MOVED Director Korpan, SECONDED Director Biggemann, that
staff be instructed to provide a report on the funding options available for
the applications from the Nanaimo and Oceanside Film Society’s and include in
the report the possibility of making the funding contingent on signed
agreements from area benefiting businesses agreeing to contribute up to 3% of
the revenue they receive from the film industry to the respective film
commissions.
CARRIED
Oceanside Tourism Association Hotel Tax Bylaw Request.
MOVED Director Biggemann, SECONDED Director Holme, that
staff be instructed to provide a report with respect to the request from
Oceanside Tourism to establish a function to provide for the collection of a
hotel tax.
CARRIED
Brascan Purchase of Weyerhauser Properties.
MOVED Director Sherry, SECONDED Director Lund, that this meeting
terminate.
CARRIED
TIME: 8:10 PM