REGIONAL DISTRICT OF NANAIMO
MINUTES OF
THE REGULAR MEETING OF THE BOARD
OF THE
REGIONAL DISTRICT OF NANAIMO HELD ON
Present:
Director
J. Stanhope Chairperson
Director
H. Kreiberg Electoral Area
A
Director
G. Lund Electoral Area B
Director
E. Hamilton Electoral Area
C
Director
D. Haime Electoral Area D
Director
P. Bibby Electoral Area E
Director
L. Biggemann Electoral Area
F
Director
D. Bartram Electoral Area H
Director
R. Longmuir City of
Parksville
Director
T. Westbroek Town of
Qualicum Beach
Director
C. Haime District of
Lantzville
Director
G. Korpan City of Nanaimo
Director
T. Krall City of Nanaimo
Director
R. Cantelon City of Nanaimo
Director
L. McNabb City of Nanaimo
Director
L. Sherry City of Nanaimo
Director
B. Holdom City of Nanaimo
Also in Attendance:
K.
Daniels Chief
Administrative Officer
C.
Mason Gen. Mgr. of
Corporate Services
B.
Lapham Gen. Mgr. of
Development Services
N.
Connelly Gen. Mgr. of
Community Services
J.
Finnie Gen. Mgr. of
Environmental Services
M.
Pearse Manager of
Administrative Services
CALL TO ORDER
DELEGATIONS
Ron Ekland, re Development Permit Application No.
60458 – Ekland – 548 Viking Way – Area G.
Mr. Eckland
described the home that he was proposing to build on this property and
requested the Board support his application to vary the setback from 8m to 5m.
Fay Smith
& Carol Cornish, re Englishman River Watershed Recovery Plan.
Ms. Smith
& Ms. Cornish reviewed the recovery plan for the Englishman River
Watershed.
Alan MacDonald, re Citizen Builders Proposal.
Mr. MacDonald, representing the Ministry of Child and Family Development
and Ms. Sims, representing the District 69 Family Resource Association, outlined
the program and requested the Board to consider entering into a partnership and
provide $7,500 a year for the next 4 years for the Citizenship Building
program.
BOARD MINUTES
MOVED
Director Korpan, SECONDED Director Sherry, that the minutes of the Board
meeting held October 26, 2004 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Gordon Campbell, Premier, re Industry Product
Stewardship Initiatives.
MOVED
Director Korpan, SECONDED Director Krall, that the correspondence received from
Premier Campbell with respect to industry product stewardship initiatives, be
received.
CARRIED
Michael Jessen, re Development Permit Application No. 60458 – Ekland –
548 Viking Way – Area G.
MOVED Director Korpan, SECONDED
Director Krall, that the correspondence received from Mr. Jessen with respect
to DP Application No. 60458, be received.
CARRIED
E.A. Pallot, re Development Permit Application No.
60458 – Ekland – 548 Viking Way – Area G.
MOVED Director Korpan, SECONDED
Director Krall, that the correspondence received from E. A. Pallot with respect
to DP Application No. 60458, be received.
CARRIED
A.M. & R.D. Robinson, re Development Permit Application No. 60458 –
Ekland – 548 Viking Way – Area G.
MOVED
Director Korpan, SECONDED Director Krall, that the correspondence received from
A. M. and R.D. Robinson with respect to DP Application No. 60458, be received.
CARRIED
UNFINISHED BUSINESS
BYLAWS
For Adoption.
Bylaw No. 1124.03.
MOVED
Director Sherry, SECONDED Director Hamilton, that “Surfside Sewer Local Service
Area Boundary Amendment Bylaw No. 1124.03, 2004” be adopted.
CARRIED
Bylaw No.
889.28.
MOVED
Director Sherry, SECONDED Director Hamilton, that “Northern Community Sewer
Local Service Area Amendment Bylaw No. 889.28, 2004” be adopted.
CARRIED
Public Hearing.
Report of the Public Hearing held November 16, 2004
with respect to Zoning Amendment Application No. ZA0413 – Wendy Huntbatch –
2116 Alberni Highway – Area F.
MOVED Director Biggemann, SECONDED Director Hamilton, that the Report of
the Public Hearing held on November 16, 2004 be received.
CARRIED
MOVED Director Biggemann, SECONDED Director Hamilton, that “Regional
District of Nanaimo Electoral Area ‘F’ Zoning and Subdivision Bylaw Amendment
Bylaw No. 1285.06, 2004” be given 3rd reading.
CARRIED
MOVED Director Biggemann, SECONDED Director D. Haime, that staff be
directed to secure the conditions as outlined in Schedule No. 2 prior to
presenting the bylaw to the Board for final approval.
CARRIED
MOVED Director Biggemann, SECONDED Director Hamilton, that staff be
directed to report back to the Board for direction if the applicant has not
completed the conditions as outlined in Schedule No. 2 prior to April 1, 2005.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION
MINUTES AND RECOMMENDATIONS
ELECTORAL AREA PLANNING STANDING COMMITTEE
MOVED
Director Hamilton, SECONDED Director Bartram, that the minutes of the Electoral
Area Planning Committee meeting held November 9, 2004 be received for
information.
CARRIED
DEVELOPMENT
PERMIT APPLICATIONS
Development Permit Application No. 60446 –
Hubbard/Martens and Hilscher – 152 Burne Road – Area H.
MOVED Director Hamilton, SECONDED Director Bartram,:
That Schedule 1, item No. 15 be amended to add “and in
consultation with the Fanny Bay Enhancement Society”.
That Development
Permit Application No. 60446 submitted by Martin Martens and Claire Hilscher on
behalf of Don and Lynne Hubbard, to vary the minimum setback requirement from
15 metres horizontal distance from the natural boundary or within 18.0 metres
horizontal distance from a stream centerline, whichever is greater to a minimum
of 10.8 metres from the natural boundary to allow for a 150 m2 building
envelope within the Electoral Area ‘H’ Official Community Plan Hazard Lands and
Environmentally Sensitive Features Development Permit Areas (within 30 metres
of a Coastal Area and 15 metres of Watercourses and Streams) for the property
legally described as Lot 83, District Lot 1, Newcastle District, Plan 20442 be
approved, subject to the requirements outlined in Schedules No. 1, 2 and 3 and
notification requirements pursuant to the Local Government Act and in
consultation with the Fanny Bay Enhancement Society.
CARRIED
Development Permit Application No. 60456 – Slocombe –
2818 Parker Road – Area E.
MOVED Director Hamilton, SECONDED Director Bibby, that Development
Permit Application No. 60456, submitted by the applicants Gareth and Allison
Slocombe to permit the construction of an addition to the dwelling unit located
3.4 m from the top of the bank and to legalize an existing shed located 2.5 m
from the top of the bank of a watercourse within the Watercourse Protection
Development Permit Area on the property legally described as Lot 1, District
Lot 78, Nanoose District, Plan 23862 be approved subject to the Conditions of
Approval outlined in Schedules Nos. 1, 2, 3 and 4 and subject to notification
requirements pursuant to the Local Government Act.
CARRIED
Development Permit Application No. 60457 – Bowd – 791
Miller Road – Area G.
MOVED Director Hamilton, SECONDED Director
Bartram, that Development Permit Application No. 60457 to construct a garage in
a Sensitive Lands Development Permit Area pursuant to the Regional District of
Nanaimo French Creek Official Community Plan Bylaw No. 1115, 1998 on the property
legally described as Strata Lot 2, District Lot 28, Nanoose District, Plan
VIS4363 be approved, subject to the conditions outlined in Schedule Nos. 1 and
2 of the corresponding staff report.
CARRIED
Development Permit Application No. 60458 - Ekland –
548 Viking Way – Area G.
MOVED Director Hamilton, SECONDED Director
Kreiberg, that Development Permit Amendment Application No. 60458 to vary the
minimum exterior and a portion of the front setback requirements of the
Residential 5 (RS5) zone from 8.0 metres to 5.0 metres to permit the
construction of a dwelling unit on the property legally described as Lot 22,
District Lot 28, Nanoose District, Plan VIP76413 be denied.
CARRIED
OTHER
Request for Relaxation of the Minimum 10% Frontage –
Fern Road Consulting Ltd., on behalf of J. Lundine – Lundine Lane – Area G.
MOVED Director Hamilton, SECONDED Director Biggemann, that the request
from Fern Road Consulting Ltd., on behalf of J. Lundine, to relax the minimum
10% perimeter frontage requirement for Proposed Lot A as shown on the Plan of
Proposed Subdivision of Lot 1, District Lot 49, Nanoose District, Plan 44808 be
approved.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED
Director Sherry, SECONDED Director Korpan, that the minutes of the regular Committee
of the Whole meeting held November 9, 2004 be received for information.
CARRIED
COMMUNITY
SERVICES
RECREATION & PARKS
Electoral Area ‘H’ Parks & Open Space Advisory
Committee.
MOVED
Director Bartram, SECONDED Director Holdom, that the Terms of Reference for the
Electoral Area ‘H’ Parks and Open Space Advisory Committee be approved.
CARRIED
Park Use Regulation Bylaw
No. 1399.
MOVED Director Bibby, SECONDED Director
Bartram, that “Regional District of Nanaimo Park Use Regulation Bylaw No. 1399,
2004” be given three readings.
CARRIED
MOVED Director Westbroek, SECONDED Director
Bibby, that “Regional District of Nanaimo Park Use Regulation Bylaw No. 1399,
2004” having received three readings be adopted.
CARRIED
Electoral Area ‘A’
Recreation Services Study.
MOVED Director Kreiberg, SECONDED Director D. Haime, that the Terms of
Reference for a project proposal to undertake a Recreation Services Study for
Electoral Area ‘A’ be approved, and that $20,000 be raised from Electoral Area
‘A’ in 2005 to conduct the survey, prepare a report and if necessary, provide
for a referendum question in conjunction with the 2005 local government
elections.
CARRIED
Drinking Water Protection
Action Plan.
MOVED Director Bartram, SECONDED Director
Holdom, that the Drinking Water Protection Action Plan be received.
CARRIED
MOVED Director Bartram, SECONDED Director
Holdom, that staff be requested to do a
survey of other drinking water protection initiatives around Canada that could
help Electoral Areas deal with drinking water protection issues brought up by
their residents during the Drinking Water Protection Workshop, to be discussed
at the next Ideas & Updates Board meeting.
CARRIED
Green Buildings Project.
MOVED Director Holdom, SECONDED Director
Bartram, that the Terms of Reference for a Green Buildings Project be approved,
and forwarded for consideration as part of the 2005 annual budget process.
CARRIED
CORPORATE
SERVICES
FINANCE
Operating Results to September 30, 2004.
MOVED
Director Krall, SECONDED Director Longmuir, that the summary report of
financial results from operations to September 30, 2004 be received for
information.
CARRIED
FIRE PROTECTION
Fire Services Agreement
with the Bow Horn Bay Volunteer Fire Department.
MOVED Director Bartram, SECONDED Director Biggemann, that the Chair and
General Manager, Corporate Services, be authorized to execute a service
agreement with the Bow Horn Bay Volunteer Fire Department as presented.
CARRIED
Bow Horn Bay Fire
Protection Service Regulatory Bylaws No. 1401 and 1402.
MOVED Director Biggemann, SECONDED Director
Bartram, that “Bow Horn Bay Volunteer Fire Department Operations Bylaw No.
1401, 2004” be introduced for first three readings.
CARRIED
MOVED Director Bartram, SECONDED Director
Biggemann, that “Bow Horn Bay Volunteer Fire Department Operations Bylaw No.
1401, 2004” having received three readings, be adopted.
CARRIED
MOVED Director Bartram, SECONDED Director
Cantelon, that “Bow Horn Bay Fire Protection Service Regulation Bylaw No. 1402,
2004” be introduced for first three readings.
CARRIED
MOVED Director Bartram, SECONDED Director
Korpan, that “Bow Horn Bay Fire Protection Service Regulation Bylaw No. 1402,
2004” having received three readings, be adopted.
CARRIED
DEVELOPMENT
SERVICES
BUILDING INSPECTION
Section 57 of the
Community Charter – Contravention of Bylaw – Infractions.
The Chairperson advised that the following
filing has been resolved:
Lot 21, Block 1, District Lot 9, Plan 15370,
Newcastle Land District, 965 Surfside Drive, Electoral Area ‘G’, owned by K.
Schmidt.
MOVED Director Hamilton, SECONDED Director
Cantelon, that a notice be filed against the title of the property listed,
pursuant to Section 57 of the Community Charter
and that if the infractions are not rectified within ninety (90) days, legal
action will be pursued:
(a) Lot
15, Sections 9 and 10, Range 4, Plan 36191, Mountain Land District, 2765 Benson
View Road, Electoral Area ‘D’, owned by G. and L. Gow.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Water and Wastewater
Innovative Technologies.
MOVED Director Sherry, SECONDED Director D. Haime, that staff be
directed to stay abreast of new technologies that may be used to improve
effluent quality and reduce water use and that these technologies be considered
when making servicing decisions.
CARRIED
Pump and Haul Local
Service Area Amendment Bylaw No. 975.38 – Gallagher Way – Area B.
MOVED Director Lund, SECONDED Director Sherry,
that the boundaries of the RDN Pump and Haul Local Service Area Bylaw No. 975
be amended to include Lot 85, DL 32, Gabriola Island, Nanaimo Land District,
Plan 21586 (Gallagher Way, Area B).
CARRIED
MOVED Director Lund, SECONDED Director Sherry,
that “Regional District of Nanaimo Pump & Haul Local Service Area Amendment
Bylaw No. 975.38, 2004” be read three times and forwarded to the Inspector of
Municipalities for approval.
CARRIED
SOLID WASTE
Regional Landfill Post Closure Implementation Plan.
MOVED Director Sherry, SECONDED Director D.
Haime, that the Board approve the Regional Landfill post closure implementation
plan for submission to the Ministry of Water, Land and Air Protection.
CARRIED
Landfill
Gas Utilization Update.
MOVED Director Sherry, SECONDED Director
Longmuir, that the update on plans to utilize landfill gas (LFG) collected at
the Regional Landfill be received for information.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
Electoral Area ‘A’ Parks & Green Spaces Advisory
Committee.
MOVED
Director Kreiberg, SECONDED Director McNabb, that the minutes of the Electoral
Area ‘A’ Parks & Green Spaces Advisory Committee meeting held September 16,
2004 be received for information.
CARRIED
MOVED Director Lund, SECONDED
Director Holdom, that the minutes of the Electoral Area ‘B’ Parks & Open
Space Advisory Committee meeting held September 13, 2004 be received for
information.
MOVED Director Bibby, SECONDED Director Biggemann, that the
minutes of the Nanoose Bay Parks & Open Space Advisory Committee meeting
held October 4, 2004 be received for information.
CARRIED
Regional Growth Monitoring Advisory Committee/State of
Sustainability Project.
MOVED Director Krall, SECONDED Director Cantelon, that the
minutes of the Transit Business Plan Update Select Committee meeting held
October 28, 2004 be received for information.
CARRIED
MOVED Director Krall, SECONDED Director Cantelon, that a
letter be sent to the Premier that the Province consider for their 2005 budget,
the allocation of surplus funds for additional funding to transit for the
Nanaimo Regional transit system and others in the BC Transit Municipal Systems
program.
CARRIED
MOVED Director Cantelon, SECONDED Director Krall, that
$2,000 be sent to the Capital Regional District to offset expenses in the
assessment of the Island Corridor Foundation’s business plan.
CARRIED
Barclay Crescent Sewer Servicing Initiative.
MOVED Director Westbroek, SECONDED Director Longmuir,
that “Regional District of Nanaimo Barclay Crescent Sewer Service Establishing
Bylaw No. 1391, 2004” be introduced, read three times and forwarded to the
Inspector of Municipalities for approval.
CARRIED
MOVED Director Westbroek, SECONDED Director Longmuir, that “Regional
District of Nanaimo Barclay Crescent Sewer Service Loan Authorization Bylaw No.
1392, 2004” be introduced, read three times and forwarded to the Inspector of
Municipalities for approval.
CARRIED
Federation
of Canadian Municipalities International Centre for Municipal Development
Partnership Program – RDN Partnership with Sunyani, Ghana.
MOVED Director Westbroek, SECONDED Director Cantelon, that the Board
approve a partnership between the Regional District of Nanaimo and the Sunyani
Municipal Assembly in Ghana, Africa, to plan and manage a two year project.
CARRIED
Citizen
Builders Proposal.
MOVED Director Longmuir, SECONDED Director Westbroek, that
the request to fund $7,500 for the next 4 years through the District 69 Parks
and Recreation function to support the Citizen Builders proposal as outlined by
Alan MacDonald, be referred to the year 2005 – 2008 budget process.
CARRIED
Drinking
Water Protection Action Plan.
MOVED Director Bartram, SECONDED Director Cantelon, that
staff be directed to review the Drinking Water Protection Action Plan and refer
the recommendations to the 2005 – 2010 budget process.
CARRIED
MOVED Director Sherry, SECONDED Director McNabb, that
pursuant to section 90(1)(g) of the Community
Charter the Board proceed to an In Camera meeting to consider items
relating to legal matters.
MOVED Director Sherry, SECONDED Director McNabb, that this meeting
terminate.
CARRIED
TIME:
8:00 PM