REGIONAL DISTRICT OF
NANAIMO
BOARD MEETING
TUESDAY, MAY 24, 2005
(immediately following Hospital Board Meeting)
(RDN Board Chambers)
A G E N D A
PAGES
1.
CALL TO ORDER
2. DELEGATIONS
3. BOARD MINUTES
15-27 Minutes of the
regular Board meeting held on April 26, 2005.
4. BUSINESS ARISING FROM THE MINUTES
5.
COMMUNICATIONS/CORRESPONDENCE
28 Charles Rowe, Vancouver Island Health
Authority, re Follow-up to Presentation to Board by Dr. David Forrest.
6. UNFINISHED BUSINESS
From the Board
meeting held April 26, 2005.
BYLAWS
For
Adoption.
Bylaw No. 805.04 - Electoral Area ‘G’ Community Parks Local Service
Requisition Amendment Bylaw. (All
Directors – Weighted Vote)
Bylaw No. 1353.01 - Englishman River Streetlighting Local
Service Area Boundary Amendment Bylaw – Area G. (All Directors – One Vote)
7. STANDING
COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS
7.1
ELECTORAL AREA PLANNING
STANDING COMMITTEE
29-33 Minutes of the Electoral Area Planning Committee
meeting held May 10, 2005. (for
information)
COMMUNICATION/CORRESPONDENCE
Michael
Jessen, re Development Permit Application No. 60512 – Gardiner – Viking Way –
Area G. (All Directors – One Vote)
That the
correspondence from Michael Jessen with respect to Development Permit Application
No. 60512 be received.
Dave Edgar,
Ministry of Transportation, re Nanoose Bay Official Community Plan. (All
Directors – One Vote)
That the
correspondence from the Ministry of Transportation with respect to road network
plans within the Nanoose Bay OCP, be received.
Karen
Pelletier, Canuck Properties Ltd., re Nanoose Bay Official Community Plan. (All
Directors – One Vote)
That the
correspondence from Karen Pelletier with respect to an application for a
proposed development at the Island Highway and Northwest Bay Road, be received.
Ross Peterson,
Northwest Nanoose Residents Association, re Nanoose Bay Official Community
Plan. (All Directors – One Vote)
That the
correspondence from the Northwest Nanoose Residents Association with respect to
the Nanoose Bay OCP be received.
W.R.
Colclough, re Nanoose Bay Official Community Plan. (All
Directors – One Vote)
That the
correspondence from W.R. Colclough with respect to the Nanoose Bay Official
Community Plan be received.
PLANNING
AMENDMENT APPLICATIONS
Zoning Amendment
Application No. ZA0416 – Williamson & Associates, BCLS, on behalf of Sanway
Inc. – Claudet Road – Area E. (Electoral Area Directors except EA ‘B’ –
One Vote)
1. That the minutes of the Public Information
Meeting held on April 25, 2005 be received.
2. That Zoning Amendment Application No. ZA0416
as submitted by Williamson & Associates, BCLS, on behalf of Sanway
Investments Inc. to rezone Lot B, District Lot 84, Nanoose District, Plan
VIP53591 from Resource Management 3 Subdivision District B (RM3B) to
Comprehensive Development Zone 26 (CD26) be approved to proceed to public
hearing subject to the conditions included in Schedule No. 1.
3. That “Regional District of Nanaimo Land Use
and Subdivision Bylaw Amendment Bylaw No. 500.309, 2005” be given 1st
and 2nd reading.
4. That “Regional District of Nanaimo Land Use
and Subdivision Bylaw Amendment Bylaw No. 500.309, 2005” proceed to Public
Hearing.
5. That the Public Hearing on “Regional District
of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.309, 2005” be
delegated to Director Holme or his alternate.
DEVELOPMENT
PERMIT APPLICATIONS
Development Permit
Application No. 60509 – Heck – 1885 & 1879 Widgeon Road – Area H. (Electoral
Area Directors except EA ‘B’ – One Vote)
Delegations wishing
to speak to DP Application No. 60509.
That
Development Permit Application No. 60509 with variance, submitted by Brian and
Camilla Heck, for 1885 & 1879 Widgeon Road to legalize the siting of the
gazebo and attached deck within the Hazard Lands Development Permit Area be
approved, subject to the terms identified in Schedule No. 1 and notification
procedures pursuant to the Local
Government Act.
Development Permit
Application No. 60512 – Gardiner – 579 Viking Way – Area G. (Electoral
Area Directors except EA ‘B’ – One Vote)
Delegations wishing
to speak to DP Application No. 60512.
That
Development Permit Amendment Application No. 60512, to vary the minimum front
and exterior lot line setback requirements of the Residential 5 (RS5) zone from
8.0 metres to 6.1 metres and from 8.0 metres to 6.0 metres respectfully, to
permit the construction of a dwelling unit at 579 Viking Way be approved
subject to the terms outlined in Schedule No. 1, and notification requirements
pursuant to the Local Government Act.
Development Permit
Application No. 60514 – Jorgensen – Osmond Ltd. – Grant – 1416 Reef Road – Area
E. (Electoral Area Directors except EA ‘B’ – One Vote)
Delegations wishing
to speak to DP Application No. 60514.
That
Development Permit Application No. 60514, submitted by agent Peter Jorgensen of
Jorgensen-Osmond Ltd., on behalf of Ray Grant, for 1416 Reef Road to allow the
construction of a deck, the replacement of beach access stairs and the
reconstruction and replanting of a bank, with variances for the deck and
stairs, according to the terms outlined in Schedule No. 1, be approved, subject
to the notification requirements; and that Development Permit Application No.
60449 be issued upon completion of the following items:
1. The Geotechnical Report prepared by
Lewkowich Geotechnical Engineering Ltd., dated May 26, 2004, and subsequent
reports are required to be registered on Title;
2. The applicants shall enter into a
Restrictive Covenant saving the Regional District of Nanaimo harmless from any
action or loss that might result from hazardous conditions and acknowledging
the land slip and slope retrogression risk associated with the use of the
property to the satisfaction of the Regional District.
Development Permit
Application No. 60515 – BC Conservation Foundation on behalf of Fisheries and
Oceans Canada – Part of Block 1462 (Cameron Lake) – Area F. (Electoral
Area Directors except EA ‘B’ – One Vote)
Delegations wishing
to speak to DP Application No. 60515.
That
Development Permit Application No. 60515 submitted by the British Columbia
Conservation Foundation on behalf of the Department of Fisheries and Oceans for
the property legally described as Part of Block 1462, located at the east
outlet of Cameron Lake within Electoral Area ‘F’ be approved, subject to the
terms outlined in Schedule No. 1.
DEVELOPMENT
VARIANCE PERMIT APPLICATIONS
Development
Variance Permit Application No. 90507 – Wylie – 5040 Seaview Drive – Area
H. (Electoral Area Directors except EA ‘B’ – One Vote)
Delegations wishing
to speak to DVP Application No. 90507.
That
Development Variance Permit Application No. 90507, submitted by Vivian and
Pamela Wylie, to vary “Regional District of Nanaimo Land Use and Subdivision
Bylaw No. 500, 1987” as outlined on Schedule No. 1 to legalize the existing
single dwelling unit, accessory building and footbridge according to the Terms
of Schedule No. 2, be approved subject to the notification procedures pursuant
to the Local Government Act, and
that Development Variance Permit Application No. 90507 be issued upon
completion of the following item:
a) The applicants must register the save
harmless clause and the vegetation restoration plan dated March 27, 2005
prepared by Sector Environmental Resource Consulting, as a Section 219 covenant
on the title of the subject parcel.
Development
Variance Permit Application No. 90512 – J & J Stevenson and S & J
Bentley – Fourneau Road – Area G. (Electoral Area Directors except EA ‘B’ –
One Vote)
Delegations wishing
to speak to DVP Application No. 90512.
That
Development Variance Permit Application No. 90512, submitted by S. & J.
Bentley and J. & J. Stevenson, to reduce the original parcel size of one of
the subject properties by more than 20%, to facilitate a boundary adjustment
proposal at 425 Fourneau Way be approved subject to the terms in Schedule No. 1
and subject to notification procedures pursuant to the Local Government Act.
Development
Variance Permit Application No. 90513 – Simonds/Winter – 787 Terrien Way – Area
G. (Electoral Area Directors except EA ‘B’ – One Vote)
Delegations wishing
to speak to DVP Application No. 90513.
That
Development Variance Permit Application No. 90513, submitted by Robert Simonds
and B. Leigh Winter, for 783 and 787 Terrien Way to vary “Regional District of
Nanaimo Land Use and Subdivision Bylaw No. 500, 1987” as identified in Schedule
No. 1 to legalize the existing single dwelling unit, accessory building and
retaining walls be approved according to the terms in Schedule No. 2 and
subject to notification procedures pursuant to the Local Government Act.
OTHER
Minimum Parcel Size
Amendment to Bylaw No. 500, 1987 for Subdivisions Pursuant to Section 946 of
the Local Government Act – Electoral Areas ‘A’, ‘C’, ‘D’, ‘E’, ‘F’, ‘G’
& ‘H’. (Electoral Area Directors except EA ‘B’ –
One Vote)
1. That
the report on the proposed amendment to the RDN Land Use and Subdivision Bylaw
No. 500, 1987 concerning the increased minimum parcel size for subdivision
pursuant to section 946 of the Local
Government Act be received.
2. That
Bylaw No. 500.320, 2005 be given 1st and 2nd reading.
3. That
the Public Hearing for the proposed Bylaw No. 500.320, 2005 be waived and
notice of the intent to adopt the amendment be published in the local
newspapers and on the RDN website.
Draft
Nanoose Bay Official Community Plan. (Electoral Area Directors except EA ‘B’ –
One Vote)
1. That the report of the amended Nanoose Bay
Official Community Plan containing discussion regarding amendments to the plan
be received.
2. That the amended Draft Nanoose Bay Official
Community Plan be received.
3. That the amended public consultation process
as outlined in Schedule
No. 2 be approved.
4. That staff be directed to proceed with the
zoning amendment process to amend the zoning setback from the ocean together
with the other proposed amendments to the subdivision regulations that are
proposed to implement the new OCP.
7.2
COMMITTEE
OF THE WHOLE STANDING COMMITTEE
34-41 Minutes of the Committee of the Whole meeting
held May 10, 2005. (for information)
COMMUNICATION/CORRESPONDENCE
Errin
Armstrong, UBCM, re Policing Costs Resolution.
(All Directors – One Vote)
That
the correspondence received from UBCM with respect to policing costs resolution
sent to UBCM and the Province’s response, be received.
Murray
Coell, Minister of Community, Aboriginal and Women’s Services, re Water
Conservation Regulation. (All Directors
– One Vote)
That
the correspondence received from the Minister of Community, Aboriginal and
Women’s Services with respect to the Province’s new Water Conservation Plumbing
Regulation, be received.
Raymond Brookes, re Section 57, Contravention of
Bylaws – 3023 Park Place – Area E. (All Directors
– One Vote)
That
the correspondence received from Raymond Brookes with respect to the possible
Section 57 filing on the property located at 3023 Park Place, be received.
COMMUNITY
SERVICES
EMERGENCY PLANNING
West Nile Virus
Risk Reduction Initiative. (All Directors
– One Vote)
That the West
Nile Virus Risk Reduction project for 2005 be approved.
REGIONAL
GROWTH MANAGEMENT
Regional
Growth Strategy – Annual Report for 2003-2004.
(All Directors – One Vote)
That
the Regional Growth Strategy annual report for 2003 and 2004 be received.
CORPORATE
SERVICES
ADMINISTRATION
Renewal
of Legal Services Contracts. (All Directors
– Weighted Vote)
That
the Board renew its legal services agreements with Staples, McDannold, Stewart
in the area of municipal law and Harris & Co. in the area of labour law for
a three year term expiring February 2008.
FINANCE
2004
Financial Information Report. (All Directors
– Weighted Vote)
That
the 2004 Financial Information Act report be received, approved and be forwarded to the Ministry of Community,
Aboriginal and Women’s Services.
2004 Audited Financial Statements. (All Directors – One Vote)
That
the report on the audited financial statements for the year ended December 31,
2004 be received.
Operating
Results to March 31, 2005. (All Directors
– One Vote)
That
the summary report of financial results from operations to March 31, 2005 be
received for information.
Annual
Report of Directors’ and Committee Members’ Remuneration and Expenses. (All Directors – One Vote)
That
the 2004 report on remuneration and expenses for Board and Committee members be
received.
Amendments
to Authorization to Purchase and Pay – Policy A2.9. (All Directors – Weighted Vote)
That
the Purchasing Policy amendments to describe sole source awards, to reduce the
number of quotations for goods and services costing less than $10,000 from
three to two and to acknowledge purchasing awards on other than strictly low
price be approved.
Selection of Consultants – Policy A2.17. (All Directors – One Vote)
That the
Selection of Consultants Policy A2.17 be approved as presented.
Alberni Clayoquot Regional District – Permissive
Tax Exemption. (All Directors
– Weighted Vote)
1. That the Board consider
annually the merits of a permissive tax exemption for the Mt. Arrowsmith
Regional Park.
2. That “Property Tax Exemption
(Mt. Arrowsmith Regional Park) Bylaw No. 1437, 2005” be introduced for first
three readings.
3. That “Property Tax Exemption
(Mt. Arrowsmith Regional Park) Bylaw No. 1437, 2005” having received three
readings be adopted.
DEVELOPMENT
SERVICES
ENGINEERING
Request for
Authority to Establish a Sidewalk Function in Electoral Area ‘E’. (All Directors – One Vote)
That
the Board endorse the resolution attached to the corresponding staff report,
requesting the authority for the operation and maintenance of a sidewalk
function within Electoral Area ‘E’.
BUILDING INSPECTION
Section
57 of the Community Charter – Contravention of Bylaws. (All Directors – One Vote)
Property
owners wishing to speak to their proposed filing.
That
a notice be filed against the titles of the properties listed, pursuant to
Section 57 of the Community
Charter and that if the infractions
are not rectified within ninety (90) days, legal action will be pursued:
(a) Lot 3, Section 3, Gabriola
Island, Plan 23476, Nanaimo District, 1983 South Road, Electoral Area ‘B’,
owned by D. Ingram;
(b) Parcel D (DD368811) of Section
13, Range 6, Mountain District, 2300 East Wellington Road, Electoral Area ‘D’,
owned by D. Shortt;
(c) Lot 5, Sections 12 and 13, Range
2, Plan 30985, Mountain District, 3116 Northwood Road, Electoral Area ‘D’,
owned by L. Tiedjens;
(d) Lot 20, District Lot 78, Plan
14212, Nanoose District, 3023 Park Place, Electoral Area ‘E’, owned by R. &
S. Brookes.
BYLAW
ENFORCEMENT
Bylaw
Enforcement Ticket Information Bylaw No. 1418.
(All Directors – One Vote)
That “Regional District of Nanaimo Bylaw Enforcement Ticket Information
Bylaw No. 1418, 2005” be introduced and receive three readings.
That “Regional District of Nanaimo Bylaw Enforcement Ticket Information
Bylaw No. 1418, 2005” having received 3 readings be adopted.
That “Regional District of Nanaimo Ticket Information Utilization Bylaw
No. 1015, 1998” be repealed.
Discharge
of Firearms in Nanoose Harbour Area. (All Directors
– One Vote)
That
the request to the Ministry of Water, Land and Air Protection by Nance Roach to
restrict the discharge of firearms in the Nanoose Harbour Area be supported.
ENVIRONMENTAL SERVICES
LIQUID
WASTE
Sewage
Disposal Regulation Amendment Bylaw No. 1224.02 – Pump and Haul. (Electoral Areas ‘B’, ‘D’, ‘E’,
‘F’, ‘H’ & City of Nanaimo – Weighted Vote)
1. That “Regional District of Nanaimo Sewage
Disposal Regulation Amendment Bylaw No. 1224.02, 2005” be read three times.
2. That “Regional District of Nanaimo Sewage
Disposal Regulation Amendment Bylaw No. 1224.02, 2005”, having been read three
times, be forwarded to the Inspector of Municipalities for approval.
SOLID
WASTE
Solid
Waste Management Regulation Bylaw No. 1428 – Commercial Food Waste Ban. (All Directors – One Vote)
(All Directors – One Vote)
That
“Regional District of Nanaimo Solid Waste Management Regulation Bylaw No. 1428,
2005” be introduced for three readings.
(All Directors –
One Vote)
That
“Regional District of Nanaimo Solid Waste Management Regulation Bylaw No. 1428,
2005” having received three readings be considered for adoption at the same
meeting.
(All Directors –
2/3 Vote)
That
“Regional District of Nanaimo Solid Waste Management Regulation Bylaw No. 1428,
2005” be adopted.
Ground
and Surface Water Monitoring Services Contract – Regional Landfill. (All
Directors – Weighted Vote)
That a
contract for the provision of ground and surface water monitoring services at the Regional Landfill for 2005 to 2007 be
awarded to Morrow consultants at a cost of $201,455.
UTILITIES
Melrose
Terrace Water Local Service Area Rates and Regulations Bylaw No. 1434 – Area F.
(All Directors – One Vote)
That “Melrose
Terrace Water Local Service Area Rates and Regulations Bylaw No. 1434, 2005” be
introduced for three readings.
(All Directors
– One Vote)
That “Melrose
Terrace Water Local Service Area Rates and Regulations Bylaw No. 1434, 2005”
having received three readings be considered for adoption at the same meeting.
(All Directors – 2/3 Vote)
That “Melrose
Terrace Water Local Service Area Rates and Regulations Bylaw No. 1434, 2005”
having received three readings be adopted.
Melrose
Terrace Water Local Service Area Uses Restrictions Bylaw No. 1435 – Area F.
(All Directors –
One Vote)
That “Melrose
Terrace Water Local Service Area Uses Restrictions Bylaw No. 1435, 2005” be
introduced for three readings.
(All Directors
– One Vote)
That “Melrose
Terrace Water Local Service Area Uses Restrictions Bylaw No. 1435, 2005” having
received three readings be considered for adoption at the same meeting.
(All Directors –
2/3 Vote)
That “Melrose
Terrace Water Local Service Area Uses Restrictions Bylaw No. 1435, 2005”having
received three readings be adopted.
French
Creek Sewer Local Service Area Bylaw No. 813.32 and Northern Community Sewer
Local Service Area Bylaw No. 889.31 – 1355 Lundine Lane – Area G. (All
Directors – One Vote)
1. That “French Creek Sewer Local Service Area
Bylaw No. 813.32, 2005” be introduced, read three times and forwarded to the
Inspector of Municipalities for approval.
2. That “Northern Community Sewer Local Service
Area Bylaw No. 889.31, 2005” be
introduced, read three times and forwarded to the Inspector of Municipalities
for approval.
Surfside
Sewer Local Service Area Bylaw No. 1124.04 and Northern Community Sewer Local
Service Area Bylaw No. 889.32 – 121 Kinkade Road – Area G. (All
Directors – One Vote)
1. That “Regional District of Nanaimo Surfside
Sewer Local Service Area Bylaw No. 1124.04, 2005” be introduced, read three
times and forwarded to the Inspector of Municipalities for approval.
2. That “Northern Community Sewer Local Service
Area Bylaw No. 889.32, 2005” be introduced, read three times and forwarded to
the Inspector of Municipalities for approval.
COMMISSION,
ADVISORY & SELECT COMMITTEE
District 69
Recreation Commission.
(All Directors
– One Vote)
That the
minutes of the District 69 Recreation Commission meeting held April 21, 2005 be
received for information.
That the
Commission support the City of Parksville, the Town of Qualicum Beach and the
Regional District in preparing a bid to host the 2007 or 2008 BC Seniors Games
with the condition that a volunteer Community Champion may be found to promote
the bid.
(Parksville,
Qualicum Beach, EA’s E, F, G & H – Weighted Vote)
That the
Regional District, on behalf of the Parksville Curling Club, request that the
City of Parksville seek electorate consent to lease the subject property to the
RDN for a term of twenty years for the purpose of the operation of a public
recreation facility.
(Parksville,
Qualicum Beach, EA’s E, F, G & H – Weighted Vote)
That the
implementation of a three month pass program for Oceanside Place beginning
September 1, 2005, be approved.
Regional
Growth Monitoring Advisory Committee/State of Sustainability Project. (All Directors – One Vote)
That the
minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability
Project meeting held April 28, 2005 be received for information.
Area
‘A’ Recreation Services Study Project Advisory Committee. (All Directors – One Vote)
That the
minutes of the Electoral Area ‘A’ Recreation Services Study Project Advisory
Committee meetings held April 12, 2005 and April 21, 2005 be received for
information.
Emergency
Preparedness Standing Committee. (All Directors
– One Vote)
That the
minutes of the Emergency Preparedness Standing Committee meeting held April 28,
2005, be received for information.
Grants-in-Aid
Committee.
(All
Directors – One Vote)
That the
minutes of the Grants-in-Aid Committee meeting held April 29, 2005, be received
for information.
That the
following grants be approved:
(EA's A, B,
C, D, Nanaimo - Weighted Vote)
School
District 68:
Cedar
School & Community Enhancement Society $ 800
Festival
Gabriola $ 400
Nanaimo
Pumpkin Festival $ 400
Nanaimo
Search & Rescue $ 800
(Parksville,
Qualicum Beach, EA's E, F, G, H - Weighted Vote)
School
District 69:
Bard
to Broadway Theatre Society $ 400
District
69 Family Resource Association $ 900
Ladies
Auxiliary to Royal Canadian Legion – Bowser $ 2,000
Lighthouse
Country Business Association $ 500
Oceanside
Community Response Network $ 300
Old
School House Arts Centre $ 900
Parksville
Garden & Parkland Society $ 500
Qualicum
Cat Rescue $ 500
BUSINESS ARISING FROM
DELEGATIONS OR COMMUNICATIONS
Gabriola Radio
Funding. (All Directors
– One Vote)
That staff
investigate and report back to the Committee on the District’s ability to
address the Gabriola Radio’s request for funding and support in their
application for a FM license through the CRTC.
NEW BUSINESS
Pesticide
Strategy. (All Directors
– One Vote)
That staff contact
the Cowichan Valley Regional District regarding their newly adopted Pesticide
Reduction Strategy and investigate the viability of the RDN pursuing a similar
approach.
7.3
EXECUTIVE STANDING
COMMITTEE
7.4 COMMISSIONS
7.5 SCHEDULED
STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS
Transit
Business Plan Update Select Committee.
(All Directors – One Vote)
42-43 Minutes from the
meeting of the Transit Business Plan Update Select Committee meeting held May
12, 2005. (for information)
(All Directors
– Weighted Vote)
44-45 That the 2005/2006 Annual Operating
Agreement (AOA) with BC Transit be approved.
8.
ADMINISTRATOR’S REPORTS
46-50 Transfer
of Security – Gainsburg Road – Area H.
(All Directors – One Vote)
51-54 Barclay
Crescent Sewer Initiative – Design/Build Contract Award – Area G. (All Directors – Weighted Vote)
55-58 Nelson
Road Boat Ramp Improvement – Area A.
(All Directors – One Vote)
59-66 Zoning
Amendment Application No. ZA0413 – Wendy Huntbatch – 2116 Alberni Highway –Area
F. (EA Directors except B – One Vote)
67-68 RDN
Hotel Room Tax Collection Service Establishing Bylaw No. 1429 and RDN
Additional Hotel Room Tax Levy Bylaw No. 1430.
(All Directors – One Vote)
69-70 Project
Definition Mission – RDN Partnership with Sunyani, Ghana. (All Directors – One Vote)
9.
ADDENDUM
10.
BUSINESS ARISING FROM
DELEGATIONS OR COMMUNICATIONS
11. NEW BUSINESS
12. BOARD INFORMATION (Separate enclosure on
blue paper)
13.
ADJOURNMENT
14. IN CAMERA