REGIONAL DISTRICT OF NANAIMO

 

BOARD MEETING

TUESDAY, FEBRUARY 22, 2005

7:00 PM

 

(RDN Board Chambers)

 

 

A G E N D A

 

 

PAGES

 

1.                  CALL TO ORDER

 

            2.            DELEGATIONS

 

8                                  Eveline O’Rourke, Nanaimo Film Society, re Financial Support.

 

9                                  Carrie Powell, Oceanside Film Society, re Financial Support.

 

            3.            BOARD MINUTES

 

10-23    Minutes of the regular Board meeting held on January 25, 2005.

 

            4.            BUSINESS ARISING FROM THE MINUTES

 

5.                  COMMUNICATIONS/CORRESPONDENCE

 

24                                 Janis Elkerton, Chair, MIA, re MIA Executive Director.

 

25-27                            William Beckingham, re Flooding – Flamingo Drive, Qualicum Beach.

 

            6. UNFINISHED BUSINESS

 

                        BYLAWS

 

                        For Adoption.

 

28-29 Bylaw No. 1416 – Regional District of Nanaimo Emergency Measures Bylaw.  (All Directors – One Vote)

 

7. STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

7.1              ELECTORAL AREA PLANNING STANDING COMMITTEE

 

30-32                                        Minutes of the Electoral Electoral Planning Committee meeting held February 8,                                                       2005.  (for information)

 

                        PLANNING

 

                        Nanoose Bay Official Community Plan Update.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

That  the Board receive the Summary of Proceedings and Written Submissions from the Public Information Meeting held January 18, 2005, receive the staff report containing the recommendations included in Schedule No. 1, and then hold the process in abeyance pending the election of a new Director for Electoral Area ‘E’.

 

            AMENDMENT APPLICATIONS

 

                                    Zoning Amendment ZA0418 & ZA0419 – Fern Road Consulting/Brookwater                                             Homes and Pal – MacPherson & Marshland Road – Area H.  (Electoral Area                                        Directors except EA ‘B’ – One Vote)

 

1. That the minutes of the Public Information meeting held on January 27, 2005 be received.

 

2. That Zoning Amendment Application Nos. ZA0418 and ZA0419 as submitted by Fern Road Consulting to rezone Lots 2 & 5, Both of Block 390, Newcastle District, Plan 39504 from Resource Management 1 Subdivision District A (RM1A) to Rural 1 Subdivision District D (RU1D) be approved to proceed to public hearing subject to the conditions included in Schedule No. 1.

 

3. That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw Nos. 500.312, 2005 and 500.313, 2005” be given 1st and 2nd reading.

 

4. That “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw Nos. 500.312, 2005 and 500.313, 2005” proceed to public hearing.

 

5. That the public hearing on “Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw Nos. 500.312, 2005 and 500.313, 2005” be delegated to Director Bartram or his alternate.

 

            DEVELOPMENT PERMIT APPLICATIONS

 

                        Development Permit Application No. 60460 – Miroslav Danielka and Margaret Chi – Van Isle Road - Area H.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                        Delegations wishing to speak to DP Application No. 60460.

 

That Development Permit Application No. 60460 submitted by Miroslav Danielka and Margaret Chi to facilitate the construction of a single dwelling unit, accessory building and driveway, with variances attached as Schedule No. 4, within the Electoral Area ‘H’ Official Community Plan Hazard Lands and Environmentally Sensitive Features Development Permit Areas for the property legally described as Lot A, District Lot 16, Newcastle District, Plan 25618, be approved, subject to the requirements outlined in Schedules No. 1, 2 and 3 and notification requirements pursuant to the Local Government Act.

 

                        Development Permit Application No. 60504 – Smith/Vectis Ventures – 3645 Dolphin Drive – Area E.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                        Delegations wishing to speak to DP Application No. 60504.

 

That Development Permit Application No. 60504, submitted by Tim Rann of Vectis Ventures on behalf of Dan and Christina Smith for the demolition of the existing dwelling unit, non-conforming cabin and deck and construction of a new dwelling unit with variances to RDN Bylaw No. 500, 1987 as outlined in Schedule No. 4 for the property legally described as Lot B, District Lot 78, Nanoose Land District, Plan 44229, be approved as submitted subject to Schedules No. 1, 2, 3, 4 and 5 and subject to the comments received as a result of public notification pursuant to the Local Government Act.

 

Development Permit Application No. 60505 – Scott – 961 Clark Road – Area F.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

Delegations wishing to speak to DP Application No. 60505.

 

That Development Permit Application No. 60505, submitted by Karen and Brad Scott to permit the subdivision of the property legally described as Lot 1, Parcel A (DD3792N), District Lot 74, Newcastle District and partially designated within the Watercourse Protection Development Permit Area, be approved as submitted subject to the conditions of Schedules No. 1 and 2.

 

                        OTHER

 

                        Request for Acceptance of Parkland Dedication – Newcastle Engineering Ltd. on behalf of Woodridge Holdings Ltd. & H. Bhatti – MacMillan Road – Area A.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

That the park land proposal submitted by Newcastle Engineering Ltd., on behalf of Woodridge Holdings Ltd. & H. Bhatti in conjunction with the subdivision of Lot 1, Section 17, Range 8: Part of the South ˝ of Section 17, Range 8, With Exceptions; and Road Closure; All of Cranberry District be accepted subject to the conditions and as outlined in Schedule No. 1 of the staff report.

 

                        Request for Acceptance of Parkland Dedication or Cash in Lieu & Relaxation of Minimum 10% Frontage – WR Hutchinson on behalf of Sweeney/Cochran – Storey & Yellow Point Roads – Area A.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

That the offer to provide 5% cash in-lieu-of park land and the request for relaxation of the minimum frontage requirement for proposed Lots 2, 3, 4 and 5, submitted by WR Hutchinson, BCLS, on behalf of Ms. L. Sweeney & Ms. A. Cochran, c/o Rad Star Investments Inc. in conjunction with the subdivision of Lot 1, Section 12, Range 2, Cedar District, Plan VIP53334, Except Part in Plans VIP64754, VIP71957 & VIP73838, be approved.

 

7.2              COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

33-39 Minutes of the Special Committee of the Whole meeting held February 1, and the regular Committee of the Whole meeting held February 8, 2005. (for information)

 

                        Review of Five Year Financial Plan.

 

(Nanaimo, Lantzville, EA’s A & D – Weighted Vote)

 

That $18,000 for improvements to the downtown exchange and $30,000 for a downtown transit study be added to the Southern Community Transit budget.

 

(All Directors – Weighted Vote)

 

That the Board consider the Nanaimo and Area Land Trust’s request for $30,000 in funding if NALT presents a more current detailed budget.

 

(All Directors – One Vote)

 

That the 2005 – 2010 Financial Plan be forwarded for public consultation as presented.

 

                        COMMUNITY SERVICES

 

                        RECREATION & PARKS

 

                        Renewal of Licence of Occupation for Parkland (Oakdowne Road) in Area H.  (All Directors – One Vote)

 

That the renewal of a 10-year Licence of Occupation from Land and Water BC Inc. for the community park located at Oakdowne Road in Electoral Area ‘H’, be approved.

 

                        Englishman River Regional Park – Application to Develop Road Allowance – Area F.  (All Directors – One Vote)

 

That the Regional District apply to the Ministry of Transportation for permission to use and develop Middlegate and Rawlins Road allowances for the purpose of creating trail access to Englishman River Regional Park for walkers, cyclists and equestrians.

 

                        Horne Lake Regional Park Operations Update.  (All Directors – One Vote)

 

That the revised timeline for completing actions leading to a long-term plan and public-private operating and development agreement for Horne Lake Regional Park be received.

 

                        Renewal of Trail Use Licence for Arrowsmith Trail.  (All Directors – One Vote)

 

That the Regional District renew the Trail Use Licence for the section of the Arrowsmith Trail located on Weyerhaeuser private land.

 

            Recreation Facilities and Sportsfields Usage Survey Results.  (All Directors – One Vote)

 

That the 2004 survey results be received for information and applied to the respective 2005 Annual Budgets.

 

That alternative funding formulas be reviewed as part of the renewal process of the Recreation Facilities and Sportsfield Services Agreements in District 68 and 69.

 

                        CORPORATE SERVICES

 

                        ADMINISTRATION

 

                                                Regional Services Review – Phase II Final Report.  (All Directors – One Vote)

 

That the Consultant Report on the Phase II Service Review be received for information.

 

Review of Tax Requisition Allocation Methods for Recreation Services.  (Parksville, Qualicum Beach, EA’s E, F, G & H – Weighted Vote)

 

That the Board consider revising the District 69 recreation services cost sharing model to a blended 50% assessment / 50% population approach commencing in the 2006 taxation year.

 

                                                Police Support Services Establishing Bylaw No. 1421.  (All Directors – One Vote)

 

That this item be deferred for one month.

 

Electoral Area Election and By-Election Funding Policy.  (All Directors – One Vote)

 

That the report on the funding of Electoral Area elections and by-elections be received for information.

 

                        Bow Horn Bay Fire Protection Service Agreement – Big Qualicum Hatchery.  (All Directors – Weighted Vote)

 

That the Chairperson and General Manager, Corporate Services, be authorized to execute a fire protection service agreement with the Department of Fisheries – Big Qualicum Hatchery on behalf of the Bow Horn Bay Fire Department as presented.

 

                        FINANCE

 

Security Issuing Bylaw No. 1420 – City of Parksville Roadworks.  (All Directors – Weighted Vote)

 

1. That “Regional District of Nanaimo (City of Parksville) Security Issuing Bylaw No. 1420, 2005” receive first three readings.

 

2. That “Regional District of Nanaimo (City of Parksville) Security Issuing Bylaw No. 1420, 2005” having received first three readings be adopted and forwarded as required to the Ministry of Community, Aboriginal and Women’s Services for a certificate of approval.

 

                        HOSPITAL

 

                                                Short Term Temporary Borrowing Resolution.  (All Directors – One Vote)

 

That a short term borrowing authority to a maximum of $2,000,000 in the form of the resolution attached, be adopted.

 

                        ENVIRONMENTAL SERVICES

 

                        LIQUID WASTE

 

                                                Piper’s Inn Pub Lease Agreement Extension.  (All Directors – Weighted Vote)

 

That the lease agreement for the Piper’s Inn Pub (Lot 2, Plan 7504, District Lot 51, Wellington Land District) be approved.

 

French Creek Pollution Control Centre Dewatering Upgrade.  (All Directors – Weighted Vote)

 

That the Regional District of Nanaimo award supply of a centrifuge for the FCPCC dewatering upgrade for the amount of $322,070 to Alfa Laval.

 

                        SOLID WASTE

 

                                                Organics Diversion Strategy.  (All Directors – One Vote)

 

That the Board approve the Organics Diversion Strategy for general distribution and posting to the RDN web site.

 

Landfill Gas Collection System Expansion – FCM Grant Agreements.  (All Directors – Weighted Vote)

 

That the Board approve the execution and delivery of the Grant Agreement with the Federation of Canadian Municipalities including the Project and Transfer Agreement with the Green Municipal Corporation.

 

                        UTILITIES

 

Mid Vancouver Island Habitat Enhancement Society – Request for Letter of Support.  (All Directors – One Vote)

 

That the Board direct staff to provide a letter of support for the Mid Vancouver Island Habitat Enhancement Society’s Community Watershed Stewardship Pledge program.

 

                       


COMMISSION, ADVISORY & SELECT COMMITTEE

 

Regional Growth Monitoring Advisory Committee/State of Sustainability Project.  (All Directors – One Vote)

 

That the minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project meeting held January 12, 2005 be received for information.

 

                                                Intergovernmental Advisory Committee.  (All Directors – One Vote)

 

That the minutes of the Intergovernmental Advisory Committee meetings held January 13 and January 27, 2005 be received for information.

 

                                                Transit Business Plan Update Select Committee.  (All Directors – One Vote)

 

That the minutes of the Transit Business Plan Update Select Committee meeting held January 27, 2005 be received for information.

7.3               

7.4              EXECUTIVE STANDING COMMITTEE

 

            7.4 COMMISSIONS

 

7.5              SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

8.                  ADMINISTRATOR’S REPORTS

 

40-46 Friends of French Creek Conservation Society.  (All Directors – 2/3)

 

47-48 City of Nanaimo’s Request re Meeting Facilities.  (All Directors – One Vote)

 

9.                  ADDENDUM

10.              BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

            11. NEW BUSINESS

            12. BOARD INFORMATION  (Separate enclosure on blue paper)

13.              ADJOURNMENT

14.            IN CAMERA