20041214 Inaugural Board Agenda

REGIONAL DISTRICT OF NANAIMO

BOARD MEETING

TUESDAY, JANUARY 25, 2005

7:00 PM

(RDN Board Chambers)

A G E N D A

PAGES

1. CALL TO ORDER

2. DELEGATIONS

3. BOARD MINUTES

12-21 Minutes of the Inaugural Board meeting held on December 14, 2004 and the Special Board meeting held January 11, 2005.

4. BUSINESS ARISING FROM THE MINUTES

5. COMMUNICATIONS/CORRESPONDENCE

6. UNFINISHED BUSINESS

7. STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

7.1 ELECTORAL AREA PLANNING STANDING COMMITTEE

22-24 Minutes of the Electoral Area Planning Committee meeting held January 11, 2005. (for information)

PLANNING

DEVELOPMENT PERMIT APPLICATIONS

Development Permit Application No. 60459 – Windley Contracting Ltd., on behalf of Jill Maibach (Maibach Industries) – 2093 South Wellington Road - Area A. (Electoral Area Directors except EA ‘B’ – One Vote)

That Development Permit Application No. 60459 submitted by Windley Contracting, on behalf of Maibach Industries Ltd., to allow for the construction of a 557 m² warehouse within the Electoral Area ‘A’ Official Community Plan South Wellington Development Permit Area No. 1 for the property legally described as Lot 1, Section 12, Range 7, Cranberry District, Plan 18166 be approved, subject to the conditions outlined in Schedule Nos. 1, 2, 3 and 4.

Development Permit Application No. 60461 – Fairway Pointe Properties Ltd. (Quail’s Landing) – 730 Barclay Crescent – Area G. (Electoral Area Directors except EA ‘B’ – One Vote)

That Development Permit Application No. 60461, submitted by Fairway Pointe Properties Ltd. (Quail’s Landing) for the property legally described as Lot 1, District Lot 126, Nanoose District, Plan VIP76030 Except That Part in Strata Plan VIS5531 (Phases 1, 2, 3, 4, 5, 6 and 7) be approved, subject to the conditions outlined in Schedules No. 1 and 2 of the corresponding staff report and to the notification requirements pursuant to the Local Government Act with respect to the proposed variance.

Development Permit Application No. 60462 – Anderson Greenplan Ltd. for Tycor Ventures Ltd. – 3702 Alberni Highway – Area F. (Electoral Area Directors except EA ‘B’ – One Vote)

That Development Permit Amendment Application No. 60462 submitted by Jack Anderson for Tycor Ventures Ltd. for the property legally described as Lot 2, District Lot 39, Newcastle District, Plan VIP54354 located at 3702 Alberni Highway in Electoral Area ‘F’ be approved, subject to the conditions outlined in Schedules No. 1, 2, 3, 4, 5 and 6 of the corresponding staff report and to the notification requirements pursuant to the Local Government Act with respect to the proposed variance.

Development Permit Application No. 60463 – Bev & Gord Voigt on behalf of 642703 BC Ltd. – off Kay Road and the Island Highway – Area E. (Electoral Area Directors except EA ‘B’ – One Vote)

That the request, submitted by Bev and Gerd Voigt, on behalf of 642703 Ltd., for a 2 lot subdivision and the dedication of a new road for property designated within the Watercourse Protection and Sensitive Ecosystems Development Permit Areas, as shown on the plan of subdivision of The Remainder of District Lot 44, Nanoose District, be approved subject to Schedules No. 1, 2 and 3 and to the notification procedures subject to the Local Government Act with respect to the proposed variances to Bylaw No. 500, 1987.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

Development Variance Permit Application No. 90501 – Peloso – 650 Meadow Drive – Area G. (Electoral Area Directors except EA ‘B’ – One Vote)

That Development Variance Permit Application No. 90501, submitted by the property owners Albert Joseph Peloso and Whiliam (Willie) Cherie Peloso for the property legally described as Lot 20, District Lot 49, Nanoose District, Plan VIP76162 to relax the maximum height requirements from 8.0 metres to 8.0 metres in order to allow for the construction of a dwelling unit as proposed by the applicants be approved subject to the conditions outlined in Schedules No. 1, 2 and 3 and subject to the notification requirements pursuant to the Local Government Act.

7.2 COMMITTEE OF THE WHOLE STANDING COMMITTEE

25-33 Minutes of the regular Committee of the Whole meeting held January 11, 2005. (for information)

COMMUNITY SERVICES

RECREATION & PARKS

Electoral Area ‘A’ Recreation Services Study – Project Advisory Committee. (All Directors – One Vote)

That the Terms of Reference for the Recreation Services study for Electoral Area ‘A’ be amended to include a Project Advisory Committee as provided for in Appendix 1.

REGIONAL GROWTH MANAGEMENT

State of Sustainability Project – Selection of Sustainability Indicators.

(All Directors – One Vote)

That the Board concurs in principle with the RGMAC position as stated on pages 2 and 3 of the corresponding staff report and congratulates the RGMAS on the difficult progressive work on Region Sustainability accomplished to date.

(All Directors – One Vote)

That the Board approve Tier 1 indicators listed in Attachment 1 of the corresponding staff report.

(All Directors except EA ‘B’ – Weighted Vote)

That the Board obtain information about trends in available data on groundwater wells in the region from a groundwater specialist and that the Board approve an additional $6,000.00 in the budget to hire a professional groundwater specialist to collect and interpret data from selected groundwater monitoring wells.

(All Directors except EA ‘B’ – Weighted Vote)

That the RGMAC review the scope of the survey related to institutional leadership given the “minimum initial cost of $20,000.00 for a representative survey” and provide a recommendation to the Board in due course.

DEVELOPMENT SERVICES

EMERGENCY SERVICES

Emergency Measures Bylaw No. 1416. (All Directors – One Vote)

1. That this report be received for information.

34-38 2. That “Regional District of Nanaimo Emergency Measures Bylaw No. 1416, 2005” be introduced and given three readings.

PLANNING

Board of Variance Policy – Planning Services Fees and Charges Amendment Bylaw No. 1259.01 and Board of Variance Amendment Bylaw No. 1260.01.

(All Directors – One Vote)

1. That the staff report on a Board of Variance policy be received for information.

2. That the Board of Variance policy attached to the staff report as Schedule 1 be approved.

(All Directors – One Vote)

3. That “Regional District of Nanaimo Planning Services Fees and Charges Bylaw Amendment Bylaw No. 1259.01, 2005” be given three readings.

(All Directors – 2/3)

4. That “Regional District of Nanaimo Planning Services Fees and Charges Bylaw Amendment Bylaw No. 1259.01, 2005” be adopted.

(All Directors – One Vote)

5. That “Regional District of Nanaimo Board of Variance Amendment Bylaw No. 1260.01, 2005” be given three readings.

(All Directors – 2/3)

6. That “Regional District of Nanaimo Board of Variance Amendment Bylaw No. 1260.01, 2005” be adopted.

Moved-on Buildings in the Regional District of Nanaimo. (All Directors – One Vote)

That staff be directed to prepare an amendment to Bylaw No. 1250 for consideration by the Board, that includes the amended regulations as outlined in the staff report and that the regulations be further amended to reflect an appraised value of 100% of average assessed value of the developed properties within 100 metres.

ENVIRONMENTAL SERVICES

UTILITIES

Water and Sewer Connection Fee Amendments – Bylaw No.’s 524.14, 619.10, 700.11, 726.11, 727.11, 764.14, 815.09, 886.08, 1097.06, 1334.02, 1172.04, 1383.01, 765.12, 1241.04, 422.14, 1237.04.

(All Directors – 2/3)

1. That “Regional District of Nanaimo Nanoose Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 524.14, 2005” be introduced for three readings.

2. That “Regional District of Nanaimo Nanoose Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 524.14, 2005” having received three readings, be adopted.

3. That “Regional District of Nanaimo French Creek Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 619.10, 2005” be introduced for three readings.

4. That “Regional District of Nanaimo French Creek Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 619.10, 2005” having received three readings, be adopted.

5. That “Regional District of Nanaimo Surfside Properties Specified Area Water Regulations and Rates Amendment Bylaw No. 700.11, 2005” be introduced for three readings.

6. That “Regional District of Nanaimo Surfside Properties Specified Area Water Regulations and Rates Amendment Bylaw No. 700.11, 2005” having received three readings, be adopted.

7. That “Regional District of Nanaimo Arbutus Park Estates Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 726.11, 2005” be introduced for three readings.

8. That “Regional District of Nanaimo Arbutus Park Estates Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 726.11, 2005” having received three readings, be adopted.

9. That “Regional District of Nanaimo Madrona Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 727.11, 2005” be introduced for three readings.

10. That “Regional District of Nanaimo Madrona Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 727.11, 2005” having received three readings, be adopted.

11. That “Regional District of Nanaimo Fairwinds Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 764.14, 2005” be introduced for three readings.

12. That “Regional District of Nanaimo Fairwinds Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 764.14, 2005” having received three readings, be adopted.

13. That “Regional District of Nanaimo West Bay Estates Water Local Service Area Regulations and Rates Amendment Bylaw No. 815.09, 2005” be introduced for three readings.

14. That “Regional District of Nanaimo West Bay Estates Water Local Service Area Regulations and Rates Amendment Bylaw No. 815.09, 2005” having received three readings, be adopted.

15. That “Regional District of Nanaimo Wall Beach Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 886.08, 2005” be introduced for three readings.

16. That “Regional District of Nanaimo Wall Beach Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 886.08, 2005” having received three readings, be adopted.

17. That “Regional District of Nanaimo Decourcey Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1097.06, 2005” be introduced for three readings.

18. That “Regional District of Nanaimo Decourcey Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1097.06, 2005” having received three readings, be adopted.

19. That “Driftwood Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1334.02, 2005” be introduced for three readings.

20. That “Driftwood Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1334.02, 2005” having received three readings, be adopted.

21. That “Regional District of Nanaimo San Pareil Water Supply Local Service Area Rates and Regulations Amendment Bylaw No. 1172.04, 2005” be introduced for three readings.

22. That “Regional District of Nanaimo San Pareil Water Supply Local Service Area Rates and Regulations Amendment Bylaw No. 1172.04, 2005” having received three readings, be adopted.

23. That “Englishman River Community Water Supply Service Area Rates and Regulations Amendment Bylaw No. 1383.01, 2005” be introduced for three readings.

24. That “Englishman River Community Water Supply Service Area Rates and Regulations Amendment Bylaw No. 1383.01, 2005” having received three readings, be adopted.

25. That “Fairwinds Sewerage Facilities Specified Area Rates Amendment Bylaw No. 765.12, 2005” be introduced for three readings.

26. That “Fairwinds Sewerage Facilities Specified Area Rates Amendment Bylaw No. 765.12, 2005” having received three readings, be adopted.

27. That “Surfside Sewer Rates and Regulations Amendment Bylaw No. 1241.04, 2005” be introduced for three readings.

28. That “Surfside Sewer Rates and Regulations Amendment Bylaw No. 1241.04, 2005” having received three readings, be adopted.

29. That “Regional District of Nanaimo French Creek Sewer Local Service Area Regulation and Rates Amendment Bylaw No. 422.14, 2005” be introduced for three readings.

30. That “Regional District of Nanaimo French Creek Sewer Local Service Area Regulation and Rates Amendment Bylaw No. 422.14, 2005” having received three readings, be adopted.

31. That “Electoral Area ‘A’ (MacMillan Road School Site) Sewer Local Service Area Rates and Regulations Amendment Bylaw No. 1237.04, 2005” be introduced for three readings.

32. That “Electoral Area ‘A’ (MacMillan Road School Site) Sewer Local Service Area Rates and Regulations Amendment Bylaw No. 1237.04, 2005” having received three readings, be adopted.

Water Local Service Areas – Water Restriction Bylaw Amendments – Bylaws No. .1345.01, 1343.01, 1346.01, 1350.01, 1344.01, 1349.01, 1348.01, 1347.01, 1342.01, 1341.01, 1340.01, 1384.01.

(All Directors – 2/3)

1. That “Nanoose Water Uses Restrictions Amendment Bylaw No. 1345.01, 2005” be introduced for three readings.

2. That “Nanoose Water Uses Restrictions Amendment Bylaw No. 1345.01, 2005” having received three readings be adopted.

3. That “French Creek Water Uses Restrictions Amendment Bylaw No. 1343.01, 2005” be introduced for three readings.

4. That “French Creek Water Uses Restrictions Amendment Bylaw No. 1343.01, 2005” having received three readings be adopted.

5. That “Surfside Water Uses Restrictions Amendment Bylaw No. 1346.01, 2005” be introduced for three readings.

6. That “Surfside Water Uses Restrictions Amendment Bylaw No. 1346.01, 2005” having received three readings be adopted.

7. That “Arbutus Park Water Uses Restrictions Amendment Bylaw No. 1350.01, 2005” be introduced for three readings.

8. That “Arbutus Park Water Uses Restrictions Amendment Bylaw No. 1350.01, 2005” having received three readings be adopted.

9. That “Madrona Water Uses Restrictions Amendment Bylaw No. 1344.01, 2005” be introduced for three readings.

10. That “Madrona Water Uses Restrictions Amendment Bylaw No. 1344.01, 2005” having received three readings be adopted.

11. That “Fairwinds Water Uses Restrictions Amendment Bylaw No. 1349.01, 2005” be introduced for three readings.

12. That “Fairwinds Water Uses Restrictions Amendment Bylaw No. 1349.01, 2005” having received three readings be adopted.

13. That “West Bay Water Uses Restrictions Amendment Bylaw No. 1348.01, 2005” be introduced for three readings.

14. That “West Bay Water Uses Restrictions Amendment Bylaw No. 1348.01, 2005” having received three readings be adopted.

15. That “Wall Beach Water Uses Restrictions Amendment Bylaw No. 1347.01, 2005” be introduced for three readings.

16. That “Wall Beach Water Uses Restrictions Amendment Bylaw No. 1347.01, 2005” having received three readings be adopted.

17. That “Decourcey Water Uses Restrictions Amendment Bylaw No. 1342.01, 2005” be introduced for three readings.

18. That “Decourcey Water Uses Restrictions Amendment Bylaw No. 1342.01, 2005” having received three readings be adopted.

19. That “Driftwood Water Uses Restrictions Amendment Bylaw No. 1341.01, 2005” be introduced for three readings.

20. That “Driftwood Water Uses Restrictions Amendment Bylaw No. 1341.01, 2005” having received three readings be adopted.

21. That “San Pareil Water Uses Restrictions Amendment Bylaw No. 1340.01, 2005” be introduced for three readings.

22. That “San Pareil Water Uses Restrictions Amendment Bylaw No. 1340.01, 2005” having received three readings be adopted.

23. That “Englishman River Community Water Uses Restrictions Amendment Bylaw No. 1384.01, 2005” be introduced for three readings.

24. That “Englishman River Community Water Uses Restrictions Amendment Bylaw No. 1384.01, 2005” having received three readings be adopted.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

Electoral Area ‘B’ Parks & Open Space Advisory Committee. (All Directors – One Vote)

That the minutes of the Electoral Area ‘B’ Parks & Open Space Advisory Committee meeting held November 8, 2004 be received for information.

Regional Parks Plan Review Select Committee. (All Directors – One Vote)

That the minutes of the Regional Parks Plan Review Select Committee meetings held November 17 and December 15, 2004 be received for information.

District 69 Recreation Commission. (All Directors – One Vote)

That the minutes of the District 69 Recreation Commission meeting held December 16, 2004 be received for information.

Intergovernmental Advisory Committee. (All Directors – One Vote)

That the minutes of the Intergovernmental Advisory Committee meeting held December 14, 2004 be received for information.

Regional Growth Monitoring Advisory Committee/State of Sustainability Project. (All Directors – One Vote)

That the minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project meeting held December 8, 2004 be received for information.

Transit Business Plan Update Select Committee.

(All Directors – One Vote)

That the minutes of the Transit Business Plan Update Select Committee meeting held December 16, 2004 be received for information.

(City of Nanaimo, Electoral Areas ‘A’ and ‘D’ – Weighted Vote)

That the Regional District request that the City of Nanaimo allow for the relocation of the downtown Nanaimo transit exchange in 2005 to the west side of Wallace Street between Wentworth and Fitzwilliam as outlined in the staff report

That staff prepare a Terms of Reference for a study on transit exchange and service delivery options for the longer term for downtown Nanaimo.

Regional Growth Monitoring Advisory Committee/State of Sustainability Project. (All Directors – One Vote)

That the minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project meeting held December 8, 2004 be received for information.

Selection Committee.

Board of Variance Appointment. (Verbal)

Electoral Area ‘H’ Parks & Open Space Advisory Committee Appointments. (Verbal)

BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

Park Proposal for the Mount Arrowsmith Massif. (All Directors – One Vote)

That staff prepare a report on a proposal to partner with the ACC/FMCBC to approach the BC Government to seek the creation of a wilderness area park for Crown Land Block 1380 (the Arrowsmith Massif) and further that the report include consultation with the Alberni Clayoquot Regional District.

NEW BUSINESS

Electoral Area ‘E’ By-election. (All Directors – One Vote)

That staff review the policy in place with respect to the division of costs between all Electoral Areas when a by-election is held and report back to the Committee.

7.3 EXECUTIVE STANDING COMMITTEE

7.4 COMMISSIONS

7.4 SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

Arrowsmith Water Service Management Committee. (All Directors – One Vote)

39-43 Minutes from the Arrowsmith Water Service Management Committee meeting held November 10, 2004. (for information)

8. ADMINISTRATOR’S REPORTS

44-49 Capital Charge Revision - French Creek Sewer Local Service Area Capital Charge Amendment Bylaw No. 1330.01 and Northern Community Sewer Local Service Area Capital Charge Bylaw No. 1331.01. (All Directors – 2/3)

BYLAWS

For Adoption.

Bylaw No. 813.29 - French Creek Sewer Local Service Area Bylaw – 978 Lee Road – Area G. (All Directors – One Vote)

Bylaw No. 889.27 - Northern Community Sewer Local Service Area Bylaw – 978 Lee Road – Area G. (All Directors – One Vote)

Bylaw No. 813.30 - French Creek Sewer Local Service Area Bylaw – 1371 Lundine Lane – Area G. (All Directors – One Vote)

Bylaw No. 889.29 - Northern Community Sewer Local Services Area Bylaw – 1371 Lundine Lane – Area G. (All Directors – One Vote)

50-53 Building Regulation and Fees Bylaw No. 1250 - Moved on Buildings. (All Directors – 2/3)

54-57 2005 Parcel Tax Rolls. (All Directors – One Vote)

58-75 Regional District Undertaking Financing on Behalf of City of Parksville. (All Directors – Weighted Vote)

9. ADDENDUM

10. BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

11. NEW BUSINESS

12. BOARD INFORMATION (Separate enclosure on blue paper)

13. ADJOURNMENT

14. IN CAMERA

That pursuant to Section 90(1) (c), (e) and (k) of the Community Charter the Board proceed to an In Camera meeting to consider items relating to labour relations, the acquisition of land and negotiations respecting the provision of municipal services.