REGIONAL DISTRICT OF NANAIMO

 

BOARD MEETING

TUESDAY, NOVEMBER 23, 2004

7:00 PM

 

(RDN Board Chambers)

 

 

A G E N D A

 

 

PAGES

 

            1.         CALL TO ORDER

 

            2.         DELEGATIONS

 

9                                  Rod Eckland, re Development Permit Application No. 60458 – Ekland – 548 Viking Way – Area G.

 

10                                 Fay Smith & Carol Cornish, re Englishman River Watershed Recovery Plan.

 

11-18                            Alan MacDonald, re Citizen Builders Proposal.

 

            3.         BOARD MINUTES

 

19-30                            Minutes of the Board meeting held on October 26, 2004.

 

            4.         BUSINESS ARISING FROM THE MINUTES

 

5.                  COMMUNICATIONS/CORRESPONDENCE

 

31-32                            Gordon Campbell, Premier, re Industry Product Stewardship Initiatives.

 

            6.         UNFINISHED BUSINESS

 

                                    BYLAWS

 

                                    For Adoption.

 

                                    Bylaw No. 1124.03 – Surfside Sewer LSA Boundary Amendment Bylaw - 965 Surfside Drive – Area G.  (All Directors – One Vote)

 

                                    Bylaw No. 889.28 – Northern Community Sewer LSA Amendment Bylaw - 965 Surfside Drive – Area G.  (All Directors – One Vote)

 

                                    Public Hearing.

 

33-39                            Report of the Public Hearing held November 16, 2004 with respect to Zoning Amendment Application No. ZA0413 – Wendy Huntbatch – 2116 Alberni Highway – Area F.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

7.         STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

 

            7.1       ELECTORAL AREA PLANNING STANDING COMMITTEE

 

40-41                           Minutes of the Electoral Area Planning Committee meeting held November 9, 2004.  (for information)

 

                        PLANNING

 

                        DEVELOPMENT PERMIT APPLICATIONS

 

                             Development Permit Application No. 60446 – Hubbard/Martens and Hilscher – 152 Burne Road - Area H.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                             Delegations wishing to speak to DP Application No. 60446.

 

                                   That Schedule 1, item No. 15 be amended to add “and in consultation with the Fanny Bay Enhancement Society”.

 

                                   That Development Permit Application No. 60446 submitted by Martin Martens and Claire Hilscher on behalf of Don and Lynne Hubbard, to vary the minimum setback requirement from 15 metres horizontal distance from the natural boundary or within 18.0 metres horizontal distance from a stream centerline, whichever is greater to a minimum of 10.8 metres from the natural boundary to allow for a 150 m2 building envelope within the Electoral Area ‘H’ Official Community Plan Hazard Lands and Environmentally Sensitive Features Development Permit Areas (within 30 metres of a Coastal Area and 15 metres of Watercourses and Streams) for the property legally described as Lot 83, District Lot 1, Newcastle District, Plan 20442 be approved, subject to the requirements outlined in Schedules No. 1, 2 and 3 and notification requirements pursuant to the Local Government Act and in consultation with the Fanny Bay Enhancement Society.

 

                             Development Permit Application No. 60456 – Slocombe – 2818 Parker Road – Area E.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                             Delegations wishing to speak to DP Application No. 60456.

 

                                   That Development Permit Application No. 60456, submitted by the applicants Gareth and Allison Slocombe to permit the construction of an addition to the dwelling unit located 3.4 m from the top of the bank and to legalize an existing shed located 2.5 m from the top of the bank of a watercourse within the Watercourse Protection Development Permit Area on the property legally described as Lot 1, District Lot 78, Nanoose District, Plan 23862 be approved subject to the Conditions of Approval outlined in Schedules Nos. 1, 2, 3 and 4 and subject to notification requirements pursuant to the Local Government Act.

 

                             Development Permit Application No. 60457 – Bowd – 791 Miller Road – Area G.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                             Delegations wishing to speak to DP Application No. 60457.

 

                                   That Development Permit Application No. 60457 to construct a garage in a Sensitive Lands Development Permit Area pursuant to the Regional District of Nanaimo French Creek Official Community Plan Bylaw No. 1115, 1998 on the property legally described as Strata Lot 2, District Lot 28, Nanoose District, Plan VIS4363 be approved, subject to the conditions outlined in Schedule Nos. 1 and 2 of the corresponding staff report.

 

                             Development Permit Application No. 60458 – Ekland – 548 Viking Way – Area G.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                             Delegations wishing to speak to DP Application No. 60458.

 

                                   That Development Permit Amendment Application No. 60458 to vary the minimum exterior and a portion of the front setback requirements of the Residential 5 (RS5) zone from 8.0 metres to 5.0 metres to permit the construction of a dwelling unit on the property legally described as Lot 22, District Lot 28, Nanoose District, Plan VIP76413 be approved subject to the conditions outlined in Schedule Nos. 1, 2, 3 and 4, notification requirements pursuant to the Local Government Act and notification of the French Creek Residents Association.

 

                        OTHER

 

                             Request for Relaxation of the Minimum 10% Frontage – Fern Road Consulting Ltd., on behalf of J. Lundine – Lundine Lane – Area G.  (Electoral Area Directors except EA ‘B’ – One Vote)

 

                                   That the request from Fern Road Consulting Ltd., on behalf of J. Lundine, to relax the minimum 10% perimeter frontage requirement for Proposed Lot A as shown on the Plan of Proposed Subdivision of Lot 1, District Lot 49, Nanoose District, Plan 44808 be approved.

 

7.2              COMMITTEE OF THE WHOLE STANDING COMMITTEE

 

42-47                            Minutes of the regular Committee of the Whole meeting held November 9, 2004.  (for information)

 

                        COMMUNITY SERVICES

 

                        RECREATION & PARKS

 

                              Electoral Area ‘H’ Parks & Open Space Advisory Committee.  (All Directors – One Vote)

 

                                   That the Terms of Reference for the Electoral Area ‘H’ Parks and Open Space Advisory Committee be approved.

 

                              Park Use Regulation Bylaw No. 1399.

 

                                   (All Directors – One Vote)

 

                                   1.     That the “Regional District of Nanaimo Park Use Regulation Bylaw No. 1399, 2004” be given three readings.

 

                                   (All Directors – 2/3)

 

                                   2.     That the “Regional District of Nanaimo Park Use Regulation Bylaw No. 1399, 2004” having received three readings be adopted.

 

                              Electoral Area ‘A’ Recreation Services Study.  (All Directors – Weighted Vote)

 

                                   That the Terms of Reference for a project proposal to undertake a Recreation Services Study for Electoral Area ‘A’ be approved, and that $20,000 be raised from Electoral Area ‘A’ in 2005 to conduct the survey, prepare a report and if necessary, provide for a referendum question in conjunction with the 2005 local government elections.

 

                              Drinking Water Protection Action Plan.  (All Directors – One Vote)

 

                                   That the Drinking Water Protection Action Plan be received.

 

                                   That staff be requested to do a survey of other drinking water protection initiatives around Canada that could help Electoral Areas deal with drinking water protection issues brought up by their residents during the Drinking Water Protection Workshop, to be discussed at the next Ideas & Updates Board meeting.

 

                              Green Buildings Project.  (All Directors – One Vote)

 

                                   That the Terms of Reference for a Green Buildings Project be approved, and forwarded for consideration as part of the 2005 annual budget process.

 

                        CORPORATE SERVICES

 

                        FINANCE

 

                              Operating Results to September 30, 2004.  (All Directors – One Vote)

 

                                   That the summary report of financial results from operations to September 30, 2004 be received for information.

 

                        FIRE PROTECTION

 

                              Fire Services Agreement with the Bow Horn Bay Volunteer Fire Department.  (All Directors – Weighted Vote)

 

                                   That the Chair and General Manager, Corporate Services, be authorized to execute a service agreement with the Bow Horn Bay Volunteer Fire Department as presented.

 

                              Bow Horn Bay Fire Protection Service Regulatory Bylaws No. 1401 and 1402.

 

                                    (All Directors – One Vote)

 

1.         That “Bow Horn Bay Volunteer Fire Department Operations Bylaw No. 1401, 2004” be introduced for first three readings.

 

(All Directors – 2/3)

 

2.         That “Bow Horn Bay Volunteer Fire Department Operations Bylaw No. 1401, 2004” having received three readings, be adopted.

 

(All Directors – One Vote)

 

3.         That “Bow Horn Bay Fire Protection Service Regulation Bylaw No. 1402, 2004” be introduced for first three readings.

 

(All Directors – 2/3)

 

4.         That “Bow Horn Bay Fire Protection Service Regulation Bylaw No. 1402, 2004” having received three readings, be adopted.

 

                        DEVELOPMENT SERVICES

 

                        BUILDING INSPECTION

 

                             Section 57 of the Community Charter – Contravention of Bylaw – Infractions.  (All Directors – One Vote)

 

                                   That a notice be filed against the titles of the properties listed, pursuant to Section 57 of the Community Charter and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:

 

(a)   Lot 15, Sections 9 and 10, Range 4, Plan 36191, Mountain Land District, 2765 Benson View Road, Electoral Area ‘D’, owned by G. and L. Gow;

(b)   Lot 21, Block 1, District Lot 9, Plan 15370, Newcastle Land District, 965 Surfside Drive, Electoral Area ‘G’, owned by K. Schmidt.

 

                        ENVIRONMENTAL SERVICES

 

                        LIQUID WASTE

 

                              Water and Wastewater Innovative Technologies.  (All Directors – One Vote)

 

                                   That staff be directed to stay abreast of new technologies that may be used to improve effluent quality and reduce water use and that these technologies be considered when making servicing decisions.

 

                              Pump and Haul Local Service Area Amendment Bylaw No. 975.38 – Gallagher Way – Area B.  (All Directors – One Vote)

 

1.   That the boundaries of the RDN Pump and Haul Local Service Area Bylaw No. 975 be amended to include Lot 85, DL 32, Gabriola Island, Nanaimo Land District, Plan 21586 (Gallagher Way, Area B).

 

2.   That “Regional District of Nanaimo Pump & Haul Local Service Area Amendment Bylaw No. 975.38, 2004” be read three times and forwarded to the Inspector of Municipalities for approval.

 

                        SOLID WASTE

 

                              Regional Landfill Post Closure Implementation Plan.  (All Directors – Weighted Vote)

 

                                   That the Board approve the Regional Landfill post closure implementation plan for submission to the Ministry of Water, Land and Air Protection.

 

                              Landfill Gas Utilization Update.  (All Directors – One Vote)

 

                                   That the update on plans to utilize landfill gas (LFG) collected at the Regional Landfill be received for information.

 

                        COMMISSION, ADVISORY & SELECT COMMITTEE

 

                              Electoral Area ‘A’ Parks & Green Spaces Advisory Committee. (All Directors – One Vote)

 

                                   That the minutes of the Electoral Area ‘A’ Parks & Green Spaces Advisory Committee meeting held September 16, 2004 be received for information.

 

                              Electoral Area ‘B’ Parks & Open Space Advisory Committee.  (All Directors – One Vote)

 

                                   That the minutes of the Electoral Area ‘B’ Parks & Open Space Advisory Committee meeting held September 13, 2004 be received for information.

 

                              Nanoose Bay Parks & Open Space Advisory Committee.  (All Directors – One Vote)

 

                                   That the minutes of the Nanoose Bay Parks & Open Space Advisory Committee meeting held October 4, 2004 be received for information.

 

                              Regional Parks Plan Review Select Committee.  (All Directors – One Vote)

 

                                   That the minutes of the Regional Parks Plan Review Select Committee meeting held October 13, 2004 be received for information.

 

                              District 69 Recreation Commission.

 

                                    (All Directors – One Vote)

 

                                   That the minutes of the District 69 Recreation Commission meeting held October 21, 2004 be received for information.

 

                                   (Parksville, Qualicum Beach, EA’s ‘E’ ‘F’, ‘G’, ‘H’ – Weighted Vote)

 

                                   That the recommendations from the District 69 Recreation Commission Grants Committee be approved as follows:

 

                                   Community Grants:

 

Bowser Tennis Club – resurfacing courts                                          $  2,500

Coombs Halloween Candy Walk                                                        $  1,000

Errington War Memorial Hall – washroom upgrade, old hall repairs          $  7,250

Oceanside Community Arts Council – musical recitals                       $     700

Oceanside Lyrics Ensemble                                                                $     800

Parksville and District Association for Community Living                  $     870

Parksville Special Olympics                                                               $     700

Ravensong Masters Swim Club                                                          $  1,300

 

 

                                   Youth Grants:

 

Deep Bay Yacht Club                                                                         $  2,500

District 69 Family Resource Association                                            $  2,190

KSS Music Program – Parents Committee – purchase bass instrument         $  750

Vancouver Island Adrenalin Games                                                   $     800

 

                              Intergovernmental Advisory Committee.  (All Directors – One Vote)

 

                                   That the minutes of the Intergovernmental Advisory Committee meeting held October 21, 2004 be received for information.

 

                              Regional Growth Monitoring Advisory Committee/State of Sustainability Project.  (All Directors – One Vote)

 

                                   That the minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project meetings held October 6 and October 27, 2004 be received for information.

 

                              Transit Business Plan Update Select Committee.  (All Directors – One Vote)

 

                                   That the minutes of the Transit Business Plan Update Select Committee meeting held October 28, 2004 be received for information.

 

                                   That a letter be sent to the Premier that the Province consider for their 2005 budget, the allocation of surplus funds for additional funding to transit for the Nanaimo Regional transit system and others in the BC Transit Municipal Systems program.

 

                             Vancouver Island Corridor.  (All Directors – Weighted Vote)

 

                                   That $2,000 be sent to the Capital Regional District to offset expenses in the assessment of the Island Corridor Foundation’s business plan.

 

7.3              EXECUTIVE STANDING COMMITTEE

 

            7.4       COMMISSIONS

 

7.4              SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

 

8.                  ADMINISTRATOR’S REPORTS

 

48-55                            Barclay Crescent Sewer Servicing Initiative.  (All Directors – One Vote)

 

56-58                            Federation of Canadian Municipalities International Centre for Municipal Development Partnership Program – RDN Partnership with Sunyani, Ghana.  (All Directors – One Vote)

 

9.                  ADDENDUM

10.              BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

            11.       NEW BUSINESS

            12.       BOARD INFORMATION  (Separate enclosure on blue paper)

13.              ADJOURNMENT

14.       IN CAMERA

 

                               That pursuant to Section 90(1) (g) of the Community Charter the Board proceed to an In Camera meeting to consider items relating to legal matters.