REGIONAL DISTRICT OF NANAIMO
MINUTES OF
THE REGULAR MEETING OF THE BOARD
OF THE
REGIONAL DISTRICT OF NANAIMO HELD ON
Present:
Director
J. Stanhope Chairperson
Director
H. Kreiberg Electoral
Area A
Director
E. Hamilton Electoral
Area C
Alternate
Director
H. Webster Electoral
Area E
Director
L. Biggemann Electoral
Area F
Director
D. Bartram Electoral
Area H
Director
R. Longmuir City
of Parksville
Director
T. Westbroek Town
of Qualicum Beach
Alternate
Director
B. Dempsey District
of Lantzville
Director
G. Korpan City
of Nanaimo
Director
T. Krall City
of Nanaimo
Director
R. Cantelon City
of Nanaimo
Director
L. McNabb City
of Nanaimo
Director
L. Sherry City
of Nanaimo
Director
B. Holdom City
of Nanaimo
Also in Attendance:
K.
Daniels Chief
Administrative Officer
C. Mason Gen.
Mgr. of Corporate Services
B. Lapham Gen.
Mgr. of Development Services
N.
Connelly Gen.
Mgr. of Community Services
J. Finnie Gen.
Mgr. of Environmental Services
N. Tonn Recording
Secretary
CALL TO ORDER
The Chairperson welcomed new staff members, Adrienne Mercer,
Communications Coordinator, and Jason Llewelyn, Manager of Community Planning
and formally introduced them to the Board members.
DELEGATIONS
Tim Clermont, re Pacific Shores Sewer LSA Amendment
Bylaw No. 1021.05 and Northern Community Sewer LSA Bylaw No. 880.26 – 1520
Terrien Road – Area E.
Mr. Clermont was not in attendance.
BOARD MINUTES
MOVED Director Sherry, SECONDED Director Krall, that the
minutes of the Board meeting held July 13, 2004 be adopted.
CARRIED
UNFINISHED BUSINESS
Development Permit Application No. 60423 &
Request for Relaxation of the Minimum 10% Frontage Requirement – Fern Road
Consulting Ltd., on behalf of Forevergreen Properties Ltd. – Adjacent to Inland
Island Highway accessed from Coldwater Road – Area G.
MOVED Director Hamilton, SECONDED Director Bartram, that the request,
submitted by Fern Road Consulting Ltd., on behalf of Forevergreen Properties
Ltd., to allow the creation of a subdivision within the Watercourse Protection
and Inland Island Highway Development Permit Areas and to relax the minimum 10%
frontage requirement for proposed Lot 5 as shown on the plan of subdivision of
Lot A, Block 1438, Plan VIP64704 and Proposed Closed Road, Plan 742, Both of
Nanoose District, be approved subject to Schedules No. 1 and 2 and the
following conditions as agreed by the applicant:
A septic maintenance
covenant requiring inspection of the sewage disposal system every 3 years to
ensure that the septic system is inspected and found to be functioning
according to the septic systems design and that the effluent is being treated
to the appropriate standard;
A restriction on the zoned uses
eliminating agriculture, aquaculture and produce stand;
A restriction on the keeping of
animals to household pets only;
A restriction on the removal of
vegetation to a maximum of 50%;
The requirement to install
package treatment plants on all lots; and
Registration of
Engineering reports.
CARRIED
BYLAWS
Public Hearing.
Bylaw No. 500.301.
MOVED Director Kreiberg, SECONDED Director Hamilton, that the report of
the Public Hearing containing the Summary of the Minutes and Submissions of the
Public Hearing held on August 4, 2004 as a result of public notification with
respect to “Regional District of Nanaimo Land Use and Subdivision Bylaw
Amendment Bylaw No. 500.301, 2004” be received.
CARRIED
MOVED Director Kreiberg, SECONDED Director Hamilton, that “Regional
District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.301,
2004” be given 3rd reading and be referred to the Ministry of
Transportation for approval pursuant to the Highway Act.
CARRIED
MOVED Director Kreiberg, SECONDED Director Hamilton, that the conditions
as outlined in Schedule No. 1 be secured and/or completed by the applicant to
the satisfaction of the Regional District prior to consideration of adoption of
Bylaw No. 500.301, 2004.
CARRIED
STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION
MINUTES AND RECOMMENDATIONS
ELECTORAL
AREA PLANNING STANDING COMMITTEE
MOVED
Director Hamilton, SECONDED Director Bartram, that the minutes of the Electoral
Area Planning Committee meeting held July 27, 2004 be received for information.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Submissions
to the North Cedar Improvement District Public Information Meeting held June
17, 2004 re Zoning Amendment Application No. ZA0407 – North Cedar Improvement
District – Yellow Point Road – Area A.
MOVED
Director Kreiberg, SECONDED Director Hamilton, that the submissions to the
North Cedar Improvement District Public Information Meeting with respect to
Zoning Amendment Application No. ZA0407 be received.
CARRIED
PLANNING
AMENDMENT
APPLICATIONS
Zoning
Amendment Application No. 0407 – North Cedar Improvement District – Yellowpoint
Road – Area A.
MOVED
Director Kreiberg, SECONDED Director Bartram, that the minutes from the Public
Information Meeting held on June 18, 2004 be received.
CARRIED
MOVED Director Kreiberg, SECONDED Director Bartram, that Zoning
Amendment Application No. ZA0407 submitted by North Cedar Improvement District
to rezone the property legally described as Lot A, Section 12, Range 2, Cedar
District, Plan VIP71957 from Residential 2 Subdivision District M (RS2M) to
Comprehensive Development 17 Subdivision District Z (CD17Z) in order to
facilitate the development of the North Cedar Improvement District fire hall
and administration offices be approved to proceed to public hearing.
CARRIED
MOVED Director Kreiberg, SECONDED Director Bartram, that “Regional
District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.300,
2004” be given 1st and 2nd reading.
CARRIED
MOVED Director Kreiberg, SECONDED Director Bartram, that “Regional
District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.300,
2004” proceed to public hearing.
CARRIED
MOVED Director Kreiberg, SECONDED Director Bartram, that the public
hearing on “Regional District of Nanaimo Land Use and Subdivision Bylaw
Amendment Bylaw No. 500.300, 2004” be delegated to Director Kreiberg or his
alternate.
CARRIED
Zoning
Amendment Application Nos. ZA0402 to ZA0406 – Fern Road Consulting – Spider
Lake Road & Horne Lake Road – Area H.
MOVED Director Bartram, SECONDED Director Biggemann, that the minutes
of the Public Information Meeting held on July 14, 2004 be received.
CARRIED
MOVED Director Bartram, SECONDED Director Hamilton, that Zoning
Amendment Application Nos. ZA0402, ZA0403, ZA0404, ZA0405 and ZA0406 submitted
by Fern Road Consulting to rezone 5 properties located in the Spider Lake area
from Rural 1 (B) 8ha minimum parcel size to Rural 1 (D) 2ha minimum parcel size
be approved to proceed to public hearing subject to the amended conditions
included in Schedule No. 1 as recommended by staff.
CARRIED
MOVED Director Bartram, SECONDED Director Hamilton, that “Regional
District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw Nos.
500.302, 500.303, 500.304, 500.305 and 500.306, 2004” be given 1st
and 2nd reading.
CARRIED
MOVED Director Bartram, SECONDED Director Hamilton, that “Regional
District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw Nos.
500.302, 500.303, 500.304, 500.305 and 500.306, 2004” proceed to public
hearing.
CARRIED
MOVED Director Bartram, SECONDED Director Hamilton, that the public
hearing on “Regional District of Nanaimo Land Use and Subdivision Bylaw
Amendment Bylaw Nos. 500.302, 500.303, 500.304, 500.305 and 500.306, 2004” be
delegated to Director Bartram or his alternate.
CARRIED
DEVELOPMENT
PERMIT APPLICATIONS
Development
Permit Application No. 60434 – Vukicevic 4823 Ocean Trail – Area H.
MOVED Director Hamilton, SECONDED Director Bartram, that Development
Permit Application No. 60434, submitted by the applicants Daniel and Karen
Vukicevic to permit the construction of an addition to an existing dwelling
unit within the Hazard Lands Development Permit Area on the subject property
legally described as Lot 62, District Lot 82, Newcastle District, Plan 31044,
located at 4823 Ocean Trail be approved, subject to the Conditions of Approval
outlined in Schedules No. 1, 2 and 3.
CARRIED
MOVED Director Hamilton, SECONDED Director Bartram, that action not be
taken against the existing accessory building on the property legally described
as Lot 61, District Lot 82, Newcastle District, Plan 31044 subject to the
Condition of Approval outlined in Schedules No. 1, 2 and 3 of this permit.
CARRIED
Development
Permit Application No. 60435 – Windsor Enterprises Inc. (DBA: Millway Market) –
1594 & 1596 MacMillan Road – Area A.
MOVED Director Hamilton, SECONDED Director Kreiberg, that Development
Permit Application No. 60435 submitted by Jack Anderson of Anderson Greenplan
Ltd., on behalf of Windsor Enterprises Inc. (DBA: Millway Market) with
variances for the properties legally described as Lot A, Section 17, Range 1,
Cedar District, Plan 46766 and Lot 3, Section 17, Range 1, Cedar
District, Plan 11369, be approved subject to Schedules No. 1, 2 and 3 of the
staff report and the notification requirements pursuant to the Local Government
Act.
CARRIED
Development
Permit Application No. 60436 – B & W Land Corporation – St. Andrew’s Lane
(Phase 11) – Roberton Boulevard – Area G.
MOVED Director Hamilton, SECONDED Director Bartram, that Development
Permit Application No. 60436, submitted by Adam Policzer on behalf of B & W
Land Corp (St. Andrew’s Lane) to construct a fourplex dwelling unit within the
French Creek Harbour Development Permit Area (DPA No. 2) on the subject
property legally described as Lot C, District Lots 29 and 126, Nanoose
District, Plan 49145 Except Part in Plan VIP56481, be approved, subject to the
conditions outlined in Schedules No. 1, 2 and 3 of the corresponding staff
report and notification requirements pursuant to the Local Government Act.
CARRIED
DEVELOPMENT
VARIANCE PERMIT APPLICATIONS
Development
Variance Permit Application No. 90412 – Pryke and Lo – 235 Evanson Road – Area
G.
MOVED Director Hamilton, SECONDED Director
Bartram, that Development Variance Permit Application No. 90412, submitted by
Peter Pryke and Eileen Lo, to legalize the siting of an existing dwelling unit
and to facilitate the development of a proposed addition to the dwelling at 235
Evanson Road by varying the minimum front lot line setback requirement from 8.0
metres to 3.467 metres, for the property legally described as Lot 59, District
Lot 9, Newcastle District, Plan 28564, be approved subject to notification
procedures pursuant to the Local Government Act and subject to the conditions
outlined in Schedules No. 1, 2 and 3.
CARRIED
OTHER
Request for Relaxation of the Minimum 10% Frontage
Requirement – Timberlake – Jones Engineering Ltd., on behalf of Lot G Holdings
Ltd. – off Lowry’s Road – Area G.
MOVED Director Hamilton, SECONDED Director Bartram, that the request
from Timberlake – Jones Engineering, on behalf of Lot G Holdings Ltd., to relax
the minimum 10% perimeter frontage requirement for Proposed Lots 8, 9, 10, 11,
19 and 22 as shown on the Plan of Proposed Subdivision of Lot 1, District Lots
81 & 126, Nanoose District, Plan VIP70880 be approved.
CARRIED
Request for Cash in-lieu-of Park Land Dedication –
Lost Lake Properties Ltd., on behalf of McKin Estates – off Sumar Lane – Area
G.
MOVED Director Hamilton, SECONDED Director Bartram, that the request,
submitted by Lost Lake Properties Ltd. to provide cash in-lieu-of park land be
refused and the applicant be required to provide the dedication of park land in
an amount and location acceptable to the Regional Board of Directors as part of
the 34-lot subdivision proposal of Lots 1 and 2, District Lot 28, Nanoose
District, Plan VIP61866.
CARRIED
MOVED Director Hamilton, SECONDED Director Bartram, that upon receipt
of a park land proposal from the applicant, the proposal be referred to the
Electoral Area ‘G’ Parks Recreation and Greenspaces Advisory Committee and a
public information meeting prior to reporting back to the Board.
CARRIED
Community Water Definition Amendment to Bylaw No.
500, 1987 – Electoral Areas ‘A’, ‘C’, ‘D’, ‘E’, ‘G’ & ‘H’.
MOVED Director Hamilton, SECONDED Director Webster, that this item be
tabled for two months.
CARRIED
COMMITTEE OF THE WHOLE STANDING COMMITTEE
MOVED Director Sherry, SECONDED Director Westbroek, that the minutes of
the regular Committee of the Whole meeting held July 27, 2004 be received for
information.
CARRIED
COMMUNITY
SERVICES
RECREATION
Name for Community Park on
Taylor Bay Road, Gabriola Island – Area B.
MOVED Director Holdom, SECONDED Director
Longmuir, that the Board authorize the adoption of the name ‘Cox Community
Park’ for the large Community Park located across from Descanso Bay Regional
Park on Gabriola Island.
CARRIED
Renewal of Trail Use
Licence for Trans Canada Trail.
MOVED Director Krall, SECONDED Director
Cantelon, that the Regional District enter into a five-year renewable
non-exclusive licence for the Trans Canada Trail located on Weyerhaeuser
private land.
CARRIED
Application to the
Ministry of Transportation for Permits to Develop Water Accesses Nos. 27, 43
and 52 – Area B.
MOVED Director Sherry, SECONDED Director
McNabb, that the Regional Board authorize staff to apply to the Ministry of
Transportation for permission to use and develop Electoral Area ‘B’ beach
accesses 27, 43 and 52.
CARRIED
TRANSIT
Nanaimo Safer City
Alliance Program – Information Update.
MOVED Director Krall, SECONDED Director
McNabb, that the Nanaimo Safer City Alliance Program update report be received
for information.
CARRIED
CORPORATE
SERVICES
ADMINISTRATION
Corporate Communications
Policy.
MOVED Director Westbroek, SECONDED Director Longmuir, that the
Corporate Communications Policy A1.26 be approved.
CARRIED
Update on Aggregate Issues
– Meetings with Fraser Valley Regional District.
MOVED Director Westbroek, SECONDED Director
Biggemann, that the Board support, in principle, the concept of joint
intervener status with the Fraser Valley Regional District subject to a final
report from our legal council.
CARRIED
FINANCE
Operating Results to June
30, 2004.
MOVED Director Krall, SECONDED Director
Holdom, that the summary report of financial results from operations to June
30, 2004 be received for information.
CARRIED
Amendment to Purchasing
Policy A2.9 to Permit the Use of Purchasing Cards & Introduction of
Purchasing Card Policy A2.16.
MOVED Director Cantelon, SECONDED Director
Korpan, that Policy A2.9 be approved as amended to permit the use of purchasing
cards.
CARRIED
MOVED Director Cantelon, SECONDED Director
Longmuir, that Policy A2.16 – Purchasing Cards be approved.
CARRIED
Financial Plan (2004 –
2009) Amendment Bylaw No. 1373.02 – Installation of Acoustical Baffles at
Oceanside Place.
MOVED Director Bartram, SECONDED Director
Longmuir, that “Regional District of Nanaimo Financial Plan (2004-2009)
Amendment Bylaw No. 1373.02, 2004” be introduced for first three readings.
CARRIED
MOVED Director Bartram, SECONDED Director
Westbroek, that “Regional District of Nanaimo Financial Plan (2004-2009)
Amendment Bylaw No. 1373.02, 2004” having received three readings be adopted
and forwarded to the Ministry of Community, Aboriginal and Women’s Affairs.
CARRIED
Fees and Charges Amendment
Bylaw No. 944.04 – Financial Information.
MOVED Director Krall, SECONDED Director
Hamilton, that “Regional District of Nanaimo Fees and Charges Amendment Bylaw
No. 944.04, 2004” be introduced for first three readings.
CARRIED
MOVED Director Krall, SECONDED Director
Hamilton, that “Regional District of Nanaimo Fees and Charges Amendment Bylaw
No. 944.04, 2004” having received three readings be adopted.
CARRIED
FIRE PROTECTION
Bow Horn Fire Protection
Service Area Boundary Extension Amendment Bylaw No. 1385.01.
MOVED Director Bartram, SECONDED Director Biggemann, that “Bow Horn Bay
Fire Protection Service Area Boundary Extension Amendment Bylaw No. 1385.01,
2004” be introduced for first three readings and forwarded to the Ministry of
Community, Aboriginal and Women’s Services for approval.
CARRIED
DEVELOPMENT
SERVICES
Riparian Area Regulation.
MOVED Director Sherry, SECONDED Director
Westbroek, that the Board endorse the resolution in Attachment No. 1 of the
staff report and forward it to the 2004 UBCM Annual General Meeting.
CARRIED
New FM Radio Programming
Undertaking – Westwave Broadcasting Inc., Mount Benson – Area C.
MOVED Director Hamilton, SECONDED Director
Sherry, that Westwave Broadcasting Inc., be advised that the Regional District
has no objections to the proposed license application and installation of a new
FM tower, antenna and transmitter building on the property legally described as
Lot A, Block 787, Mountain District, Plan VIP75642.
CARRIED
BUILDING INSPECTION
Section 57 of the
Community Charter – Contravention of Bylaw – Infractions.
MOVED Director Cantelon, SECONDED Director
Westbroek, that the recommendation for a notice to be filed against the
property owned by Mark Zaborniak and Arlene Nakatsuka, pursuant to Section 57
of the Community
Charter, be
approved and that no further action be taken until a policy review on secondary
suites is completed and considered by the Board.
CARRIED
MOVED Director Holdom, SECONDED Director
Westbroek, that staff be directed to conduct a policy review with respect to
secondary suite development in the Regional District of Nanaimo and that this
item also be referred to the RGMAC/State of Sustainability Project for their
input.
CARRIED
MOVED Director Holdom, SECONDED Director
Kreiberg, that a notice be filed against the title of the property listed,
pursuant to Section 57 of the Community Charter.
(a) Lot
127, District Lot 68, Plan 26680, Nanoose Land District, 1491 Madrona Drive,
Electoral Area ‘E’, owned by R. and L. Maurice.
CARRIED
EMERGENCY PLANNING
Wildland/Urban Interface
Fire Update Report.
MOVED Director Krall, SECONDED Director
Biggemann, that the Wildland/Urban Interface Fire Update be received for
information.
CARRIED
MOVED Director Krall, SECONDED Director
Biggemann, that a grant application for emergency planning training be
submitted as outlined in the staff report.
CARRIED
MOVED Director Krall, SECONDED Director
Biggemann, that information with respect to the Wildland/Urban Interface Fire
Update be circulated in the Regional Perspectives and the Electoral Directors’
Newsletters.
CARRIED
ENVIRONMENTAL
SERVICES
LIQUID WASTE
Pump and Haul Local
Service Area Bylaw No. 975.37 – 2944 Hillview Road – Area E.
MOVED Director Sherry, SECONDED Director Webster, that the boundaries
of the RDN Pump and Haul Local Service Area Bylaw 975 be amended to remove Lot
2, District Lot 117, Nanoose Land District, Plan 18343(Hillview Road, Area E).
CARRIED
MOVED Director Sherry, SECONDED Director Kreiberg, that “Regional
District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No.
975.37, 2004” be read three times and forwarded to the Inspector of
Municipalities for approval.
CARRIED
Greater Nanaimo Pollution
Control Centre Dewatering Upgrade – Tender Award.
MOVED Director Sherry, SECONDED Director
McNabb, that the Regional District of Nanaimo award the installation of a
centrifuge for the GNPCC Dewatering upgrade for the tendered amount of $251,579
to D. Robinson.
CARRIED
SOLID WASTE
Solid Waste Management
Plan – Final Approval.
MOVED Director Sherry, SECONDED Director Holdom, that the updated Solid
Waste Management Plan be approved by the Board and submitted to the Minister of
Water, Land and Air Protection.
CARRIED
Waste Stream Management
Licensing Bylaw No. 1386.
MOVED Director Sherry, SECONDED Director
Longmuir, that the Board give first three readings to “RDN Waste Stream
Management Licensing Bylaw No. 1386, 2004” and direct staff to submit the bylaw
to the Ministry of Water, Land and Air Protection for approval prior to final
adoption.
CARRIED
UTILITIES
Drought Planning
Assistance Program – Land & Water British Columbia Inc.
MOVED Director Cantelon, SECONDED Director McNabb, that the staff
report be received for information.
CARRIED
MOVED Director Krall, SECONDED Director McNabb, that the Board support
an application for funding under the Drought Planning Assistance Program.
CARRIED
West Bay Estates Water
Service Reserve Fund Bylaw No. 1394 – Area E.
MOVED Director Webster, SECONDED Director
Krall, that “West Bay Estates Water Service Reserve Fund Bylaw No. 1394, 2004”
be introduced for first three readings.
CARRIED
MOVED Director Webster, SECONDED Director
Krall, that “West Bay Estates Water Service Reserve Fund Bylaw No. 1394, 2004”
having received three readings be adopted.
CARRIED
COMMISSION, ADVISORY &
SELECT COMMITTEE
Regional Waste Advisory
Committee.
MOVED Director Sherry, SECONDED Director Krall, that the minutes of the
Regional Waste Advisory Committee meeting held April 15, 2004 be received for
information.
CARRIED
School District 69
MOVED Director Westbroek, SECONDED Director Longmuir, that the
following grant be awarded:
Qualicum Beach
Historical Museum Society $ 4,000
Fire Truck Purchase – Fire Pumper
Vehicle for the Coombs Hilliers Fire Department.
MOVED
Director Biggemann, SECONDED Director McNabb, that a fire pumper vehicle, plus
additional equipment, be purchased from Profire Emergency Equipment Inc. for an
amount not to exceed $263,000 plus taxes.
CARRIED
MOVED
Director Biggemann, SECONDED Director Longmuir, that a total of $213,000 plus
taxes in debt financing for the vehicle be arranged as outlined in the staff
report.
CARRIED
Emergency Preparedness.
MOVED Director Krall, SECONDED
Director Biggemann, that the minutes of the Emergency Preparedness meeting held
21, 2004 be received for information.
Proposed Thompson Clarke-Ocean
Trail – Area H.
MOVED Director Bartram, SECONDED Director Holdom,
that the Regional District prepare an agreement with Mr. George Cousineau of
Deep Bay to use his property for a community trail and to apply to the Ministry
of Transportation for permission to use and improve the undeveloped section of
Ocean Trail in Bowser.
CARRIED
Unsightly Premises Regulatory
Bylaw No. 1073 – 225 Decourcy Drive – Area B.
MOVED Director Sherry, SECONDED Director Korpan, that should the property
maintenance concerns not be rectified pursuant to the “Unsightly Premises
Regulatory Bylaw No. 1073, 1996” the Board direct the owners of the property
legally described as Lot 98, Section 21, Gabriola Island, Nanaimo District,
Plan 12655, to remove from the premises, those items as set out in the
resolution attached to the staff report within fourteen (14) days, or the work
will be undertaken by the Regional District’s agents at the owner’s cost.
Beach Access.
Director Korpan noted that the City of Nanaimo website provides
information to residents as to the location of various beach access’ and
recommended that staff pursue availability of such a service on the RDN
website.
MOVED Director Sherry, SECONDED
Director McNabb, that pursuant to section 242.2(1)(c) and (h) of the Community
Charter the Board proceed to an In Camera meeting to consider personnel and
legal matters.
MOVED Director Sherry, SECONDED Director McNabb, that this meeting
adjourn to allow for an in camera session.
CARRIED
TIME:
7:31 PM