REGIONAL DISTRICT OF NANAIMO

 

 

MINUTES OF THE COMMITTEE OF THE WHOLE

MEETING HELD ON TUESDAY, JUNE 22, 2004, AT 7:15 PM

IN THE RDN BOARD CHAMBERS

 

 

Present:

                        Director J. Stanhope            Chairperson

                        Director H. Kreiberg            Electoral Area A

                        Director E. Hamilton            Electoral Area C

                        Director D. Haime            Electoral Area D

                        Director P. Bibby            Electoral Area E

                        Alternate

                        Director I. Neden            Electoral Area F

                        Director D. Bartram            Electoral Area H

                        Director R. Longmuir            City of Parksville

                        Director T. Westbroek            Town of Qualicum Beach

                        Director C. Haime            District of Lantzville

                        Director L. Sherry            City of Nanaimo

                        Director R. Cantelon            City of Nanaimo

                        Alternate

                        Director D. Tyndall            City of Nanaimo

                        Director T. Krall            City of Nanaimo

                        Director B. Holdom            City of Nanaimo

                        Director L. McNabb            City of Nanaimo

 

Also in Attendance:

 

                        K. Daniels            Chief Administrative Officer

                        C. Mason            General Manager of Corporate Services

                        B. Lapham            General Manager of Development Services

                        N. Connelly            General Manager of Community Services

                        J. Finnie            General Manager of Environmental Services

                        M. Pearse            Manager of Administrative Services

 

 

CALL TO ORDER

 

The Chairperson welcomed Alternate Directors Neden and Tyndall to the meeting.

 

DELEGATIONS

 

Dan Brady, Coalition to Save Mt. Benson, re Support for Preservation.

 

Raif Hutchinson, speaking on behalf of Mr. Brady, requested the Board’s support for the Coalition’s campaign to Save Mt. Benson.

 

Dr. Laurence Winkler, re Logging on Mt. Benson.

 

MOVED Director Krall, SECONDED Director McNabb, that Dr. Winkler be permitted to address the Committee as a late delegation.

CARRIED

 

Dr. Winkler spoke of the environmental attributes of Mt. Benson and supported the Coalition’s campaign.

 

MOVED Director Westbroek, SECONDED Director Cantelon, that the request for support from the Coalition be dealt with at this time.

CARRIED

 

MOVED Director McNabb, SECONDED Director Cantelon, that the Nanaimo Regional District support the Coalition to Save Mt. Benson in their campaign to work with all government levels and with the owners of all properties on the north and east sides of Mt. Benson for the following purposes:

 

1.       to find an alternative solution to further logging on the front face of the mountain, and

2.       to develop a long-term plan to protect the front face of the mountain for recreational, ecological and aesthetic values.

 

and that the local MLA’s be advised of this initiative.

CARRIED

MINUTES

 

MOVED Director Sherry, SECONDED Director Holdom, that the minutes of the regular Committee of the Whole meeting held May 25, 2004 be adopted.

CARRIED

COMMUNICATION/CORRESPONDENCE

 

Mark Zaborniak, re Section 57 of the Community Charter – Contravention of Bylaw – 1570 Seacrest Road – Area E.

 

MOVED Director Bibby, SECONDED Director Cantelon, that the correspondence from Mr. Zaborniak requesting a deferral be received.

CARRIED

COMMUNITY SERVICES

 

RECREATION

 

Recreation Facilities & Sportsfields Usage Survey.

 

MOVED Director Sherry, SECONDED Director Hamilton, that the 2004 Recreation Facilities and Sportsfields Usage Survey report be received as information.

CARRIED

REGIONAL GROWTH MANAGEMENT

 

Presentation – Sustainability Workshop Report & Regional Growth Monitoring Advisory Committee Recommendation.

 

MOVED Director Bartram, SECONDED Director Hamilton,:

 

1.         That the Workshop Report for the Saturday, April 3, 2004 Sustainability Workshop be received.

 

2.         That the recommendation of the Regional Growth Monitoring Advisory Committee regarding the most immediate actions the Board should consider as a result of the Sustainability Workshop be received.

 

3.         That the Committee approve the RGMAC’s resolution in principle subject to the Board’s approval of the recommendations from staff reports on establishing green building guidelines in the RDN and establishing development and land use guidelines that will ensure the conservation of water and protection of watersheds and aquifers in the RDN.

 

It was requested that the items be dealt with seriatim.

 

The question was called on items no. 1 and 2.

 

The motion CARRIED.

 

The question was called on item no. 3.

 

MOVED Director McNabb, SECONDED Director Cantelon, that the motion be amended to read: “that the RGMAC’s resolution be received and that staff prepare reports for the Board’s consideration on establishing green building guidelines in the RDN and establishing development and land use guidelines that will ensure the conservation of water and protection of watersheds and aquifers in the RDN.”

CARRIED

Drinking Water Protection Initiative Workshop.

 

MOVED Director Cantelon, SECONDED Director Longmuir,:

 

1.                   That the Workshop Report for the May 8, 2004 Drinking Water Quality Workshop be received.

 

2.                   That the Feedback Report for the April 30, 2004 Drinking Water Quality Discussion Paper be received.

 

3.                  That an ‘action plan’ that identifies actions to be taken to address drinking water quality in the region be prepared for the Board’s consideration.

 

MOVED Director Krall, SECONDED Director McNabb, that item no. 3 be amended to add the words “excluding the City of Nanaimo’s watershed” between the words in the region and be prepared for the Board’s consideration and that a no. 4 be added that reads:

 

4.         That the RDN Board recognize that, in as much as the taxpayers of the City of Nanaimo are already funding their own comprehensive drinking water program, the City of Nanaimo will not participate in the action plan as a funding partner.

CARRIED

The question was called on the main motion, as amended.

 

The motion CARRIED.

 

Invasive Plant Strategy for British Columbia.

 

MOVED Director Sherry, SECONDED Director Longmuir,:

 

1.         That the report, “Invasive Plant Strategy for British Columbia” be received.

 

2.         That the Regional District of Nanaimo endorse the “Invasive Plant Strategy for British Columbia” and sign the “Invasive Plant Strategy for British Columbia Memorandum of Support”.

CARRIED

TRANSIT

 

Transit Special Event Application – Ocean Idlers Car Club – Parksville.

 

MOVED Director Krall, SECONDED Director Tyndall, that the Transit Special Events request by the Ocean Idlers Car Club for shuttle service to be provided on Sunday, August 1, 2004 be approved.

CARRIED

Nanaimo Safer City Alliance Program.

 

MOVED Director Cantelon, SECONDED Director McNabb, that the involvement of the Regional District of Nanaimo in the Nanaimo Safer City Alliance program be approved.

 

MOVED Director Bartram, SECONDED Director Hamilton, that this item be referred back to staff for further information.

CARRIED

CORPORATE SERVICES

 

ADMINISTRATION

 

Procedure Bylaw No. 1393.

 

MOVED Director McNabb, SECONDED Director Sherry,:

 

That the implementation of Board meetings on the fourth Tuesday of each month be implemented commencing September 2004.

 

That “Procedure Bylaw No. 1393, 2004” be introduced and read three times.

 

That “Procedure Bylaw No. 1393, 2004” be adopted.

CARRIED

FIRE PROTECTION

 

Yellowpoint Waterloo Fire Protection Service Area Establishing Bylaw No. 1388 – Rondalyn Resort – Area C.

 

MOVED Director Hamilton, SECONDED Director Bartram, that “Yellowpoint Waterloo Fire Protection Service Area Establishing Bylaw No. 1388, 2004” be introduced for first three readings and be forwarded to the Inspector of Municipalities for approval.

CARRIED

Regulatory Bylaw – Dashwood Fire Service Area.

 

MOVED Director Bartram, SECONDED Director Westbroek,:

 

That “Regional District of Nanaimo (Dashwood) Fire Services Regulatory Bylaw No. 1390, 2004” be introduced for first three readings.

 

That “Regional District of Nanaimo (Dashwood) Fire Services Regulatory Bylaw No. 1390, 2004” having received three readings be adopted.

CARRIED

DEVELOPMENT SERVICES

 

BUILDING INSPECTION

 

Section 57 of the Community Charter – Contravention of Bylaw - Infractions.

 

The Chairperson advised that the filing for the following property has been resolved:

 

Lot 1, Section 19 & 20, Plan 33019, Nanaimo Land District, Gabriola Island, 481 Spruce Avenue, Electoral Area ‘B’, owned by I. Pacey and W. Barrett.

 

MOVED Director Bibby, SECONDED Director McNabb, that the following filing be deferred:

 

Lot 8, District Lot 52, Plan 15921, Nanoose Land District, 1570 Seacrest Road, Electoral Area ‘E’, owned by M. Zaborniak and A. Nakatsuka.

 

The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Committee come forward when their name was called.

 

J. White, re 1874 Mayhutt Place.

 

Mr. White explained the status of the renovations taking place at the above noted residence and requested a deferral of the filing.

 

MOVED Director Kreiberg, SECONDED Director Bartram, that the filing at Lot 24, Section 14, Range 2, Plan VIP59885, Cedar Land District, 1874 Mayhutt Place, Electoral Area ‘A’, owned by J. White be deferred for one month.

CARRIED

 

MOVED Director Hamilton, SECONDED Director Bartram, that a notice be filed against the title of the property listed, pursuant to Section 57 of the Community Charter.

 

(a)                 Lot 3, Block 1, District Lot 9, Plan 15370, Newcastle Land District, 1081 Surfside Drive, Electoral Area ‘G’, owned by H. and K. Kaltenbach.

CARRIED

EMERGENCY PLANNING

 

Interface Fire Hazards.

 

MOVED Director Krall, SECONDED Director Westbroek,:

 

1.         That the report on the forest fire interface be received for information.

 

2.         That staff be directed to proceed with implementation actions as outlined in Schedule No. ‘1’ of the staff report.

 

MOVED Director Bartram, SECONDED Director Westbroek, that the motion be amended to add and that schedule 1 be referred back to staff for an interim report in 1 months time.

CARRIED

The question was called on the main motion, as amended.

 

The motion CARRIED.

 

ENVIRONMENTAL SERVICES

 

LIQUID WASTE

 

Pump and Haul Local Service Area Bylaw No. 975.36 –Dolphin Drive – Area E.

 

MOVED Director McNabb, SECONDED Director Bibby,:

 

1.         That the boundaries of the RDN Pump and Haul Local Service Area Bylaw 975 be amended to include Lot 53, District Lot 78, Nanoose Land District, Plan 14275. (Dolphin Drive, Area E)

 

2.         That “Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.36, 2004” be read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

 

Trucked Liquid Waste Disposal Amendment Bylaw No. 988.05 – Liquid Waste Septage Fees.

 

MOVED Director McNabb, SECONDED Director Sherry,:

 

1.         That “Regional District of Nanaimo Trucked Liquid Waste Disposal Amendment Bylaw No. 988.05, 2004” be introduced and read three times.

 

2.         That “Regional District of Nanaimo Trucked Liquid Waste Disposal Amendment Bylaw No. 988.05, 2004” having received three readings be adopted.

CARRIED

Renewal of Agreement – Supply of Ferrous Chloride.

 

MOVED Director Sherry, SECONDED Director McNabb, that the agreement between the RDN and Tree Island Industries Ltd. for the supply of ferrous chloride be renewed for an additional five year term.

CARRIED

SOLID WASTE

 

Solid Waste Disposal LSA Reserve Fund Expenditure Bylaw No. 1389 – Regional Landfill Geogrid Toe Berm – Release of Reserve Funds.

 

MOVED Director Westbroek, SECONDED Director Sherry,:

 

That “Solid Waste Disposal Local Service Area Reserve Fund Expenditure Bylaw No. 1389, 2004” be introduced for three readings.

 

That “Solid Waste Disposal Local Service Area Reserve Fund Expenditure Bylaw No. 1389, 2004” having received three readings be adopted.

CARRIED

UTILITIES

 

 

Pacific Shores Sewer Local Service Area Amendment Bylaw No. 1021.05 and Northern Community Sewer LSA Bylaw No. 889.26 – 1520 Terrien Road – Area E.

 

MOVED Director Bibby, SECONDED Director McNabb,:

 

That “Pacific Shores Sewer Local Service Area Amendment Bylaw No. 1021.05, 2004” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

 

That “Regional District of Nanaimo Northern Community Sewer Local Service Area Amendment Bylaw No. 889.26 2004” be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

 

Electoral Area ‘A’ Parks and Green Spaces Advisory Committee.

 

MOVED Director Kreiberg, SECONDED Director Hamilton, that the minutes of the Electoral Area ‘A’ Parks and Green Spaces Advisory Committee meeting held May 20, 2004 be received for information.

CARRIED

Electoral Area ‘B’ Parks and Open Space Advisory Committee.

 

MOVED Director D. Haime, SECONDED Director Sherry, that the minutes of the Electoral Area ‘B’ Parks and Open Space Advisory Committee meeting held May 4, 2004 be received for information.

CARRIED

Regional Growth Monitoring Advisory Committee/State of Sustainability Project.

 

MOVED Director Holdom, SECONDED Director Bartram, that the minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project meeting held May 19, 2004 be received for information.

CARRIED

District 69 Recreation Commission.

 

MOVED Director Bartram, SECONDED Director Bibby, that the minutes of the District 69 Recreation Commission meeting held June 10, 2004 be received for information.

CARRIED

 

MOVED Director Bartram, SECONDED Director Westbroek,:

 

That the adoption of rates be implemented each calendar year for Recreation Coordinating, January 1st; Ravensong Aquatic Centre, January 1st; and Oceanside Place, September 1st.

 

That a common rate for Oceanside Place and Ravensong Aquatic Centre not be pursued.

 

That the revised Fees and Charges Policy C2.1 be approved.

 

That the 2005 Recreation Program Coordinating Function revenues be increased by 1.5% for 2005.

 

That the Recreation Coordinating Function program recovery rates be maintained to include Preschool, Children, Youth and Community Cooperative at 100%, Adults at 125%, Summer Camps and Family at 75% and Volunteer and Leadership Development programs at 50%, along with the Administration fee of 15% and a 75-25% split guideline for Term Instructors (Companies).

 

That the non-service-area surcharge at Ravensong Aquatic Centre be removed as of January 1, 2005.

 

That the rentals and admission fees for 2005 at Ravensong Aquatic Centre be approved as detailed in Appendix II of the report and that the attached five year forecast chart in the report be used as a guideline.

 

That the rentals and admission fees for 2004/2005 at Oceanside Place be approved as detailed in Appendix I of the report and that the attached five year forecast chart in the report be used as a guideline.

 

CARRIED

 

Director Westbroek requested that the District 69 Recreation Commission consider moving the age limit from 55 to 60 for seniors.

 

Regional Transportation Advisory Committee.

 

Director Krall announced that he has been reappointed to the Regional Transportation Advisory Committee.

 

Municipal Finance Authority.

 

Director Stanhope reported on the recent MFA meeting he had attended.

 

IN CAMERA

 

MOVED Director Sherry, SECONDED Director Krall, that pursuant to Section 90(1)(e) and (g) of the Community Charter the Board proceed to an In Camera meeting to consider items relating to property acquisition and legal matters.

CARRIED

ADJOURNMENT

MOVED Director Sherry, SECONDED Director Krall, that this meeting adjourn to allow for an In Camera meeting.

CARRIED

TIME:   8:40 PM

 

 

 

 

 

 

 

 

 

 

 

                       

CHAIRPERSON