REGIONAL DISTRICT OF NANAIMO

 

 

MINUTES OF THE COMMITTEE OF THE WHOLE

MEETING HELD ON TUESDAY, MAY 25, 2004, AT 7:11 PM

IN THE RDN BOARD CHAMBERS

 

 

Present:

                                     Director J. Stanhope                       Chairperson

                                     Director H. Kreiberg                      Electoral Area A

                                     Director G. Lund                            Electoral Area B

                                     Director E. Hamilton                      Electoral Area C

                                     Director D. Haime                         Electoral Area D

                                     Director P. Bibby                           Electoral Area E

                                     Director L. Biggemann                   Electoral Area F

                                     Director D. Bartram                       Electoral Area H

                                     Director R. Longmuir                     City of Parksville

                                     Director T. Westbroek                    Town of Qualicum Beach

                                     Alternate

                                     Director B. Dempsey                     District of Lantzville

                                     Director L. Sherry                          City of Nanaimo

                                     Director R. Cantelon                      City of Nanaimo

                                     Alternate

                                     Director J. Manhas                         City of Nanaimo

                                     Director B. Holdom                        City of Nanaimo

                                     Director L. McNabb                       City of Nanaimo

 

Also in Attendance:

 

                                     K. Daniels                                     Chief Administrative Officer

                                     C. Mason                                       General Manager of Corporate Services

                                     B. Lapham                                     General Manager of Development Services

                                     N. Connelly                                    General Manager of Community Services

                                     J. Finnie                                         General Manager of Environmental Services

                                     N. Tonn                                         Recording Secretary

 

 

DELEGATIONS

 

Hugh Sinnott, Parksville & District Chamber of Commerce, re Financial Support.

 

Mr. Sinnot provided a verbal and written overview of the Parksville and District Chamber of Commerce’s mandate and requested that the Board approve an annual financial commitment in the amount of $17,550 through an establishing bylaw which would meet the applicable Electoral Area portion of funds required to operate the Parksville & District Chamber of Commerce.

 

Jo-ann Chase, re Sumar Lane Subdivision – Area G.

 

Ms. Chase raised her concerns and those of a number of owners and residents in the vicinity of the Sumar Lane Development with respect to zoning changes which would allow for other than single family residential zoning and an increase in the population density of the Sumar Lane proposed subdivision.

 

MOVED Director Cantelon, SECONDED Director Holdom, that Adele McKillop and John Barnum be permitted to address the Committee.

CARRIED

Adele McKillop, re Englishman River Community Water Supply Service Area Rates & Regulations Bylaw No. 1383 and Englishman River Community Water Supply Service Area Water Use Restrictions Bylaw No. 1384.

 

Ms. McKillop noted that when asked to consider a proposal to include District Lot 44 into the Englishman River Community Water Service Area, the Board also take into consideration that the Regional Growth Strategy Policy 7B does not support provision of community water to land designated as resource lands to accommodate growth and development.

 

John Barnum, re Englishman River Community Water Supply Service Area Rates & Regulations Bylaw No. 1383 and Englishman River Community Water Supply Service Area Water Use Restrictions Bylaw No. 1384.

 

Mr. Barnum raised his concerns with residential property development and the impact of production wells on District Lot 44.

 

MINUTES

 

MOVED Director Sherry, SECONDED Director Bartram, that the minutes of the regular Committee of the Whole meeting held April 27, 2004 be adopted.

CARRIED

COMMUNICATIONS/CORRESPONDENCE

 

K.B. Miller, Private Managed Forest Land Council, re Forest Land Reserve Changes.

 

MOVED Director Cantelon, SECONDED Director McNabb, that the correspondence from the Private Managed Forest Land Council with respect to changes to the Forest Land Reserve and the Managed Forest program, be received.

CARRIED

CORPORATE SERVICES

 

ADMINISTRATION

 

Asset Disposal Policy A2.12 Amendment.

 

MOVED Director McNabb, SECONDED Director Cantelon, that Asset Disposal Policy A2.12 be amended to enable the Regional District to donate computer and computer related equipment that has been replaced under our 6 year replacement schedule to Literacy Nanaimo or to School Districts 68 & 69 for educational purposes.

CARRIED

FINANCE

 

2003 Financial Information Report.

 

MOVED Director Holdom, SECONDED Director Bartram, that the 2003 Financial Information Act report be received and approved.

CARRIED

FIRE PROTECTION

 

Coombs-Hilliers Fire Protection Service Area Boundary Amendment Bylaw No. 1022.04 & Coombs-Hilliers Fire Protection Service Area Capital Charge Bylaw No. 1387.

 

MOVED Director Biggemann, SECONDED Director McNabb,:

 

1.         That “Coombs-Hilliers Fire Protection Service Area Boundary Amendment Bylaw No. 1022.04, 2004” be introduced for first three readings.

 

2.         That “Coombs-Hilliers Fire Protection Service Area Capital Charge Bylaw No. 1387, 2004” be introduced for first three readings.

CARRIED

ENVIRONMENTAL SERVICES

 

LIQUID WASTE

 

Pump and Haul Local Service Area Bylaw No. 975.35 –P & V Wild – 261 Cheddar Road – Area G.

 

MOVED Director Sherry, SECONDED Director McNabb,:

 

1.         That the boundaries of the RDN Pump and Haul Local Service Area Bylaw 975 be amended to include Lot 1, District Lot 80, Newcastle Land District, Plan 49865. (Cheddar Road, Area G)

 

2.         That “Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.35, 2004” be read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

SOLID WASTE

 

Landfill and Transfer Station Yard Waste Composting Quote Results.

 

MOVED Director Sherry, SECONDED Director Bartram, that Qualicum Farms Limited be awarded the contract for composting yard waste from the Regional Landfill and the contract for composting yard waste from Church Road Transfer Station for $36.50 and $28.50 per tonne respectively.

CARRIED

Non-Profit Organizations – Solid Waste Tipping Fee Waivers.

 

MOVED Director Sherry, SECONDED Director McNabb,:

 

1.         That the Board support a policy of granting waste disposal fee relief only for illegal dumping clean-up and to non-profit organizations that incorporate waste reduction as a core function. Other organizations, such as thrift store operations, would not qualify for fee relief.

 

2.         That the Board direct staff to prepare a bylaw for Board consideration that incorporates a policy of waste disposal fee relief for illegal dumping clean-up and to non-profit organizations that incorporate waste reduction as a core function.

 

MOVED Director Westbroek, SECONDED Director Sherry, that the motion be amended to include the following:

 

3.         That staff be directed to meet with the thrift store operators to help identify recycling opportunities and to direct recyclable waste and improve recycling practices.

CARRIED

 

MOVED Director Holdom, SECONDED Director D. Haime, that Recommendation No. 1 be amended by replacing the word “would” with the word “may” and that the words “pending discussions with thrift operators on proper recycling practices” be added after the word “relief”.

CARRIED

The question was called on the main motion as amended.

 

The motion CARRIED.

 

New and Emerging Residual Waste Management Technologies Update.

 

MOVED Director Sherry, SECONDED Director McNabb, that the Board receive the interim update report on New and Emerging Residual Waste Management Technologies Update for information.

CARRIED

UTILITIES

 

Nanoose Bay Water Supply Service Area – Dolphin Drive Watermain Replacement Contract Award.

 

MOVED Director Sherry, SECONDED Director Holdom, that the Regional District of Nanaimo award the Dolphin Drive Watermain Replacement project to Knappett Industries Ltd. for the tendered amount of $128,129.94.

CARRIED

 

Englishman River Community Water Supply Service Area Rates & Regulations Bylaw No. 1383 and Englishman River Community Water Supply Service Area Water Use Restrictions Bylaw No. 1384.

 

MOVED Director Sherry, SECONDED Director Biggemann, that “Englishman River Community Water Supply Service Area Rates and Regulations Bylaw No. 1383, 2004” be introduced for first three readings.

CARRIED

 

MOVED Director Sherry, SECONDED Director Biggemann, that “Englishman River Community Water Supply Service Area Rates and Regulations Bylaw No. 1383, 2004” having received three readings, be adopted.

CARRIED

 

MOVED Director Sherry, SECONDED Director Biggemann, that “Englishman River Community Water Supply Service Area Water Use Restrictions Bylaw No. 1384, 2004” be introduced for first three readings.

CARRIED

 

MOVED Director Sherry, SECONDED Director Biggemann, that “Englishman River Community Water Supply Service Area Water Use Restrictions Bylaw No. 1384, 2004” having received three readings, be adopted.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

 

Electoral Area ‘A’ Parks and Green Spaces Advisory Committee.

 

MOVED Director Kreiberg, SECONDED Director Biggemann, that the minutes of the Electoral Area ‘A’ Parks and Green Spaces Advisory Committee meeting held March 18, 2004 be received for information.

CARRIED

Electoral Area ‘B’ Parks and Open Space Advisory Committee.

 

MOVED Director Lund, SECONDED Director Cantelon, that the minutes of the Electoral Area ‘B’ Parks and Open Space Advisory Committee meeting held March 8, 2004 be received for information.

CARRIED

Landfill Site Liaison Committee.

 

MOVED Director Sherry, SECONDED Director Cantelon, that the minutes of the Landfill Site Liaison Committee meeting held March 31, 2004 be received for information.

CARRIED

Regional Growth Monitoring Advisory Committee/State of Sustainability Project.

 

MOVED Director Bartram, SECONDED Director Holdom, that the minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project meeting held May 5, 2004 be received for information.

CARRIED

Grants-in-Aid Committee.

 

MOVED Director Hamilton, SECONDED Director Sherry, that the minutes of the Grants-in-Aid Committee meeting held May 6, 2004 be received for information.

CARRIED

 

MOVED Director Hamilton, SECONDED Director Sherry, that the following grants be approved:

 

School District 68:

 

            Cedar School & Community Enhancement Society                                              $           880

 

School District 69:

 

            District 69 Family Resource Association                                                             $         2,054

            Lighthouse Country Business Association                                                           $           500

            Pacific Vocal Institute                                                                                       $         2,100

            Parksville Meeting Place                                                                                    $           705

CARRIED

District 69 Recreation Commission.

 

MOVED Director Bartram, SECONDED Director Longmuir, that the minutes of the District 69 Recreation Commission meeting held May 13, 2004 be received for information.

CARRIED

 

MOVED Director Bartram, SECONDED Director Longmuir, that the following grants be approved:

 

Community Grants:

 

            Arrowsmith Cricket & Sports Association                                                           $           400

            Arrowsmith Search & Rescue Society                                                                $         2,500

            Building Learning Together – Teaching from the Heart                                        $           280

            Building Learning Together – Words on Wheels Bus                                           $         1,700

            Mid Vancouver Island Habitat Enhance. Soc. – Jr. Stream Keepers                     $           700

            Moorecroft Camp Society                                                                                  $         1,720

            Nanoose Place Landscaping Project                                                                   $         1,750

            Qualicum Beach Family Day                                                                              $           750

            Ravensong Aquatic Club                                                                                    $         1,250

 

Youth Grants:

 

            Ballenas Stunt and Cheer Squad                                                                         $         1,000

            Erik Goetzinger BMX Club                                                                                $         2,500

            District 69 Family Resource Association – Outreach Program                              $         2,000

            Kidfest – Youth Activity                                                                                    $         1,075

            Nanoose Bay Parent Advisory – Adventure Camp                                              $         1,000

            Oceanside Arts Council – Children’s Theatre                                                      $           700

CARRIED

IN CAMERA

MOVED Director Sherry, SECONDED Director McNabb, that pursuant to Section 90(1)(e) and (g) of the Community Charter the Board proceed to an In Camera meeting to consider items relating to property acquisition and legal matters.

CARRIED

ADJOURNMENT

MOVED Director Sherry, SECONDED Director McNabb, that this meeting adjourn to allow for an In Camera meeting.

CARRIED

TIME:   8:14 PM

 

 

 

 

 

 

 

 

                                                                       

CHAIRPERSON