REGIONAL DISTRICT OF NANAIMO
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, JANUARY 27, 2004, AT 7:00 PM
IN THE RDN BOARD CHAMBERS

Present:

Director J. Stanhope Chairperson
Director H. Kreiberg Electoral Area A
Director G. Lund Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director P. Bibby Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director R. Longmuir City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director C. Haime District of Lantzville
Director L. Sherry City of Nanaimo
Alternate
Director D. Tyndall City of Nanaimo
Director L. McNabb City of Nanaimo
Director G. Korpan City of Nanaimo
Director T. Krall City of Nanaimo
Director B. Holdom City of Nanaimo

Also in Attendance:
K. Daniels Chief Administrative Officer
C. Mason General Manager of Corporate Services
B. Lapham General Manager of Development Services
N. Connelly General Manager of Community Services
J. Finnie General Manager of Environmental Services
N. Avery Manager of Financial Services
N. Tonn Recording Secretary

DELEGATIONS

Gail Adrienne, Nanaimo Area Land Trust, re Request for Core Funding.

Ms. Adrienne provided information respecting the role of the Nanaimo and Area Land Trust in the Regional District and their need for core funding. A written hand out was distributed to all Committee members for their information.

MINUTES

MOVED Director Sherry, SECONDED Director McNabb, that the minutes of the regular Committee of the Whole meeting held November 25, 2003 be adopted.

CARRIED

COMMUNICATIONS/CORRESPONDENCE

Tom Krall, Chair, Vancouver Island Regional Library Board, re Library Book Rate Petition.

MOVED Director Krall, SECONDED Director Tyndall, that the correspondence from the Vancouver Island Regional Library Board requesting support in urging the Minister of Canadian Heritage and the President/CEO of Canada Post to maintain the current Canada Post library rate be received for information.

CARRIED

Maureen Surkan, re Walkers Animal Rescue Centre � 1810 Nevan Brae Road � Area A.

MOVED Director McNabb, SECONDED Director Holdom, that the correspondence from Ms. Surkan with respect to her support of the Walker Animal Rescue Centre and the need for the service it provides be received.

CARRIED

COMMUNITY SERVICES

Establishment of a New Service to Manage Hogweed as a Noxious Weed.

MOVED Director Hamilton, SECONDED Director Bibby,:

1. That the report, "Establishment of a Service to Manage Hogweed as a Noxious Weed" be received.

2. That the Regional District of Nanaimo not establish a new service to manage hogweed.

CARRIED

RECREATION & PARKS

Lighthouse Community Centre Society Request for Funding � Area H.

MOVED Director Bartram, SECONDED Director Bibby, that the Regional District enter into an Agreement with the Lighthouse Community Centre Society to provide funding assistance over four years for capital improvements, with $15,000 to be allocated in 2004 and subsequent years assistance to be confirmed through consultation with the Society and annual Regional District budget approvals.

CARRIED

Nanaimo Area Land Trust Funding Request.

MOVED Director Westbroek, SECONDED Director D. Haime, that the report on the Nanaimo Area Land Trust request for $16,000 in core funding in 2004 from the Regional District, be received.

CARRIED

MOVED Director Westbroek, SECONDED Director D. Haime, that the NALT request for $16,000 in core funding be referred to the Budget Committee meeting.

CARRIED

REGIONAL GROWTH MANAGEMENT

Regional Context Statements � Content & Review Process.

MOVED Director Holdom, SECONDED Director Krall,:

  1. That the report "Regional Context Statements: Content & Review Process" be received.

  2. That the proposed framework for developing the content of regional context statements for inclusion in municipal and electoral area official community plans, to satisfy the requirements of the Local Government Act and "Regional District of Nanaimo Regional Growth Strategy Bylaw No. 1309", be supported as presented in Attachment 1.

  3. That the proposed process for developing and considering regional context statements for inclusion in municipal and electoral area official community plans and for confirming continued acceptance of regional context statements, to satisfy the requirements of the Local Government Act and "Regional District of Nanaimo Regional Growth Strategy Bylaw No. 1309", be supported as presented in Attachments 2 to 4.

CARRIED

CORPORATE SERVICES

ADMINISTRATION

Establishing Bylaw Amendments � District of Lantzville Incorporation:

Recycling and Compulsory Collection Local Service Amendment Bylaw No. 793.02.

MOVED Director C. Haime, SECONDED Director Westbroek, that "Recycling and Compulsory Collection Local Service Amendment Bylaw No. 793.02, 2004" be introduced for first three readings and be forwarded to the Ministry of Community, Aboriginal and Women�s Services for approval.

CARRIED

RDN District 68 E-911 Extended Service Area Amendment Bylaw No. 887.02.

MOVED Director C. Haime, SECONDED Director Westbroek, that "Regional District of Nanaimo District 68 E-911 Extended Service Area Amendment Bylaw No. 887.02, 2004" be introduced for first three readings and be forwarded to the Ministry of Community, Aboriginal and Women�s Services for approval.

CARRIED

RDN Pump & Haul Local Service Area Amendment Bylaw No. 975.31.

MOVED Director C. Haime, SECONDED Director Westbroek, that "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.31, 2004" be introduced for first three readings and be forwarded to the Ministry of Community, Aboriginal and Women�s Services for approval.

CARRIED

Solid Waste Management Local Service Amendment Bylaw No. 792.01.

MOVED Director C. Haime, SECONDED Director Westbroek, that "Solid Waste Management Local Service Amendment Bylaw No. 792.01, 2004" be introduced for first three readings and be forwarded to the Ministry of Community, Aboriginal and Women�s Services for approval.

CARRIED

Southern Community Recreation Local Service Area Amendment Bylaw No. 1059.03.

MOVED Director C. Haime, SECONDED Director Westbroek, that "Southern Community Recreation Local Service Area Amendment Bylaw No. 1059.03, 2004" be introduced for first three readings and be forwarded to the Ministry of Community, Aboriginal and Women�s Services for approval.

CARRIED

Southern Community Transit Service Area Amendment Bylaw No. 1230.02.

MOVED Director C. Haime, SECONDED Director Westbroek, that "Southern Community Transit Service Area Amendment Bylaw No. 1230.02, 2004" be introduced for first three readings and be forwarded to the Ministry of Community, Aboriginal and Women�s Services for approval.

CARRIED

Southern Community Sewer Local Service Area Amendment Bylaw No. 888.03.

MOVED Director Sherry, SECONDED Director McNabb, that "Southern Community Sewer Local Service Area Amendment Bylaw No. 888.03, 2004" be referred back to staff to allow for a joint review by the RDN, the District of Lantzville and the City of Nanaimo and report back to the Committee of the Whole.

CARRIED

Certified Population Figures � District of Lantzville.

MOVED Director Krall, SECONDED Director C. Haime, that the report regarding the certified population figures for Lantzville be received for information.

CARRIED

FINANCE

San Pareil Water Service Security Issuing Bylaw No. 1367.

MOVED Director McNabb, SECONDED Director Sherry,:

  1. That "Regional District of Nanaimo (San Pareil Water Service) Security Issuing Bylaw No. 1367, 2004" be introduced for first three readings.

  2. That "Regional District of Nanaimo (San Pareil Water Service) Security Issuing Bylaw No. 1367, 2004" having received three readings be adopted and forwarded to the Ministry of Community, Aboriginal and Women�s Services for a Certificate of Approval.

CARRIED

2004 Parcel Tax Rolls.

MOVED Director Sherry, SECONDED Director McNabb,

  1. That "Regional District of Nanaimo Assessment Roll Preparation Bylaw No. 1366, 2004" be introduced for first three readings.

  2. That "Regional District of Nanaimo Assessment Roll Preparation Bylaw No. 1366, 2004" having received three readings, be adopted.

CARRIED

2004 Revenue Anticipation Borrowing Bylaw No. 1368.

MOVED Director Westbroek, SECONDED Director Hamilton,:

  1. That "Regional District of Nanaimo 2004 Revenue Anticipation Borrowing Bylaw No. 1368, 2004" be introduced for first three readings.

  2. That "Regional District of Nanaimo 2004 Revenue Anticipation Borrowing Bylaw No. 1368, 2004" having received three readings, be adopted.

CARRIED

Ethical Purchasing Principles.

MOVED Director Tyndall, SECONDED Director Holdom, that Regional District staff include in future tenders for employee clothing, a term requiring the supplier to certify that they have not knowingly provided products which have been manufactured in factories where children are used as slave labour or under other exploitative circumstances.

CARRIED

Multiplex Financing.

MOVED Director Westbroek, SECONDED Director Longmuir, that the report on multiplex financing be received for information.

CARRIED

HOSPITAL

Temporary Borrowing Resolution.

MOVED Director Krall, SECONDED Director Sherry, that a short term borrowing authority to a maximum of $2,000,000 in the form of the resolution attached, be adopted.

MOVED Director Holdom, SECONDED Director Westbroek, that this item be postponed until such time as the staffing issue is resolved at Nanaimo Regional General Hospital.

DEFEATED

The question was called on the main motion.

The motion CARRIED.

ENVIRONMENTAL SERVICES

LIQUID WASTE

Pump and Haul Local Service Area Amendment Bylaw No. 975.33 � 180 Burne Road � Area H.

MOVED Director Bartram, SECONDED Director McNabb,:

  1. That the boundaries of the RDN Pump and Haul Local Service Area Bylaw 975 be amended to include 180 Burne Road, Bowser (Deep Bay Harbour Authority).

  2. That "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.33, 2004" be read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

Greater Nanaimo Pollution Control Centre Biosolids Composting Quote Results.

MOVED Director Sherry, SECONDED Director Tyndall, that Malaspina University-College be awarded the contract for composting biosolids from the Greater Nanaimo Pollution Control Centre for $50.40 per tonne.

MOVED Director C. Haime, SECONDED Director D. Haime, that this item be deferred to allow for District of Lantzville and Regional District staff to meet on this issue and to allow time for review by District of Lantzville Council and further that, following these meetings, a report be forwarded to the Board for consideration.

CARRIED

SOLID WASTE

Policy for Solid Waste Disposal Fee Waiver Requests.

It was requested that the recommendations be handled seriatim.

MOVED Director Krall, SECONDED Director Longmuir, that staff be directed to prepare a policy that retains the illegal dumping clean up protocol and provides options for existing no-charge accounts.

CARRIED

MOVED Director Sherry, SECONDED Director Hamilton, that staff be directed to send a letter to the Salvation Army advising them that their request for tipping fee relief for construction and demolition debris from their new facility cannot be supported.

CARRIED

UTILITIES

Unconfined Aquifer Protection Resolution.

MOVED Director Bartram, SECONDED Director C. Haime, that the Board advance the following resolution to AVICC and UBCM:

WHEREAS the Regional District of Nanaimo has previously advanced a resolution to AVICC/UBCM expressing support for new provincial groundwater protection legislation and identifying a need for the province to provide the resources and initiative to implement its legislative responsibility and authority for the province�s groundwater resource;

AND WHEREAS it is recognized that although groundwater protection legislation should address all groundwater resources in the province, some areas of the province are underlain by unconfined aquifers that may be more vulnerable to contamination from certain surface activities and if these aquifers become contaminated, they may require a long time or substantial costs to resolve the impact;

THEREFORE BE IT RESOLVED THAT the Province, in enacting groundwater protection legislation, insure that the regulatory and operational requirements that apply to the commercial, industrial and development sectors are sufficiently prescriptive and will be effectively administered and enforced to protect the Province�s unconfined aquifers from contamination.

CARRIED

French Creek Sewer LSA Bylaw No. 813.28 and Northern Community Sewer LSA Bylaw No. 889.24 � 792 Reid Road � Area G.

MOVED Director Sherry, SECONDED Director Longmuir,:

  1. That "French Creek Sewer Local Service Area Amendment Bylaw No. 813.28, 2004" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

  2. That "Northern Community Sewer Local Service Area Amendment Bylaw No. 889.24, 2004" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

Electoral Area �B� Parks & Open Space Advisory Committee.

MOVED Director Lund, SECONDED Director D. Haime, that the minutes of the Electoral Area �B� Parks & Open Space Advisory Committee meeting held November 3, 2003 be received for information.

CARRIED

Regional Waste Advisory Committee.

MOVED Director D. Haime, SECONDED Director Longmuir, that the minutes of the Regional Waste Advisory Committee meeting held December 4, 2003 be received for information.

CARRIED

District 69 Recreation Commission.

MOVED Director Bartram, SECONDED Director Longmuir, that the minutes of the District 69 Recreation Commission meeting held January 13, 2004 be received for information.

CARRIED

MOVED Director Bartram, SECONDED Director Westbroek, that the Ravensong Aquatic Steam Room/Dry Sauna project be approved for tender.

CARRIED

Intergovernmental Advisory Committee.

MOVED Director Sherry, SECONDED Director Biggemann, that the minutes of the Intergovernmental Advisory Committee meeting held January 14, 2004 be received for information.

CARRIED

BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

Library Book Rate Petition.

MOVED Director Krall, SECONDED Director Bibby, that the Regional District of Nanaimo advise the Minister of Canadian Heritage of the Regional District�s support for the maintenance of the Canada Post library rate and the inclusion of informational, recreational and educational audiovisual materials in the library rate.

CARRIED

NEW BUSINESS

Nanaimo Regional General Hospital.

MOVED Director Holdom, SECONDED Director Westbroek, that the Board, as a financing authority contributing to the capital costs of the NRGH and acting on behalf of our region�s residents strongly urge the parties, including the Provincial Minister, VIHA and the local physicians organization, to ensure that emergency services at NRGH are provided in a secure and dependable manner, and that all disputes threatening this goal be resolved as soon as possible.

CARRIED

ADJOURNMENT

MOVED Director Sherry, SECONDED Director Biggemann, that this meeting terminate.

CARRIED

TIME: 8:12 PM

CHAIRPERSON