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The Administrator will call the meeting to order.
9-11 Notification from the City of Nanaimo, City of Parksville and the Town of Qualicum Beach advising of their Council appointments to the Board for the year 2004.
INAUGURATION OF BOARD MEMBERS
ELECTION OF BOARD CHAIRPERSON
ELECTION OF DEPUTY CHAIRPERSON
3. BOARD MINUTES
12-20 Minutes of the Board meeting held on November 18, 2003.
4. BUSINESS ARISING FROM THE MINUTES
21-23 Eydie Fraser, AVICC, re 2004 Resolutions.
24-26 Fred George, Chairperson & Harvey Alphonse, Chief, Cowichan Tribes, re Bid for 2008 North American Indigenous Games.
27-28 Al Litynski, Telus, re Local Calling Area Expansion.
29-30 BC Ferries, re Labour Relations Board Rules on Essential Services.
Public Hearing.
Report of the Public Hearing held December 4, 2003 with respect to Land Use and Subdivision Amendment Bylaw No. 500.297 - Richard Irwin on behalf of Tower Fence Products � 1882 Fielding Road � Area A. (Report to be circulated) (Electoral Area Directors except EA�B� � One Vote)
For Adoption.
Bylaw No. 791.09 � Rural Streetlighting Local Service Area Boundary Amendment Bylaw. (All Directors � One Vote)
Bylaw No. 1358 � District 69 Ice Arena Conversion Bylaw. (All Directors � One Vote)
7.1 ELECTORAL AREA PLANNING STANDING COMMITTEE
31-33 Minutes of the Electoral Area Planning Committee meeting held November 25, 2003. (for information)
PLANNING
DEVELOPMENT PERMIT APPLICATIONS
DP Application No. 60356 � Nanaimo Mini Storage (Soderstrom) � 2180 South Wellington Road � Area A. (Electoral Area Directors except EA �B� � One Vote)
Delegations wishing to speak to Application No. 60356.
That Development Permit Application No. 60356 submitted by Nanaimo Mini Storage, to recognize an existing retaining wall within the South Wellington Development Permit Area No. 1 on the property legally described as That Part of Lot 3, Sections 11 & 12, Range 7, Cranberry District, Plan 3153, Lying Within Said Section 11, Except That Part in Plan 11018 and Plan 3372 RW, be approved, subject to the conditions outlined in Schedules No. 1, 2 and 3 of the corresponding staff report and the notification requirements pursuant to the Local Government Act.
FRONTAGE RELAXATION
Request for Relaxation of the Minimum 10% Frontage Requirement � Englishman River Land Corporation (Block 564) � Kaye Road � Area G. (Electoral Area Directors except EA �B� � One Vote)
That the request, submitted by Brent Kapler on behalf of Englishman River Land Corporation to relax the minimum 10% frontage requirement for proposed Lots 15 � ALR, 12, 13, 14, 15, 29 and 30 of the proposed subdivision of Lot A, Block 564, Nanoose District, Plan VIP75278 as shown on the plan of subdivision be approved.
OTHER
34-49 Electoral Area �F� Zoning & Subdivision Bylaw No. 1285 � �Finetuning� Project. (Electoral Area Directors except EA �B� � One Vote)
1. That the staff report recommending proposed amendments to Bylaw No. 1285 be received.
2. That staff be directed to prepare an amendment to "Regional District of Nanaimo Electoral Area �F� Zoning and Subdivision Amendment Bylaw No. 1285, 2003" for consideration by the Board at the December 9, 2003 meeting that:
3. That staff report back to Board on the site-specific zoning requests on ALR land.
NEW BUSINESS
Development Permit Area - General Policies. (Electoral Area Directors except EA �B� � One Vote)
That staff prepare a report for the Electoral Area Planning Committee on a policy amendment within all OCP�s which would ensure that public notification and public consultation takes place for all development permit applications whether the application requires a variance or not.
7.2 COMMITTEE OF THE WHOLE STANDING COMMITTEE
50-55 Minutes of the regular Committee of the Whole meeting held November 25, 2003. (for information)
COMMUNICATIONS/CORRESPONDENCE
UBCM, re Bill 75 � Significant Projects Streamlining Act. (All Directors � One Vote)
That the correspondence from UBCM with respect to the Province�s introduction of the Significant Projects Streamlining Act (Bill 75) be received for information.
COMMUNITY SERVICES
Inclusion of Hogweed on Noxious Weed List. (All Directors � One Vote)
That the report, "Inclusion of Hogweed on Noxious Weed List" be received.
That the management of hogweed as a noxious weed in the Regional District of Nanaimo through a new weed control function/service area not be pursued at this time.
That this item be referred back to staff for a report which would investigate the feasibility of a district weed control function including its influence over District residents, local municipalities and provincial responsibilities.
That the following resolution be conveyed to the Association of Vancouver Island & Coastal Communities (AVICC) and the Union of BC Municipalities (UBCM) for the purpose of lobbying the Province to take entire responsibility for the control of the proliferation of hogweed:
WHEREAS the Province of British Columbia imposes a duty on all land occupiers to control noxious plants designated in the Weed Control Regulation in Schedule A, Part 1, and giant hogweed is not designated as a noxious plant by the Weed Control Regulation;
AND WHEREAS giant hogweed is a noxious plant in several areas of the Province and it has a negative impact on human health, the environment and agricultural economic activity;
THEREFORE BE IT RESOLVED that the Association of Vancouver Island & Coastal Communities and the Union of BC Municipalities request the Province to designate giant hogweed as a noxious plant in the Weed Control Regulation or some other legislation of comparable stature, impose a duty on all land occupiers to control giant hogweed and enforce that duty using provincial, rather than local government, resources.
RECREATION & PARKS
Gabriola Recreation Society Agreement Renewal. (All Directors � Weighted Vote)
That the Agreement with the Gabriola Recreation Society be renewed for a one-year term from January 1, 2004 until December 31, 2004.
Descanso Bay Regional Park � Draft Management Plan. (Electoral Area Directors � Weighted Vote)
That the Descanso Bay Regional Park Draft Management Plan be approved and that staff be directed to advertise a request for proposal to operate the Park and subsequently negotiate a five-year operating contract.
Horne Lake Regional Park � Status Report. (All Directors � One Vote)
That the status report on the Horne Lake Regional Park (HLRP) be received for information.
That staff be directed to prepare an update report for the February 24, 2004 Committee of the Whole meeting on the HLRP Management Plan for review and approval by the Board prior to the consideration of park operation arrangements for the 2004 camping season.
CORPORATE SERVICES
ADMINISTRATION
Policy for Use of RDN Meeting Rooms. (All Directors � One Vote)
That the Board approve the policy attached to the corresponding staff report outlining a fee structure for the use of RDN meeting rooms by government and non-profit user groups.
That Nanaimo Search & Rescue be permitted to use the Committee Room at no charge on a weekly basis, subject to the room�s availability.
FINANCE
Operating Results to September 30, 2003. (All Directors � One Vote)
That the summary report of financial results from operations to September 30, 2003 be received for information.
FIRE PROTECTION
Coombs Hilliers Fire Protection Reserve Fund Expenditure Bylaw No. 1364. (All Directors � 2/3)
1. That the request from the Coombs Hilliers Volunteer Fire Department to use reserve funds for improvements to Firehall #2 be approved.
2. That "Coombs Hilliers Fire Protection Reserve Fund Expenditure Bylaw No. 1364, 2003" be introduced for first three readings.
3. That "Coombs Hilliers Fire Protection Reserve Fund Expenditure Bylaw No. 1364, 2003" having received three readings, be adopted.
Nanoose Fire Protection Function Reserve Fund Expenditure Amendment Bylaw No. 1351.01. (All Directors � 2/3)
Errington Fire Department � Request to Enter into Lease Financing for the Purchase of a Fire Truck. (All Directors � Weighted)
That the Manager of Financial Services be authorized to secure five year lease financing in the amount of $154,550 for the purpose of purchasing a fire truck for the Errington Fire Department.
DEVELOPMENT SERVICES
EMERGENCY PLANNING
Appointment of Emergency Planning Area Coordinator and Bylaw Enforcement Officer. (All Directors � One Vote)
That Jani M. Thomas be appointed as Emergency Planning Area Coordinator and Maureen Pearse as Deputy Emergency Planning Area Coordinator as detailed in Bylaw No. 953;
That Jani M. Thomas is further appointed as a Bylaw Enforcement Officer under Bylaw No. 857 and amendments thereto;
That Jame M. Thomas is authorized as a Bylaw Enforcement Officer to utilize the powers to issue Municipal Ticket Informations and other such documents;
That Jani M. Thomas be appointed as Peace Officer within the limits of the Criminal Code of Canada.
PLANNING
Englishman River Storm Water Management Service Area Establishment Bylaw No. 1363. (All Directors � One Vote)
That "Regional District of Nanaimo Englishman River Community Storm Water Management Service Area Establishment Bylaw No. 1363, 2003" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
ENVIRONMENTAL SERVICES
SOLID WASTE
Waste Stream Management Licensing � Progress Report. (All Directors � One Vote)
That the Board receive the staff report on development of a Waste Stream Management Licensing system, for information.
UTILITIES
Surfside Sewer LSA Bylaw No. 1124.02. (All Directors � One Vote)
COMMISSION, ADVISORY & SELECT COMMITTEE
Electoral Area �A� Parks & Green Spaces Advisory Committee. (All Directors � One Vote)
That the minutes of the Electoral Area �A� Parks & Open Space Committee meeting held September 18, 2003 be received for information.
Transit Business Plan Update Select Committee. (All Directors � One Vote)
That the minutes of the Transit Business Plan Update Select Committee meeting held October 30, 2003 be received for information.
Community Bus (Parksville, Qualicum Beach, Electoral Areas �E�, �G�, �H� � Weighted Vote)
That the District 69 � Community Bus proposal be approved subject to public consultation, BC Transit�s cost sharing commitment for a combined service and final Board review as part of the 2004 annual budget approval process.
That the District 69 � Community Bus proposal be referred to the Transit Business Plan Update Committee for further discussion with respect to Electoral Area �H� and discussion held earlier with respect to buses.
Downtown Nanaimo Partnership (Nanaimo, Electoral Area �A�, �D�, Lantzville � Weighted Vote)
That staff meet with the Downtown Nanaimo partnership group to develop a marketing and promotions strategy that will encourage students and faculty of Malaspina University College to visit downtown using Transit services.
Nanoose Bay Parks & Open Space Advisory Committee. (All Directors � One Vote)
That the draft minutes of the Nanoose Bay Parks & Open Space Advisory Committee meeting held November 3, 2003 be received for information.
District 69 Recreation Commission.
(All Directors � One Vote)
That the minutes of the District 69 Recreation Commission meeting held November 13, 2003 be received for information.
(Parksville, Qualicum Beach, EA�s E, F, G, H � Weighted Vote)
That the recommendations from the District 69 Recreation Commission Grants Committee be approved as follows:
Youth Grants:
Ballenas Cheer & Stunt Squad � bus transportation $ 2,000
Kondors Rugby � equipment $ 1,284
Oceanside Lynx Cheerleading Squad � equipment/uniforms $ 2,000
Oceanside Track and Field � cinder for track $ 4,600
Community Grants:
Arrowsmith Agricultural Assoc. � main hall ceiling & trim $ 8,850
Bow Horn Bay Community Club � Fall Fair $ 4,000
Coombs Halloween Candy Walk � props $ 1,000
D69 Eating Disorder Awareness Week Comm. � spa night $ 1,600
D69 Family Resource Association � Family Fun Night $ 780
D69 Family Resource Association 0pen House $ 200
Time Out for Tots & Moms (TOTAM) � rental/advertising $ 2,410
7.4 COMMISSIONS
7.5 SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS
Intergovernmental Advisory Committee. (All Directors � One Vote)
56-62 Minutes of the Intergovernmental Advisory Committee meeting held December 3, 2003. (for information)
Regional Growth Monitoring Advisory Committee/State of Sustainability Project. (All Directors � One Vote)
63-65 Minutes of the Regional Growth Monitoring Advisory Committee/State of Sustainability Project meeting held December 3, 2003. (for information)
Transit Business Plan Update Select Committee. (All Directors � One Vote)
66-69 Minutes of the Transit Business Plan Update Select Committee meetings held November 26, 2003 & December 2, 2003. (for information)
That HandyDART/Taxi services be provided as required as part of the Electoral Area �H� Service provision to ensure full accessibility.
That staff be directed to contact local taxi companies to determine the level of service they could provide to complement service under the Community Bus Proposal and in areas of low ridership.
70-71 School District 68 E911 Dispatch Consolidation. (All Directors � One Vote)
72-81 2004 Budget & 2004-2009 Financial Plan. (All Directors � One Vote)
Regional Services Review, Phase II � Terms of Reference. (All Directors � One Vote) (Report to be circulated)
2004 Proposed Annual Budget
11. NEW BUSINESS
12. BOARD INFORMATION (Separate enclosure on blue paper)
14. IN CAMERA
That pursuant to section 242.2(1)(e) & (h) of the Local Government Act the Board proceed to an In Camera meeting to consider the acquisition of land and legal matters.