Present:

Director E. Hamilton Chairperson
Director H. Kreiberg Electoral Area A
Alternate
Director B. Jepson Electoral Area D
Director P. Bibby Electoral Area E
Director L. Biggemann Electoral Area F
Director Joe Stanhope Electoral Area G
Director D. Bartram Electoral Area H
Director D. Tyndall City of Nanaimo

Also in Attendance:
B. Lapham General Manager, Development Services
P. Shaw Manager of Community Planning
N. Tonn Recording Secretary

MINUTES

MOVED Director Kreiberg, SECONDED Director Bibby, that the minutes of the Electoral Area Planning Committee meeting held October 28, 2003 be adopted.

CARRIED

PLANNING

DEVELOPMENT PERMIT APPLICATIONS

DP Application No. 60355 � Balogh � 5363 Deep Bay Drive �Area H.

The Chairperson noted that this item has been withdrawn and referred back to staff for further clarification.

DP Application No. 60356 � Nanaimo Mini Storage (Soderstrom) � 2180 South Wellington Road � Area A.

MOVED Director Kreiberg, SECONDED Director Bibby, that Development Permit Application No. 60356 submitted by Nanaimo Mini Storage, to recognize an existing retaining wall within the South Wellington Development Permit Area No. 1 on the property legally described as That Part of Lot 3, Sections 11 & 12, Range 7, Cranberry District, Plan 3153, Lying Within Said Section 11, Except That Part in Plan 11018 and Plan 3372 RW, be approved, subject to the conditions outlined in Schedules No. 1, 2 and 3 of the corresponding staff report and the notification requirements pursuant to the Local Government Act.

CARRIED

FRONTAGE RELAXATION

Request for Relaxation of the Minimum 10% Frontage Requirement � Englishman River Land Corporation (Block 564) � Kaye Road � Area G.

MOVED Director Stanhope, SECONDED Director Biggemann, that the request, submitted by Brent Kapler on behalf of Englishman River Land Corporation to relax the minimum 10% frontage requirement for proposed Lots 15 � ALR, 12, 13, 14, 15, 29 and 30 of the proposed subdivision of Lot A, Block 564, Nanoose District, Plan VIP75278 as shown on the plan of subdivision be approved.

CARRIED

OTHER

Electoral Area �F� Zoning & Subdivision Bylaw No. 1285 � �Finetuning� Project.

MOVED Director Biggemann, SECONDED Director Bartram,:

1. That the staff report recommending proposed amendments to Bylaw No. 1285 be received.

2. That staff be directed to prepare an amendment to "Regional District of Nanaimo Electoral Area �F� Zoning and Subdivision Amendment Bylaw No. 1285, 2003" for consideration by the Board at the December 9, 2003 meeting that:

• Includes housekeeping amends;
• Recognizes the 42 requests in Table No. 1;
• Recognizes those requests in Table No. 2 providing supporting documentation is received prior to consideration of the Board; and
• Recognizes those requests of the 39 in Table No. 2 for additional dwellings where their construction predates Ministry of Health records providing they submit an acceptable septic system inspection and proof of dwelling unit age.

3. That staff report back to Board on the site-specific zoning requests on ALR land.

CARRIED

NEW BUSINESS

Development Permit Area - General Policies.

MOVED Director Bartram, SECONDED Director Stanhope, that staff prepare a report for the Electoral Area Planning Committee on a policy amendment within all OCP�s which would ensure that public notification and public consultation takes place for all development permit applications whether the application requires a variance or not.

CARRIED

ADJOURNMENT

MOVED Director Stanhope, SECONDED Director Tyndall, that this meeting terminate.

CARRIED

TIME: 6:47 PM

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CHAIRPERSON