Present:
Director J. Stanhope Chairperson
Director H. Kreiberg Electoral Area A
Director G. Lund Electoral Area B
Director E. Hamilton Electoral Area C
Alternate
Director B. Jepson Electoral Area D
Director P. Bibby Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director R. Longmuir City of Parksville
Director T. Westbroek Town of Qualicum Beach
Alternate
Director B. Dempsey District of Lantzville
Director L. Sherry City of Nanaimo
Director R. Cantelon City of Nanaimo
Director L. McNabb City of Nanaimo
Alternate
Director D. Tyndall City of Nanaimo
Director T. Krall City of Nanaimo
Director B. Holdom City of Nanaimo
Also in Attendance:
K. Daniels Chief Administrative Officer
C. Mason General Manager of Corporate Services
B. Lapham General Manager of Development Services
N. Connelly General Manager of Community Services
J. Finnie General Manager of Environmental Services
N. Avery Manager of Financial Services
P. Shaw Manager of Community Planning
S. Schopp Mgr. of Building Inspection & Enforcement
N. Tonn Recording Secretary
MINUTES
MOVED Director Sherry, SECONDED Director McNabb, that the minutes of the regular Committee of the Whole meeting held October 28, 2003 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
UBCM, re Bill 75 � Significant Projects Streamlining Act.
MOVED Director Cantelon, SECONDED Director Bartram, that the correspondence from UBCM with respect to the Province�s introduction of the Significant Projects Streamlining Act (Bill 75) be received for information.
CARRIED
COMMUNITY SERVICES
Inclusion of Hogweed on Noxious Weed List.
A request was made to address the recommendations seriatim.
MOVED Director Sherry, SECONDED Director McNabb, that the report, "Inclusion of Hogweed on Noxious Weed List" be received.
CARRIED
MOVED Director Sherry, SECONDED Director Biggemann, that the management of hogweed as a noxious weed in the Regional District of Nanaimo through a new weed control function/service area not be pursued at this time.
MOVED Director Westbroek, SECONDED Director Longmuir, that this item be referred back to staff for a report which would investigate the feasibility of a district weed control function including its influence over District residents, local municipalities and provincial responsibilities.
CARRIED
MOVED Director Sherry, SECONDED Director McNabb, that the following resolution be conveyed to the Association of Vancouver Island & Coastal Communities (AVICC) and the Union of BC Municipalities (UBCM) for the purpose of lobbying the Province to take entire responsibility for the control of the proliferation of hogweed:
WHEREAS the Province of British Columbia imposes a duty on all land occupiers to control noxious plants designated in the Weed Control Regulation in Schedule A, Part 1, and giant hogweed is not designated as a noxious plant by the Weed Control Regulation;
AND WHEREAS giant hogweed is a noxious plant in several areas of the Province and it has a negative impact on human health, the environment and agricultural economic activity;
THEREFORE BE IT RESOLVED that the Association of Vancouver Island & Coastal Communities and the Union of BC Municipalities request the Province to designate giant hogweed as a noxious plant in the Weed Control Regulation or some other legislation of comparable stature, impose a duty on all land occupiers to control giant hogweed and enforce that duty using provincial, rather than local government, resources.
CARRIED
RECREATION & PARKS
Gabriola Recreation Society Agreement Renewal.
MOVED Director Lund, SECONDED Director Hamilton, that the Agreement with the Gabriola Recreation Society be renewed for a one-year term from January 1, 2004 until December 31, 2004.
CARRIED
Descanso Bay Regional Park � Draft Management Plan.
MOVED Director McNabb, SECONDED Director Krall, that the Descanso Bay Regional Park Draft Management Plan be approved and that staff be directed to advertise a request for proposal to operate the Park and subsequently negotiate a five-year operating contract.
CARRIED
Horne Lake Regional Park � Status Report.
MOVED Director Longmuir, SECONDED Director Bibby, that the status report on the Horne Lake Regional Park (HLRP) be received for information.
CARRIED
MOVED Director Longmuir, SECONDED Director Bibby, that staff be directed to prepare an update report on the HLRP Management Plan for review and approval by the Board prior to the consideration of park operation arrangements for the 2004 camping season.
MOVED Director Bartram, SECONDED Director Longmuir, that the motion be amended to insert the words "for the February 24, 2004 Committee of the Whole meeting" between the words "report" and "on".
CARRIED
The question was called on the motion as amended.
The motion CARRIED.
CORPORATE SERVICES
ADMINISTRATION
Policy for Use of RDN Meeting Rooms.
MOVED Director McNabb, SECONDED Director Bibby,:
2. That Nanaimo Search & Rescue be permitted to use the Committee Room at no charge on a weekly basis, subject to the room�s availability.
CARRIED
FINANCE
Operating Results to September 30, 2003.
MOVED Director Krall, SECONDED Director Sherry, that the summary report of financial results from operations to September 30, 2003 be received for information.
CARRIED
FIRE PROTECTION
Coombs Hilliers Fire Protection Reserve Fund Expenditure Bylaw No. 1364.
MOVED Director Biggemann, SECONDED Director McNabb,:
1. That the request from the Coombs Hilliers Volunteer Fire Department to use reserve funds for improvements to Firehall #2 be approved.
2. That "Coombs Hilliers Fire Protection Reserve Fund Expenditure Bylaw No. 1364, 2003" be introduced for first three readings.
3. That "Coombs Hilliers Fire Protection Reserve Fund Expenditure Bylaw No. 1364, 2003" having received three readings, be adopted.
CARRIED
Nanoose Fire Protection Function Reserve Fund Expenditure Amendment Bylaw No. 1351.01.
MOVED Director Bibby, SECONDED Director Krall,:
CARRIED
Errington Fire Department � Request to Enter into Lease Financing for the Purchase of a Fire Truck.
MOVED Director Sherry, SECONDED Director Biggemann, that the Manager of Financial Services be authorized to secure five year lease financing in the amount of $154,550 for the purpose of purchasing a fire truck for the Errington Fire Department.
CARRIED
DEVELOPMENT SERVICES
EMERGENCY PLANNING
Appointment of Emergency Planning Area Coordinator and Bylaw Enforcement Officer.
MOVED Director Westbroek, SECONDED Director Krall,:
1. That Jani M. Thomas be appointed as Emergency Planning Area Coordinator and Maureen Pearse as Deputy Emergency Planning Area Coordinator as detailed in Bylaw No. 953;
2. That Jani M. Thomas is further appointed as a Bylaw Enforcement Officer under Bylaw No. 857 and amendments thereto;
3. That Jame M. Thomas is authorized as a Bylaw Enforcement Officer to utilize the powers to issue Municipal Ticket Informations and other such documents;
4. That Jani M. Thomas be appointed as Peace Officer within the limits of the Criminal Code of Canada.
CARRIED
PLANNING
Englishman River Storm Water Management Service Area Establishment Bylaw No. 1363.
MOVED Director Hamilton, SECONDED Director Biggemann, that "Regional District of Nanaimo Englishman River Community Storm Water Management Service Area Establishment Bylaw No. 1363, 2003" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
ENVIRONMENTAL SERVICES
SOLID WASTE
Waste Stream Management Licensing � Progress Report.
MOVED Director Sherry, SECONDED Director Tyndall, that the Board receive the staff report on development of a Waste Stream Management Licensing system, for information.
CARRIED
UTILITIES
Surfside Sewer LSA Bylaw No. 1124.02.
MOVED Director Westbroek, SECONDED Director Bartram,:
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
Electoral Area �A� Parks & Green Spaces Advisory Committee.
MOVED Director Kreiberg, SECONDED Director McNabb, that the minutes of the Electoral Area �A� Parks & Open Space Committee meeting held September 18, 2003 be received for information.
CARRIED
Transit Business Plan Update Select Committee.
MOVED Director Krall, SECONDED Director Biggemann, that the minutes of the Transit Business Plan Update Select Committee meeting held October 30, 2003 be received for information.
CARRIED
MOVED Director Krall, SECONDED Director Cantelon, that the District 69 � Community Bus proposal be approved subject to public consultation, BC Transit�s cost sharing commitment for a combined service and final Board review as part of the 2004 annual budget approval process.
CARRIED
MOVED Director Krall, SECONDED Director Cantelon, that staff meet with the Downtown Nanaimo partnership group to develop a marketing and promotions strategy that will encourage students and faculty of Malaspina University College to visit downtown using Transit services.
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek, that the District 69 � Community Bus proposal be referred to the Transit Business Plan Update Committee for further discussion with respect to Electoral Area �H� and discussion held earlier with respect to buses.
CARRIED
The Chairperson of the Transit Business Plan Update Committee invited Director Bartram to attend the next meeting of the Committee to be held November 26, 2003.
Nanoose Bay Parks & Open Space Advisory Committee.
MOVED Director Bibby, SECONDED Director Tyndall, that the draft minutes of the Nanoose Bay Parks & Open Space Advisory Committee meeting held November 3, 2003 be received for information.
CARRIED
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED Director Longmuir, that the minutes of the District 69 Recreation Commission meeting held November 13, 2003 be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Biggemann, that the recommendations from the District 69 Recreation Commission Grants Committee be approved as follows:
Youth Grants:
Ballenas Cheer & Stunt Squad � bus transportation $ 2,000
Kondors Rugby � equipment $ 1,284
Oceanside Lynx Cheerleading Squad � equipment/uniforms $ 2,000
Oceanside Track and Field � cinder for track $ 4,600
Community Grants:
Arrowsmith Agricultural Assoc. � main hall ceiling & trim $ 8,850
Bow Horn Bay Community Club � Fall Fair $ 4,000
Coombs Halloween Candy Walk � props $ 1,000
D69 Eating Disorder Awareness Week Comm. � spa night $ 1,600
D69 Family Resource Association � Family Fun Night $ 780
D69 Family Resource Association 0pen House $ 200
Time Out for Tots and Moms (TOTAM) � rental/advertising $ 2,410
CARRIED
NEW BUSINESS
2004 � 2009 Financial Plan Overview.
The Chief Administrative Officer provided an overview of the financial plan which highlighted accomplishments, operation, major impacts affecting the plan and review of the 2004 provisional and annual budgets as they apply to the public process. The proposed schedule for further budget meetings was also noted.
The Manager of Corporate Services presented a short summary of the Detailed Function and Financial Plan and Summaries binder structure and noted that the cancelled Financial Plan spreadsheet workshop will be rescheduled.
BOARD INFORMATION
Director Bartram requested staff to report back on the implications of changes to the Land Title Act and the Water Act as described on page 2 of the Board Information pages.
IN CAMERA
MOVED Director Sherry, SECONDED Director Krall, that pursuant to Section 242.2(1)(h) of the Local Government Act the Board proceed to an In Camera meeting to consider legal matters.
CARRIED
ADJOURNMENT
MOVED Director Sherry, SECONDED Director Krall, that this meeting
adjourn to allow for an In Camera meeting.
CARRIED
TIME: 8:28 PM
CHAIRPERSON