Present:

Director J. Stanhope Chairperson
Director H. Kreiberg Electoral Area A
Director G. Lund Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director P. Bibby Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director R. Longmuir City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director C. Haime District of Lantzville
Director L. Sherry City of Nanaimo
Director R. Cantelon City of Nanaimo
Director L. McNabb City of Nanaimo
Director T. Krall City of Nanaimo
Director B. Holdom City of Nanaimo

Also in Attendance:
K. Daniels Chief Administrative Officer
C. Mason General Manager of Corporate Services
B. Lapham General Manager of Development Services
N. Connelly General Manager of Community Services
J. Finnie General Manager of Environmental Services
N. Avery Manager of Financial Services
C. McIver Manager of Solid Waste
N. Tonn Recording Secretary

DELEGATIONS > > > >

Sherry Sheffman & Dave Bennett, Terasen, re Proposed Liquid Natural Gas Facility on Vancouver Island.

Ms. Sheffman, Manager, Communications and Mr. Bennett, Manager, Planning & Business Development provided a visual and verbal overview of the proposed liquefied natural gas facility on Vancouver Island. Printed material was also distributed to all Committee members. A request was made to the Committee to support construction of an LNG storage facility on Vancouver Island and to assist in sourcing out potential suitable sites for a LNG facility within the boundaries of the RDN.

Gail Adrienne, Nanaimo Area Land Trust, re Core Funding Support. > > > >

Members of the Nanaimo Area Land Trust provided a visual and verbal presentation highlighting a number of NALT past projects as well as future plans and requested core funding support from the RDN in the amount of $16,000.

LATE DELEGATION

MOVED Director Krall, SECONDED Director Cantelon, that a late delegation be permitted to address the Committee.

CARRIED

Glen Thornton, re Proposed Liquid Natural Gas Facility on Vancouver Island.

Mr. Thornton raised his concerns as well as those of members of the Nanoose Property Owners and Residents Association with respect to the existing gas pipeline which currently passes through Nanoose Bay and any possible hazard it may cause to Nanoose residents.

MINUTES

MOVED Director Sherry, SECONDED Director McNabb, that the minutes of the regular Committee of the Whole meeting held September 30, 2003 be adopted.

CARRIED

COMMUNITY SERVICES

Nanaimo Area Land Trust Update on Mount Benson.

MOVED Director Cantelon, SECONDED Director Krall, that the update report on Mount Benson and the efforts of the Nanaimo Area Land Trust be received for information.

CARRIED

CORPORATE SERVICES

ADMINISTRATION

Policy A1.2 � Distribution of Agendas.

MOVED Director Bibby, SECONDED Director Sherry, that the Board approve proposed amendments to Policy A1.2 Distribution of Agendas to provide full agendas, excluding in camera agendas, to all alternate directors and to the District of Lantzville Administrator.

DEFEATED

MOVED Director C. Haime, SECONDED Director McNabb, that the Board approve an amendment to Policy A1.2 Distribution of Agendas circulation list to receive full agendas, to include the District of Lantzville Administrator.

CARRIED

Regional Services Review � Terms of Reference.

MOVED Director Sherry, SECONDED Director Krall,:

1. That the Board approve the Terms of Reference as presented.
2. That a contingency of $60,000 be included in the 2004 General Administration Budget to cover the potential cost of referendums next year.

MOVED Director D. Haime, SECONDED Director Hamilton, that this item be referred to a Board workshop to allow Directors an opportunity to review and comment on the terms of reference prior to approval.

CARRIED

FINANCE

Financing Alternatives for Oceanside Place.

MOVED Director Westbroek, SECONDED Director C. Haime,:

1. That short term financing for the multiplex project be used as long as possible and that long term debt be secured at a target rate between 6.3% and 6.8%.
2. That the proposal by the Town of Qualicum Beach to act either as a short term lender or to immediately prepay its share of the capital costs be accepted.
3. That if the Town of Qualicum Beach chooses to act as a short term lender, that it do so under the same terms and conditions as if the funds were borrowed from the Municipal Finance Authority and that its funds remain as a prepayment when long term debt is secured.

MOVED Director Westbroek, SECONDED Director Sherry, that the motion be amended to read as follows:

That short term financing for the multiplex project be used as long as possible and that long term debt be secured at a target rate between 6.3% and 6.8%; and further that the Town of Qualicum Beach be approached to act as a lender or be permitted to pre-pay their share of costs at the time of securing long term funds.

CARRIED

The question was called on the motion as amended.

The motion CARRIED.

DEVELOPMENT SERVICES

BUILDING INSPECTION

Section 700 Filings. > > > > > >

The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Committee come forward when their name was called.

It was noted that the following filing has been resolved:
Lot A, District Lot 1, Nanoose Land District, Plan VIP66765, 981 Maple Lane, Electoral Area �G�, owned by D. Powers. > >

MOVED Director Krall, SECONDED Director Kreiberg, that a notice be filed against the titles of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action may be pursued:

1. That part of Lot 3, Sections 11 and 12, Range 7, Cranberry Land District, Plan 3153, Lying within said Section 11, except that part in Plan 11018 and Plan 3372W, 2180 South Wellington Road, Electoral Area �A�, owned by R. Soderstrom;
2. Lot 1, Section 14, Range 4, Cedar Land District, Plan 26045, 1841 Shasta Road, Electoral Area �A�, owned by Estevan Engineering Ltd.;

CARRIED

ENVIRONMENTAL SERVICES

LIQUID WASTE

Greater Nanaimo Pollution Control Centre Dewatering Upgrade.

MOVED Director McNabb, SECONDED Director Sherry, that the Regional District of Nanaimo award supply of a centrifuge for the GNPCC Dewatering upgrade for the tendered amount of $322,070 to Alfa Laval.

CARRIED

SOLID WASTE

Notice of Intent to Issue Landfill Operational Certificate No. MR-01714.

MOVED Director Sherry, SECONDED Director McNabb,:

1. That the Board accept the attached Operational Certificate as drafted by the Regional Waste Manager and publish the Notice of Intent; and
2. That the Board approve the establishment of a new Environmental Technician position for the Solid Waste Department to inspect, maintain and operate the environmental protection systems required in the Operational Certificate.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

Grants-In-Aid Committee.

MOVED Director Hamilton, SECONDED Director McNabb, that the minutes of the Grants-in-Aid Committee meeting held October 20, 2003 be received for information.

CARRIED

MOVED Director Hamilton, SECONDED Director McNabb, that the following grants be approved:
School District 68:
Cedar Community Association $ 2,632
Cedar School & Community Enhancement Society $ 879
The Hope Centre $ 565
Nanaimo Search & Rescue Society $ 750
$ 4,826
School District 69:
District 69 Society of Allied Support Groups $ 500
District 69 Volunteer Association $ 2,690
Lighthouse Country Marine Rescue Society $ 2,500
Mount Arrowsmith Elder Abuse Prevention Comm. $ 310
Oceanside Community Arts Council $ 1,000
Parksville Qualicum Beach & District BCSPCA $ 500
RCMP Auxiliary $ 500
TOTAMS � Time Out for Tots & Moms $ 450
$ 8,450

CARRIED

Regional Library Board.

Director Bibby provided a verbal update with respect to the Regional Library Board�s 2003/04 budget

BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

Proposed Liquid Natural Gas Facility on Vancouver Island.

MOVED Director Krall, SECONDED Director Westbroek, that the Regional District of Nanaimo indicate to Terasen Gas that the Board is willing to consider location of the Liquefied Natural Gas storage facility proposed for Vancouver Island within the regional boundaries subject to resolution of any technical issues related to fire and seismic safety, aesthetics, structural considerations and other issues including the environmental impact.

CARRIED

Nanaimo Area Land Trust Core Funding Support.

MOVED Director Krall, SECONDED Director Cantelon, that the request from the Nanaimo Area Land Trust for core funding be referred to the 2004 budget process.

CARRIED

NEW BUSINESS

Mines Act Permit Amendment Application � Copcan Contracting Limited - Jameson Road.

MOVED Director D. Haime, SECONDED Director McNabb, that a letter be sent to the Chief Inspector of Mines stating that the Regional District of Nanaimo does not support the amendment, stating clearly that crushing/processing is against our zoning and land use bylaws, the community�s OCP and is in contradiction of the public consultation process the RDN was part of in 1999/2000.

CARRIED

MOVED Director D. Haime, SECONDED Director McNabb, that the Board reaffirm to the residents that if crushing/processing takes place on the Jameson Road property the Regional District of Nanaimo will take action if its bylaws are contravened.

CARRIED

Financing Alternatives for Oceanside Place.

Director Bartram requested more information prior to the next Board meeting on options to finance Oceanside Place.

IN CAMERA

MOVED Director Sherry, SECONDED Director Cantelon, that pursuant to Section 242.2(1)(h) of the Local Government Act the Board proceed to an In Camera meeting to consider legal matters.

CARRIED

ADJOURNMENT

MOVED Director Sherry, SECONDED Director Cantelon, that this meeting adjourn to allow for an In Camera meeting.

CARRIED

TIME: 8:42 PM

CHAIRPERSON