Present:

Director J. Stanhope Chairperson
Director H. Kreiberg Electoral Area A
Director G. Lund Electoral Area B
Director E. Hamilton Electoral Area C
Alternate
Director B. Jepson Electoral Area D
Director P. Bibby Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director R. Longmuir City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director C. Haime District of Lantzville
Director L. Sherry City of Nanaimo
Director R. Cantelon City of Nanaimo
Director L. McNabb City of Nanaimo
Director G. Korpan City of Nanaimo
Director T. Krall City of Nanaimo
Director B. Holdom City of Nanaimo

Also in Attendance:
B. Lapham General Manager of Development Services
C. Mason General Manager of Corporate Services
N. Connelly General Manager of Community Services
P. Shaw Manager of Community Planning
S. Schopp Manager of Inspection & Enforcement
D. Trudeau Manager of Liquid Waste
C. McIver Manager of Solid Waste
N. Tonn Recording Secretary

DELEGATIONS

Jeannie & Derek Wardleworth, & Ute Hofmann, re Land Use Contravention � 2401 Northwest Bay Road � Area E.

Mrs. Wardleworth distributed written background information to the Committee members and raised her concerns with the existing cutting and coring business located at 2401 Northwest Bay. Mrs. Wardleworth asked that the Board seek an order that this business vacate its present site and move to a more suitable industrial site. Mrs. Hofmann provided information on a contravention previously served on her property and asked that the Board address the cutting and coring business contravention as aggressively.

LATE DELEGATION

MOVED Director Sherry, SECONDED Director Westbroek, that a late delegation be permitted to address the Committee.

CARRIED

Jim Young, re Terms of Reference for the Regional Landfill Site Liaison Committee.

Mr. Young provided background information with respect to previous proposals to close the Regional Landfill and asked that a third resident member be added under the Membership Criteria/Selection heading within the Terms of Reference of the Regional Landfill Site Liaison Committee.

MINUTES

MOVED Director Sherry, SECONDED Director Westbroek, that the minutes of the regular Committee of the Whole meeting held August 26, 2003, be adopted.

CARRIED

COMMUNICATIONS/CORRESPONDENCE

Alastair Kenning, City of Nanaimo, re RDN Drinking Water Initiative.

MOVED Director Krall, SECONDED Director Bartram, that the correspondence from the City of Nanaimo with respect to the RDN�s drinking water initiative, be received.

CARRIED

Gillian Trumper, MLA, re West Coast General Hospital.

MOVED Director Krall, SECONDED Director Bartram, that the correspondence from Gillian Trumper, MLA, with respect to the Local Governments meeting held September 15, 2003, be received.

CARRIED

UNFINISHED BUSINESS

From the Committee of the Whole meeting held August 26, 2003.

Drinking Water Protection.

MOVED Director Bartram, SECONDED Director Westbroek,:

1. That the Board direct staff to organize a workshop that will assist the RDN in defining its role in drinking water protection.
2. That the Board direct staff to make application for a Local Government Infrastructure Planning Grant or a Smart Development Partnership to cover or offset the costs of a workshop.
3. That the Drinking Water Protection Workshop Terms of Reference be approved.
4. That, after the workshop, staff report back to the Board on the results of the workshop and with recommendations regarding a drinking water protection strategy for the Regional District.

MOVED Director Cantelon, SECONDED Director Westbroek, that this item be tabled until such time as the Vancouver Island Health Authority has been approached to understand their new role in water protection initiatives.

DEFEATED

MOVED Director Krall, SECONDED Director McNabb, that item No. 4 be amended to insert the words "and specific cost implications and allocations" between the words "recommendations" and "regarding".

CARRIED

The question was called on the main motion as amended.

The motion CARRIED.

COMMUNITY SERVICES

REGIONAL GROWTH MANAGEMENT

Intergovernmental Advisory Committee Terms of Reference.

MOVED Director Sherry, SECONDED Director Bartram, that the "Intergovernmental Advisory Committee Terms of Reference Update 2003" be approved.

CARRIED

Town of Qualicum Beach Request to Extend Community Sewer Service to Six Properties � Environmental or Public Health Reasons.

MOVED Director Westbroek, SECONDED Director Bartram,:

1. That the Town of Qualicum Beach request for community sewer services for six properties for environmental or public health reasons be approved for:

a) Subject Properties 1, 2, 3 and 4 (Lot 5, DL 112, Nanoose District, Plan 2663; Lot 6, DL 112, Nanoose District, Plan 2663; Lot B, DL 112, Nanoose District, Plan 68732; and Lot 1, DL 112, Nanoose District, Plan 42665), subject to the owners of the properties paying their share of the full capital, operating and connection costs for community sewer service and the registration of restrictive covenants on the properties to limit the development of the properties to the maximum level specified for land designated by the Regional Growth Strategy as Rural Residential in Policy 3A of the Regional Growth Strategy;
b) Subject Property 5 (Lot A, DL 124, Nanoose District, Plan 42665), subject to the owner of the property paying their share of the full capital and operating and connection costs for community sewer service to the Regional Growth Strategy Industrial designated property;
c) Subject Property 6 (Lot B, DL 88, Nanoose District, Plan VIP71580), subject to the approval of the incorporation of the property into the Town of Qualicum Beach, the owner of the property paying their share of the full capital, operating and connection costs for community sewer service, and the registration of a restrictive covenant on the property to limit the development of the property to the maximum level specified for land designated by the Regional Growth Strategy as Resource Lands and Open Space in Policy 3A of the Regional Growth Strategy.

2. That staff be directed to bring forward a report and amendments to the Northern Community Sewer Local Service Area Development Cost Charge Area Bylaw and the Municipal Benefiting Area Bylaw to include the Subject Properties.

CARRIED

CORPORATE SERVICES

FINANCE

District 69 Ice Arena Conversion Bylaw No. 1358.

MOVED Director Bibby, SECONDED Director Westbroek,:

1. That the Ice Arena conversion bylaw incorporate taxation limits as the greater of $1,292,050 or a tax rate of $0.35 per $1,000 of assessment.
2. That "Regional District of Nanaimo District 69 Ice Arena Conversion Bylaw No. 1358, 2003", as amended, be introduced for first three readings and be forwarded to the Ministry of Community, Aboriginal and Women�s Services for approval.

CARRIED

DEVELOPMENT SERVICES

BUILDING INSPECTION

Section 700 Filings.

The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Committee come forward when their name was called.

MOVED Director Cantelon, SECONDED Director Kreiberg, that a notice be filed against the titles of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action may be pursued:

1. Lot 2, Section 12, Range 5, Cedar Land District, Plan VIP57855, 2030 Pace Road, Electoral Area �A�, owned by T. Hawthornthwaite;
2. Parcel E (DD4013781) of Section 21, Gabriola Island, Nanaimo Land District, 371 Berry Point Road, Electoral Area �B�, owned by B & K Shopping Centre.

CARRIED

ENVIRONMENTAL SERVICES

LIQUID WASTE

Environmental Management Systems Implementation Plan.

MOVED Director Sherry, SECONDED Director McNabb,:

1. That the Environmental Management Systems Implementation Plan for the Liquid Waste Department be approved.
2. That staff be directed to apply for funding assistance opportunities under the Green Municipal Enabling Fund and Local Government Infrastructure Planning Grant programs.

CARRIED

SOLID WASTE

Terms of Reference for the Regional Landfill Site Liaison Committee.

MOVED Director Sherry, SECONDED Director Holdom, that the terms of reference dated September 2003 for the Regional Landfill Site Liaison Committee be approved.

MOVED Director Sherry, SECONDED Director Cantelon, that the terms of reference be amended to increase the number of residents to be appointed to the Regional Landfill Site Liaison Committee from two to three.

CARRIED

The question was called on the main motion as amended.

The motion CARRIED.

UTILITIES

Reserve Fund Establishing Bylaws � Surfside Water Service Area Reserve Fund Bylaw No. 1360 and Arbutus Park Estates Water Service Area Reserve Fund Bylaw No. 1359.

MOVED Director Longmuir, SECONDED Director C. Haime,:

1. That "Surfside Water Service Area Reserve Fund Bylaw No. 1360, 2003" be introduced for first three readings.
2. That "Surfside Water Service Area Reserve Fund Bylaw No. 1360, 2003" having received three readings be adopted.
3. That "Arbutus Park Estates Water Service Area Reserve Fund Bylaw No. 1359, 2003" be introduced for first three readings.
4. That "Arbutus Park Estates Water Service Area Reserve Fund Bylaw No. 1359, 2003" having received three readings be adopted.

CARRIED

Rural Streetlighting LSA Boundary Amendment Bylaw No. 791.09.

MOVED Director Westbroek, SECONDED Director Hamilton, that "Rural Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.09, 2003" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

Electoral Area �A� Parks and Open Space Advisory Committee.

MOVED Director Kreiberg, SECONDED Director McNabb, that the minutes of the Electoral Area �A� Parks and Open Space Advisory Committee meeting held June 19, 2003 be received for information.

CARRIED

Nanoose Bay Parks & Open Space Advisory Committee.

MOVED Director Bibby, SECONDED Director McNabb, that the minutes of the Nanoose Bay Parks & Open Space Advisory Committee meetings held June 23 and September 8, 2003 be received for information.

CARRIED

Transit Business Plan Update Select Committee.

Director Krall, Chairperson of the Transit Business Plan Update Select Committee, updated Board members on the progress of the Committee.

MOVED Director Krall, SECONDED Director Westbroek, that the minutes of the Transit Business Plan Update Select Committee meeting held September 10, 2003 be received for information.

CARRIED

MOVED Director Krall, SECONDED Director Holdom, that Community Services staff be authorized to meet with representatives of School Districts 68 and 69 to discuss areas of possible service integration and that the CUPE Union locals representing both employee groups be invited to be present in those discussions.

CARRIED

District 69 Recreation Commission.

MOVED Director Bartram, SECONDED Director Bibby, that the minutes of the District 69 Recreation Commission meeting held September 11, 2003 be received for information.

CARRIED

MOVED Director Bartram, SECONDED Director Westbroek, that the Regional District of Nanaimo approve the Sublease with the Parksville Curling Club Society for the use of the District 69 Arena for the term of October 1, 2003 to March 31, 2008.

CARRIED

Regional Waste Advisory Committee.

MOVED Director Sherry, SECONDED Director McNabb, that the minutes of the Regional Waste Advisory Committee meeting held September 11, 2003 be received for information.

CARRIED

BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

West Coast General Hospital.

MOVED Director Korpan, SECONDED Director Westbroek, that the Regional District of Nanaimo write to the Vancouver Island Health Association to request that the proposed bed closures at the West Coast General Hospital be reconsidered until further consultation is undertaken.

The motion CARRIED UNANIMOUSLY.

NEW BUSINESS

Interface Forest Fires.

MOVED Director Bartram, SECONDED Director Bibby, that with a view towards the protection of life, property and the environment from interface forest fires in the RDN, staff be directed to prepare a report on interface fire mitigation techniques and make recommendations that, if approved by the Board, would be included in the Regional Growth Management Strategy and Official Community Plans as part of the RDN�s future land development strategy; and further that a copy of all information with respect to interface fire mitigation techniques be forwarded to the Emergency Planning Committee for their information and input.

CARRIED

Nanaimo Conference Centre.

Director Korpan thanked the Regional Board members and local MLAs for their support in the recent discussions taking place on the conference centre initiative.

IN CAMERA

MOVED Director Sherry, SECONDED Director Krall, that pursuant to Section 242.2(1)(h) of the Local Government Act the Board proceed to an In Camera meeting to consider legal matters.

CARRIED

ADJOURNMENT

MOVED Director Sherry, SECONDED Director Krall, that this meeting adjourn to allow for an In Camera meeting.

CARRIED

TIME: 8:13 PM

CHAIRPERSON