REGIONAL DISTRICT OF NANAIMO
MINUTES OF THE COMMITTEE OF THE WHOLE
MEETING HELD ON TUESDAY, AUGUST 26, 2003, AT 7:00 PM
IN THE RDN BOARD CHAMBERS

Present:

Director J. Stanhope Chairperson
Director H. Kreiberg Electoral Area A
Director G. Lund Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director P. Bibby Electoral Area E
Director L. Biggemann Electoral Area F
Alternate
Director D. Heenan Electoral Area H
Alternate
Director F. Demmon City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director C. Haime District of Lantzville
Director L. Sherry City of Nanaimo
Director R. Cantelon City of Nanaimo
Director L. McNabb City of Nanaimo
Director G. Korpan City of Nanaimo
Director T. Krall City of Nanaimo
Alternate
Director D. Brennan City of Nanaimo

Also in Attendance:
K. Daniels Chief Administrative Officer
J. Finnie General Manager of Environmental Services
N. Connelly General Manager of Community Services
B. Lapham General Manager of Development Services
M. Pearse Manager of Administrative Services
P. Shaw Manager of Community Planning
S. Schopp Manager of Inspection & Enforcement
N. Tonn Recording Secretary

LATE DELEGATIONS

MOVED Director Cantelon, SECONDED Director Biggemann, that the following delegations be permitted to address the Committee.

CARRIED

Gail Adrienne & Mike Mann, Nanaimo Area Land Trust, re Mt. Benson.

Ms. Adrienne and Mr. Mann advised the Board of the Nanaimo Area Land Trust�s interest in property located at the summit of Mount Benson and requested financial support from the Board to have an appraisal done on the property.

Melissa Lacroix, Nanaimo, Duncan & District Labour Council, re Ethical Purchasing Policies.

Ms. Lacroix asked the Regional District�s support for the Canadian Labour Congress�campaign for full public disclosure and commitment to a no sweatshop policy. Ms. Lacroix urged the Board to amend the RDN Purchasing Policy to ensure that goods and services purchased by the RDN are from responsible manufacturers that provide quality products.

MINUTES

MOVED Director Sherry, SECONDED Director Krall, that the minutes of the regular Committee of the Whole meeting held July 22, 2003, be adopted.

CARRIED

COMMUNICATIONS/CORRESPONDENCE

Sandra Keddy, Town of Qualicum Beach, re Proposed Boundary Extension.

MOVED Director Sherry, SECONDED Director Krall, that the correspondence from the Town of Qualicum Beach with respect to a proposed boundary extension for Qualicum Beach, be received.

CARRIED

Jack Peake, AVICC President & Chief Alphonse, Cowichan Tribes, re Formation of the Vancouver Island Foundation.

MOVED Director Sherry, SECONDED Director Krall, that the correspondence from AVICC and the Cowichan Tribes with respect to the formation of the Vancouver Island Foundation, be received.

CARRIED

Lanny Seaton, Acting Mayor, District of Langford, re Vancouver Island Foundation/E & N.

MOVED Director Sherry, SECONDED Director Krall, that the correspondence from the District of Langford with respect to the formation of the Vancouver Island Foundation, be received.

CARRIED

Shirley Hine, City of Parksville, re Vancouver Island Railway.

MOVED Director Sherry, SECONDED Director Krall, that the correspondence from the City of Parksville with respect to the establishment of a local government controlled foundation to own the E & N Railway and corridor, be received.

CARRIED

COMMUNITY SERVICES

REGIONAL GROWTH

Implementation Agreements � Urban Containment & Rural Protection.

MOVED Director Westbroek, SECONDED Director Kreiberg, that the Terms of Reference for the Urban Containment Implementation Agreement Update and the Rural Protection Implementation Agreement be approved.

MOVED Director Bibby, SECONDED Director D. Haime, that the Terms of Reference be amended to allow for public input in the proposed agreement after Stage 4.

CARRIED

The question was called on the main motion as amended.

The motion CARRIED

MOVED Director Korpan, SECONDED Director Westbroek, that staff be instructed to investigate the possibility of differentiating between rural containment areas internally contained compared to rural containment areas which border on municipal jurisdiction.

CARRIED

Regional Growth Strategy Implementation Progress Report 2001/2002.

MOVED Director Westbroek, SECONDED Director Sherry, that the report regarding Regional Growth Strategy Implementation Progress for 2001 and 2002 be received.

CARRIED

RECREATION & PARKS

Cranberry Fire Department�s Request for Regional Park Land Use.

MOVED Director Kreiberg, SECONDED Director Hamilton, that the Regional District grant permission to the Cranberry District Fire Department to develop a water well and associated structures, as described at Nanaimo River Regional Park subject to the CDFD entering into an agreement with the Regional District and meeting all regulations.

CARRIED

CORPORATE SERVICES

ADMINISTRATION

Vancouver Island Railway.

MOVED Director Cantelon, SECONDED Director Brennan,:

1. That the Board approve an amount of $6,139.12 as the Regional District of Nanaimo�s share of the consultant�s report. The source of funding to be general administration.

2. That the Board approve in principle the creation of a Foundation to own and manage the railway corridor on Vancouver Island.

3. That the Board participate in the next phase of discussions with the understanding that:
(i) any further consultant or study costs be brought to the Board for approval.
(ii) any final decision on our participation in the Foundation would be made upon receipt of the final Foundation documents, appraisals and environmental studies, and the business plan.

4. That the Chairperson appoint a representative from the Board to work on the creation of the Foundation.

MOVED Director Westbroek, SECONDED Director Haime, that the motion be amended to read as follows:

  1. That the Board appoint an elected representative to work on the creation of the Foundation.

DEFEATED

The question was called on the main motion.

The motion CARRIED.

FINANCE

Operating Results to June 30, 2003.

MOVED Director Krall, SECONDED Director D. Haime, that the Transit budget items be referred to the Transit Business Plan Select Committee with a report to come forward to the September Committee of the Whole meeting.

CARRIED

MOVED Director Krall, SECONDED Director Cantelon, that the summary report of financial results from operations to June 30th, 2003 be received for information.

CARRIED

DEVELOPMENT SERVICES

BUILDING INSPECTION

Section 700 Filings.

The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Committee come forward when their name was called.

Mr. Marsh requested a thirty day deferral of the Section 700 filing against his property to allow a new building contractor the opportunity to address any outstanding infractions.

MOVED Director Korpan, SECONDED Director Krall, that a notice be filed against the titles of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action may be pursued:

  1. Lot 2, Section 20, Gabriola Island, Nanaimo Land District, Plan 26041, 510 South Road, Electoral Area �B�, owned by Lockinvar Enterprises Inc.;

  2. Lot 8, Section 18, Gabriola Island, Nanaimo Land District, Plan VIP51655, 573 Horseshoe Road, Electoral Area �B�, owned by G. and H. Marsh;

CARRIED

It was noted that the following property is located in the District of Lantzville and will be forwarded to the District�s Council.

  1. Lot 16, District Lot 66, Nanoose District, Plan 22899, 7657 Superior Road, Electoral Area �D�, owned by B. Brown.

PLANNING

Closure of Victoria Land Title Office.

MOVED Director McNabb, SECONDED Director Cantelon,:

  1. That the staff report on the closure of the Victoria Land Title Office be received for information.

  2. That staff be directed to write a letter to the Honourable Stan Hagan, Minister of Sustainable Resource Management, requesting that the decision to close the Land Title Office in Victoria be reconsidered due to the importance of this office to local governments, the development community and the citizens of Vancouver Island.

CARRIED

ENVIRONMENTAL SERVICES

DRINKING WATER PROTECTION

Drinking Water Protection.

MOVED Director Westbroek, SECONDED Director C. Haime,:

  1. That the Board direct staff to organize a workshop that will assist the RDN in defining its role in drinking water protection.

  2. That the Board direct staff to make application for a Local Government Infrastructure Planning Grant or a Smart Development Partnership to cover or offset the costs of a workshop.

  3. That the Drinking Water Protection Workshop Terms of Reference be approved.

  4. That, after the workshop, staff report back to the Board on the results of the workshop and with recommendations regarding a drinking water protection strategy for the Regional District.

MOVED Director Krall, SECONDED Director Heenan, that this item be deferred to the September Committee of the Whole meeting.

CARRIED

LIQUID WASTE

Pump & Haul Amendment Bylaw No. 975.30.

MOVED Director Sherry, SECONDED Director McNabb,:

  1. That the boundaries of the RDN Pump and Haul Local Service Area Bylaw 975 be amended to include Area �G�.

  2. That the boundaries of the RDN Pump and Haul Local Service Area Bylaw 975 be amended to include 796 Miller Road, Parksville (Weldon).

    3. CARRIED

    MOVED Director Sherry, SECONDED Director Krall,:

    1. That the boundaries of the RDN Pump and Haul Local Service Area Bylaw 975 be amended to include 1169 McGillvary Avenue, Gabriola Island (Labelle).

    2. That the boundaries of the RDN Pump and Haul Local Service Area Bylaw 975 be amended to include Lot 3, Seaview Drive, Bowser (Melvyn).

  3. That "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.30, 2003" be read three times and forwarded to the Inspector of Municipalities for approval.

CARRIED

SOLID WASTE

Waste Stream Management Licensing � Progress Report.

MOVED Director Sherry, SECONDED Director Westbroek, that the Board receive the staff report on development of a Waste Stream Management Licensing system for information.

CARRIED

Product Stewardship Developments.

MOVED Director Sherry, SECONDED Director Korpan, that the Board send a letter to the BC Premier, copied to the Minister of Water, Land and Air Protection and UBCM supporting the four principles of the product stewardship business plan emphasizing the principle that the revised regulation support the producer and consumer as the responsible parties for product stewardship materials, and rejecting the shared responsibility model.

CARRIED

Dairy Industry Product Stewardship Proposal.

MOVED Director Sherry, SECONDED Director Korpan, that the Board send a letter to the BC Premier, copied to the Minister of Water, Land and Air Protection, BC Dairy Council, UBCM and all regional districts supporting the Regional District of Kootenay Boundary position that milk containers be included in the deposit refund system and that the Board request all RDN municipalities to send similar letters.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

Regional Waste Advisory Committee.

MOVED Director Sherry, SECONDED Director McNabb, that the minutes of the Regional Waste Advisory Committee meeting held July 3, 2003 be received for information.

CARRIED

Regional Library Board

MOVED Director Bibby, SECONDED Director Krall, that the Board endorse the Vancouver Island Regional Library Board�s recommendations as a way of responding to the UBCM Library Task Force�s request for input into the Strategic Plan for BC Public Libraries.

CARRIED

BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

Mount Benson Property.

MOVED Director Cantelon, SECONDED Director Hamilton, that staff be directed to prepare a report with respect to Nanaimo Area Land Trust�s request for financial support to carry out professional timber and real estate appraisals for the 523 acre property at the top of Mount Benson.

CARRIED

Town of Qualicum Beach Proposed Boundary Extension.

MOVED Director Hamilton, SECONDED Director Cantelon, that staff be directed to prepare a report on Qualicum Beach�s proposed boundary extension for the next Committee of the Whole meeting.

CARRIED

Ethical Purchasing Policies.

MOVED Director Brennan, SECONDED Director Westbroek,:

That the purchasing policy of the Regional District of Nanaimo be amended in order to ensure that, when the RDN procures apparel and textile goods and services or licenses its trademarks, the RDN does not contract with sweatshops; and

That staff be directed to draft a procedure that ensures adequate information is obtained to allow ethical purchasing decision making.

DEFEATED

MOVED Director Krall, SECONDED Director Korpan, that staff be instructed to prepare a report respecting ethical purchasing and that staff prepare a statement of principle for purchasing.

CARRIED

NEW BUSINESS

Director Lund, re Bill C-325 � An Act to Amend the Income Tax Act.

MOVED Director Lund, SECONDED Director Westbroek, that correspondence be sent to all Members of Parliament in the region and to Member of Parliament, R. Casson, supporting Bill C-325.

CARRIED

IN CAMERA

MOVED Director Sherry, SECONDED Director Biggemann, that pursuant to Section 242.2(1)(h) of the Local Government Act the Board proceed to an In Camera meeting to consider legal matters.

CARRIED

ADJOURNMENT

MOVED Director Sherry, SECONDED Director Biggemann, that this meeting

adjourn to allow for an In Camera meeting.

CARRIED

TIME: 8:32 PM

CHAIRPERSON