Present:
Director J. Stanhope Chairperson
Director H. Kreiberg Electoral Area A
Director G. Lund Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director P. Bibby Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director R. Longmuir City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director L. Sherry City of Nanaimo
Director R. Cantelon City of Nanaimo
Director L. McNabb City of Nanaimo
Director G. Korpan City of Nanaimo
Director T. Krall City of Nanaimo
Director B. Holdom City of Nanaimo
Also in Attendance:
K. Daniels Chief Administrative Officer
C. Mason General Manager of Corporate Services
J. Finnie General Manager of Environmental Services
N. Connelly General Manager of Community Services
P. Shaw Manager of Community Planning
S. Schopp Manager of Inspection & Enforcement
N. Tonn Recording Secretary
LATE DELEGATIONS
MOVED Director Westbroek, SECONDED Director Hamilton, that the late delegations be permitted to address the Committee.
CARRIED
Peter Kucey, PGOSA, re Rates for Senior�s Ice Rentals.
Mr. Kucey provided an overview of the opportunities provided to seniors through PGOSA to participate in numerous sporting and social activities and requested that the Board adopt a policy which would offer consistent senior group and individual rates for any recreational activities for which rates may be set.
Bob Sanders, Parksville Panters, re Rates for Senior�s Ice Rentals.
Mr. Sanders provided financial information pertaining to existing and proposed senior rates and requested that the Board consider an increase to seniors� rates of only 3.5%.
MINUTES
MOVED Director Sherry, SECONDED Director Krall, that the minutes of the regular Committee of the Whole meeting held May 27, 2003, be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Mary Smith, City of Nanaimo, re 2006 BC Seniors Games � Letter of Endorsement.
MOVED Director Bartram, SECONDED Director Bibby, that the correspondence from the City of Nanaimo with respect to the 2006 BC Seniors Games be received.
CARRIED
MOVED Director Longmuir, SECONDED Director Krall, that the RDN prepare a letter of intent supporting a bid for the 2005 or 2006 BC Seniors Games and that the supporting letter for the bid may take the form of either a joint application or be submitted individually on behalf of the City of Nanaimo and District 69.
CARRIED
Alan Andison, Environmental Appeal Board, re RDN et al v. August 19, 2002 Issuance of a Sewage Permit for Lot 11, Plan 1964, Nanoose District (Church & Valley Road Subdivision).
MOVED Director Sherry, SECONDED Director Krall, that the correspondence from the Environmental Appeal Board with respect to the decision of the Board (Church & Valley Road Subdivision), be received.
CARRIED
David Emerson, BC Ferry Authority, re Nominations for Directors of BC Ferry Authority.
MOVED Director Bartram, SECONDED Director Longmuir, that the correspondence from the BC Ferry Authority with respect to nominations for Directors to the BC Ferry Authority, be received.
CARRIED
MOVED Director Sherry, SECONDED Director Krall, that staff be instructed to advertise for qualified individuals interested in an appointment to the BC Ferry Authority Board of Directors.
CARRIED
COMMUNITY SERVICES
RECREATION AND PARKS
Park Land Acquisition Reserve Fund Expenditure Bylaw No. 1355.
MOVED Director Sherry, SECONDED Director Holdom, that "Electoral Area �G� Park Land Acquisition Reserve Fund Expenditure Bylaw No. 1355, 2003" be introduced and given three readings.
CARRIED
MOVED Director Sherry, SECONDED Director Holdom, that "Electoral Area �G� Park Land Acquisition Reserve Fund Expenditure Bylaw No. 1355, 2003", having received three readings, be adopted.
CARRIED
Official Regional Park Plan Designation Amendment Bylaw No. 921.02.
MOVED Director McNabb, SECONDED Director Bartram, that the "Official Regional Park Plan Designation Amendment Bylaw No. 921.02, 2003" be given three readings and forwarded to the Minister of Water, Air and Land Protection for approval.
CARRIED
Development Permit Applications for Electoral Area �B� � Ministry of Transportation Access to Water Sites.
MOVED Director Lund, SECONDED Director Korpan, that the Regional District apply to the Ministry of Transportation for permits to develop two beach accesses in Electoral Area �B� at Descanso Bay Road and The Strand and that staff be directed to request the Ministry of Transportation deal with encroachment issues at three other sites on Gabriola, identified on the Access to Water Sites map as Nos. 27, 38 and 52.
CARRIED
Development Permit Applications for Electoral Area �H� � Ministry of Transportation Access to Water Sites.
MOVED Director Bartram, SECONDED Director Westbroek, that the Regional District apply to the Ministry of Transportation for permits to develop three beach accesses in Electoral Area �H� at Shoreline Drive, Buccaneer Beach Road and Crane Road.
CARRIED
CORPORATE SERVICES
ADMINISTRATION
Vancouver Island Health Authority � Memorandum of Understanding.
MOVED Director Krall, SECONDED Director Westbroek, that the Memorandum of Understanding between the Vancouver Island Health Authority and the six regional hospital districts be approved.
CARRIED
FINANCE
2002 Financial Information.
MOVED Director McNabb, SECONDED Director Bartram, that the 2002 Financial Information Act report be received and approved.
CARRIED
Annual Report of Directors� and Committee Members� Remuneration & Expenses.
MOVED Director Westbroek, SECONDED Director Longmuir, that the 2002 report on remuneration and expenses for Board and committee members be received.
CARRIED
SPECIAL EVENT/SPECIAL OCCASION APPLICATIONS
Status Reports.
MOVED Director Hamilton, SECONDED Director Sherry, that the Special Event/Special Occasion application status reports be received for information.
CARRIED
DEVELOPMENT SERVICES
BUILDING INSPECTION
Section 700 Filings.
The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Committee come forward when their name was called.
Mr. E. Andrews provided additional information with respect to outstanding issues pertaining to the property legally described as Lot 3, Section 19, Range 2, Plan VIP67150, Cedar LD.
MOVED Director Krall, SECONDED Director Bartram, that a notice be filed against the titles of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action may be pursued:
(a) Lot 3, Section 19, Range 2, Plan VIP67150, Cedar Land District, 1370 Kurtis Crescent, Electoral Area �A�, owned by R. and E. Andrew;
(b) Lot A, Plan 35426, Cranberry Land District, 2170 Bramley Road, Electoral Area �A�, owned by D. Randle;
(c) Lot 7, Block 11, Section 12, Range 2, Plan 716, Cranberry District, 2139 Bramley Road, Electoral Area �A�, owned by K. Vanderberg;
(d) Lot 3, Section 4, Gabriola Island, Plan 16716, Nanaimo Land District, 1802 Stalker Road, Electoral Area �B�, owned by J. Bishop;
(e) Lot 1, Sections 18 and 23, Plan VIP51655, Nanaimo Land District, 695 Horseshoe Way, owned by L. Stark and W. Jacques.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Ministry of Health Amendment to the Sewage Disposal Regulation.
MOVED Director Sherry, SECONDED Director Westbroek, that the report on the Ministry of Health�s draft Sewage Regulation be received and that staff be directed to send a letter to the Ministry of Health that states that any new standards created under the new regulation be done in a manner that provides maximum long-term protection of the region�s drinking water resources and other sensitive environments.
MOVED Director Bartram, SECONDED Director Westbroek, that the motion be amended to include "and that regulations be in place for mandatory inspection of sewage systems on the sale of a house and mandatory sewage system inspection of all residences every three years".
CARRIED
The question was called on the main motion as amended.
The motion CARRIED.
MOVED Director Sherry, SECONDED Director Westbroek, that staff monitor the impacts of new legislation with respect to implications on the subdivision approval process and building inspection.
CARRIED
Pump and Haul LSA Amendment Bylaw No. 975.29.
MOVED Director Sherry, SECONDED Director Bibby, that "Regional District of Nanaimo Pump & Haul Local Service Area Amendment Bylaw No. 975.29, 2003" for the inclusion of 3037 Park Place, Nanoose Bay (Motta) be read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
UTILITIES
Outdoor Water Use Restrictions � Bylaws No. 1340, 1341, 1342, 1343, 1344, 1345, 1346, 1347, 1348, 1349 and 1350 � Ticket Information Utilization Bylaw No. 873.01.
MOVED Director Sherry, SECONDED Director Westbroek,:
1. That "Regional District of Nanaimo San Pareil Water Use Restrictions Bylaw No. 1340, 2003" be introduced for first three readings.
2. That "Regional District of Nanaimo San Pareil Water Use Restrictions Bylaw No. 1340, 2003" having received three readings, be adopted.
3. That "Regional District of Nanaimo Driftwood Water Use Restrictions Bylaw No. 1341, 2003" be introduced for first three readings.
4. That "Regional District of Nanaimo Driftwood Water Use Restrictions Bylaw No. 1341, 2003" having received three readings, be adopted.
5. That "Regional District of Nanaimo Decourcey Water Use Restrictions Bylaw No. 1342, 2003" be introduced for first three readings.
6. That "Regional District of Nanaimo Decourcey Water Use Restrictions Bylaw No. 1342, 2003" having received three readings, be adopted.
7. That "Regional District of Nanaimo French Creek Water Use Restrictions Bylaw No. 1343, 2003" be introduced for first three readings.
8. That "Regional District of Nanaimo French Creek Water Use Restrictions Bylaw No. 1343, 2003" having received three readings, be adopted.
9. That "Regional District of Nanaimo Madrona Water Use Restrictions Bylaw No. 1344, 2003" be introduced for first three readings.
10. That "Regional District of Nanaimo Madrona Water Use Restrictions Bylaw No. 1344, 2003" having received three readings, be adopted.
11. That "Regional District of Nanaimo Nanoose Water Use Restrictions Bylaw No. 1345, 2003" be introduced for first three readings.
12. That "Regional District of Nanaimo Nanoose Water Use Restrictions Bylaw No. 1345, 2003" having received three readings, be adopted.
13. That "Regional District of Nanaimo Surfside Water Use Restrictions Bylaw No. 1346, 2003" be introduced for first three readings.
14. That "Regional District of Nanaimo Surfside Water Use Restrictions Bylaw No. 1346, 2003" having received three readings, be adopted.
15. That "Regional District of Nanaimo Wall Beach Water Use Restrictions Bylaw No. 1347, 2003" be introduced for first three readings.
16. That "Regional District of Nanaimo Wall Beach Water Use Restrictions Bylaw No. 1347, 2003" having received three readings, be adopted.
17. That "Regional District of Nanaimo West Bay Water Use Restrictions Bylaw No. 1348, 2003" be introduced for first three readings.
18. That "Regional District of Nanaimo West Bay Water Use Restrictions Bylaw No. 1348, 2003" having received three readings, be adopted.
19. That "Regional District of Nanaimo Fairwinds Water Use Restrictions Bylaw No. 1349, 2003" be introduced for first three readings.
20. That "Regional District of Nanaimo Fairwinds Water Use Restrictions Bylaw No. 1349, 2003" having received three readings, be adopted.
21. That "Regional District of Nanaimo Arbutus Park Water Use Restrictions Bylaw No. 1350, 2003" be introduced for first three readings.
22. That "Regional District of Nanaimo Arbutus Park Water Use Restrictions Bylaw No. 1350, 2003" having received three readings, be adopted.
23. That "Regional District of Nanaimo Ticket Information Utilization Amendment Bylaw No. 873.01, 2003" be introduced for first three readings.
24. That "Regional District of Nanaimo Ticket Information Utilization Amendment Bylaw No. 873.01, 2003" having received three readings, be adopted.
MOVED Director Westbroek, SECONDED Director Korpan, that the motion be amended to replace the penalty commencement date of September 30, 2003 in all bylaws with a penalty commencement date of August 15, 2003.
CARRIED
The question was called on the main motion as amended.
The motion CARRIED.
Policy on Water Bill Reduction Due to Leaks in Service Lines.
MOVED Director Sherry, SECONDED Director McNabb, that an Adjustment for Water Leak Policy providing for one adjustment in billing every five years on the main service line from the meter to the residence or building, be approved.
CARRIED
French Creek Water LSA Advisory Committee � Terms of Reference.
MOVED Director Sherry, SECONDED Director Westbroek,:
1. That the Board approve the Terms of Reference for the French Creek Water Local Service Area Advisory Committee.
2. That the Board direct staff to advertise for applications for membership on the committee for Board review and selection.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
Restructure Committee � Remainder of Electoral Area �D�.
MOVED Director Haime, SECONDED Director Hamilton, that the minutes of the Restructure Committee for the Remainder of Electoral Area �D� meetings held March 24, April 14 and May 5, 2003, be received for information.
CARRIED
MOVED Director Haime, SECONDED Director Hamilton, that two public meetings be held, one in each Electoral Area, and that a newsletter be sent out to the residents of Electoral Areas C and D for the purpose of obtaining the residents� opinions on the option of either combining Electoral Areas C and D, or of retaining separate Electoral Areas, and that funds from the Public Consultation budget be used for this purpose.
CARRIED
MOVED Director Korpan, SECONDED Director Westbroek, that the Regional District of Nanaimo seek financial support from the Ministry of Community, Aboriginal and Women�s Services for costs incurred during the public consultation process.
CARRIED
Electoral Area �A� Parks & Green Spaces Advisory Committee.
MOVED Director Kreiberg, SECONDED Director Sherry, that the minutes of the Electoral Area �A� Parks & Green Spaces Advisory Committee meeting held May 15, 2003 be received for information.
CARRIED
Electoral Area �G� Parks & Open Space Advisory Committee.
MOVED Director Sherry, SECONDED Director McNabb, that the minutes of the Electoral Area �G� Parks & Open Space Advisory Committee meeting held March 13, 2003, be received for information.
CARRIED
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED Director Biggemann, that the minutes of the District 69 Recreation Commission meeting held June 12, 2003, be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Biggemann,:
1. That the fees and charges for Oceanside Place for September 2003 to August 2004, be approved in Appendix A.
2. That the Regional District enter into a five-year Lease Agreement with the City of Parksville for the lands on which the District 69 Arena is located for a term from June 1, 2003 to May 31, 2008.
3. That the Management Services Agreement with RG Facilities (Parksville) Ltd. for the provision of commercial events and trade shows at Oceanside Place, for a three-year term commencing on September 1, 2003 and ending on August 31, 2006, be approved.
MOVED Director Bartram, SECONDED Director Westbroek, that the increase to non-primetime senior rates be limited to 3.6%.
DEFEATED
The question was called on the main motion.
The motion CARRIED.
MOVED Director Westbroek, SECONDED Director Krall, that a revision to the minimum age for senior rates from 55 years of age to 60 years of age, be referred to the District 69 Recreation Commission for consideration.
DEFEATED
Transit Business Plan Update Select Committee.
The General Manager of Community Services provided a visual overview of the 2003-2005 Transit Business Plan.
MOVED Director Krall, SECONDED Director Hamilton, that the minutes of the Transit Business Plan Update Select Committee meeting held June 12, 2003 be received for information.
CARRIED
MOVED Director Krall, SECONDED Director Haime, that the Transit Business Plan Update 2003-5 Final Report be approved as a guiding document for Transit service delivery, planning and budgeting.
CARRIED
MOVED Director Krall, SECONDED Director Haime, that a letter be forwarded to School District 68 and School District 69 requesting that consideration be given to the integration of transportation services with Regional Transit where feasible.
CARRIED
MOVED Director Korpan, SECONDED Director Haime, that the Transit Business Plan Update Select Committee be requested to consider the placement of appropriate signage on transit buses to inform the public of the cost per ride on our transit system.
CARRIED
Verbal Reports.
Municipal Finance Authority.
The Chairperson noted that the Regional District of Nanaimo maintains a AAA rating.
Regional Library Board.
Director Bibby noted that the Regional Library Board has received all financial reports and are presently reviewing the public library system. The Board has also received a request for library services in the Bowser/Deep Bay area and the likelihood of this expansion seems positive.
NEW BUSINESS
Vancouver Island Generation Project � P. Bibby.
MOVED Director Lund, SECONDED Director Bibby, that staff be directed to invite the proponents of the Vancouver Island Generation Project, the NorskeCanada proposal and the Terasen proposal to the next available meeting of the Committee of the Whole or the RDN Board to present on the details of their proposals and on the larger issue of energy needs for Vancouver Island.
MOVED Director McNabb, SECONDED Director Bibby, that the invitation also be extended to the BC Utilities Commission.
CARRIED
The question was called on the main motion as amended.
The motion CARRIED.
MOVED Director Bibby, SECONDED Director Westbroek, that staff be instructed to prepare a report which would provide a base level of information prior to presentation by the Vancouver Island Generation Project proponents which would address the following concerns:
CARRIED
Hogweed � J. Stanhope.
The Chairperson provided a visual and verbal report on the spread of hogwood and its detriment to the public�s health. In riparian areas the hogwood plant also causes streambank soil erosion.
MOVED Director Westbroek, SECONDED Director Cantelon, that the Ministry of Agriculture be requested to add hogweed to their toxic vegetation list.
CARRIED
ADJOURNMENT
MOVED Director Sherry, SECONDED Director Cantelon, that this meeting adjourn to allow for an In Camera meeting.
CARRIED
TIME: 8:44 PM
CHAIRPERSON