Present:
Director E. Hamilton Chairperson
Alternate
Director H. Kreiberg Electoral Area A
Director G. Lund Electoral Area B
Director D. Haime Electoral Area D
Director P. Bibby Electoral Area E
Director L. Biggemann Electoral Area F
Alternate
Director M. Klee Electoral Area G
Director D. Bartram Electoral Area H
Director R. Longmuir City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director L. Sherry City of Nanaimo
Director R. Cantelon City of Nanaimo
Alternate
Director D. Brennan City of Nanaimo
Director G. Korpan City of Nanaimo
Alternate
Director J. Manhas City of Nanaimo
Director B. Holdom City of Nanaimo
Also in Attendance:
K. Daniels Chief Administrative Officer
C. Mason General Manager of Corporate Services
J. Finnie General Manager of Environmental Services
B. Lapham General Manager of Development Services
P. Shaw Manager of Community Planning
S. Schopp Manager of Inspection and Enforcement
M. Burton Recording Secretary
The Chief Administration Officer called the meeting to order and requested nominations for Chairperson of this meeting, due to the absence of the Chairperson and the Deputy Chairperson.
Nomination of Chairperson.
MOVED Director Bartram, SECONDED Director Haime, that the Committee appoint Director Hamilton to Chair the meeting.
CARRIED
MINUTES
MOVED Director Sherry, SECONDED Director Bartram, that the minutes of the special and regular Committee of the Whole meetings held April 22, 2003, be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
George Abbott, Minister of Community, Aboriginal & Women�s Services, re Board of Variance Appointments.
MOVED Director Cantelon, SECONDED Director Bibby, that the correspondence re Board of Variance appointments from Minister George Abbott be received.
CARRIED
COMMUNITY SERVICES
Intergovernmental Advisory Committee � District of Lantzville Representation.
MOVED Director Holdom, SECONDED Director Bartram, that the Regional District of Nanaimo Board invite the District of Lantzville Council to appoint a representative to the Intergovernmental Advisory Committee to represent the District.
CARRIED
Descanso Bay Wharf Service Bylaw No. 1352.
MOVED Director Lund, SECONDED Director Westbroek, that the report on the facility proposal for a new wharf function and for emergency medical evacuations for Gabriola Island be received.
CARRIED
MOVED Director Lund, SECONDED Director Sherry, that "Descanso Bay Wharf Service Bylaw No. 1352, 2003", be given 1st, 2nd and 3rd readings and proceed to counter petition pursuant to section 801.3 of the Local Government Act.
CARRIED
MOVED Director Lund, SECONDED Director Holdom, that the Counter Petition deadline of July 25, 2003 be established for "Descanso Bay Wharf Service Bylaw No. 1352, 2003".
CARRIED
RECREATION AND PARKS
Terms of Reference for the Descanso Bay Regional Park and Nanaimo River Regional Park Management Plans.
MOVED Director Sherry, SECONDED Director Kreiberg, that the Terms of Reference for the Descanso Bay Regional Park and Nanaimo River Regional Park Management Plans be approved.
CARRIED
TRANSIT
Pets on Board Program � Conventional Transit.
MOVED Director Westbroek, SECONDED Director Holdom, that the Master Joint Operating Agreement with BC Transit be amended to allow for Pets-On-Board Program.
CARRIED
MOVED Director Westbroek, SECONDED Director Sherry, that once the agreement was amended the proposed Pets-on-Board Program run for a trial period of six months.
CARRIED
CORPORATE SERVICES
ADMINISTRATION
Application for a Temporary Change to a Liquor Licence � Cassidy Inn � Area A.
MOVED Director Kreiberg, SECONDED Director Sherry, that the Board has no objection to the Cassidy Inn�s request for a temporary change to their Liquor Licence to provide for an extended patio area for their Show �n Shine event scheduled for June 22, 2003.
CARRIED
FINANCE
Nanoose Bay Bulk Water Supply Security Issuing Bylaw No. 1239.
MOVED Director Bibby, SECONDED Director Cantelon, that "Regional District of Nanaimo (Nanoose Bay Bulk Water Supply) Security Issuing Bylaw No. 1239, 2001" be forwarded to the Municipal Finance Authority to complete the borrowing for the Northwest Bay Road transmission line.
CARRIED
FIRE DEPARTMENTS
Firefighting Vehicle Upgrades for the Nanoose Bay Fire Protection Society.
MOVED Director Bibby, SECONDED Director Sherry,:
1. That the Regional District of Nanaimo advise the Nanoose Bay Fire Protection Society that the adjustments to its budget for the purposes of upgrades to trucks #12 and #13 are approved.
2. That "Regional District of Nanaimo Financial Plan (2003 to 2008) Amendment Bylaw 1337.01, 2003" be introduced for first three readings.
3. That "Regional District of Nanaimo Financial Plan (2003 to 2008) Amendment Bylaw 1337.01, 2003" having received three readings be adopted.
4. That "Nanoose Fire Protection Function Reserve Fund Expenditure Bylaw No. 1351, 2003" be introduced for first three readings.
5. That "Nanoose Fire Protection Function Reserve Fund Expenditure Bylaw No. 1351, 2003" having received three readings be adopted.
CARRIED
Coombs Hilliers Fire Protection.
Director Westbroek requested that discussions be held to determine if the properties surrounding Cameron Lake Resort can be included in the Coombs Hillers Fire Protection Local Service Area. Director Biggemann noted that discussions were already underway.
DEVELOPMENT SERVICES
Nanaimo Airport Master Plan � Implications for Regional District of Nanaimo � Area A.
MOVED Director Cantelon, SECONDED Director Manhas,:
CARRIED
BUILDING INSPECTION
Section 700 Filings.
The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Committee come forward when their name was called.
The Chairperson noted that the filing for 1765 Claudet Road has been withdrawn.
Mr. Pieter Van Western advised the Board that he is continuing to work towards rectifying the building deficiencies.
MOVED Director Cantelon, SECONDED Director Kreiberg, that a notice be filed against the title of Lot 1, Section 1, Range 6, Plan VIP68894, Cedar Land District, 3460 Whiting Way, Electoral Area �A�, owned by Pieter Van Westen, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action may be pursued.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Licence Agreement with City of Nanaimo for a Portion of Regional District of Nanaimo Land at Chase River Pumping Station for Trail Network.
MOVED Director Sherry, SECONDED Director Haime, that the Licence Agreement that permits the City of Nanaimo to use the Regional District of Nanaimo lands at 1174 Island Highway South for extension of the Chase River Park trail network be approved and executed.
CARRIED
Pump and Haul LSA Amendment Bylaw No. 975.28.
MOVED Director Sherry, SECONDED Director Bartram, that "Regional District of Nanaimo Pump & Haul Local Service Area Amendment Bylaw No. 975.28, 2003" be read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
UTILITIES
Rural Streetlighting LSA Boundary Amendment Bylaw No. 791.07.
MOVED Director Westbroek, SECONDED Director Sherry, that �Rural Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.07, 2003� be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
Elecoral Area �A� (MacMillan Road School Site) Sewer LSA Rates & Regulations Amendment Bylaw No. 1237.02.
MOVED Director, Sherry, SECONDED Director Kreiberg,:
CARRIED
Morningstar Streetlighting LSA Boundary Amendment Bylaw No. 869.04.
MOVED Director Westbroek, SECONDED Director Klee, that �Morningstar Streetlighting Local Service Area Boundary Amendment Bylaw No. 869.04, 2003� be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
Electoral Area �A� Parks & Open Space Advisory Committee.
MOVED Director Kreiberg, SECONDED Director Korpan, that the minutes of the Electoral Area �A� Parks & Open Space Advisory Committee meeting held April 17, 2003, be received for information.
CARRIED
Grants-in-Aid Committee.
MOVED Director Haime, SECONDED Director Longmuir, that the minutes of the Grants-in-Aid Committee meeting held May 15, 2003 be received for information.
CARRIED
MOVED Director Haime, SECONDED Director Sherry, that the following grants be awarded:
School District 68:
Cedar School & Community Enhancement Society $ 260
1st Lantzville Scouts 2,250
Nanaimo Search & Rescue Society 1,300
CARRIED
MOVED Director Bartram, SECONDED Director Longmuir, that the following grants be awarded:
School District 69:
District 69 Historical Society $ 2,500
Forward House Community Society 1,000
Oceanside Community Policing Offices 900
Parksville Special Olympics 200
Vancouver Island Palaeontology Museum Society 1,100
CARRIED
Lantzville Parks & Open Space Advisory Committee.
MOVED Director Haime, SECONDED Director Westbroek, that the minutes of the Lantzville Parks & Open Space Advisory Committee meetings held March 3 and April 7, 2003, be received for information.
CARRIED
Nanoose Bay Parks & Open Space Advisory Committee.
MOVED Director Bibby, SECONDED Director Cantelon, that the minutes of the Nanoose Bay Parks & Open Space Advisory Committee meeting held May 8, 2003, be received for information.
CARRIED
MOVED Director Bibby, SECONDED Director Westbroek, that the Guidelines for Regional District Role in Ministry of Transportation Water Accesses in Area �E� be accepted.
CARRIED
Regional Waste Advisory Committee.
MOVED Director Sherry, SECONDED Director Longmuir, that the minutes from the Regional Waste Advisory Committee meetings (previously named Regional Environmental Advisory Committee) held April 24 and May 15, 2003 be received for information.
CARRIED
Transit Business Plan Update Select Committee.
MOVED Director Holdom, SECONDED Director Sherry, that the minutes of the Transit Business Plan Update Select Committee meeting held May 15, 2003, be received for information.
CARRIED
Verbal Reports.
Regional Waste Advisory Committee.
Director Sherry gave a verbal account of his attendance at the Kyoto conference in Regina, and challenged the City of Parksville and the Town of Qualicum Beach to become members in the FCM Partners for Climate Protection Program.
Vancouver Island Regional Library Board.
Director Bibby gave an overview of the March meeting to the Committee Members.
Mt. Arrowsmith Biosphere Foundation.
Director Bibby gave a verbal report addressing the role of the Mt. Arrowsmith Biosphere Foundation, and referred to the development of their five-year plan.
NEW BUSINESS
Director Haime requested clarification of comments made by Mayor Korpan at the May 26, 2003 City of Nanaimo Council meeting. Director Haime requested a public apology from Director Korpan at the next Council meeting, as well as a published written apology for those comments. Director Haime also requested staff offer clarification on the policy for covering legal fees.
Haslam Creek Suspension Bridge.
MOVED Director Korpan, SECONDED Director Bibby , that the Board congratulate Regional District Staff on the successful completion of the Haslam Creek Suspension Bridge.
CARRIED
Electoral Area �A�.
Director Krieberg thanked the Board and Staff for their support during his term in office as Alternate Director for Electoral Area �A�.
ADJOURNMENT
MOVED Director Sherry, SECONDED Director Cantelon, that this meeting adjourn to allow for an In Camera meeting.
CARRIED
TIME: 8:23 PM
CHAIRPERSON