Present:
Director J. Stanhope Chairperson
Alternate
Director H. Kreiberg Electoral Area A
Director G. Lund Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director P. Bibby Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director R. Longmuir City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director L. Sherry City of Nanaimo
Director R. Cantelon City of Nanaimo
Director T. Krall City of Nanaimo
Director G. Korpan City of Nanaimo
Director L. McNabb City of Nanaimo
Alternate
Director D. Brennan City of Nanaimo
Also in Attendance:
K. Daniels Chief Administrative Officer
C. Mason General Manager of Corporate Services
J. Finnie General Manager of Environmental Services
N. Connelly General Manager of Community Services
B. Lapham General Manager of Development Services
P. Shaw Manager of Community Planning
S. Schopp Manager of Inspection and Enforcement
W. Moorman Manager of Engineering & Utilities
M. Burton Recording Secretary
DELEGATIONS
Peter Wainwright & Ivo Van Bastaelere, re Proposed Nanoose Sewage Treatment System.
Mr. Wainwright and Mr. Bastaelere gave a presentation outlining the proposed Snaw-naw-as (Nanoose) First Nations advanced sewage treatment system and marine outfall.
Jan Thomas, Chartwell Residents� Association, re French Creek Water System.
Ms. Thomas, Director of the Chartwell Residents Association, gave a presentation concerning the Management of the French Creek Water Local Service Area.
MINUTES
MOVED Director Sherry, SECONDED Director Westbroek, that the minutes of the special and regular Committee of the Whole meetings held March 25, 2003, be adopted.
CARRIED
COMMUNITY SERVICES
Green�s Landing Wharf � Lease Extension � Area B.
MOVED Director Korpan, SECONDED Director Cantelon,:
1. That the Public Works and Government Services Canada�s offer to extend the short term lease of Green�s Wharf Landing from April 1, 2003 to September 30, 2003 to the Regional District of Nanaimo be accepted.
2. That Public Works and Government Services Canada be encouraged to work with the residents of Gabriola and Mudge Islands and the Regional District of Nanaimo to reach a satisfactory resolution to the future use of the Green�s Landing Wharf facility.
CARRIED
RECREATION AND PARKS
Purchase of Old Errington School � Area F.
MOVED Director Biggemann, SECONDED Director Krall, that the report regarding the state of the old Errington School and the estimated cost of work required to fix the identified deficiencies be received for information.
CARRIED
MOVED Director Westbroek, SECONDED Director Biggemann, that the Regional District of Nanaimo Board reconsider the January 8, 2002 Regional District of Nanaimo Board Resolution "that the Regional District complete the purchase arrangements with School District 69 for the acquisition of the old Errington School for $150,000 under payment terms outlined in the staff report".
CARRIED
MOVED Director Westbroek, SECONDED Director Biggemann, that the Regional District complete the purchase arrangements with School District 69 for the acquisition of the old Errington School for $150,000 under payment terms outlined in the staff report.
DEFEATED
Surcharge Policy for Non-Tax Contributing Users of the Ravensong Aquatic Centre.
MOVED Director Bartram, SECONDED Director Longmuir, that the report on the Surcharge Policy for Non-Tax Contributing Users of the Ravensong Aquatic Centre be received as information.
CARRIED
MOVED Director Westbroek, SECONDED Director Longmuir, that the Regional District of Nanaimo Board approve the two recommendations put forward by the District 69 Recreation Commission,:
CARRIED
TRANSIT
Southern Community Transit Services Area Amendment Bylaw No. 1230.01.
MOVED Director Krall, SECONDED Director Cantelon, that "Southern Community Transit Service Area Amendment Bylaw No. 1230.01, 2003" be introduced for first three readings and be forwarded to the Ministry of Community, Aboriginal and Women�s Services for approval.
CARRIED
CORPORATE SERVICES
ADMINISTRATION
Adoption of the 2003-2005 Board Strategic Plan.
MOVED Director McNabb, SECONDED Director Bartram, that the 2003-2005 Board Strategic Directions Plan for the Regional District of Nanaimo be approved.
CARRIED
FINANCE
Operating Results to March 31, 2003.
MOVED Director Krall, SECONDED Director Cantelon, that the summary report of financial results from operations to March 31, 2003 be received for information.
CARRIED
Driftwood Water Supply Security Issuing Bylaw No. 1301.
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo Driftwood Water Supply Security Issuing Bylaw No. 1301, 2003" be introduced for first three readings and be forwarded to the Inspector of Municipalities for approval.
CARRIED
Morningstar Streetlighting LSA Requisition Limit Amendment Bylaw No. 869.02.
MOVED Director Hamilton, SECONDED Director Sherry, that "Morningstar Streetlighting Local Service Area Requisition Limit Amendment Bylaw No. 869.02, 2003" be introduced for first three readings and be forwarded to the Ministry of Community, Aboriginal and Women�s Services for approval.
CARRIED
FIRE DEPARTMENTS
Fire Protection Services Agreement for Yellowpoint Fire Service Area.
MOVED Director McNabb, SECONDED Director Krall,:
1. That the Chairperson and General Manager, Corporate Services be authorized to sign a five year agreement (2003 to 2008) for fire protection services for the Yellowpoint Fire service area, with the Cowichan Valley Regional District.
2. That staff undertake a review of a fire season burning bylaw in consultation with the Electoral Area Director and the service area constituents.
CARRIED
SPECIAL EVENT/SPECIAL OCCASION APPLICATIONS
Status Reports.
MOVED Director Krall, SECONDED Director Westbroek, that the special event/special occasion application reports be received for information.
CARRIED
DEVELOPMENT SERVICES
BUILDING INSPECTION
Section 700 Filings.
The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Committee come forward when their name was called.
MOVED Director Sherry, SECONDED Director Hamilton, that a notice be filed against the title of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:
(a) Lot 2, Section 12, Range 5, Cedar Land District, Plan VIP57855, 2030 Pace Road, Electoral Area �A�, owned by T. Hawthornthwaite;
(b) Lot B, Section 15, Range 3, Mountain Land District, Plan VIS5259, 3390 Westview Acres Road, Electoral Area �D�, owned by G. Doumont.
CARRIED
ENVIRONMENTAL SERVICES
LIQUID WASTE
Odour Management Plan � Greater Nanaimo Pollution Control Centre.
MOVED Director Korpan, SECONDED Director Cantelon, that the Board approve implementation of the Odour Management Plan for the Greater Nanaimo Pollution Control Centre.
CARRIED
Engineering Services Contract � Liquid Waste Department.
MOVED Director Sherry, SECONDED Director Krall, that staff be directed to prepare a consulting services contract with Associated Engineering (BC) Ltd. for wastewater engineering advice for a three-year term with the option of renewing for an additional two-year term.
CARRIED
SOLID WASTE
Garbage and Recycling Collection User Fees.
MOVED Director Sherry, SECONDED Director Cantelon, that "Regional District of Nanaimo Garbage and Recyclable Materials Collection Amendment Bylaw No. 1009.06, 2003" be introduced for first three readings.
CARRIED
MOVED Director Sherry, SECONDED Director Cantelon, that "Regional District of Nanaimo Garbage and Recyclable Materials Collection Amendment Bylaw No. 1009.06, 2003" having received three readings be adopted.
CARRIED
UTILITIES
Driftwood Water Supply Service Area Rates & Regulations Bylaw No. 1334.
MOVED Director Bibby, SECONDED Director Sherry, that "Regional District of Nanaimo Driftwood Water Supply Service Area Rates and Regulations Bylaw No. 1334, 2003" be introduced for first three readings.
CARRIED
MOVED Director Bibby, SECONDED Director Sherry, that "Regional District of Nanaimo Driftwood Water Supply Service Area Rates and Regulations Bylaw No. 1334, 2003" having received three readings be adopted.
CARRIED
Water LSA Rates & Regulations Bylaws No. 524.12, 619.08, 700.09, 726.09, 727.09, 764.12, 815.07, 886.06 and 1097.04.
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo Nanoose Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 524.12, 2003" be introduced for first three readings.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo Nanoose Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 524.12, 2003" having received three readings be adopted.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo French Creek Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 619.08, 2003" be introduced for first three readings.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo French Creek Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 619.08, 2003" having received three readings be adopted.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo Surfside Properties Specified Area Water Regulations and Rates Amendment Bylaw No. 700.09, 2003" be introduced for first three readings.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo Surfside Properties Specified Area Water Regulations and Rates Amendment Bylaw No. 700.09, 2003" having received three readings be adopted.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo Arbutus Park Estates Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 726.09, 2003" be introduced for first three readings.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo Arbutus Park Estates Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 726.09, 2003" having received three readings be adopted.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo Madrona Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 727.09, 2003" be introduced for first three readings.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo Madrona Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 727.09, 2003" having received three readings be adopted.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo Fairwinds Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 764.12, 2003" be introduced for first three readings.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo Fairwinds Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 764.12, 2003" having received three readings be adopted.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo West Bay Estates Water Local Service Area Regulations and Rates Amendment Bylaw No. 815.07, 2003" be introduced for first three readings.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo West Bay Estates Water Local Service Area Regulations and Rates Amendment Bylaw No. 815.07, 2003" having received three readings be adopted.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo Wall Beach Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 886.06, 2003" be introduced for first three readings.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo Wall Beach Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 886.06, 2003" having received three readings be adopted.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo Decourcey Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1097.04, 2003" be introduced for first three readings.
CARRIED
MOVED Director Sherry, SECONDED Director Hamilton, that "Regional District of Nanaimo Decourcey Water Supply Local Service Area Regulations and Rates Amendment Bylaw No. 1097.04, 2003" having received three readings be adopted.
CARRIED
French Creek Water Local Service Area � Water Supply & Quality Issues.
MOVED Director Hamilton, SECONDED Director Sherry, that the report on the French Creek Water Local Service Area water supply and quality issues be received for information.
CARRIED
French Creek Water Local Service Area � Resident Committee Options.
MOVED Director Korpan, SECONDED Director Westbroek,:
1. That the Board advise the French Creek Residents� Association that the RDN does not support the creation of a "water board" (or equivalent committee or commission) for the French Creek Water Local Service Area with the authority to create and manage the budget, and determine the efficiency and proficiency of RDN staff assigned to the operation of the Chartwell/Sandpiper water system.
2. That the Board support the formation of a Board-appointed FCWLSA advisory committee comprised of representatives from the Chartwell and Sandpiper subdivisions and recognize this committee as the liaison between RDN and the FCWLSA residents.
3. That the Board direct staff to advertise for membership on the committee for Board review and selection and that staff prepare a terms of reference for the committee�s mandate and responsibilities.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
District 69 Recreation Commission.
MOVED Director Bartram, SECONDED Director Korpan, that the minutes of the District 69 Recreation Commission meeting held April 10, 2003, be received for information.
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek, that the selection of the official name for the District 69 Arena Multiplex be sent back to the District 69 Recreation Commission for further discussion.
CARRIED
Transit Business Plan Update Select Committee.
MOVED Director Krall, SECONDED Director Westbroek, that the minutes of the Transit Business Plan Update Select Committee meeting held April 10, 2003, be received for information.
CARRIED
MOVED Director Krall, SECONDED Director Cantelon, that the report on the Parksville/Qualicum Beach Community Bus Proposal be received for information and be forwarded to the Plan Update 2003-2005 public consultation process.
CARRIED
MOVED Director Krall, SECONDED Director Cantelon, that the minutes of the Transit Business Plan Update Select Committee meeting held April 15, 2003, be received for information.
CARRIED
MOVED Director Krall, SECONDED Director Cantelon, that the proposed District 68 Transit service adjustments for June 29, 2003 and seasonal service reductions be approved and forwarded to the public consultation process for the Transit Business Plan Update.
CARRIED
MOVED Director Krall, SECONDED Director Cantelon, that the 2003/2004 Annual Operating Agreement (AOA with BC Transit (BCT) be approved and that BCT allow for the full expenditure of their cost sharing commitment as outlined in the AOA.
CARRIED
ADJOURNMENT
MOVED Director Sherry, SECONDED Director Cantelon, that this meeting adjourn to allow for an In Camera meeting.
CARRIED
TIME: 8:30 PM
CHAIRPERSON