REGIONAL DISTRICT OF NANAIMO
BOARD MEETING
TUESDAY, APRIL 8, 2003
7:30 PM
(RDN Board Room)

A G E N D A

PAGES

1. CALL TO ORDER

DELEGATIONS

3. BOARD MINUTES

8-19 Minutes of the Board meeting held on Tuesday, March 11, 2003.

4. BUSINESS ARISING FROM THE MINUTES

5. COMMUNICATIONS/CORRESPONDENCE

20-28 Al Litynsky, Telus, re Local Calling Area Expansion.

29 Jan Thomas, re French Creek Residents’ Association Delegations.

30-31 Alberto S. De Feo, Township of Langley, re Farm Property Classifications Within Residential Areas

UNFINISHED BUSINESS

From the Board meeting held March 11, 2003.

FRONTAGE RELAXATION

32-37 Request for Cash in Lieu of Park Land Dedication & Relaxation of the Minimum 10% Frontage Requirement – WR Hutchinson, BCLS on behalf of A. Cochran & J. Radzuil – Grieve Road – Area A. (Electoral Area Directors except EA’B’ – One Vote)

BYLAWS

Public Hearing.

38-44 Report of Public Hearing held March 26, 2003 with respect to Bylaw No. 500.290 Haylock Bros/Sims – Melrose Road – Area G. (Electoral Area Directors except EA ‘B’ – One Vote)

STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

7.1 ELECTORAL AREA PLANNING STANDING COMMITTEE

45-47 Minutes of the Electoral Area Planning Committee meeting held Tuesday, March 25, 2003. (for information)

PLANNING

AMENDMENT APPLICATIONS

Proposed OCP & Zoning Amendment Application No. AA0304 – Michael Rosen & Associates on behalf of Englishman River Land Holdings Ltd. – Kaye Road – Area G. (Electoral Area Directors except EA ‘B’ – One Vote)

1. That the proposed public consultation strategy for the proposed amendment to the Englishman River Official Community Plan and Bylaw No. 500, 1987 for the Remainder of Block 564, Nanoose District, be approved with amendments as follows:

to recognize consideration of 1^st and 2^nd reading at the April 8, 2003 Board meeting.

notice of the Public Hearing to proceed in mid April.

a Public Hearing to be held in late April or early May.

consideration of 3^rd reading in May.

application forwarded to the Ministries of Transportation and Community, Aboriginal and Women’s Services in May.

consideration of adoptions following completion of the conditions of approval.

2. That "Regional District of Nanaimo Englishman River Official Community Plan Bylaw Amendment Bylaw No. 814.08, 2003" amending the land use designation for a portion of the Remainder of Block 564 Nanoose District from Resource Management to Rural Residential, be given 1^st and 2^nd reading and referred to agencies in accordance with the Local Government Act.

3. That "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.291, 2003"be given 1^st and 2^nd reading, subject to the completion of the conditions and undertaking outlined in Schedule No. 1 of the staff report.

4. That May 1, 2003 be set as the date for the public hearing and Director Stanhope, or his alternate, be appointed to Chair the hearing.

DEVELOPMENT PERMIT APPLICATIONS

DP Application No. 60307 – Heringa – Lot 1, Miller Road – Area G. (Electoral Area Directors except EA ‘B’ – One Vote)

That Development Permit Application No. 60307 by Connie and Hans Heringa, to construct a dwelling unit in a Sensitive Lands Development Permit Area pursuant to the "Regional District of Nanaimo French Creek Official Community Plan Bylaw No. 1115, 1998" on the property legally described as Strata Lot 1, District Lot 28, Nanoose District, Plan VIS4363 be approved, subject to the conditions outlined in Schedule Nos. 1 to 3 of the corresponding staff report.

DP Application No. 60308 – Palleson/Allen – 931 McFeely Drive – Area G. (Electoral Area Directors except EA ‘B’ – One Vote)

That Development Permit Application No. 60308, submitted by Walter Allen on behalf of Palleson to vary the maximum building height for a proposed dwelling unit from 8.0 metres to 8.3 metres on the subject property legally described as Lot 6, District Lot 9, Newcastle District, Plan VIP69413 be approved, subject to the requirements outlined in Schedule Nos. 1, 2, 3 and 4 and subject to notification requirements pursuant to the Local Government Act.

DP Application No. 60312 – Guy (Pecora Holdings/Coast Distributors) – 6855 Mart Road – Area D. (Electoral Area Directors except EA ‘B’ – One Vote)

That Development Permit Application No. 60312 by Jack Anderson of Anderson Greenplan on behalf of Pecora Holdings – Coast Distributor Ltd. with a variance to relax the minimum ‘other lot lines’ setback requirement from 5.0 metres to 0 metres for the property legally described as Lot 11, District Lot 44, Wellington District, (situated in Nanoose District), Plan 15245 to accommodate an addition to a warehouse, be approved subject to Schedule Nos. 1 and 2 and the notification requirements pursuant to the Local Government Act.

7.2 COMMITTEE OF THE WHOLE STANDING COMMITTEE

48-54 Minutes of the special and regular Committee of the Whole meetings held March 25, 2003. (for information)

COMMUNITY SERVICES

RECREATION AND PARKS

Horne Lake Regional Park – Draft Management Plan. (All Directors – Weighted)

1. That the Horne Lake Regional Park Draft Management Plan be endorsed subject to the following amendments:

(a) That the required liability coverage be reduced from $5,000,000 to $2,000,000.

(b) That items ‘B’ and ‘C’, Section 5 of Schedule 4 be deleted.

2. That staff be directed to negotiate a five year operating contract with the Horne Lake Strata Corporation, pursuant to their option to operate the Park, or if declined, to advertise a request for proposal to operate the Park.

CORPORATE SERVICES

FINANCE

2002 Audited Financial Statements. (All Directors – One Vote)

That the report on the audited financial statements for the year ended December 31, 2002 be received.

2002 Directors Remuneration and Expenses. (All Directors – One Vote)

That the 2002 report on remuneration and expenses for Board and committee members be received.

HOSPITAL

2002 Audited Financial Statements. (All Directors – One Vote)

That the report on the 2002 audited financial statements of the Nanaimo Regional Hospital District be received.

DEVELOPMENT SERVICES

BUILDING INSPECTION

Section 700 Filings. (All Directors – One Vote)

That a notice be filed against the title of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:

(a) Lot 1, Section 1, Nanaimo Land District, Gabriola Island, Plan 42198, 2010 Price Road, Electoral Area ‘B’, owned by E. Willoughby;

(b) Lot 13, District Lot 181, Nanoose Land District, Plan 15551, 830 Mariner Way, Electoral Area ‘G’, owned by H. and B. Osenjak;

(c) Lot 11, Block 8, District Lot 11, Newcastle Land District, Plan 1223, 1129 Centre Road, Electoral Area ‘G’, owned by G. and P. Fissler.

BYLAW ENFORCEMENT

Contravention of Unsightly Premises Regulatory Bylaw No. 1073 – Richard Beaven – 3030 Barnes Road – Area A. (All Directors – One Vote)

That should the property maintenance concerns not be rectified by April 8, 2003, pursuant to the "Unsightly Premises Regulatory Bylaw No. 1073, 1996", the Board direct the owner of the property legally described as Lot 12, Section 18, Range 5, Cedar Land District, Plan 15220, to remove from the premises, those items as set out in the resolution attached to the staff report within fourteen (14) days, or the work will be undertaken by the Regional District’s agents at the owner’s cost.

PLANNING

Road Name Change Concerning Ingram Road and Ingram Road East – Area A. (All Directors except EA ‘B’ – One Vote)

1. That this report be received for information.

2. That Ingram Road residents be encouraged to proceed with their application to the Ministry of Transportation to change the name of Ingram Road.

ENVIRONMENTAL SERVICES

LIQUID WASTE

Malaspina University-College – GNPCC Biosolids Composting Update. (All Directors – One Vote)

That the Board receive the report on the update of the Greater Nanaimo Pollution Control Centre’s biosolids composting contract with Malaspina University-College for information.

SOLID WASTE

Landfill & Transfer Station Yard Waste Composting – Tender Award. (All Directors – Weighted)

That Meadowlark Construction be awarded the contract for composting yard waste from the Regional Landfill and that Qualicum Farms be awarded the contract for composting yard waste from Church Road Transfer Station for $38.50 and $29.93 per tonne respectively.

UTILITIES

Nanoose Water Service Area – Enos Creek Watermain Construction – Tender Award. (All Directors – Weighted)

That the Regional District of Nanaimo award the Enos Creek Watermain project to Chikangus Enterprises for the tendered amount of $116,583.87.

French Creek Sewer LSA Capital Charge Bylaw No. 1330.

(All Directors – One Vote)

That "French Creek Sewer Local Service Area Capital Charge Bylaw No. 1330, 2003" be introduced for first three readings.

(All Directors – 2/3)

That "French Creek Sewer Local Service Area Capital Charge Bylaw No. 1330, 2003" having received three readings be adopted.

Northern Community Sewer LSA Capital Charge Bylaw No. 1331.

(Electoral Areas ‘E’, ‘F’, ‘G’, ‘H’, Parksville, Qualicum Beach – Weighted)

That "Northern Community Sewer Local Service Area Capital Charge Bylaw No. 1331, 2003" be introduced for first three readings.

(All Directors – 2/3)

That "Northern Community Sewer Local Service Area Capital Charge Bylaw No. 1331, 2003" having received three readings be adopted.

COMMISSION, ADVISORY & SELECT COMMITTEE

Lantzville Parks & Open Space Advisory Committee. (All Directors – One Vote)

That the minutes of the Lantzville Parks & Open Space Advisory Committee meeting held February 3, 2003, be received for information.

Electoral Area ‘G’ Parks & Open Space Advisory Committee. (All Directors – One Vote)

That the minutes of the Electoral Area ‘G’ Parks & Open Space Advisory Committee meeting held March 5, 2003, be received for information.

District 69 Recreation Commission. (All Directors – One Vote)

That the minutes of the District 69 Recreation Commission meeting held March 13, 2003, be received for information.

7.3 EXECUTIVE STANDING COMMITTEE

7.4 COMMISSIONS

7.5 SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

Intergovernmental Advisory Committee. (All Directors – One Vote)

55-65 Minutes from the meetings of the Intergovernmental Advisory Committee held January 9, February 6, February 12, March 14, March 20 & March 27, 2003. (for information)

Board Selection Committee. (All Directors – One Vote)

ADMINISTRATOR’S REPORT

66-67 Fairwinds Well No. 3 Construction – Tender Award. (All Directors – Weighted)

68-76 Sewer User Rate Amendments – French Creek Sewer Regulations & Rates Amendment Bylaw No. 422.12, Fairwinds Sewerage Facilities Specified Area Rates Bylaw No. 765.10, and Surfside Sewer Regulations & Rates Amendment Bylaw No. 1241.02. (All Directors – One Vote)

77-102 Parcel Tax Rate Bylaws No. 1180.03, 1181.03, 1182.03, 1183.02, 1184.03, 1185.03, 1186.03, 1187.03, 1188.03, 1189.03, 1190.02, 1191.03, 1192.03, 1193.03, 1194.03, 1206.02, 1336. (All Directors – One Vote)

103-112 Growth Management Plan Review Update – Regional Growth Strategy Bylaw No. 1309. (All Directors except EA ‘B’ – One Vote)

ADDENDUM

10. BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

11. NEW BUSINESS

12. BOARD INFORMATION (Separate enclosure on blue paper)

ADJOURNMENT

14. IN CAMERA

That pursuant to Section 242.2(1) of the Local Government Act the Committee proceed to an In Camera meeting to consider items pertaining to personnel issues.