Present:

Director J. Stanhope Chairperson
Alternate
Director H. Kreiberg Electoral Area A
Director G. Lund Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director P. Bibby Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director R. Longmuir City of Parksville
Alternate
Director A. Kruyt Town of Qualicum Beach
Director L. Sherry City of Nanaimo
Director R. Cantelon City of Nanaimo
Director T. Krall City of Nanaimo
Director G. Korpan City of Nanaimo
Director L. McNabb City of Nanaimo
Director B. Holdom City of Nanaimo

Also in Attendance:
K. Daniels Chief Administrative Officer
C. Mason General Manager of Corporate Services
J. Finnie General Manager of Environmental Services
N. Connelly General Manager of Community Services
B. Lapham General Manager of Development Services
P. Shaw Manager of Community Planning
S. Schopp Manager of Inspection and Enforcement
N. Tonn Recording Secretary

DELEGATIONS

Mike Proudfoot and Dave Bing, Ministry of Transportation, re Rights-of-Way and Rest Area Commercialization.

Mr. Proudfoot and Mr. Bing presented an overview of the proposed the accommodation of smaller vending and service concessions at various rest areas within the Province and commented that the private sector will be invited to put forward their proposals for small scale, seasonal and/or temporary vendors at rest stops.

French Creek Residents Association:

Michael Jessen, re Sandpiper/Chartwell Water System � Pressure, Volume, Storage.

Mr. Jessen spoke on the present inadequacies in the pressure, volume and storage of water within the French Creek Water Local Service Area, specifically the Chartwell and Sandpiper water systems and urged the Board to find a solution to these problems. Mr. Jessen provided Committee members with a copy of his presentation.

John Gayton, re Sandpiper/Chartwell Water System � Water Quality.

Mr. Gayton addressed the poor water quality within the Sandpiper/Chartwell water system and provided Committee members with a written data summary of a survey distributed to Chartwell residents by the French Creek Residents Association in January, 2002.

Jack Ellison, re Sandpiper/Chartwell Water System � Request to Establish a Water Board.

Mr. Ellison provided a verbal and written chronological background of the ongoing communication between the French Creek Residents Association and the RDN with respect to the Sandpiper/Chartwell water system and urged the Board to approve the formation of a water board.

MOVED Director Haime, SECONDED Director Cantelon, that delegation issues be addressed at this time.

CARRIED

BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

Sandpiper/Chartwell Water System.

The Chief Administrative Officer addressed items which were brought forward during the presentations by members of the French Creek Residents Association and then introduced the Manager of Environmental Services, Mr. Dave Walker of Dayton and Knight and Mr. A. Koers of Koers and Associates to address some of the more serious issues.

MOVED Director Bibby, SECONDED Director Cantelon, that staff prepare a report addressing the concerns raised by the French Creek Residents Association with respect to the Chartwell/Sandpiper water system and report back as soon as possible to the April meeting.

CARRIED

MINUTES

MOVED Director Krall, SECONDED Director Cantelon, that the minutes of the Committee of the Whole meeting held February 25, 2003, be adopted.

CARRIED

COMMUNITY SERVICES

RECREATION AND PARKS

Horne Lake Regional Park � Draft Management Plan.

MOVED Director Bartram, SECONDED Director Biggemann,:

1. That the Horne Lake Regional Park Draft Management Plan be endorsed subject to the following amendments:
(a) That the required liability coverage be reduced from $5,000,000 to $2,000,000.
(b) That items �B� and �C�, Section 5 of Schedule 4 be deleted.

2. That staff be directed to negotiate a five year operating contract with the Horne Lake Strata Corporation, pursuant to their option to operate the Park, or if declined, to advertise a request for proposal to operate the Park.

CARRIED

CORPORATE SERVICES

FINANCE

2002 Audited Financial Statements.

MOVED Director Korpan, SECONDED Director Krall, that the report on the audited financial statements for the year ended December 31, 2002 be received.

CARRIED

2002 Directors Remuneration and Expenses.

MOVED Director Sherry, SECONDED Director McNabb, that the 2002 report on remuneration and expenses for Board and committee members be received.

CARRIED

HOSPITAL

2002 Audited Financial Statements.

MOVED Director Korpan, SECONDED Director Sherry, that the report on the 2002 audited financial statements of the Nanaimo Regional Hospital District be received.

CARRIED

DEVELOPMENT SERVICES

BUILDING INSPECTION

Section 700 Filings.

The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Committee come forward when their name was called.

MOVED Director Bartram, SECONDED Director Hamilton, that a notice be filed against the title of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:

(a) Lot 1, Section 1, Nanaimo Land District, Gabriola Island, Plan 42198, 2010 Price Road, Electoral Area �B�, owned by E. Willoughby;

(b) Lot 13, District Lot 181, Nanoose Land District, Plan 15551, 830 Mariner Way, Electoral Area �G�, owned by H. and B. Osenjak;

(c) Lot 11, Block 8, District Lot 11, Newcastle Land District, Plan 1223, 1129 Centre Road, Electoral Area �G�, owned by G. and P. Fissler.

CARRIED

BYLAW ENFORCEMENT

Contravention of Unsightly Premises Regulatory Bylaw No. 1073 � Richard Beaven � 3030 Barnes Road � Area A.

MOVED Director Kreiberg, SECONDED Director Bartram, that should the property maintenance concerns not be rectified by April 8, 2003, pursuant to the "Unsightly Premises Regulatory Bylaw No. 1073, 1996", the Board direct the owner of the property legally described as Lot 12, Section 18, Range 5, Cedar Land District, Plan 15220, to remove from the premises, those items as set out in the resolution attached to the staff report within fourteen (14) days, or the work will be undertaken by the Regional District�s agents at the owner�s cost.

CARRIED

PLANNING

Road Name Change Concerning Ingram Road and Ingram Road East � Area A.

MOVED Director Kreiberg, SECONDED Director Krall,:

1. That this report be received for information.

2. That Ingram Road residents be encouraged to proceed with their application to the Ministry of Transportation to change the name of Ingram Road.

CARRIED

Director Sherry requested that a copy of the staff report be forwarded to the North Cedar Improvement District for information.

ENVIRONMENTAL SERVICES

LIQUID WASTE

Malaspina University-College � GNPCC Biosolids Composting Update.

MOVED Director Korpan, SECONDED Director Holdom, that the Board receive the report on the update of the Greater Nanaimo Pollution Control Centre�s biosolids composting contract with Malaspina University-College for information.

CARRIED

SOLID WASTE

Landfill & Transfer Station Yard Waste Composting � Tender Award.

MOVED Director McNabb, SECONDED Director Sherry, that Meadowlark Construction be awarded the contract for composting yard waste from the Regional Landfill and that Qualicum Farms be awarded the contract for composting yard waste from Church Road Transfer Station for $38.50 and $29.93 per tonne respectively.

CARRIED

UTILITIES

Nanoose Water Service Area � Enos Creek Watermain Construction � Tender Award.

MOVED Director Cantelon, SECONDED Director Biggemann, that the Regional District of Nanaimo award the Enos Creek Watermain project to Chikangus Enterprises for the tendered amount of $116,583.87.

CARRIED

French Creek Sewer LSA Capital Charge Bylaw No. 1330.

MOVED Director Krall, SECONDED Director Bartram, that "French Creek Sewer Local Service Area Capital Charge Bylaw No. 1330, 2003" be introduced for first three readings.

CARRIED

MOVED Director Krall, SECONDED Director McNabb, that "French Creek Sewer Local Service Area Capital Charge Bylaw No. 1330, 2003" having received three readings be adopted.

CARRIED

Northern Community Sewer LSA Capital Charge Bylaw No. 1331.

MOVED Director McNabb, SECONDED Director Cantelon: that "Northern Community Sewer Local Service Area Capital Charge Bylaw No. 1331, 2003" be introduced for first three readings.

CARRIED

MOVED Director Cantelon, SECONDED Director Krall, that "Northern Community Sewer Local Service Area Capital Charge Bylaw No. 1331, 2003" having received three readings be adopted.

CARRIED

COMMISSION, ADVISORY & SELECT COMMITTEE

Lantzville Parks & Open Space Advisory Committee.

MOVED Director Haime, SECONDED Director Holdom, that the minutes of the Lantzville Parks & Open Space Advisory Committee meeting held February 3, 2003, be received for information.

CARRIED

Electoral Area �G� Parks & Open Space Advisory Committee.

MOVED Director Hamilton, SECONDED Director Bibby, that the minutes of the Electoral Area �G� Parks & Open Space Advisory Committee meeting held March 5, 2003, be received for information.

CARRIED

District 69 Recreation Commission.

MOVED Director Bartram, SECONDED Director Longmuir, that the minutes of the District 69 Recreation Commission meeting held March 13, 2003, be received for information.

CARRIED

ADJOURNMENT

MOVED Director Sherry, SECONDED Director Korpan, that this meeting be adjourned and the Special Committee of the Whole meeting be reconvened.

CARRIED

TIME: 9:20 PM

CHAIRPERSON