Present:
Director J. Stanhope Chairperson
Alternate
Director H. Kreiberg Electoral Area A
Director G. Lund Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director P. Bibby Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director R. Longmuir City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director L. Sherry City of Nanaimo
Director R. Cantelon City of Nanaimo
Alternate
Director J. Manhas City of Nanaimo
Director L. McNabb City of Nanaimo
Director B. Holdom City of Nanaimo
Also in Attendance:
K. Daniels Chief Administrative Officer
C. Mason General Manager of Corporate Services
J. Finnie General Manager of Environmental Services
N. Connelly General Manager of Community Services
B. Lapham General Manager of Development Services
P. Shaw Manager of Community Planning
N. Avery Manager of Financial Services
S. Schopp Manager of Inspection and Enforcement
N. Tonn Recording Secretary
DELEGATIONS
Trevor Wicks, Arrowsmith Watershed Stewardship Team, re Community Water Supply.
Mr. Wicks provided a visual and verbal presentation on the health and protection of the district�s community water supply and asked the Board to endorse a resolution recognizing the Arrowsmith Watershed as a drinking supply area.
Germain Dufour, re Biophysical and Economic Assessment Proposal of Mount Benson and Surrounding Ecosystems.
Mr. Dufour requested that the RDN help support the Earth Community Organization�s campaign to protect Mount Benson and the surrounding ecosystems from further development and logging.
Gail Adrienne, Nanaimo Area Land Trust, re Mount Benson.
Ms. Adrienne was not in attendance.
MINUTES
MOVED Director Sherry, SECONDED Director Cantelon, that the minutes of the Committee of the Whole meetings held on October 15, 2002 and October 22, 2002, be adopted.
CARRIED
COMMUNICATION/CORRESPONDENCE
Ron Creber, Land & Water British Columbia Inc., re Little Mountain and Morrison Creek.
MOVED Director Cantelon, SECONDED Director McNabb, that the correspondence received from Land & Water British Columbia Inc. with respect to the option of a two year Licence of Occupation offered to the RDN by LWBC, be received.
CARRIED
Gordon Smaill, Land & Water British Columbia Inc., re Replacement Lease, Community Park, Nanoose Road.
MOVED Director Cantelon, SECONDED Director McNabb, that the correspondence received from Land & Water British Columbia with respect to a short-term lease for park property on Nanoose Road, be received.
CARRIED
COMMUNITY SERVICES
RECREATION AND PARKS
District 69 Recreation Grants Program & Recreation Program Assistants Report.
MOVED Director Westbroek, SECONDED Director Longmuir, that the 2003 provisional budget be amended to reflect an additional $20,000 for Community and Youth grants.
CARRIED
MOVED Director Westbroek, SECONDED Director Longmuir, that the funding for the Recreation and Parks Grant Program be reapportioned to include an annual total of $31,250 for Community Grants and $31,250 for Youth Grants, and that the maximum funding limit, per application, be established as $2,500.
CARRIED
MOVED Director Westbroek, SECONDED Director Longmuir, that the two temporary, part-time Recreation Program Assistant positions involved in youth services be reclassified as one permanent full-time position.
CARRIED
Gabriola Island Parks & Open Space Advisory Committee Proposal.
MOVED Director Lund, SECONDED Director Sherry, that "Gabriola Island Parks and Recreation Commission Repeal Bylaw No. 1332, 2003" be introduced and given three readings.
CARRIED
MOVED Director Lund, SECONDED Director Sherry, that "Gabriola Island Parks and Recreation Commission Repeal Bylaw No. 1332, 2003" having received three readings, be adopted.
CARRIED
MOVED Director Lund, SECONDED Director Holdom, that the Terms of Reference for the Gabriola Island (Electoral Area �B�) Parks and Open Space Advisory Committee be approved, and that the Regional District advertise for applications for appointment to the Committee.
CARRIED
REGIONAL GROWTH MANAGEMENT
Regional Development Services 2003 Program.
MOVED Director Hamilton, SECONDED Director Sherry, that the 2003 program for Regional Development Services be adjusted by reallocating the existing staff time and financial resources to provide for the Growth Management Plan Review Completion Project and the Sustainability/Regional Growth Strategy Monitoring Initiative.
CARRIED
Regional Growth Strategies Monitoring Program � State of Sustainability Project and Committee.
MOVED Director Holdom, SECONDED Director McNabb, that the State of Sustainability Project and Committee Terms of Reference be approved.
CARRIED
TRANSIT
BC Transit Act Regulation Changes � Phase 1 � Funding & Services Strategies Review.
MOVED Director McNabb, SECONDED Director Westbroek, that the Regional District support BC Transit�s proposal to amend the BC Transit Act Regulation to provide flexibility in the funding formula with BC Transit as described in Strategy 3 of the Phase 1 Funding and Service Strategy Review.
CARRIED
BC Transit Funding & Service Strategy Review � Phase 2 � Transit Funding & Governance Models.
MOVED Director Cantelon, SECONDED Director Westbroek, that the Regional District of Nanaimo indicate to BC Transit that in response to the Phase 2 Funding & Service Strategies Review it supports, for further discussion, the funding and governance model represented by Option 3 "Dedicated Fuel Tax with a Community Transit Authority (CTA)".
CARRIED
Transit Business Plan Update 2003-2005 � Terms of Reference.
MOVED Director McNabb, SECONDED Director Westbroek,:
1. That the Terms of Reference for the Transit Business Plan Update � 2003 to 2005 be approved.
2. That appointments to the Select Committee for the Transit Business Plan Update be made by the Board Chairperson.
CARRIED
The Chairperson requested Board members to advise him if they wish to sit on this Committee.
Evaluation Report � Take 5 Express � Malaspina University College/Downtown Nanaimo.
MOVED Director McNabb, SECONDED Director Cantelon, that the Take 5 Express be expanded to Monday to Friday beginning in the Spring of 2003 as part of an overall service review and adjustment scheduled for 2003.
CARRIED
CORPORATE SERVICES
ADMINISTRATION
Public Consultation & Communication Committee � Terms of Reference.
MOVED Director Westbroek, SECONDED Director Sherry, that the Terms of Reference for a Public Consultation and Communication Committee be approved.
CARRIED
Rogers Wireless Inc. Communications Tower Proposal.
MOVED Director McNabb, SECONDED Director Holdom, that the Board approve the location of the Rogers Wireless Inc. communications tower on the site proposed at 6300 Hammond Bay Road and authorize staff to execute the Statutory Right of Way Agreement for this purpose.
CARRIED
Legal Services Contract Extension.
MOVED Director Sherry, SECONDED Director Hamilton, that the Board extend its legal services agreements with Staples McDannold Stewart in the area of municipal law and Harris & Co. in the area of labour law for an additional two year term expiring February 2005.
CARRIED
Resolution to Create Expanded Local Telephone Calling Area.
MOVED Director McNabb, SECONDED Director Holdom, that the Board of the Regional District of Nanaimo express its support for an expanded local calling area in the Regional District of Nanaimo and request Telus to undertake an analysis to establish the financial implications of implementing an expanded local calling area.
CARRIED
FINANCE
Update Banking Resolutions for Changes in Board Membership.
MOVED Director Westbroek, SECONDED Director Bartram, that the banking resolution attached to the staff report be adopted.
CARRIED
San Pareil Water Supply LSA Amendment Bylaw No. 1170.03.
MOVED Director Westbroek, SECONDED Director Hamilton, that "San Pareil Water Supply Local Service Area Amendment Bylaw No. 1170.03, 2003" be introduced for first three readings and be forwarded to the Ministry of Community, Aboriginal and Women�s Services for approval.
CARRIED
FIRE DEPARTMENTS
Errington Fire Protection Function Reserve Fund Expenditure Bylaw No. 1324.
MOVED Director Biggemann, SECONDED Director Sherry,:
1. That "Errington Fire Protection Function Reserve Fund Expenditure Bylaw No. 1324, 2003" be introduced for first three readings.
2. That "Errington Fire Protection Function Reserve Fund Expenditure Bylaw No. 1324, 2003" having received three readings, be adopted.
CARRIED
License of Use (Coombs-Hilliers Firehall #2) - Arrowsmith Search & Rescue Society.
MOVED Director Westbroek, SECONDED Director Biggemann, that the Chairperson and General Manager Corporate Services be authorized to execute the License of Use agreement with the Arrowsmith Search & Rescue Society, which provides for an initial five year term from January 1, 2003 to January 1, 2008 and four renewal terms of 5 years each.
CARRIED
DEVELOPMENT SERVICES
BUILDING INSPECTION
Section 700 Filings.
The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Committee come forward when their name was called.
It was noted that the following filing has been resolved:
Lot 11, Section 19, Range 2, Cedar District, Plan VIP67150, 1347 Kurtis Crescent, Electoral Area �A�, owned by R. Okeley and J. McAdam;
MOVED Director Bartram, SECONDED Director Cantelon, that a notice be filed against the title of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:
(a) Lot 1, Section 16, Range 3, Mountain District, Plan VIP72060, 3409 Jingle Pot Road, Electoral Area �D�, owned by LDM Holdings Ltd.;
(b) Lot 31A, Nanoose District, except part in Plans 8514, 20737, 21281, 21788, 22619, 27139, 29437, 35911, 41797 and VIP;62661, 7995 Superior Road, Electoral Area �D�, owned by L. and S. Doumont;
(c) Lot 2, District Lots 128 and 129, Nanoose District, Plan 2142, 1435 Greig Road, Electoral Area �G�, owned by J. Reeves.
CARRIED
ENVIRONMENTAL SERVICES
Regional Environmental Advisory Committee � Terms of Reference.
MOVED Director Sherry, SECONDED Director Westbroek, that the Terms of Reference dated January 2003 for the Regional Environmental Advisory Committee be approved.
CARRIED
Climate Change Standing Committee - Terms of Reference.
MOVED Director Sherry, SECONDED Director Westbroek, that the Terms of Reference dated January 2003 for the Climate Change Standing Committee be approved.
CARRIED
LIQUID WASTE
Pump and Haul LSA Amendment Bylaw No. 975.27; 1655 Whalebone Drive � Gallagher � Area B; 3371 Blueback Drive � Andrews � Area E; 3480 Tyee Crescent � Dance � Area E.
MOVED Director Bartram, SECONDED Director McNabb, that "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.27, 2003" for the inclusion of 1655 Whalebone Drive, Gabriola Island (Gallagher), the inclusion of 3371 Blueback Drive, Nanoose (Andrews) and the exclusion of 3480 Tyee Crescent, Nanoose (Dance) be read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
SOLID WASTE
Illegal Dumping Prevention Program Surveillance & Evidence Gathering Contract.
MOVED Director Westbroek, SECONDED Director Holdom, that the Board extend the MUC surveillance and evidence-gathering contract for two additional years.
CARRIED
UTILITIES
Flood Hazard Management.
MOVED Director Sherry, SECONDED Director Biggemann,:
1. That the staff report be received for information.
2. That the Board direct staff to forward a letter to the Minister of Water, Land and Air Protection with a copy to UBCM expressing concerns about the potential impact of the proposed flood hazard management model on local government resources, advising that if responsibilities for flood hazard management are transferred to local government, the province must provide ongoing financial assistance to local government to support these responsibilities, and supporting the position outlined in the letter dated October 22, 2002 from the CVRD.
3. That the following resolution be forwarded to AVICC:
WHEREAS the province is proposing a new service model for flood hazard management that considers transferring responsibilities for regulating floodplain development and flood proofing standards, and for the design, construction, operation and maintenance of dikes, to local government;
AND WHEREAS this model, if implemented, would impact the activities and resources of local government;
THEREFORE BE IT RESOLVED that the Board of the Regional District of Nanaimo express its concerns about the potential impact of the proposed flood hazard management model on local government resources and that if responsibilities for flood hazard management are transferred to local government, the province must provide ongoing financial assistance to local government to support these responsibilities.
CARRIED
Rural Streetlighting LSA Boundary Amendment Bylaw No. 791.06 � Columbia Drive � Area G.
MOVED Director Westbroek, SECONDED Director Cantelon, that "Rural Streetlighting Local Service Area Boundary Amendment Bylaw No. 791.06, 2003" be introduced, read three times and then forwarded to the Inspector of Municipalities for approval.
CARRIED
Water Systems � Cross-Connection Control Program.
MOVED Director Sherry, SECONDED Director Bartram, that the Board receive the report on a cross-connection control program and the 2003 cross-connection control program workplan.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Community Water Supply.
MOVED Director Bibby, SECONDED Director Westbroek, that staff bring forward a report providing cost impacts and options for a Drinking Water Protection Plan for the District 69 area once the studies have been completed by E.B.A. on the Arrowsmith aquifers and watersheds.
MOVED Director Haime, SECONDED Director Westbroek, that the motion be amended to include watersheds in District 68.
DEFEATED
The question was called on the main motion.
The motion CARRIED.
MOVED Director Haime, SECONDED Director Holdom, that staff be directed to prepare a report on the scope of work and cost of a study identifying watersheds in District 68 and areas in District 69 not included in the original E.B.A. study.
CARRIED
Biophysical and Economic Assessment Proposal of Mount Benson.
MOVED Director Hamilton, SECONDED Director Sherry, that due to the considerable interest in Mount Benson, that staff bring forward a report to the Board regarding the lands available on Mount Benson and the cost of acquiring these lands.
CARRIED
Arrowsmith Watershed Stewardship.
MOVED Director Longmuir, SECONDED Director Westbroek, that:
WHEREAS the people of our area depend upon a safe and sustainable supply of potable water;
AND WHEREAS the surface and subsurface drinking water sources originate within the area�s watersheds;
AND WHEREAS protection of the drinking water supply is fundamental to the health of our communities;
THEREFORE BE IT RESOLVED that the Regional District of Nanaimo recognize the area of land within the boundaries of the following watersheds as a �drinking water supply area�:
(1) Englishman River Watershed
(2) Romney and Carey Creek Watershed
(3) French Creek Watershed
(4) Beach and Grandon Creek Watershed
(5) The Cameron-Little Qualicum Watershed
MOVED Director Haime, SECONDED Director Westbroek, that motion be amended to include the Harby Creek, Lantzville/Harby Creek and Brannen Lake Basin watersheds.
MOVED Director Sherry, SECONDED Director McNabb, that this item be referred back to staff.
CARRIED
ADJOURNMENT
MOVED Director Sherry, SECONDED Director Cantelon, that this meeting terminate.
CARRIED
TIME: 9:05 PM
CHAIRPERSON