REGIONAL DISTRICT OF NANAIMO
MINUTES OF THE ELECTORAL AREA PLANNING COMMITTEE
MEETING HELD ON TUESDAY, JANUARY 28, 2003, AT 7:00 PM
IN THE CITY OF NANAIMO COUNCIL CHAMBERS,
455 WALLACE STREET, NANAIMO, BC

Director E. Hamilton Chairperson
Alternate
Director H. Kreiberg Electoral Area A
Director D. Haime Electoral Area D
Director P. Bibby Electoral Area E
Director L. Biggemann Electoral Area F
Director J. Stanhope Electoral Area G
Director D. Bartram Electoral Area H

Also in Attendance:
B. Lapham General Manager, Development Services
P. Shaw Manager of Community Planning
N. Tonn Recording Secretary

The Chairperson called for nominations for the position of Deputy Chairperson for the year 2003.

There being no further nominations, the Chairperson declared Director Haime Deputy Chairperson for the year 2003.

Colleen Murphy & Sven Juthans, re DP Application No. 0301 � Juthans/Murphy � 5489 Deep Bay Drive � Area H.

Ms. Murphy noted her concerns with respect to the alternate location of the hot tub recommended by staff and requested that the original location be approved.

MOVED Director Bartram, SECONDED Director Haime, that the minutes of the Electoral Area Planning Committee meeting held November 26, 2002 be adopted.

DP Application No. 0301 � Juthans/Murphy � 5489 Deep Bay Drive � Area H.

MOVED Director Bartram, SECONDED Director Haime, that Development Permit Application No. 0301, submitted by Sven Juthans and Colleen Murphy for the property legally described as Lot 39, District Lot 1, Newcastle District, Plan 20442, requesting to:

1. Vary the minimum setback for the front lot line
a) From 8.0 metres to 3.3 metres to accommodate the existing garage and courtyard;
b) From 8.0 metres to 0.0 metres to accommodate the existing woodshed;

2. Vary the eastern interior lot line setback
a) From 2.0 metres to 1.2 metres to accommodate the existing workshop at the rear of the parcel;
b) From 2.0 metres to 0.0 metres to accommodate the existing woodshed;

3. Vary the minimum setback requirement from the natural boundary
a) From 15 metres to 6.9 metres to accommodate the existing workshop at the rear of the parcel;
b) From 15 metres to 4.5 metres to accommodate the existing retaining wall;

be approved, subject to the siting provisions outlined in Schedules No. 1 and 2 excluding location of hot tub structure and subject to the notification requirements pursuant to the Local Government Act.

MOVED Director Bartram, SECONDED Director Haime, that the application be referred back to staff to allow for further consideration of the proposed siting of the hot tub structure and to allow for discussion with the property owner(s).

DP Application No. 0302 � Guy (Percora Holdings/Coast Distributors) � 6855 Mart Road � Area D.

MOVED Director Haime, SECONDED Director Stanhope, that Development Permit Application No. 0302 by Alex Guy on behalf of Percora Holdings � Coast Distributor Ltd. with variance to relax the minimum �other lot lines� setback requirement from 5.0 metres to 0 metres for the property legally described as Lot 11, District Lot 44, Wellington District, (situated in Nanoose District), Plan 15245 to accommodate an addition to a warehouse, be approved subject to Schedules No. 1, 2, 3 and 4 and the notification requirements pursuant to the Local Government Act.

MOVED Director Bibby, SECONDED Director Haime, that Development Permit No. 0303, submitted by Gord Bragg, Agent, on behalf of Robert Askew, Grant Armstrong and Danny Curran, to legalize the operations of Hub City RV Ltd. within an Industrial 1 (IN1) zone by varying the minimum permitted setbacks from specified �other� lot lines from 5.0 metres to 0.0 metres to accommodate on-site parking areas, and to vary the signage requirements on the property legally described as Lot 3, District Lot 56, Nanoose District, Plan 11289, Except That Part Road Only, Plan 39893, be approved subject to notification procedures pursuant to the Local Government Act and subject to the conditions outlined in Schedule 1.

DP Application No. 0304 � Stranaghan Enterprises Ltd. (Riverside Resort) � 3506 West Island Highway � Area G.

MOVED Director Stanhope, SECONDED Director Bartram, that Development Permit Application No. 0304 submitted by Stranaghan Enterprises Ltd., to replace an 18-hole mini golf course within the Natural Hazardous Development Permit Area on the property legally described as Lot 1, District Lot 9, Newcastle District, Plan 11274, be approved, subject to the conditions outlined in Schedules No. 1, 2 and 3 of the corresponding staff report and the notification requirements pursuant to the Local Government Act.

DVP Application No. 0301 � Hilchey/Gauthier � 1348 Leask Road � Area A.

MOVED Director Kreiberg, SECONDED Director Biggemann, that Development Variance Permit Application No. 0301 by Gauthier Development Limited on behalf of Hilchey, to legalize a retaining wall with guardrail and decking by varying the �top of bank� setback requirement from 8.0 metres to 0.6 metres and varying both �interior side lot line� setbacks from 2.0 metres to 0.0 metres, and further, to vary the setback from the sea and the rear property line to 0 metres to allow for the construction of a stairway from the top of the retaining wall to property line adjacent the sea, for the property legally described as Lot B, Section 19, Range 5, Cedar District, Plan 25757, be approved, subject to Schedules No. 1, 2, 3 and 4 and to the notification requirements pursuant to the Local Government Act.

DVP Application No. 0302 � Kardynal � 1881 Sea Lion Crescent � Area E.

MOVED Director Bibby, SECONDED Director Bartram, that Development Variance Permit Application No. 0302, to relax the minimum interior side lot line setback requirement from 2.0 metres to 1.2 metres to legalize an existing accessory garage building, for the property legally described as Lot 10, District Lot 78, Nanoose District, Plan 28202, be approved subject to Schedule No. 1 and the notification requirements pursuant to the Local Government Act.

Request for Relaxation of the Minimum Perimeter Frontage Requirement � Fern Road Consulting Ltd. On Behalf of Simone Bibby 1843/1845 Swayne Road � Area F.

MOVED Director Biggemann, SECONDED Director Bartram, that the Board reconsider its resolution of May 1996 and allow requests for the minimum 10% perimeter frontage requirements for the subdivision of parcels in Electoral Area �F� to be considered only where the proposal is consistent with the minimum lot size requirements and permitted land uses provisions of Bylaw No. 1285, 2002 for all proposed lots.

MOVED Director Biggemann, SECONDED Director Haime, that the request, submitted by Fern Road Consulting Ltd., on behalf of Simone Bibby, to relax the minimum lot frontage requirement for proposed Lot A, as shown on the plan of subdivision of East 5 Chains of Block 30, District Lot 140, Nanoose District, Plan 1918, be approved.

Request for Acceptance of Park Land Cash in Lieu of Park Land � Sims Associates on behalf of Beausoleil Enterprises Ltd. � 2100 & 2130 Errington Road � Area F.

MOVED Director Biggemann, SECONDED Director Bartram, that the request, submitted by Sims Associates, BCLS, on behalf of Beausoleil Enterprises Ltd., pursuant to Section 941 of the Local Government Act, offering to dedicate park land in conjunction with the proposed subdivision of Lots 5 and 6, both of District Lot 98, Nanoose District, Plan 31789 be refused and the applicant be required to provide cash in-lieu-of park land dedication.

2. That a resolution be prepared for the Association of Vancouver Island and Coastal Communities regarding the issue of local government regulations on aquaculture as outlined in Attachment No. 2.

3. That be staff be directed to report back with a public consultation process to address the issue of aquaculture in the "Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987", "Regional District of Nanaimo Electoral Area �F� Zoning and Subdivision Bylaw No. 1285, 2002" and all Official Community Plans.

MOVED Director Bartram, SECONDED Director Biggemann, that staff investigate the current availability of scientific and mapping information related to the physical capability of the coastline for aquaculture operations which may be acquired from the Province.

Electoral Area �H� Planning Project � OCP Public Process Design Document � Terms of Reference and Public Consultation Strategy.

1. That the staff report on the Electoral Area �H� Planning Project be received.

2. That the Electoral Area �H� Official Community Plan Public Process Design Document (Attachment No. 1) be endorsed by the Board.