Present:
Director J. Stanhope Chairperson
Alternate
Director H. Kreiberg Electoral Area A
Director G. Lund Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director P. Bibby Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director R. Longmuir City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director G. Korpan City of Nanaimo
Director R. Cantelon City of Nanaimo
Director L. McNabb City of Nanaimo
Director T. Krall City of Nanaimo
Director L. Sherry City of Nanaimo
Director B. Holdom City of Nanaimo
Also in Attendance:
K. Daniels Chief Administrative Officer
C. Mason Gen. Mgr. of Corporate Services
J. Finnie Gen. Mgr. of Environmental Services
B. Lapham Gen. Mgr. of Development Services
N. Connelly Gen. Mgr. of Community Services
N. Tonn Recording Secretary
DELEGATIONS
Michael Jessen, Citizens for Better Health Care, District 69, re Health Care Services in District 69.
Mr. Jessen noted the need for adequate and appropriate health care services funding, a primary health centre, ambulance service and additional family physicians in the Oceanside area and urged the Board to approach the Vancouver Island Health Authority with these concerns.
Paul Lucas, Malaspina University College, re Bio Solids Open House.
Mr. Lucas addressed some of the concerns of area residents with respect to the use of bio solids in Malaspina University College�s forest fertilization project and extended a formal invitation to Board members to attend a Bio Solids Open House to be held January 18, 2002 from 9:00 am to 1:00 pm at the Pleasant Valley Hall.
Norm Evans, re Variance Application � 2980 Matthew Road � Area E.
Mr. Evans provided a short history of his variance application for property at 2980 Matthew Road and asked for information on the Board�s past decisions regarding approvals of Development Variance Permit applications which have previously denied by the Board of Variance.
MOVED Director Haime, SECONDED Director Westbroek, that a late delegation be permitted to address the Board.
CARRIED
Carl Westby, re Malaspina Biosolids Project.
Mr. Westby spoke in opposition to an agreement between the RDN and the Malaspina Woodlot to provide biosolids for the Woodlot�s forest fertilization project citing concerns with water quality and possible contamination of the watershed which provides water for a number of Lantzville residents.
BOARD MINUTES
MOVED Director Sherry, SECONDED Director Krall, that the minutes of the regular Board meeting held on December 10, 2002 and the special Board meeting held on December 17, 2002 be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
Shirley Hine, City of Parksville, re District 69 Recreation Commission Appointment.
MOVED Director Sherry, SECONDED Director Krall, that the correspondence from City of Parksville advising of the appointment of Councillor Fred Demmon as the City of Parksville�s representative on the District 69 Recreation Commission, be received.
CARRIED
Sandra Keddy, Town of Qualicum Beach, re District 69 Recreation Commission Appointment.
MOVED Director Sherry, SECONDED Director Krall, that the correspondence from the Town of Qualicum Beach advising of the appointment of Councillor Jack Wilson as the Town of Qualicum Beach�s representative and Councillor Scott Tanner as alternate on the District 69 Recreation Commission, be received.
CARRIED
Dan Whiting, School District 69, re District 69 Recreation Commission Appointment.
MOVED Director Sherry, SECONDED Director Krall, that the correspondence from School District 69 advising of the appointment of Trustee Eve Flynn as School District 69�s representative on the District 69 Recreation Commission, be received.
CARRIED
Shirley Hine, City of Parksville, re Arrowsmith Water Service Management Committee Appointment.
MOVED Director Sherry, SECONDED Director Krall, that the correspondence from the City of Parksville advising of the appointment of Councillor Marc Lefebvre as Parksville�s representative on the Arrowsmith Water Service Management Committee, be received.
CARRIED
Patricia Wallace, UBCM, re Flood Hazard Management.
MOVED Director Sherry, SECONDED Director Krall, that the correspondence from the Union of BC Municipalities with respect to flood hazard management, be received.
CARRIED
Hans Cunningham, UBCM, re Restructuring Police Financing.
MOVED Director Sherry, SECONDED Director Krall, that the correspondence from the Union of BC Municipalities with respect to the Province�s proposed restructuring of police financing, be received.
CARRIED
Chris Fyfe, Bestwick & Partners, re Interim Audit.
MOVED Director Sherry, SECONDED Director Krall, that the correspondence from Bestwick & Partners with respect to the results of Bestwick & Partner�s interim audit of the Regional District of Nanaimo, be received.
CARRIED
UNFINISHED BUSINESS
BYLAWS
Bylaw No. 789.02.
MOVED Director Bibby, SECONDED Director Westbroek, that "Fairwinds Streetlighting Local Service Amendment Bylaw No. 789.02, 2002" be adopted.
CARRIED
Bylaw No. 975.26.
MOVED Director Cantelon, SECONDED Director Biggemann, that "Regional District of Nanaimo Pump and Haul Local Service Area Amendment Bylaw No. 975.26, 2002" be adopted.
CARRIED
Bylaw No. 1049.02.
MOVED Director Bibby, SECONDED Director Westbroek, that "Nanoose Bay Bulk Water Supply Local Service Area Boundary Amendment Bylaw No. 1049.02, 2002" be adopted.
CARRIED
Bylaw No. 1088.02.
MOVED Director Bibby, SECONDED Director Korpan, that "Nanoose Bay Bulk Water Local Service Area Development Cost Charge Boundary Amendment Bylaw No. 1088.02, 2002" be adopted.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS
2003 Board Appointments.
The Chairperson confirmed the following appointments to the Scheduled Standing Committees for the year 2003:
Municipal Finance Authority � J. Stanhope, D. Haime, Alternate.
District 69 Recreation Commission � D. Bartram, L. Biggemann, Alternate.
Deep Bay Harbour Authority � D. Bartram.
Regional Library Board � P. Bibby, L. Elliott, Alternate.
Treaty Advisory Committee � E. Hamilton, L. Elliott, Alternate.
North Island 911 Corporation � J. Stanhope, T. Westbroek, Alternate.
Grants-in-Aid Committee � E. Hamilton.
Municipal Insurance Association (MIA) � L. McNabb.
RDN Emergency Planning Committee � L. Biggemann and P. Bibby.
Mt. Arrowsmith Biosphere Foundation � P. Bibby.
Arrowsmith Water Project Management Committee � J. Stanhope.
Vancouver Island Generation Project Committee � G. Lund, L. Elliott, Alternate.
CVIsland Health Regional Project Building Committee � B. Holdom, J. Stanhope, Alternate.
CVIsland Health Region Joint Capital Planning Committee � T. Krall, E. Hamilton, Alternate.
MOVED Director Sherry, SECONDED Director McNabb, that the Chairperson�s appointments to the 2003 Standing and Advisory Committees be received for information.
CARRIED
MOVED Director Sherry, SECONDED Director McNabb, that the appointments to the Community Bonds Select Committee and Community Policing Select Committee be approved as follows:
Community Bonds Select Committee
Director J. Stanhope Director P. Bibby
Director R. Longmuir Director T. Westbroek
Community Policing Select Committee
Director L. McNabb Director L. Biggemann
Director D. Bartram Director D. Haime
Director T. Westbroek
CARRIED
City of Nanaimo Parks, Recreation & Culture Commission.
Electoral Area �A�.
MOVED Director Kreiberg, SECONDED Director McNabb, that Mr. Geoff Baltzer be appointed to the City of Nanaimo Parks, Recreation & Culture Commission for a term ending December 31, 2004.
CARRIED
Electoral Area �B�.
MOVED Director Lund, SECONDED Director Haime, that Mr. Berni Sperling be appointed to the City of Nanaimo Parks, Recreation & Culture Commission for a term ending December 31, 2004.
CARRIED
Electoral Area �C�.
MOVED Director Hamilton, SECONDED Director Sherry, that Mr. Allan Young be appointed to the City of Nanaimo Parks, Recreation & Culture Commission for a term ending December 31, 2004.
CARRIED
Electoral Area �D�.
MOVED Director Haime, SECONDED Director Westbroek, that Mr. James Whiteaker be appointed to the City of Nanaimo Parks, Recreation & Culture Commission for a term ending December 31, 2004.
MOVED Director Korpan, SECONDED Director Westbroek, that the Electoral Area �D� appointment be deferred until the next Board meeting.
CARRIED
District 69 Recreation Commission.
Electoral Area �E�.
MOVED Director Bibby, SECONDED Director Westbroek, that Mr. Frank Eynde be appointed to the District 69 Recreation Commission for a term ending January 1, 2006.
CARRIED
Electoral Area �F�.
MOVED Director Biggemann, SECONDED Director Krall, that Mr. Reg Nosworthy be appointed to the District 69 Recreation Commission for a term ending January 1, 2006.
CARRIED
Electoral Area �G�.
MOVED Director Hamilton, SECONDED Director Sherry, that Mr. Craig Young be appointed to the District 69 Recreation Commission for a term ending January 1, 2006.
CARRIED
Electoral Area �H�.
MOVED Director Bartram, SECONDED Director Sherry, that Ms. Patty Biro be appointed to the District 69 Recreation Commission for a term ending January 1, 2006.
CARRIED
Nanoose Bay Parks & Open Space Advisory Committee.
MOVED Director Bibby, SECONDED Director Krall, that Mr. Robert Grose and Ms. Paula Young be appointed to the Nanoose Bay Parks & Open Space Advisory Committee for a term ending December 31, 2004.
CARRIED
Lantzville Parks & Open Space Advisory Committee.
MOVED Director Haime, SECONDED Director Sherry, that Mr. Gerard Bilodeau be appointed to the Lantzville Parks & Open Space Advisory Committee as a Lantzville community representative for a term ending December 31, 2004 and that Ms. Anne Thomas be appointed to the Lantzville Parks & Open Space Advisory Committee as a Lantzville Service Club or Community Organization representative for a term ending December 31, 2004.
CARRIED
Grants-in-Aid Committee.
MOVED Director Hamilton, SECONDED Director Sherry, that Ms. Deborah Bromley-Anvelt, Mr. Hugh Sproule and Mr. Frank Van Eynde be appointed to the Grants-in-Aid Committee for a term ending December 31, 2003.
CARRIED
ADMINISTRATOR�S REPORT
Contravention of Unsightly Premises Regulatory Bylaw No. 1073 � Selinger � 2401 Collins Crescent � Area E.
MOVED Director Westbroek, SECONDED Director Sherry, that should the property maintenance concerns not be rectified by January 14, 2003 pursuant to the "Unsightly Premises Regulatory Bylaw No. 1073, 1996" the Board directs the owners of the property legally described as Lot 65, Plan 23588, District Lot 6, Nanoose District to remove from the premises, those items as set out in the resolution attached to the staff report within fourteen (14) days, or the work will be undertaken by the Regional District�s agents at the owners� cost.
CARRIED
Board Procedure Amendment Bylaw No. 1268.02.
MOVED Director Krall, SECONDED Director Sherry, that "Board Procedure Amendment Bylaw No. 1268.02, 2003" be introduced and read three times.
CARRIED
MOVED Director Krall, SECONDED Director Sherry, that "Board Procedure Amendment Bylaw No. 1268.02, 2003" be adopted.
CARRIED
Assessment Roll Preparation Bylaw No. 1329.
MOVED Director Westbroek, SECONDED Director Bartram, that "Regional District of Nanaimo Assessment Roll Preparation Bylaw No. 1329, 2003" be introduced for first three readings.
CARRIED
MOVED Director Westbroek, SECONDED Director Hamilton, that "Regional District of Nanaimo Assessment Roll Preparation Bylaw No. 1329, 2003" having received three readings, be adopted.
CARRIED
Board Member Computer Purchase.
MOVED Director Bartram, SECONDED Director Biggemann, that the Board approve the sale of the computer equipment to the outgoing Board members based on the depreciation formula identified in the staff report.
CARRIED
MOVED Director Korpan, SECONDED Director McNabb, that Board Policy A1.15 be amended to authorize the sale of computer equipment to outgoing Board members based on a depreciation formula which recognizes current market conditions.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Health Care Services in District 69.
MOVED Director Bartram, SECONDED Director Westbroek, that staff prepare a letter for the Chairperson�s signature to the Minister of Health Services, Honourable Colin Hansen, Minister of Health Planning, Honourable Sindi Hawkins, MLA for Nanaimo-Parksville, Honourable Judith Reid, MLA for Alberni-Qualicum, Ms. Gillian Trumper, CEO of the VI Health Authority Executive, Mr. Rick Roger and the Chair of the VI Health Authority Board of Directors, Jac Kreut, stating that the RDN fully supports the Oceanside Community proposal for an urgently needed Primary Health Centre in Oceanside and that in due course this facility should include:
1. Multi-disciplinary primary care services � physicians, physiotherapists and dieticians.
2. An urgent care program.
3. In-patient beds for primary medical, observation, sub-acute and convalenscence.
4. Specialized outreach services providing education and diagnostic programs.
5. Basic diagnostic, therapeutic and support services.
MOVED Director Korpan, SECONDED Director Haime, that this item be deferred until a meeting between the RDN and the Vancouver Island Health Authority Joint Capital Planning Committee is held.
CARRIED
MOVED Director Bartram, SECONDED Director Westbroek, that staff prepare a letter for the Chairperson�s signature to Minister of Health Services, Honourable Colin Hansen, Minister of Health Planning, Honourable Sindi Hawkins, MLA for Nanaimo-Parksville, Honourable Judith Reid and MLA for Alberni-Qualicum, Gillian Trumper, stating that the RDN fully supports the Oceanside Community proposal to improve the ambulance service in Oceanside to a fully manned, 24/7 operation with attendants qualified to Level 2.
CARRIED
Restructuring Police Financing.
MOVED Director Westbroek, SECONDED Director Cantelon, that the correspondence received from UBCM with respect to the restructure of police financing, be referred to the Community Policing Select Committee.
CARRIED
NEW BUSINESS
Regional Services Review.
MOVED Director Westbroek, SECONDED Director Longmuir, that staff prepare a report examining the financial implications of creating a regional community policing function in District 69.
Director Korpan requested that the motion be amended to also include the issues put forward by the City of Nanaimo for consideration as Regional Services Review Phase II, and that these items be referred to the Board Strategic Planning Session for consideration.
CARRIED
Growth Management Plan Review.
MOVED Director McNabb, SECONDED Director Sherry, that staff prepare a report on the status and plans for the Growth Management Plan review and the number of applications which are pending completion of the review.
CARRIED
Notice of Motion.
With respect to the proposed Provincial formation of a Transportation Advisory Committee, Director Korpan advised that he will be recommending that Director Krall be appointed as the RDN Board�s representative to this committee, with Director Cantelon as his alternate.
ADJOURNMENT
MOVED Director Westbroek, SECONDED Director Sherry, that this meeting be adjourned to allow for an In Camera meeting.
CARRIED
TIME: 8:28 PM
CHAIRPERSON GENERAL MANAGER, CORPORATE SERVICES