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The Administrator will call the meeting to order.
6-7 Notification from the City of Nanaimo, City of Parksville and the Town of Qualicum Beach advising of their Council appointments to the Board for the year 2003.
INAUGURATION OF BOARD MEMBERS
ELECTION OF BOARD CHAIRPERSON
ELECTION OF DEPUTY CHAIRPERSON
3. BOARD MINUTES
8-12 Minutes of the Special Board meeting held Tuesday, November 26, 2002.
4. BUSINESS ARISING FROM THE MINUTES
13 John & Lenora Janes, re DP Application No. 0255 � Mark � Higginson Road � Area E.
14 Klaus Schmidt, re DP Application No. 0256 � Hutt/Sims � 956 Surfside Drive � Area G.
15 Elaine Rumohr, re DP Application No. 0256 � Hutt/Sims � 956 Surfside Drive � Area G.
16 Anne & Bob Kershaw, re DP Application No. 0256 � Hutt/Sims � 956 Surfside Drive � Area G.
17 Trevor Proverbs, Treaty Negotiations Office, re Funding Assistance for Treaty Negotiations.
Third Reading.
18-21 Bylaw No. 500.289 � Report of Public Hearing held November 7, 2002 and consider 3rd reading of Land Use and Subdivision Amendment Bylaw � Colclough � 7401 Aulds Road � Area D.
For Adoption.
Bylaw No. 889.22 � Northern Community Sewer LSA Amendment Bylaw � West - Northwest Bay Road � Area E. (All Directors - One Vote)
Bylaw No. 1021.03 � Pacific Shores Sewer LSA Amendment Bylaw � West - Northwest Bay Road � Area E. (All Directors - One Vote)
Bylaw No. 1323 � Nanoose Bay Bulk Water Supply LSA Capital Improvement Charge Bylaw. (All Directors - One Vote)
7.1 ELECTORAL AREA PLANNING COMMITTEE
22-24 Minutes from the Electoral Area Planning Committee meeting held Tuesday, November 26, 2002. (for information)
PLANNING
DEVELOPMENT PERMIT APPLICATIONS
DP Application No. 9802 � Beachcomber Marina/Laughland � 1600 Brynmarl Road � Area E. (Electoral Area Directors except EA �B� � One Vote)
That Development Permit No. 9802, Phase 4 of Beachcomber Marina strata condominium development on the property legally described as Remainder Lot A, District Lot 38, Nanoose Land District, Plan VIP 52108 be approved subject to the conditions as outlined in Schedules No. 1, 2 and 3 of the staff report.
DP Application No. 0252 � Hubbard � 152 Burne Road � Area H. (Electoral Area Directors except EA �B� � One Vote)
That Development Permit Application No. 0252, submitted by Don and Lynne Hubbard, to:
1. vary the minimum setback requirement from 15 m horizontal distance from the natural boundary of a watercourse to a minimum of 5.9 m for a building envelope; and
2. vary the minimum setback requirement from 15 m horizontal distance from the natural boundary of a watercourse to a minimum of 5.3 m for an existing boathouse
within the Shaw Hill-Deep Bay Official Community Plan Natural Hazard and Environmentally Sensitive Areas Development Permit Areas for the property legally described as Lot 83, District Lot 1, Newcastle District, Plan 20442 be approved, subject to the requirements outlined in Schedules No. 1, 2 and 3 and notification requirements pursuant to the Local Government Act.
DP Application No. 0253 � Fletcher � 6615 Island Highway West � Area�H. (Electoral Area Directors except EA �B� � One Vote)
That Development Permit Application No. 0253, submitted by Fern Road Consulting on behalf of William Fletcher and Joan Fletcher, for the property legally described as Lot A, District Lot 85, Newcastle District, Plan 19744 Except Part in Plan 22209, requesting a variance to the minimum setback for the western interior side lot line from 2.0 metres to 1.5 metres, and to the natural boundary setback from 15.0 metres to 8.7 metres to legalize the existing dwelling; a variance to the natural boundary setback from 15.0 metres to 0.0 metres to legalize the existing seawall be approved, subject to the notification requirements pursuant to the Local Government Act and subject to the conditions outlined in Schedule No. 1.
DP Application No. 0254 � Roy � Blueback Drive � Area E. (Electoral Area Directors except EA �B� � One Vote)
That Development Permit Application No. 0254, submitted by Fern Road Consulting, Agent, on behalf of Louise Roy, to facilitate the construction of a single dwelling unit within the Development Permit Area, and to vary the maximum permitted height of the dwelling unit within the Residential 1 (RS1) zone from 8.0 metres to 9.4 metres for the property legally described as Lot 28, District Lot 78, Nanoose District, Plan 15983, be approved, subject to conditions as outlined in Schedule No. 1 and subject to notification requirements pursuant to the Local Government Act.
DP Application No. 0255 � Mark � Higginson Road � Area E. (Electoral Area Directors except EA �B� � One Vote)
That Development Permit Application No. 0255 to permit the construction of a shoreline protection device and vary the minimum permitted setback from the natural boundary of the sea from 8.0 metres to 0.0 metres for the property legally described as Lot 13, District Lot 102, Nanoose District, Plan 21022, be approved, subject to the conditions outlined in Schedule No. 1 and subject to notification requirements pursuant to the Local Government Act.
DP Application No. 0256 � Hutt/Sims � 956 Surfside Drive � Area G. (Electoral Area Directors except EA �B� � One Vote)
That Development Permit Application No. 0256, submitted by Hutt/Sims to:
1. vary the minimum setback requirement from the sea from 8.0 metres from the natural boundary
a. to a minimum of 0.0 metres for a 2.4 metre high retaining wall
b. to a minimum of 5.3 metres for a porch attached to a proposed dwelling unit, and
2. vary the maximum building height for a proposed dwelling unit from 8.0 metres to 8.9 metres
to facilitate the construction of a dwelling unit and retaining wall on the property legally described as Lot 11, Block 2, District Lot 9, Newcastle District, Plan 15370 be approved subject to the requirements outlined in Schedules No. 1, 2, 3 and 4 and subject to notification requirements pursuant to the Local Government Act.
DEVELOPMENT VARIANCE PERMIT APPLICATIONS
DVP Application No. 0220 � Estate of Marion Monks � 7850 Shangri-La Road � Area D. (Electoral Area Directors except EA �B� � One Vote)
Delegations wishing to speak to Application No. 0220.
That Development Variance Permit Application No. 0220 by the Estate of Marion Monks, to relax the minimum other lot line setback requirement from 5.0 metres to 2.46 metres for the property legally described as Lot 1, District Lot 53, Nanoose District, Plan 19195 to accommodate an addition to a dwelling unit, be approved subject to Schedules No. 1, 2 and 3 and the notification requirements pursuant to the Local Government Act.
OTHER
Request for Relaxation of the Minimum 10% Perimeter Requirement � Fern Road Consulting Ltd. On Behalf of Nora Kent, Roy Drew & Sandra Drew � 2763 & 2779 Parker Road � Area E. (Electoral Area Directors except EA �B� � One Vote)
That the request, submitted by Fern Road Consulting Ltd., on behalf of Nora Kent, Roy Drew, and Sandra Drew, to relax the minimum 10% frontage requirement for proposed Lots A and B, as shown on the proposed plan of subdivision of Lot A, District Lot 78, Nanoose District, Plan 23622 be approved, subject to the applicants providing a solicitor�s letter undertaking to register the required covenants as outlined in Schedule No. 1 of the staff report concurrently with the plan of subdivision prior to the subdivision review report being forwarded to the Provincial Regional Approving Authority.
7.2 COMMITTEE OF THE WHOLE
7.3 EXECUTIVE STANDING COMMITTEE
7.4 COMMISSIONS
7.5 SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS
Intergovernmental Advisory Committee. (All Directors � One Vote)
25-27 Minutes from the Intergovernmental Advisory Committee meeting held November 26, 2002. (for information)
8. ADMINISTRATOR�S REPORT
9. ADDENDUM
10. BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
11. NEW BUSINESS
Errington School Purchase � Director Biggemann. (Verbal)
12. BOARD INFORMATION (Separate enclosure on blue paper)
14. IN CAMERA
That pursuant to Section 242.2(I)(h) of the Local Government Act the Board proceed to an In Camera meeting to consider matters related to litigation.
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