Present:
Director J. Stanhope Chairperson
Alternate
Director H. Kreiberg Electoral Area A
Director G. Lund Electoral Area B
Director E. Hamilton Electoral Area C
Director P. Bibby Electoral Area E
Director L. Biggemann Electoral Area F
Director D. Bartram Electoral Area H
Director R. Longmuir City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director L. Sherry City of Nanaimo
Director R. Cantelon City of Nanaimo
Director G. Korpan City of Nanaimo
Director T. Krall City of Nanaimo
Director L. McNabb City of Nanaimo
Director B. Holdom City of Nanaimo
Also in Attendance:
B. Jepson Electoral Area D
K. Daniels Chief Administrative Officer
C. Mason Gen. Mgr. of Corporate Services
N. Connelly Gen. Mgr. of Community Services
J. Finnie Gen. Mgr. of Environmental Services
B. Lapham Gen. Mgr. of Development Services
M. Pearse Manager of Administrative Services
CALL TO ORDER
The Administrator called the meeting to order and confirmed receipt of notification from the City of Parksville, the Town of Qualicum Beach and the City of Nanaimo advising of their Council appointments to the Board for the year 2003.
INAUGURATION OF BOARD MEMBERS
Judge Doug Cowling conducted the inauguration proceedings.
ELECTION OF BOARD CHAIRPERSON
The Administrator called for nominations for the position of Chairperson for the year 2003.
Director McNabb nominated Director Stanhope.
There being no further nominations, the Administrator declared Director Stanhope Chairperson for 2003.
ELECTION OF DEPUTY CHAIRPERSON
The Administrator called for nominations for the position of Deputy Chairperson for the year 2003.
Director Stanhope nominated Director McNabb.
There being no further nominations, the Administrator declared Director McNabb Deputy Chairperson for the year 2003.
LATE DELEGATION
MOVED Director Kreiberg, SECONDED Director McNabb, that Patti Grand be permitted to address the Board as a late delegation.
CARRIED
Ms. Grand advised the Board of a recent emergency situation in Electoral Area A that was difficult for emergency personnel to attend due to the duplicate name of the road in the area. She requested the Board to consider changing the name of Ingram Road to Boat Harbour Road.
BOARD MINUTES
MOVED Director Sherry, SECONDED Director Hamilton, that the minutes of the special Board meeting held on Tuesday, November 26, 2002, be adopted.
CARRIED
COMMUNICATIONS/CORRESPONDENCE
John and Lenora Janes, re DP Application No. 0255 � Mark � Higginson Road � Area E.
MOVED Director Sherry, SECONDED Director Hamilton, that the correspondence from John and Lenora Janes with respect to Development Permit Application No. 0255, be received.
CARRIED
Klaus Schmidt, re DP Application No. 0256 � Hutt/Sims � 956 Surfside Drive � Area G.
MOVED Director Sherry, SECONDED Director Hamilton, that the correspondence from Klaus Schmidt with respect to Development Permit Application No. 0256, be received.
CARRIED
Elaine Rumohr, re DP Application No. 0256 � Hutt/Sims � 956 Surfside Drive � Area G.
MOVED Director Sherry, SECONDED Director Hamilton, that the correspondence from Elaine Rumohr with respect to Development Permit Application No. 0256, be received.
CARRIED
Anne and Bob Kershaw, re DP Application No. 0256 � Hutt/Sims � 956 Surfside Drive � Area G.
MOVED Director Sherry, SECONDED Director Hamilton, that the correspondence from Anne and Bob Kershaw with respect to Development Permit Application No. 0256, be received.
CARRIED
Trevor Proverbs, Treaty Negotiations Office, re Funding Assistance for Treaty Negotiations.
MOVED Director Sherry, SECONDED Director Hamilton, that the correspondence from the Treaty Negotiations Office with respect to financial compensation from the Province for the RDN�s support during treaty negotiations, be received.
CARRIED
Spencer & Katherin Cotton, re DP Application No. 0253 � Fletcher � 6615 Island Highway West � Area H.
MOVED Director Sherry, SECONDED Director Hamilton, that the correspondence from Spencer and Katherin Cotton with respect to Development Permit No. 0253, be received.
CARRIED
J. D. Ganshorn & A. C. Ganshorn, re DP Application No. 0253 � Fletcher � 6615 Island Highway West � Area H.
MOVED Director Sherry, SECONDED Director Hamilton, that the correspondence from J. and A. Ganshorn with respect to Development Permit No. 0253, be received.
CARRIED
Paul Grinder & Susan Croskery, re DP Application No. 0254 � Roy � Blueback Drive � Area E.
MOVED Director Sherry, SECONDED Director Hamilton, that the correspondence from Paul Grinder and Susan Croskery with respect to Development Permit No. 0254, be received.
CARRIED
Ronald & Shirley Ally, re DP Application No. 0256 � Hutt/Sims � 956 Surfside Drive � Area G.
MOVED Director Sherry, SECONDED Director Hamilton, that the correspondence from Ronald and Shirley Ally with respect to Development Permit No. 0256, be received.
CARRIED
Peter & Debbie Humphrey, re DP Application No. 0256 � Hutt/Sims � 956 Surfside Drive � Area G.
MOVED Director Sherry, SECONDED Director Hamilton, that the correspondence from Peter and Debbie Humphrey with respect to Development Permit No. 0256, be received.
CARRIED
UNFINISHED BUSINESS
Third Reading.
Bylaw No. 500.289 � Report of Public Hearing held November 7, 2002 � Colclough � 7401 Aulds Road � Area D.
MOVED Director Westbroek, SECONDED Director Holdom, that the minutes of the Public Hearing held Thursday, November 7, 2002 as a result of public notification of "Regional District of Nanaimo Land Use and Subdivision Amendment Bylaw No. 500.289, 2002" be received.
CARRIED
MOVED Director Hamilton, SECONDED Director Cantelon, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.289, 2002", be given 3rd reading.
CARRIED
MOVED Director Hamilton, SECONDED Director Sherry, that "Regional District of Nanaimo Land Use and Subdivision Bylaw Amendment Bylaw No. 500.289, 2002" be forwarded to the Ministry of Transportation and Highways for consideration pursuant to Section 54(2) of the Highways Act.
CARRIED
For Adoption.
Bylaw No. 889.22.
MOVED Director Bibby, SECONDED Director Krall, that "Regional District of Nanaimo Northern Community Sewer Local Service Area Amendment Bylaw No. 889.22, 2002", be adopted.
CARRIED
Bylaw No. 1021.03.
MOVED Director Bibby, SECONDED Director Krall, that "Pacific Shores Sewer Local Service Area Amendment Bylaw No. 1021.03, 2002" be adopted.
CARRIED
Bylaw No. 1323.
MOVED Director Cantelon, SECONDED Director Holdom, that "Nanoose Bay Bulk Water Supply Local Service Area Capital Improvement Charge Bylaw No. 1323, 2002" be adopted.
CARRIED
ELECTORAL AREA PLANNING COMMITTEE
MOVED Director Hamilton, SECONDED Director Sherry, that the minutes of the regular Electoral Area Planning Committee meeting held November 26, 2002, be received for information.
CARRIED
PLANNING
DEVELOPMENT PERMIT APPLICATIONS
DP Application No. 9802 � Beachcomber Marina/Laughland � 1600 Brynmarl Road � Area E.
MOVED Director Bibby, SECONDED Director Hamilton, that Development Permit No. 9802, Phase 4 of Beachcomber Marina strata condominium development on the property legally described as Remainder Lot A, District Lot 38, Nanoose Land District, Plan VIP 52108 be approved subject to the conditions as outlined in Schedules No. 1, 2 and 3 of the staff report.
CARRIED
DP Application No. 0252 � Hubbard � 152 Burne Road � Area H.
MOVED Director Bartram, SECONDED Director Hamilton, that Development Permit Application No. 0252, submitted by Don and Lynne Hubbard, to:
1. vary the minimum setback requirement from 15 m horizontal distance from the natural boundary of a watercourse to a minimum of 5.9 m for a building envelope; and
2. vary the minimum setback requirement from 15 m horizontal distance from the natural boundary of a watercourse to a minimum of 5.3 m for an existing boathouse
within the Shaw Hill-Deep Bay Official Community Plan Natural Hazard and Environmentally Sensitive Areas Development Permit Areas for the property legally described as Lot 83, District Lot 1, Newcastle District, Plan 20442 be approved, subject to the requirements outlined in Schedules No. 1, 2 and 3 and notification requirements pursuant to the Local Government Act.
CARRIED
DP Application No. 0253 � Fletcher � 6615 Island Highway West � Area H.
MOVED Director Bartram, SECONDED Director Hamilton, That Development Permit Application No. 0253, submitted by Fern Road Consulting on behalf of William Fletcher and Joan Fletcher, for the property legally described as Lot A, District Lot 85, Newcastle District, Plan 19744 Except Part in Plan 22209, requesting a variance to the minimum setback for the western interior side lot line from 2.0 metres to 1.5 metres, and to the natural boundary setback from 15.0 metres to 8.7 metres to legalize the existing dwelling; a variance to the natural boundary setback from 15.0 metres to 0.0 metres to legalize the existing seawall be approved, subject to the notification requirements pursuant to the Local Government Act and subject to the conditions outlined in Schedule No. 1.
CARRIED
DP Application No. 0254 � Roy � Blueback Drive � Area E.
MOVED Director Bibby, SECONDED Director Hamilton, that Development Permit Application No. 0254, submitted by Fern Road Consulting, Agent, on behalf of Louise Roy, to facilitate the construction of a single dwelling unit within the Development Permit Area, and to vary the maximum permitted height of the dwelling unit within the Residential 1 (RS1) zone from 8.0 metres to 9.4 metres for the property legally described as Lot 28, District Lot 78, Nanoose District, Plan 15983, be approved, subject to conditions as outlined in Schedule No. 1 and subject to notification requirements pursuant to the Local Government Act.
CARRIED
DP Application No. 0255 � Mark � Higginson Road � Area E.
MOVED Director Bibby, SECONDED Director Hamilton, that Development Permit Application No. 0255 to permit the construction of a shoreline protection device and vary the minimum permitted setback from the natural boundary of the sea from 8.0 metres to 0.0 metres for the property legally described as Lot 13, District Lot 102, Nanoose District, Plan 21022, be approved, subject to the conditions outlined in Schedule No. 1 and subject to notification requirements pursuant to the Local Government Act.
CARRIED
Director Stanhope turned the Chair over to Director McNabb to participate in discussion with the next item.
DP Application No. 0256 � Hutt/Sims � 956 Surfside Drive � Area G.
MOVED Director Stanhope, SECONDED Director Bartram, that Development Permit Application No. 0256, submitted by Hutt/Sims to:
1. vary the minimum setback requirement from the sea from 8.0 metres from the natural boundary
a. to a minimum of 0.0 metres for a retaining wall not exceeding 3.4 m GSC to be sited as shown on Schedule No. 6
b. to a minimum of 5.3 metres for a porch attached to a proposed dwelling unit, and
2. vary the maximum building height for a proposed dwelling unit from 8.0 metres to 8.9 metres
to facilitate the construction of a dwelling unit and retaining wall on the property legally described as Lot 11, Block 2, District Lot 9, Newcastle District, Plan 15370 be approved subject to the requirements outlined in Schedules No. 1, 2, 3 and 4 and addendum Schedules No. 5 and 6 subject to notification requirements pursuant to the Local Government Act.
CARRIED
Director Stanhope resumed the Chair.
DEVELOPMENT VARIANCE PERMIT APPLICATIONS
DVP Application No. 0220 � Estate of Marion Monks � 7850 Shangri-La Road � Area D.
MOVED Director Hamilton, SECONDED Director Bibby, that That Development Variance Permit Application No. 0220 by the Estate of Marion Monks, to relax the minimum other lot line setback requirement from 5.0 metres to 2.46 metres for the property legally described as Lot 1, District Lot 53, Nanoose District, Plan 19195 to accommodate an addition to a dwelling unit, be approved subject to Schedules No. 1, 2 and 3 and the notification requirements pursuant to the Local Government Act.
CARRIED
OTHER
Request for Relaxation of the Minimum 10% Perimeter Requirement � Fern Road Consulting Ltd. on Behalf of Nora Kent, Roy Drew & Sandra Drew � 2763 & 2779 Parker Road � Area E.
MOVED Director Bibby, SECONDED Director Hamilton, that the request, submitted by Fern Road Consulting Ltd., on behalf of Nora Kent, Roy Drew, and Sandra Drew, to relax the minimum 10% frontage requirement for proposed Lots A and B, as shown on the proposed plan of subdivision of Lot A, District Lot 78, Nanoose District, Plan 23622 be approved, subject to the applicants providing a solicitor�s letter undertaking to register the required covenants as outlined in Schedule No. 1 of the staff report concurrently with the plan of subdivision prior to the subdivision review report being forwarded to the Provincial Regional Approving Authority.
CARRIED
SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE
Intergovernmental Advisory Committee.
MOVED Director Cantelon, SECONDED Director Westbroek, that the minutes of the Intergovernmental Advisory Committee meeting held November 26, 2002, be received for information.
CARRIED
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
MOVED Director Kreiberg, SECONDED Director Cantelon, that staff be directed to prepare a report on the request to change the name of Ingram Road to Boat Harbour Road in Electoral Area A.
CARRIED
NEW BUSINESS
Errington School Purchase � Director Biggemann.
MOVED Director Biggemann, SECONDED Director Westbroek, that the Board not complete the purchase of the Errington School at this time and that a clause be included in the old Errington School agreement that is being developed with School District No. 69 that would provide for the Area Director to undertake more consultation with the community and report back to the Board before the Regional District makes a final decision to complete the purchase.
CARRIED
ADJOURNMENT
MOVED Director Westbroek, SECONDED Director Holdom, that this meeting terminate.
CARRIED
IN CAMERA
MOVED Director Sherry, SECONDED Director Korpan, that pursuant to Section 242.2(I)(h) of the Local Government Act the Board proceed to an In Camera meeting to consider matters related to litigation.
CARRIED
TIME: 7:58 PM.
CHAIRPERSON GENERAL MANAGER, CORPORATE SERVICES