PAGES

1. CALL TO ORDER

1. DELEGATIONS

Merv Wilkinson & Brian Bancroft, re DVP Application No. 0219 – Timmermans – 3140 Graham Road – Area A.

3. BOARD MINUTES

11-20 Minutes of the Board meeting held on Tuesday, October 8, 2002 and the Special Board meeting held October 22, 2002.

4. BUSINESS ARISING FROM THE MINUTES

1. COMMUNICATIONS/CORRESPONDENCE

21-22 Lawrence Clive Skinner, re DVP Application No. 0219 – Timmermans – 3140 Graham Road – Area A.

2. UNFINISHED BUSINESS

Public Hearing.

23-27 Minutes of the Public Hearing held October 3, 2002, with respect to Land Use and Subdivision Amendment Bylaw No. 500.288 – Northern Star Developments Ltd. – Area H. (Electoral Area Directors except EA ‘B’ – One Vote)

3. STANDING COMMITTEE, SELECT COMMITTEE AND COMMISSION MINUTES AND RECOMMENDATIONS

7.(I) ELECTORAL AREA PLANNING STANDING COMMITTEE

28-30 Minutes of the Electoral Area Planning Committee meeting held Tuesday, October 22, 2002. (for information)

PLANNING

DEVELOPMENT PERMIT APPLICATIONS

DP Application No. 0247 – Broad/Collins – 3837 Amberwood Lane – Area E. (Electoral Area Directors except EA ‘B’ – One Vote)

That Development Permit Application No. 0247, submitted by Broad/Collins to vary the minimum setback from the sea from 8.0 metres from the top of the bank to a minimum of 1.4 metres pursuant to the Regional District of Nanaimo Land Use and Subdivision Bylaw No. 500, 1987 and to permit the construction of the dwelling unit a minimum of 9.5 metres from the natural boundary within the Nanoose Bay Official Community Plan Bylaw No. 1118, 1998 Watercourse Protection Development Permit Area on the property legally described as Lot 11, District Lot 78, Nanoose District, Plan 47638, be approved subject to the requirements outlined in Schedule Nos. 1, 2 and 3 and subject to notification requirements pursuant to the Local Government Act.

DP Application No. 0248 – Parker – 2416 Shady Lane, Horne Lake – Area H. (Electoral Area Directors except EA ‘B’ – One Vote)

That Development Permit Application No. 0248, submitted by Grant and Treena Parker, for the property legally described as Strata Lot 333, District Lot 251, Alberni District, Plan VIS5160 be approved subject to the conditions outlined in Schedules No. 1, 2 and 3 and the notification requirements pursuant to the Local Government Act.

DP Application No. 0250 – Striker – Lot 5, Miller Road – Area G. (Electoral Area Directors except EA ‘B’ – One Vote)

That Development Permit Application No. 0250 by Ronald and Christine Striker, to construct a dwelling unit in a Sensitive Lands Development Permit Area pursuant to the Regional District of Nanaimo French Creek Official Community Plan Bylaw No. 1115, 1998 on the property legally described as Strata Lot 5, District Lot 28, Nanoose District, Plan VIS4363 be approved, subject to the conditions outlined in Schedule Nos. 1 to 6 of the corresponding staff report.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

DVP Application No. 0217 – Thompson/Goldney – Seaview Drive/Thompson Clarke Drive West – Area H. (Electoral Area Directors except EA ‘B’ – One Vote)

Delegations wishing to speak to Application No. 0217.

That Development Variance Permit Application No. 0217 by Richard Goldney on behalf of Tim and Linda Thompson, to:

1. vary the minimum setback requirement from 18.0 metres horizontal distance from the stream centerline to a minimum of 6.7 metres and from 8.0 metres to 5.0 metres from the front lot line for a building envelope; and

2. vary the minimum setback requirement from 18.0 metres horizontal distance from the stream centerline to a minimum of 4.2 metres and from 2.0 metres to 1.9 metres from an interior and rear lot line and from 5.0 metres to 2.4 metres from another lot line for an existing garage;

for the property legally described as Lot 22, District Lot 21, Newcastle District, Plan 22249, be approved, subject to the requirements outlined in Schedules No. 1, 2 and 3 and notification requirements pursuant to the Local Government Act.

DVP Application No. 0218 – Alexander – 835 View Road – Area G. (Electoral Area Directors except EA ‘B’ – One Vote)

Delegations wishing to speak to Application No. 0218.

That Development Variance Permit Application No. 0218, to relax the minimum front lot line setback requirement from 8.0 metres to 6.50 metres for the property legally described as Lot 48, District Lot 78, Newcastle and Nanoose Districts, Plan 22438, to accommodate a covered deck structure, be approved subject to Schedules No. 1 and 2 and the notification requirements pursuant to the Local Government Act.

DVP Application No. 0219 – Timmermans – 3140 Graham Road – Area A. (Electoral Area Directors except EA ‘B’ – One Vote)

Delegations wishing to speak to Application No. 0219.

That Development Variance Permit No. 0219, submitted by Cornelis Timmerman, to facilitate the development of a single dwelling unit and vary the maximum permitted dwelling unit height within the Rural 4 (RU4) zone from 9.0 metres to 10.5 metres for the property legally described as Lot 1, Section 4, Range 5, Cedar District, Plan VIP71097, be approved as submitted subject to the notification procedures pursuant to the Local Government Act.

7.(II) COMMITTEE OF THE WHOLE STANDING COMMITTEE

31-41 Minutes of the Special Committee of the Whole meeting held October 15 and 22, 2002. (for information)

COMMUNICATION/CORRESPONDENCE

Patricia Wallace, President, UBCM, re Response to Discussion Paper on Civil Liability. (All Directors – One Vote)

That the correspondence received from UBCM with respect to the UBCM discussion paper on civil liability be received.

Government of British Columbia News Release, re new Legislation Protects Drinking Water. (All Directors – One Vote)

That the new release from the Government of British Columbia with respect to the introduction of new legislation to improve drinking water protection be received.

Brian Senini, re Pump and Haul Amendment Bylaw No. 975.26. (All Directors – One Vote)

That the correspondence received from Brian Senini with respect to Pump and Haul Amendment Bylaw No. 975.26 be received.

COMMUNITY SERVICES

RECREATION AND PARKS

Old Errington School – Community Consultation on Facility Management Options. (All Directors – One Vote)

That the Regional District advertise and consult with the community on local facility management interest and options for the old Errington School and that a Parks and Facilities Committee be appointed.

Park Development. (All Directors – One Vote)

That this report be received for information and that a letter be sent to the delegations advising of the information noted.

Crown Land Lease Offer for Community Park in Nanoose Bay. (All Directors – One Vote)

That the Regional District request that a two-year lease term be provided for Lots 3, 4, 5 and 6 that comprise the Community Park on Nanoose Road in Electoral Area ‘E’ to allow for further discussion with the Regional Office of Land and Water BC Inc. on options for the future disposition of the lands.

District 69 Arena Multiplex Design/Build Agreement. (All Directors – Weighted Vote)

That the Design/Build Contract with RG Construction Ltd. for the construction of the Arena Multiplex in accordance with the design and performance specifications and other items included in the agreement, as amended at the District 69 Director’s meeting held October 22, 2002, be approved.

District 69 Arena Multiplex Land Transfer Agreement. (All Directors – Weighted Vote)

That the Land Transfer Agreement with Parksville Properties Corporation for the Arena Multiplex be approved.

REGIONAL GROWTH MANAGEMENT

Regional Growth Strategy Bylaw No. 1309 – Public Consultation Process. (All Directors except EA ‘B’ – One Vote)

That the submission from the Northwest Nanoose Residents Association, regarding the public consultation process associated with Regional Growth Strategy Bylaw No. 1309, be received and that a response be provided that refers to the Board’s October 8, 2002 resolutions to rescind the Bylaw and refer it back to staff to allow for further public consultation.

TRANSIT

Proposed Transit Fare Increase. (EA’s A, D, E, G, City of Nanaimo, Town of Qualicum Beach, City of Parksville – Weighted Vote)

That Transit fares be increased in accordance with the fare schedule attached to the staff report entitled "Proposed Transit Fares Effective January 1^st, 2003".

DEVELOPMENT SERVICES

BUILDING INSPECTION

Section 700 Filings. (All Directors – One Vote)

That a notice be filed against the title of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:

1. Strata Lot C, Sections 4 and 5, Range 5, Cedar District, Strata Plan VIS3160 together with an interest in the common property in proportion to the unit entitlement of the strata lot as shown on Form 1, 2781 Yellow Point Road, Electoral Area ‘A’, owned by L. and G. Foxcroft;

(c) Lot 7, District Lot 52, Plan VIP53395, Nanoose District, 1609 Clayton Crescent, Electoral Area ‘E’, owned by J. and M. Hess.

PLANNING

ALR Regulation Amendment – Aquaculture Implications for RDN. (All Directors – One Vote)

That the staff report be received for information.

That MAFF, MSRM and LWBC be requested to consult with the RDN concerning proposed amendments with respect to aquaculture regulations including proposed amendments to the ALR boundaries as they pertain to aquaculture.

ENVIRONMENTAL SERVICES

LIQUID WASTE

Pump and Haul LSA Amendment Bylaw No. 975.26. (All Directors – One Vote)

That the applications for inclusion in the pump and haul local service area be denied.

UTILITIES

Nanoose Bay Bulk Water Supply LSA Capital Improvement Charge Bylaw No. 1323. (All Directors – One Vote)

That "Nanoose Bay Bulk Water Supply Local Service Area Capital Improvement Charge Bylaw No. 1323, 2002" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

Nanoose Bay Bulk Water LSA Bylaw No. 1049.02 and Nanoose Bay Bulk Water Development Cost Charge Bylaw No. 1088.02. (All Directors – One Vote)

1. That "Nanoose Bay Bulk Water Supply Local Service Area Boundary Amendment Bylaw No. 1049.02, 2002" be granted first three readings and forwarded to the Inspector of Municipalities.

2. That "Nanoose Bay Bulk Water Local Service Area Development Cost Charge Boundary Amendment Bylaw No. 1088.02, 2002" be granted first three readings and forwarded to the Inspector of Municipalities.

Fairwinds Streetlighting LSA Bylaw No. 789.02. (All Directors – One Vote)

That "Fairwinds Streetlighting Local Service Amendment Bylaw No. 789.02, 2002" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.

Barclay Crescent Sewer Initiative. (All Directors – One Vote)

1. That the current Provincial Local Government Grant for Barclay Crescent to Drew Road Area Sewers, Project No. S001153 for $820,117.00 be relinquished; and

2. That staff be directed to apply for a Canada-BC Infrastructure Grant for 2/3 of the estimated construction cost to sewer the Barclay Crescent (South) area of French Creek.

COMMISSION, ADVISORY & SELECT COMMITTEE

Lantzville Parks & Open Space Advisory Committee. (All Directors – One Vote)

That the minutes as amended, of the Lantzville Parks & Open Space Advisory Committee meetings held July 8, 2002 and September 16, 2002 be received for information.

District 69 Recreation Commission. (All Directors – One Vote)

That the minutes of the District 69 Recreation Commission meeting held October 10, 2002, be received for information.

That the following Youth Grants be approved: (Parksville, Qualicum Beach, EA''s E, F, G, H - Weighted Vote)

Beacon Christian School – field improvements $ 2,500

Coombs Halloween Candy Walk $ 1,000

Coombs Hilliers Recreation Community Org. – play structure $ 2,500

District 69 Minor Softball – pitching machine $ 2,000

Oceanside Junior Cheer & Stunt Squad $ 2,000

Parksville Qualicum Youth Ski Group $ 1,500

Youth Breakdance Project $ 1,200

That the following Community Grants be approved: (Parksville, Qualicum Beach, EA''s E, F, G, H - Weighted Vote)

Arrowsmith Mountain Bike Society – epic race event $ 1,000

Coombs Hilliers Recreation Community Org. – bldg addition $ 4,000

Errington War Memorial Hall Association – field fencing $ 1,000

Mid-Island Wheelchair Sport Club – wheelchair $ 3,715

Parksville Royals Baseball Club – clay bricks for mounds $ 750

Parksville Royal Baseball Club – batting cage $ 500

Parksville Royals Baseball Club – cinder for infield $ 600

(Parksville, Qualicum Beach, EA''s E, F, G, H - Weighted Vote)

That the Community Grant application from the Arrowview Elementary School PAC in the amount of $4,660 be approved.

Grants-in-Aid Committee.

(All Directors – One Vote)

That the minutes of the Grants-in-Aid Committee meeting held October 11, 2002 be received for information.

(EA''s A, B, C, D, Nanaimo - Weighted Vote)

That the following grant be awarded in District 68:

Nanaimo Search and Rescue Society $ 1,128.65

(EA''s A, B, C, D, Nanaimo - Weighted Vote)

That the remaining funds in the District 68 Grants-in-Aid budget be carried over to the 2003 budget.

(Parksville, Qualicum Beach, EA''s E, F, G, H - Weighted Vote)

That the following grants be awarded in District 69:

Caregivers Support Program $ 350

District 69 Volunteer Association 750

Navy League of Canada – Parksville Branch 1,100

Oceanside Community Kitchens Society 500

Parksville Meeting Place Society 250

Parksville/Qualicum Project Literacy 500

Vicious Vacant Productions – PUMEX 750

(Parksville, Qualicum Beach, EA''s E, F, G, H - Weighted Vote)

That the remaining funds in the District 69 Grants-in-Aid budget be carried over to the 2003 budget.

(All Directors – One Vote)

That the Grants-in-Aid criteria be amended as follows:

1. Grants-in-Aid are provided to non-profit organizations for social programs and services in the Regional District of Nanaimo.

2. The organization must provide a social enrichment service to the community and must demonstrate that the service provided does fill a need in the community, and that there is no overlapping with services already existing.

3. The organization must be local in nature, in that the grant requested is for a specific service to the residents of the Regional District of Nanaimo.

4. The organization must be a non profit organization and provide a current year budget and full financial statements for its operation, noting any other sources of funds. The organization must state specifically the use for the grant requested from the Regional District and the breakdown of expenses for its use.

The following services/functions will not be funded:

(a) annual operating expenses

(b) remuneration (wages, salaries, fees)

(c) leasehold improvements

5. Applications falling under the umbrella of the City of Nanaimo will be returned to the applicant with an explanation.

6. Late submissions will not be accepted.

7. Applications that do not meet the criteria will not be accepted.

BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

Foreshore Protection. (All Directors – One Vote)

That staff prepare a report on the protection and control of the foreshore through the zoning bylaw process.

Civil Liability Discussion Paper. (All Directors – One Vote)

That a letter be sent to the Attorney General in support of the recommendations endorsed at the 2002 UBCM Convention with respect to the Civil Liability discussion paper.

PRESENTATION

2003 Provisional Budget. (All Directors – One Vote)

That based on recent practices which reflect a growing tendency toward the indirect and direct downloading of functions formerly controlled by the provincial government, a letter be forwarded to the appropriate ministries reflecting the Board’s dissatisfaction with this practice and that in cases where downloading is unavoidable, funds be allocated to local governments to alleviate the additional financial burden.

7.(III) EXECUTIVE STANDING COMMITTEE

7.(IV) COMMISSION

7.(V) SCHEDULED STANDING, ADVISORY STANDING AND SELECT COMMITTEE REPORTS

1. ADMINISTRATOR’S REPORT

42-52 Growth Management Plan Review Update – Regional Growth Strategy Bylaw No. 1309 – Bylaw Referral Status. (All Directors except EA ‘B’ – One Vote)

53-55 Gabriola Island – Emergency Wharf Proposal. (All Directors – One Vote)

56-58 Northern Community Sewer LSA Development Cost Charge Expenditure Bylaw No. 1328. (Electoral Area’s ‘E’, ‘F’, ‘G’, ‘H’, City of Parksville, Town of Qualicum Beach - Weighted Vote; All Directors – 2/3)

59-62 Construction Moratorium for the French Creek Water LSA (Chartwell & Sandpiper Subdivisions). (All Directors – One Vote)

63-64 French Creek Water LSA Water Line Looping. (All Directors – One Vote)

65-70 San Pareil Water Supply LSA Amendment to Rates & Regulation Bylaw No. 1172. (All Directors – 2/3)

71-72 Banking Services Recommendation. (All Directors – Weighted Vote)

73-76 Operating Results to September 30, 2002. (All Directors – One Vote)

Board Procedures Amendment Bylaw 1268.01. (All Directors – 2/3) (Report to be circulated)

PRESENTATION

2003 Provisional Budget.

77-79 Regional Parks Budget Reduction Scenarios. (All Directors – Weighted Vote)

80-82 Multiplex Financing and 2003 Budget. (All Directors – Weighted Vote)

83-99 Adoption of the 2003 Provisional Budget. (All Directors – Weighted Vote)

2. ADDENDUM

10. BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS

11. NEW BUSINESS

1. ADJOURNMENT