Present:
Director J. Stanhope Chairperson
Director L. Elliott Electoral Area A
Director B. Sperling Electoral Area B
Director E. Hamilton Electoral Area C
Director D. Haime Electoral Area D
Director G. Holme Electoral Area E
Director J. McLean Electoral Area F
Alternate
Director J. Pipes Electoral Area H
Director J. Macdonald City of Parksville
Director T. Westbroek Town of Qualicum Beach
Director L. Sherry City of Nanaimo
Director G. Korpan City of Nanaimo
Director D. Rispin City of Nanaimo
Director T. Krall City of Nanaimo
Director L. McNabb City of Nanaimo
Director B. Holdom City of Nanaimo
Also in Attendance:
K. Daniels Chief Administrative Officer
C. Mason General Manager of Corporate Services
J. Finnie General Manager of Environmental Services
N. Connelly General Manager of Community Services
B. Lapham General Manager of Development Services
P. Shaw Manager of Community Planning
N. Avery Manager of Financial Services
W. Moorman Manager of Engineering and Utilities
D. Trudeau Manager of Liquid Waste
N. Tonn Recording Secretary
DELEGATIONS
Brian Senini, re Pump and Haul Amendment Bylaw No. 975.26.
Mr. Senini, nor his representative, Tim Peligren were in attendance.
MINUTES
MOVED Director Sherry SECONDED Director McLean, that the minutes of the Committee of the Whole meeting held on Tuesday, October 1, 2002 be adopted.
CARRIED
COMMUNICATION/CORRESPONDENCE
Patricia Wallace, President, UBCM, re Response to Discussion Paper on Civil Liability.
MOVED Director Sherry, SECONDED Director Westbroek, that the correspondence received from UBCM with respect to the UBCM discussion paper on civil liability be received.
CARRIED
Government of British Columbia News Release, re new Legislation Protects Drinking Water.
MOVED Director Sherry, SECONDED Director Westbroek, that the new release from the Government of British Columbia with respect to the introduction of new legislation to improve drinking water protection be received.
CARRIED
Brian Senini, re Pump and Haul Amendment Bylaw No. 975.26.
MOVED Director Westbroek, SECONDED Director Haime, that the correspondence received from Brian Senini with respect to Pump and Haul Amendment Bylaw No. 975.26 be received.
CARRIED
COMMUNITY SERVICES
RECREATION AND PARKS
Area F Park Land Acquisition Reserve Fund Expenditure Bylaw No. 1326.
MOVED Director McLean, SECONDED Director Rispin,:
1. That "Electoral Area �F� Park Land Acquisition Reserve Fund Expenditure Bylaw No. 1326, 2002" be introduced and given three readings.
2. That "Electoral Area �F� Park Land Acquisition Reserve Fund Expenditure Bylaw No. 1326, 2002" having received three readings, be adopted.
CARRIED
Old Errington School � Community Consultation on Facility Management Options.
MOVED Director McLean, SECONDED Director Westbroek, that the Regional District advertise and consult with the community on local facility management interest and options for the old Errington School and that a Parks and Facilities Committee be appointed.
CARRIED
Parksville Curling Club Memorandum of Understanding.
MOVED Director Westbroek, SECONDED Director McLean, that this item be deferred to allow the District 69 Recreation Commission to review the proposed Memorandum of Understanding.
CARRIED
Park Development.
MOVED Director Holme, SECONDED Director Westbroek, that this report be received for information and that a letter be sent to the delegations advising of the information noted.
CARRIED
Crown Land Lease Offer for Community Park in Nanoose Bay.
MOVED Director Holme, SECONDED Director Sherry, that the Regional District request that a two-year lease term be provided for Lots 3, 4, 5 and 6 that comprise the Community Park on Nanoose Road in Electoral Area �E� to allow for further discussion with the Regional Office of Land and Water BC Inc. on options for the future disposition of the lands.
CARRIED
District 69 Arena Multiplex Design/Build Agreement.
MOVED Director Holme, SECONDED Director Macdonald, that the Design/Build Contract with RG Construction Ltd. for the construction of the Arena Multiplex in accordance with the design and performance specifications and other items included in the agreement, as amended at the District 69 Director�s meeting held October 22, 2002, be approved.
CARRIED
District 69 Arena Multiplex Land Transfer Agreement.
MOVED Director Macdonald, SECONDED Director Pipes, that the Land Transfer Agreement with Parksville Properties Corporation for the Arena Multiplex be approved.
CARRIED
REGIONAL GROWTH MANAGEMENT
Regional Growth Strategy Bylaw No. 1309 � Public Consultation Process.
MOVED Director Holme, SECONDED Director Macdonald, that the submission from the Northwest Nanoose Residents Association, regarding the public consultation process associated with Regional Growth Strategy Bylaw No. 1309, be received and that a response be provided that refers to the Board�s October 8, 2002 resolutions to rescind the Bylaw and refer it back to staff to allow for further public consultation.
CARRIED
TRANSIT
Proposed Transit Fare Increase.
MOVED Director Sherry, SECONDED Director Rispin, that Transit fares be increased in accordance with the fare schedule attached to the staff report entitled "Proposed Transit Fares Effective January 1st, 2003".
CARRIED
DEVELOPMENT SERVICES
BUILDING INSPECTION
Section 700 Filings.
The Chairperson listed each filing and asked that any property owner in the audience wishing to address the Committee come forward when their name was called.
MOVED Director Holme, SECONDED Director Hamilton, that a notice be filed against the title of the properties listed, pursuant to Section 700 of the Local Government Act and that if the infractions are not rectified within ninety (90) days, legal action will be pursued:
(b) Lot 31A, Nanoose Land District, except part in Plans 8514, 20737, 21281, 21799, 22619, 27139, 29437, 35911, 41797 and VIP62661, 7995 Superior Road, Electoral Area �D�, owned by L. and S. Doumont;
(c) Lot 7, District Lot 52, Plan VIP53395, Nanoose District, 1609 Clayton Crescent, Electoral Area �E�, owned by J. and M. Hess.
CARRIED
PLANNING
ALR Regulation Amendment � Aquaculture Implications for RDN.
MOVED Director Haime, SECONDED Director Sherry, that the staff report be received for information.
CARRIED
MOVED Director McLean, SECONDED Director Westbroek, that MAFF, MSRM and LWBC be requested to consult with the RDN concerning proposed amendments with respect to aquaculture regulations including proposed amendments to the ALR boundaries as they pertain to aquaculture.
CARRIED
Director Krall joined the meeting.
ENVIRONMENTAL SERVICES
LIQUID WASTE
Pump and Haul LSA Amendment Bylaw No. 975.26.
MOVED Director McLean, SECONDED Director Westbroek, that the applications for inclusion in the pump and haul local service area be denied.
CARRIED
MOVED Director McLean, SECONDED Director Westbroek, that staff prepare a report on the amendment of the RDN pump and haul bylaw to prohibit pump and haul approval for new multi-property developments including subdivision.
DEFEATED
UTILITIES
Nanoose Bay Bulk Water Supply LSA Capital Improvement Charge Bylaw No. 1323.
MOVED Director Holme, SECONDED Director Westbroek, that "Nanoose Bay Bulk Water Supply Local Service Area Capital Improvement Charge Bylaw No. 1323, 2002" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
Nanoose Bay Bulk Water LSA Bylaw No. 1049.02 and Nanoose Bay Bulk Water Development Cost Charge Bylaw No. 1088.02.
MOVED Director Holme, SECONDED Director Sherry,:
1. That "Nanoose Bay Bulk Water Supply Local Service Area Boundary Amendment Bylaw No. 1049.02, 2002" be granted first three readings and forwarded to the Inspector of Municipalities.
2. That "Nanoose Bay Bulk Water Local Service Area Development Cost Charge Boundary Amendment Bylaw No. 1088.02, 2002" be granted first three readings and forwarded to the Inspector of Municipalities.
CARRIED
Fairwinds Streetlighting LSA Bylaw No. 789.02.
MOVED Director Holme, SECONDED Director Sherry, that "Fairwinds Streetlighting Local Service Amendment Bylaw No. 789.02, 2002" be introduced, read three times and forwarded to the Inspector of Municipalities for approval.
CARRIED
Barclay Crescent Sewer Initiative.
MOVED Director Holme, SECONDED Director Westbroek,:
1. That the current Provincial Local Government Grant for Barclay Crescent to Drew Road Area Sewers, Project No. S001153 for $820,117.00 be relinquished; and
2. That staff be directed to apply for a Canada-BC Infrastructure Grant for 2/3 of the estimated construction cost to sewer the Barclay Crescent (South) area of French Creek.
CARRIED
COMMISSION, ADVISORY & SELECT COMMITTEE
Lantzville Parks & Open Space Advisory Committee.
MOVED Director Holme, SECONDED Director Rispin, that the minutes as amended, of the Lantzville Parks & Open Space Advisory Committee meetings held July 8, 2002 and September 16, 2002 be received for information.
CARRIED
District 69 Recreation Commission.
MOVED Director Pipes, SECONDED Director Westbroek, that the minutes of the District 69 Recreation Commission meeting held October 10, 2002, be received for information.
CARRIED
MOVED Director Westbroek, SECONDED Director Macdonald, that the following Youth Grants be approved:
Beacon Christian School � field improvements $ 2,500
Coombs Halloween Candy Walk $ 1,000
Coombs Hilliers Recreation Community Org. � play structure $ 2,500
District 69 Minor Softball � pitching machine $ 2,000
Oceanside Junior Cheer & Stunt Squad $ $2,000
Parksville Qualicum Youth Ski Group $ 1,500
Youth Breakdance Project $ 1,200
CARRIED
MOVED Director Westbroek, SECONDED Director Macdonald, that the following Community Grants be approved:
Arrowsmith Mountain Bike Society � epic race event $ 1,000
Coombs Hilliers Recreation Community Org. � bldg addition $ 4,000
Errington War Memorial Hall Association � field fencing $ 1,000
Mid-Island Wheelchair Sport Club � wheelchair $ 3,715
Parksville Royals Baseball Club � clay bricks for mounds $ 750
Parksville Royal Baseball Club � batting cage $ 500
Parksville Royals Baseball Club � cinder for infield $ 600
CARRIED
MOVED Director Westbroek, SECONDED Director Macdonald, that the Community Grant application from the Arrowview Elementary School PAC in the amount of $4,660 be approved.
CARRIED
Grants-in-Aid Committee.
MOVED Director Krall, SECONDED Director Hamilton, that the minutes of the Grants-in-Aid Committee meeting held October 11, 2002 be received for information.
CARRIED
MOVED Director Hamilton, SECONDED Director Krall, that the following grant be awarded in District 68:
Nanaimo Search and Rescue Society $ 1,128.65
CARRIED
MOVED Director Hamilton, SECONDED Director Krall, that the remaining funds in the District 68 Grants-in-Aid budget be carried over to the 2003 budget.
CARRIED
MOVED Director Hamilton, SECONDED Director Krall, that the following grants be awarded in District 69:
Caregivers Support Program $ 350
District 69 Volunteer Association 750
Navy League of Canada � Parksville Branch 1,100
Oceanside Community Kitchens Society 500
Parksville Meeting Place Society 250
Parksville/Qualicum Project Literacy 500
Vicious Vacant Productions � PUMEX 750
CARRIED
MOVED Director Hamilton, SECONDED Director Krall, that the remaining funds in the District 69 Grants-in-Aid budget be carried over to the 2003 budget.
CARRIED
MOVED Director Hamilton, SECONDED Director Westbroek, that the Grants-in-Aid criteria be amended as follows:
1. Grants-in-Aid are provided to non-profit organizations for social programs and services in the Regional District of Nanaimo.
2. The organization must provide a social enrichment service to the community and must demonstrate that the service provided does fill a need in the community, and that there is no overlapping with services already existing.
3. The organization must be local in nature, in that the grant requested is for a specific service to the residents of the Regional District of Nanaimo.
4. The organization must be a non profit organization and provide a current year budget and full financial statements for its operation, noting any other sources of funds. The organization must state specifically the use for the grant requested from the Regional District and the breakdown of expenses for its use.
The following services/functions will not be funded:
(a) annual operating expenses
(b) remuneration (wages, salaries, fees)
(c) leasehold improvements
5. Applications falling under the umbrella of the City of Nanaimo will be returned to the applicant with an explanation.
6. Late submissions will not be accepted.
7. Applications that do not meet the criteria will not be accepted.
CARRIED
Director McNabb joined the meeting.
BUSINESS ARISING FROM DELEGATIONS OR COMMUNICATIONS
Foreshore Protection.
MOVED Director Westbroek, SECONDED Director Holdom, that staff prepare a report on the protection and control of the foreshore through the zoning bylaw process.
CARRIED
Civil Liability Discussion Paper.
MOVED Director Holdom, SECONDED Director Westbroek, that a letter be sent to the Attorney General in support of the recommendations endorsed at the 2002 UBCM Convention with respect to the Civil Liability discussion paper.
CARRIED
BOARD INFORMATION
Police Financing Discussion Paper.
Director McLean requested that all Board members make an effort to complete the police financing survey and return it to UBCM.
Special Board Meeting.
The Special Board meeting scheduled for October 29, 2002 will be re-scheduled for November 5, 2002.
UNFINISHED BUSINESS
2003 Provisional Corporate Services Budget.
The General Manager of Corporate Services presented a visual report on the computer capital and operating budgets for 2003.
2003 Provisional Community Services Budget.
The General Manager of Corporate Services presented a visual breakdown of the District 69 Arena Multiplex financing options and noted that a report will be forwarded to the Board with respect to these options.
PRESENTATION
2003 Provisional Development Services Budget.
The General Manager of Development Services provided a visual and verbal overview of the Building Inspection, Bylaw Enforcement and Community Planning departments including their services provided, budget highlights and key actions.
MOVED Director Westbroek, SECONDED Director McLean, that based on recent practices which reflect a growing tendency toward the indirect and direct downloading of functions formerly controlled by the provincial government, a letter be forwarded to the appropriate ministries reflecting the Board�s dissatisfaction with this practice and that in cases where downloading is unavoidable, funds be allocated to local governments to alleviate the additional financial burden.
CARRIED
MOVED Director Krall, SECONDED Director Westbroek, that the Development Services 2003 provisional budget be approved.
CARRIED
2003 Provisional Environmental Services Budget.
The General Manager of Environmental Services presented a visual and verbal overview of the liquid waste, solid waste, zero waste and solid waste planning, garbage collection and recycling and the engineering and utilities functions of the Environmental Services area including their services provided, budget highlights and key actions.
MOVED Director Westbroek, SECONDED Director Rispin, that the Environmental Services 2003 provisional budget be approved.
CARRIED
2003 Corporate Services Budget.
MOVED Director Holme, SECONDED Director Holdom, that the Corporate Services 2003 provisional budget be approved as amended to reflect a donation to the Lantzville legion of $100 from the Electoral Areas administration budget.
CARRIED
2003 Community Services Budget.
The Chairperson requested that the Vice Chairperson assume the Chair to allow him to present motions to the floor.
MOVED Director Holme, SECONDED Director Holdom, that the Community Services 2003 provisional budget be approved.
MOVED Director Holme, SECONDED Director Stanhope, that the Electoral Area �E� Community Parks tax requisition be reduced to $50,000.
CARRIED
MOVED Director Stanhope, SECONDED Director Holme, that the District 69 Recreation Commission Grant Program be reduced by $40,000 as reflected in the 2001 budget, and that the tax requisition be reduced by $40,000 to reflect this change.
CARRIED
MOVED Director Stanhope, SECONDED Director Westbroek, that the Regional Parks requisition be reduced from $400,000 to $350,000, to be phased back in to $400,000 in 2004.
MOVED Director Westbroek, SECONDED Director Holme, that this item be referred to staff and a report be prepared for the Board which reflects the effect of this budget reduction on all electoral areas and municipalities.
CARRIED
The question was called on the main motion as amended.
The motion CARRIED.
ADJOURNMENT
MOVED Director Holme, SECONDED Director McNabb, that this meeting terminate.
CARRIED
TIME: 10:01 PM
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CHAIRPERSON